City
of hobart
MINUTES
Community, Culture and Events Committee Meeting
Open Portion
Wednesday, 9 August 2017 at 5:00 pm
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Minutes (Open Portion) Community, Culture and Events Committee Meeting |
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9/8/2017 |
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APOLOGIES AND LEAVE OF ABSENCE
1. Co-Option of a Committee Member in the event of a vacancy
3. Consideration of Supplementary Items
4. Indications of Pecuniary and Conflicts of Interest
6.2 Major Cultural Organisations - Grant Recommendations 2017-18.
6.3 Event Partnerships - Grant Recommendations 2017-18
6.5 School Aged Children In The City During School Hours - Annual Update
6.6 Salamanca Market Stallholder Licence Agreement 2017-22
7 Committee Action Status Report
7.1 Committee Actions - Status Report
9. Closed Portion of the Meeting
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Minutes (Open Portion) Community, Culture and Events Committee Meeting |
Page 3 |
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9/08/2017 |
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Community, Culture and Events Committee Meeting (Open Portion) held on Wednesday, 9 August 2017 at 5.00 pm in the Lady Osborne Room, Town Hall.
COMMITTEE MEMBERS Harvey (Chairman) Zucco Sexton Cocker Thomas
PRESENT: Aldermen W F Harvey (Chairman), M Zucco, P T Sexton, P S Cocker, D C Thomas, Deputy Lord Mayor R G Christie and Alderman H C Burnet
APOLOGIES: Nil.
LEAVE OF ABSENCE: Nil.
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ALDERMEN Lord Mayor Hickey Deputy Lord Mayor Christie Briscoe Ruzicka Burnet Reynolds Denison |
No Aldermen were co-opted to the meeting.
The minutes of the Open Portion of the Community, Culture and Events Committee meeting held on Wednesday, 10 May 2017 and the Special Community, Culture and Events Committee meeting held on Monday, 19 June 2017, be confirmed as an accurate record. |
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MOTION CARRIED VOTING RECORD
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The minutes were signed.
Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.
That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.
No supplementary items were received.
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Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.
Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.
The following interest was indicated:
1. Alderman Burnet - item 6.2, 1 (i) (Tasmanian Museum and Art Gallery - Grant Recommendation)
Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.
A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.
In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.
Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?
No items were transferred.
Item 6.3 was then taken.
Delegation: Council
6.2 Major Cultural Organisations - Grant Recommendations 2017-18 File Ref: F17/94723; 17/215-003-003 |
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SEXTON That in order for Alderman Burnet to declare an interest in respect to the grant recommended for the Tasmanian Museum and Art Gallery, voting on that particular grant be taken separately. |
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MOTION CARRIED VOTING RECORD
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SEXTON That the recommendation contained in the report of the Community Activation Coordinator, the Manager Community and Cultural Programs and the Director Community Development of 4 August 2017, be adopted, excluding item 1 (i), being the recommendation for allocating Community Development Grant funding for the Tasmanian Museum and Art Gallery. |
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MOTION CARRIED VOTING RECORD
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Alderman Burnet declared an interest in item 1 (i) and retired from the meeting at 5:23 pm |
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SEXTON That the recommendation contained in the report of the Community Activation Coordinator, the Manager Community and Cultural Programs and the Director Community Development of 4 August 2017, item 1(i), recommending allocation of Community Development Grant funding to the Tasmanian Museum and Art Gallery, be adopted. |
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That: 1. The funding for the 2017-18 Major Cultural Organisations under the Creative Hobart grants stream of the Community Development Grants program be allocated as follows: (i) The Tasmanian Museum and Art Gallery - $35,000 (GST exclusive); (ii) The Tasmanian Symphony Orchestra - $25,000 (GST exclusive); (iii) The Salamanca Arts Centre - $20,000 (GST exclusive); and (iv) The Theatre Royal - $20,000 (GST exclusive). 2. Funding for the Salamanca Arts Centre is conditional upon City officers working closely with the newly appointed Salamanca Arts Centre Chief Executive Officer over the next three months to refine the organisation’s funding submission to align more closely with the City’s strategic direction, to the satisfaction of the Director Community Development. 3. The grants be funded from the Cultural Grants activity within the Cultural Development Function of the 2017-18 Annual Plan. 4. The applicants be advised of Council’s decision. 5. The total grant provision be recorded in the ‘Grants Assistance and Benefits Provided’ section of the City of Hobart’s Annual Report.
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Delegation: Council
Alderman Burnet returned to the meeting at 5:24 pm
Item 6.4 was then taken.
Mr Paul Cullen and Mr David Jensen from the Australian Antarctic Festival addressed the Committee in relation to item 6.3, 1(i).
6.3 Event Partnerships - Grant Recommendations 2017-18 File Ref: F17/94736; 17/216-004-003 |
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THOMAS That the recommendation contained in the report of the Community Activation Coordinator, Manager Community and Cultural Programs and Director Community Development of 4 August 2017, be adopted, amended the following: 1 Item 1(i), the grant for the Australian Antarctic Festival be increased from $45,000 in cash and $5,000 in-kind to $50,000 in cash and $10,000 in-kind, to read as follows: (i) Australian Antarctic Festival 2018 - $50,000 cash and $10,000 in-kind; |
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That 1. The funding for the 2017-18 Event Partnerships round of the Community Development Grants Program be allocated as follows, with all these amounts being GST exclusive: (i) Australian Antarctic Festival 2018 - $50,000 cash and $10,000 in-kind; (ii) Festival of Voices 2018 - $80,000 cash, $20,000 in-kind with a further conditional $10,000 cash to support the organisation to develop a three year creative program for the festival; and (iii) Sydney to Hobart Race Village 2018 - $2,000 cash and $8,000 in-kind, with a further conditional $10,000 cash to enable the development of a partnership proposal between the Cruising Yacht Club of Australia and The Taste of Tasmania to celebrate the 75th race anniversary in 2019. 1.1 The performance criteria associated with the conditional grants will be developed in consultation with the grant recipients (Festival of Voices and Cruising Yacht Club of Australia), to the satisfaction of the Director Community Development. 2. $150,000 of these funds be met by the allocations for Major Event and Festival Grants in the 2017-18 Annual Plan. 3. $30,000 of these funds for the 2018 Festival of Voices, be met by the allocations for Major Event and Festival Grants in the 2018-19 Annual Plan. 4. The applicants be advised accordingly. 5. The total grant provision be recorded in the ‘Grants, Assistance and Benefits Provided’ section of the City of Hobart’s Annual Report.
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Delegation: Council
Item 6.1 was then taken.
6.4 Applications Approved Under the Delegated Authority of the Director Community Development for Quick Response Grants File Ref: F17/96901; 17/213 |
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COCKER That the recommendation contained in the report of the Director Community Development of 4 August 2017, be adopted. |
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That the information be received and noted.
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Delegation: Committee
6.5 School Aged Children In The City During School Hours - Annual Update File Ref: F17/95557; 17/207 |
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SEXTON That the recommendation contained in the report of the Manager Community and Cultural Programs and Director Community Development of 4 August 2017, be adopted. |
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That the information contained in the report of the Manager Community and Cultural Programs and the Director Community Development titled “School Aged Children in the City During School Hours – Annual Update” be received and noted.
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Delegation: Committee
6.6 Salamanca Market Stallholder Licence Agreement 2017-22 File Ref: F17/96486; 15/153-53 |
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SEXTON That the recommendation contained in the report of the Director Community Development of 4 August 2017, be adopted. |
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That 1. The Council extend the term of the current Salamanca Market Stallholder Licence until 30 November 2017. 2. The current fees and charges for Salamanca Market continue to apply until 30 November 2017, with any adjustments to fees and charges when resolved by the Council, to be applied retrospectively on a pro-rata basis from 1 July 2017.
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Delegation: Council
7.1 Committee Actions - Status Report File Ref: F17/95219; 16/118 |
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That the information be received and noted |
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MOTION CARRIED VOTING RECORD
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Delegation: Committee
Section 29 of the Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10
No questions were asked at the meeting.
The following items were discussed: -
Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting Item No. 2 Consideration of supplementary items to the agenda Item No. 3 Indications of pecuniary and conflicts of interest Item No. 4 Committee Action Status Report Item No. 4.1 Committee Actions - Status Report LG(MP)R 15(2)(g) Item No. 5 Questions Without Notice SEXTON That the items be noted. |
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MOTION CARRIED VOTING RECORD
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The Chairman adjourned the meeting at 5:30 pm to conduct the closed portion of the meeting.
The meeting reconvened at 5:33 pm.
Item 9 was then taken.
There being no further business the meeting closed at 5:34 pm.
TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
13th DAY OF september 2017.
CHAIRMAN