Minutes of Community, Culture and Events Committee Meeting

Minutes (Open Portion)

Community, Culture and Events Committee Meeting

Page 3

13/09/2017

Community, Culture and Events Committee Meeting (Open Portion) held on Wednesday, 13 September 2017 at 5.00 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Harvey (Chairman)

Zucco

Sexton

Cocker

Thomas

PRESENT: Alderman W F Harvey (Chairman), Aldermen M Zucco, P S Cocker, D C Thomas, the Deputy Lord Mayor R G Christie and Alderman H C Burnet

APOLOGIES: Alderman P T Sexton.

LEAVE OF ABSENCE: Nil.

ALDERMEN

Lord Mayor Hickey

Deputy Lord Mayor Christie

Briscoe

Ruzicka

Burnet

Reynolds

Denison

Alderman Zucco arrived at the meeting at 5:03pm and was present for items 3 to 9.

Deputy Lord Mayor Christie was co-opted to the Committee

Alderman Burnet was co-opted to the Committee for item 2 and items 6 to 8.

Alderman Thomas retired from the meeting at 5:20 pm and was present for items 1 to 5.

1. Co-Option of a Committee Member in the event of a vacancy

COCKER

That Deputy Lord Mayor be co-opted to the Committee.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Cocker
Thomas

DEPUTY LORD MAYOR

That Alderman Burnet be co-opted to the Committee for item 2,

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Cocker
Thomas
Deputy Lord Mayor Christie

DEPUTY LORD MAYOR

That Alderman Burnet be co-opted to the Committee for items 6 to 8.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Zucco
Cocker
Deputy Lord Mayor Christie

2. Confirmation of Minutes

THOMAS

The minutes of the Open Portion of the Community, Culture and Events Committee meeting held on Wednesday, 9 August 2017, the Special Community, Culture and Events Committee meeting held on Monday, 21 August 2017 and the Special Community, Culture and Events Committee meeting held on Monday, 4 September 2017, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Cocker
Thomas
Deputy Lord Mayor Christie
Burnet

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

Mr Peter Choraziak (Director of Festival of Voices) and Mr Damon Wise (Chairman of Festival of Voices) briefed the Committee on the preparations for Festival of Voices for 2018.

6 Reports

6.1 Lunar New Year Activities

File Ref: F17/107065; 25-1-1

BURNET

That the recommendation contained in the report of the Manager Community and Cultural Programs and the Director Community Development of 8 September 2017, be adopted with the addition of a sub-clause to read as follows:

(i) The Committee nominates Deputy Lord Mayor Christie for chair of the Lunar New Year Working Group.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Zucco
Cocker
Deputy Lord Mayor Christie
Burnet

COMMITTEE RESOLUTION:

That: 1. The Lunar New Year Working Group continue to be convened, and be chaired by an Alderman of the City of Hobart to be nominated by the Council, with the next meeting to be held in early October 2017.

(i) The Committee nominates Deputy Lord Mayor Christie for chair of the Lunar New Year Working Group.

2. The following assistance will be provided in respect to Lunar New Year 2018:

(i) Capacity building developmental support and advice for working group members looking to stage events; and

(ii) Overarching marketing and media support for the event program at a similar level to the provision in 2017, using the existing design templates and promotional materials (street banners, Town Hall banners, pull up banners and caps) and the development of a ‘Year of the Dog’ program event guide and promotional campaign.

Delegation: Council

6.2 Applications Approved Under the Delegated Authority of the Director Community Development for Quick Response Grants

File Ref: F17/108728; 17/213

DEPUTY LORD MAYOR

That the recommendation contained in the report of the Director Community Development of 8 September 2017, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Zucco
Cocker
Deputy Lord Mayor Christie
Burnet

COMMITTEE RESOLUTION:

That the information be received and noted.

Delegation: Committee

7 Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F17/106648

DEPUTY LORD MAYOR

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Zucco
Cocker
Deputy Lord Mayor Christie
Burnet

Delegation: Committee

8. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

No questions were asked at the meeting.

9. Closed Portion of the Meeting

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Reports

Item No. 4.1 City of Hobart Art Prize Review

LG(MP)R 15(2)(c)(i) and (g)

Item No. 5 Committee Action Status Report

Item No. 5.1 Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 6 Questions Without Notice

DEPUTY LORD MAYOR That the items be noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Zucco
Cocker
Deputy Lord Mayor Christie

The Chairman adjourned the meeting at 5:25 pm to conduct the closed portion of the meeting.

The meeting reconvened at 5:54 pm.

Item 9 was then taken.

There being no further business the meeting closed at 5:55 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
18^th DAY OF October 2017.

CHAIRMAN