Minutes (Open Portion)

Council Meeting

Page 3

25/10/2021

Minutes (Open Portion)

Council Meeting

Page 5

25/10/2021

The Chairman reports that she has perused the minutes of the meeting of the Open Portion of the Council meeting held on Monday, 11 October 2021, finds them to be a true record and recommends that they be taken as read and signed as a correct record.

Burnet
behrakis                                                That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

The minutes were signed.

The Lord Mayor acknowledged the recent passing of Czech/Tasmanian artist, Tom Samek.

Born in Prague, Tom moved to Tasmania at 21.  He described himself as a painter, sculptor, printmaker, mural artist, theatre set designer and film animator.

Tom was behind some of Tasmania's most well-known art works, including the floor mural Flawed History of Tasmanian Wine at Meadowbank Estate.

Council commissioned Tom to undertake three projects:

·         Wellington Court Playground (1997);

·         Gold Fish - Railway Roundabout Fountain pool mosaic (2013). Geoff Parr the original designer of the fountain specified that when it was refurbished in 2013 he wanted Tom to redo his own work done 50 years earlier; and

·         Foxtrot Polka Dot (2019) in collaboration with Tom O’Hern (officers call it the Tom and Tom wall) located on the ramp leading from Wellington Court to the Argyle St car park.

He was an artist of great diversity and immense skill and above all else, Tom was a valued member of Hobart’s artistic community who will be greatly missed.

Burnet

Briscoe                                                                                                            

That the Council send a letter of condolence to Mr Samek’s family and observe one minute silence.

MOTION CARRIED

VOTING RECORD

The meeting then observed a observed one minute silence.

COUNCIL RESOLUTION:

That the Council send a letter of condolence to Mr Samek’s family and observe one minute silence.

Ms Elliot put the following questions which were taken on notice by the Lord Mayor.

1.    UTAS’ Urban Design Framework document that covers its move to the CBD outlines dramatic changes to our City. These changes will no doubt be welcomed by some, while being forcibly imposed on others to their detriment.

Some of these changes include UTAS’ intention to “develop Melville Street as a pedestrian priority street” and to expand their property portfolio to over a dozen large, prime real estate sites in the central CBD. The community is already seeing UTAS’ wishes coming to fruition through the removal of considerable on-street parking in Elizabeth Street and more plans for similar underway.  

Can the Council please advise:

·         what, if any, assurances has the Council or its representatives given UTAS that the plans UTAS has outlined in their Urban Design Framework are or will be supported by the Council?

·         what is the Council’s understanding of what making Melville Street pedestrian priority means in real terms? For example, is this blocking the street to traffic, making the street one-way, and/or removing some or all parking?

·         what, if any, plans do the Council have to consult with the residents and businesses in the areas impacted by the Council’s plans for Hobart’s streets?

·         how does the Council expect UTAS’ move to the City to impact rates revenue, in particular:

o   what rates does the Council estimate would be payable if the real estate currently and proposed to be occupied by UTAS in the CBD was instead occupied by a party that did not have exemption from paying rates? Or put another way, how much rates income is UTAS’ move to the CBD costing in terms of missed rates revenue?

o   what, if any, properties in the Hobart LGA does UTAS currently pay rates on and what is the value of those rates?

2.    In April 2020 a motion was put forward by the Lord Mayor and Councillor Sherlock seeking that all elected members take a voluntary 20 per cent reduction in their allowance. The motion was lost with the Lord Mayor, and Councillors Sherlock, Dutta and Ewin voting in support of the motion.

Can the Council please advise if this motion needed to be supported in order for elected members to action a voluntary reduction in their allowance or was it possible for members to take their own independent action to reduce their allowance without this motion being raised or supported?

Assuming that members could reduce their allowance without the motion being supported, can the council please advise which, if any, of the four elected members that voted in support of this motion actioned a voluntary reduction in their allowance since April 2020 and the value of the reduction made per member?

That the following responses to public questions taken on notice, be received and noted.

Zucco

Burnet                                           That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

Meeting date:             6 September 2021

Raised by:                  Mr John Kelly

Response Author:   Kelly Grigsby, CEO

Topic:                          Engagement - North Hobart Parking

Meeting date:             20 September 2021

Raised by:                  Ms Louise Elliot

Response Author:   Kelly Grigsby, CEO

Topic:                          Planning and Building Data

Meeting date:             11 October 2021

Raised by:                  Ms Louise Elliot

Response Author:   Kelly Grigsby, CEO

Topic:                          Council Debt and Expenditure Prioritisation

The Chief Executive Officer tabled a petition from Mr Dustin Moore of Lenah Valley calling for the Council to:

• monitor and gather vehicle travel speeds on the section of Augusta Road between Giblin Street and Athleen Avenue
• investigate and report on crash data on the section of Augusta Road between Giblin Street and Athleen Avenue since the installation of the pedestrian refuge in June 2015
• investigate and implement within a reasonable timeframe, in consultation with the local community, a multi-modal solution for the section of Augusta Road between Giblin Street and Athleen Avenue that is nationally consistent with safe system infrastructure and knowledge, which may involve, but is not limited to, reducing opportunities for vehicles speeding, providing separated and protected cycleways and planting street trees.

There were 73 signatories to the petition.

Burnet

Behrakis                                    

That the petition be received and noted and referred to the appropriate committee.

MOTION CARRIED

VOTING RECORD

Attachments

a    Petition - Making Augusta Road Lenah Valley safe for all road users ⇨  

9.1      26 Newdegate Street, North Hobart - Partial Demolition, Alterations and Extension

Ref:    Open CPC 7.2.1, 18/10/2021

Application Expiry Date: 25 October 2021

That pursuant to the Hobart Interim Planning Scheme 2015, the Council approve the application for partial demolition, alterations and extension at 26 Newdegate Street, North Hobart 7000, as it satisfies the heritage provisions of the Hobart Interim Planning Scheme 2015 and a permit containing the following conditions be issued:

GEN

The use and/or development must be substantially in accordance with the documents and drawings that comprise PLN­21­457 ­ 26 Newdegate Street North Hobart TAS 7000 ­ Final Planning Documents except where modified below.

Reason for condition

To clarify the scope of the permit.

ENG sw1

All stormwater from the proposed development (including but not limited to: roofed areas, ag drains, retaining wall ag drains and impervious surfaces such as driveways and paved areas) must be drained to the Council’s stormwater infrastructure prior to first occupation or commencement of use (whichever occurs first).

Advice: Under section 23 of the Urban Drainage Act 2013 it is an offence for a property owner to direct stormwater onto a neighbouring property.

Reason for condition

To ensure that stormwater from the site will be discharged to a suitable Council approved outlet.

ENG 1

Any damage to council infrastructure resulting from the implementation of this permit, must, at the discretion of the Council:

1.       Be met by the owner by way of reimbursement (cost of repair and reinstatement to be paid by the owner to the Council); or

2.       Be repaired and reinstated by the owner to the satisfaction of the Council.

A photographic record of the Council's infrastructure adjacent to the subject site must be provided to the Council prior to any commencement of works.

A photographic record of the Council’s infrastructure (e.g. existing property service connection points, roads, buildings, stormwater, footpaths, driveway crossovers and nature strips, including if any, pre­ existing damage) will be relied upon to establish the extent of damage caused to the Council’s infrastructure during construction. In the event that the owner/developer fails to provide to the Council a photographic record of the Council’s infrastructure, then any damage to the Council's infrastructure found on completion of works will be deemed to be the responsibility of the owner.

Reason for condition

To ensure that any of the Council's infrastructure and/or site­related service connections affected by the proposal will be altered and/or reinstated at the owner’s full cost.

ENV 1

Sediment and erosion control measures sufficient to prevent sediment from leaving the site must be installed prior to any disturbance of the site, and maintained until all areas of disturbance have been stabilized or re­ vegetated.

Advice: For further guidance in preparing a Soil and Water Management Plan – in accordance with Fact sheet 3 Derwent Estuary Program click here.

Reason for condition

To avoid the sedimentation of roads, drains, natural watercourses, Council land that could be caused by erosion and runoff from the development, and to comply with relevant State legislation.

HER 17a

The palette of exterior colours, materials and finishes must reflect the palette of colours, materials and finishes within the local streetscape, precinct and heritage listed house.

Prior to the issue of any approval under the Building Act 2016, revised plans must be submitted and approved as a Condition Endorsement showing exterior colours, materials and finishes in accordance with the above requirement.

All work required by this condition must be undertaken in accordance with the approved plans.

Advice: This condition requires further information to be submitted as a Condition Endorsement. Refer to the Condition Endorsement advice at the end of this permit.

Reason for condition

To ensure that development at a heritage place and heritage precinct is undertaken in a sympathetic manner which does not cause loss of historic cultural heritage significance.

Advice – Tree

The owner of this property is encouraged to take all practicable steps to protect the substantial tree at the rear of the property, including identifying a suitable Tree Protection Zone and adhering to best practice construction methods for the protection of trees, which will ensure that the tree and the roots are not damaged during the constructions phase of this development.

ADVICE

The following advice is provided to you to assist in the implementation of the planning permit that has been issued subject to the conditions above. The advice is not exhaustive and you must inform yourself of any other legislation, by­laws, regulations, codes or standards that will apply to your development under which you may need to obtain an approval. Visit the Council's website for further information.

Prior to any commencement of work on the site or commencement of use the following additional permits/approval may be required from the Hobart City Council.

BUILDING PERMIT

You may need building approval in accordance with the Building Act 2016. Click here for more information.

This is a Discretionary Planning Permit issued in accordance with section 57 of the Land Use Planning and Approvals Act 1993.

PLUMBING PERMIT

You may need plumbing approval in accordance with the Building Act 2016, Building Regulations 2016 and the National Construction Code. Click here for more information.

STORM WATER

Please note that in addition to a building and/or plumbing permit, development must be in accordance with the Hobart City Council’s Infrastructure By law. Click here for more information.

FEES AND CHARGES

Click here for information on the Council's fees and charges.

DIAL BEFORE YOU DIG

Click here for dial before you dig information.

Burnet

Thomas                                                 That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

10.      Petition to Rezone 21, 21B and Part of 21A Enterprise Road, Sandy Bay

Ref:    Open CPC 8.1, 18/10/2021

That a report analysing the zoning of 21, 21B and part of 21A Enterprise Road, Sandy Bay and recommending whether to initiate a planning scheme amendment to rezone the land from General Residential to Low Density Residential be prepared as a matter of high priority when the required resourcing is available.

Burnet

Thomas                                                  That the recommendation be adopted.

Amendment

Briscoe

Harvey                                                                                                                       

That:             1. The report be provided no later than within the month of March 2022.

                      2. The words ‘when the required resourcing is available’, be deleted.

AMENDMENT CARRIED

VOTING RECORD

SUBSTANTIVE MOTION CARRIED

VOTING RECORD

COUNCIL RESOLUTION:

That a report analysing the zoning of 21, 21B and part of 21A Enterprise Road, Sandy Bay and recommending whether to initiate a planning scheme amendment to rezone the land from General Residential to Low Density Residential be prepared as a matter of high priority and no later than within the month of March.

11.      Central Hobart Precincts Plan Discussion Paper

Ref:    Open CPC 8.2, 18/10/2021

  That the Council endorse the release of the Central Hobart Precincts Plan Discussion Paper marked as Attachment A to item 8.2 of the Open City Planning Committee meeting of 18 October 2021 for consultation with the community.

Burnet

Thomas                                                 That the recommendation be adopted.

Amendment

Zucco

Thomas                                                                                                                       

That:        1. The words ‘and all stakeholders being residents, landowners and the commercial and corporate sector and community groups such as TasCOSS’, be included following word ‘community’.

                2. An additional clause be included that reads:

2. The work be undertaken in accordance to the Council’s Community Engagement Policy.

AMENDMENT CARRIED

VOTING RECORD

SUBSTANTIVE MOTION CARRIED

VOTING RECORD

COUNCIL RESOLUTION:

That:        1. The Council endorse the release of the Central Hobart Precincts Plan Discussion Paper marked as Attachment A to item 8.2 of the Open City Planning Committee meeting of 18 October 2021, for consultation with the community and all stakeholders being residents, landowners and the commercial and corporate sector and community groups such as TasCOSS.

                 2. The work be undertaken in accordance to the Council’s Community Engagement Policy.

12.      Tasmanian Planning Policies - Feedback on Scoping Paper

Ref:    Open CPC 8.3, 18/10/2021

That the Council endorse the feedback on the scope of the draft Tasmanian Planning Policies marked as Attachment A to item 8.3 of the Open City Planning Committee agenda of 18 October 2021, for submission to the Tasmanian Government to also include “social housing” as a separate item under the “liveable settlements topic”.

Burnet

Harvey                                                  That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

13.      Sustainable Building Program

Ref:    Open CPC 8.4, 18/10/2021

That:   1.    An Environmental Upgrade Finance program not be pursued as a means of promoting sustainable building practices in Hobart at this time.

            2.    The information in relation to the Sustainable Hobart Action Plan community targets initiative as detailed in the report marked as item 8.4 of the Open City Planning Committee agenda of 18 October 2021, be received and noted.

Burnet

Fox                                                           That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

14.      Monthly Building Statistics - 1 September - 30 September 2021

Ref:    Open CPC 8.5, 18/10/2021

That the building statistical report of the Director City Planning be received and noted:

During the period 1 September 2021 to 30 September 2021, 30 permits were issued to the value of $14,200,392 which included:

(i)      14 for extensions/alterations to dwellings to the value of $2,065,642;

(ii)     7 new dwellings to the value of $2,327,750;

(iii)    5 new multiple dwellings to the value of $1,420,000; and

(iv)    1 major project:

(a)     48 Liverpool Street, Hobart - Commercial Internal Alterations - $7,000,000.

During the period 1 September 2020 to 30 September 2020, 69 permits were issued to the value of $18,767,569 which included:

(i)      29 for extensions/alterations to dwellings to the value of $4,482,300;

(ii)     13 new dwellings to the value of $3,399,255;

(iii)    no new multiple dwellings; and

(iv)    2 major projects:

(a)     48 Liverpool Street, Hobart - Commercial Internal Alterations - $4,100,000;

(b)     4-12 Elizabeth Street, Hobart - Commercial Internal Alterations - $2,000,000

In the twelve months ending September 2021, 632 permits were issued to the value of $252,034,191; and

In the twelve months ending September 2020, 628 permits were issued to the value of $224,352,929.

Burnet

Fox                                                          That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

15.      Monthly Planning Statistics - 1 September 2021 - 30 September 2021

Ref:    Open CPC 8.6, 18/10/2021

That the planning statistical report of the Director City Planning be received and noted:

During the period 1 September 2021 to 30 September 2021, 60 permits were issued to the value of $9,234,226 which included:

(i)      4 new single dwellings to the value of $1,064,225;

(ii)     10 multiple dwellings to the value of $2,713,000;

(iii)    20 extensions/alterations to dwellings to the value of $2,456,500;

(iv)    13 extensions/alterations to commercial properties to the value of $2,589,000;

(v)     no major projects:

During the period 1 September 2020 to 30 September 2020, 82 permits were issued to the value of $46,353,725 which included:

(i)      9 new single dwellings to the value of $3,595,725;

(ii)     56 multiple dwellings to the value of $25,428,000;

(iii)    31 extensions/alterations to dwellings to the value of $4,002,600;

(iv)    11 extensions/alterations to commercial properties to the value of $12,575.000;

(v)     4 major projects:

(a)     5-7 Sandy Bay Road, Sandy Bay - Demolition and New Building for 45 Multiple Dwellings, Food Services and Associated Works within the Adjacent Road Reserve - $22,000,000;

(b)     23 Commercial Road, North Hobart - Partial Demolition, Alterations, Extension, New Building for Educational and Occasional Care (Gymnasium), Signage and Associated Works - $9,400,000;

(c)     190 Macquarie Street, Hobart - Demolition and New Building for Four Multiple Dwellings and Works in Road Reserve - $2,500,000;

(d)     284A-284B Argyle Street, North Hobart - Partial Demolition, Alterations, Signage and Change of Use to Resource Processing, Food Services and General Retail and Hire - $2,000,000;

In the twelve months ending September 2021, 805 permits were issued to the value of $537,569,050; and

In the twelve months ending September 2020, 856 permits were issued to the value of $290,521,767

# This report includes permits issued, exempt and no permit required decisions

Burnet

Fox                                                          That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

16.      Climate Action

Motion

“That the City of Hobart:-

i.    Recognises and supports the Tasmanian Premier’s plans to introduce a 2030 net zero target into law and develop decarbonisation and resilience plans for individual sectors - including waste and transport;

ii.   Acknowledges that this target is important for playing our part to avoid dangerous climate change and meeting it will require significant changes to how we plan, build, manufacture and travel in the City of Hobart

iii.  That in recognition of our role as the capital city and the emissions generated within our LGA, request that the CEO undertake an assessment and provide recommendations on how the City will prepare for and strengthen its existing strategies, targets, practises and policies so that the City can assist in meeting this zero by 2030 target.

iv.  That this assessment look broadly to harmonise and standardise our organisation’s approach and consider our role operationally and as a policy-maker including in planning, community development, waste, transport, corporate energy efficiencies and natural resources management.

v.   Seek a meeting with the Premier and Climate Change Minister to discuss the opportunities for collaboration on emission reductions projects and policies in the City of Hobart, and also authorises the CEO to make a submission to the Bill to amend the Climate Change Act.”

Reynolds

Zucco                                                                       

That the motion be adopted with the inclusion of the words ‘as part of a report back to council’ after the word ‘recommendations’ in clause iii. 

MOTION CARRIED

VOTING RECORD

COUNCIL RESOLUTION:

That the City of Hobart:

i.    Recognises and supports the Tasmanian Premier’s plans to introduce a 2030 net zero target into law and develop decarbonisation and resilience plans for individual sectors - including waste and transport;

ii.   Acknowledges that this target is important for playing our part to avoid dangerous climate change and meeting it will require significant changes to how we plan, build, manufacture and travel in the City of Hobart

iii.  That in recognition of our role as the capital city and the emissions generated within our LGA, request that the CEO undertake an assessment and provide recommendations as part of a report back to Council on how the City will prepare for and strengthen its existing strategies, targets, practises and policies so that the City can assist in meeting this zero by 2030 target.

iv.  That this assessment look broadly to harmonise and standardise our organisation’s approach and consider our role operationally and as a policy-maker including in planning, community development, waste, transport, corporate energy efficiencies and natural resources management.

v.   Seek a meeting with the Premier and Climate Change Minister to discuss the opportunities for collaboration on emission reductions projects and policies in the City of Hobart, and also authorises the CEO to make a submission to the Bill to amend the Climate Change Act.”

17.      Proposed 2022 Council and Committee Meeting Schedule and Temporary City Planning Committee Delegation

Ref:    Open FGC 6.1, 19/10/2021

That:   1.    The Council adopt the 2022 Council and Council Committee meeting schedule, marked as Attachment A to item 6.1of the Finance and Governance Committee agenda of 19 October 2021.

2.    In the event that any urgent matters arise which cannot be accommodated within the 2022 meeting schedule, special meetings be convened as required.

3.    The City Planning Committee be provided with the following delegation in order to facilitate the processing of planning permit applications during the Christmas period:

(i)    To determine all planning permit applications which would otherwise be determined by the Council, after the last ordinary scheduled Council meeting in December 2021 and before the first ordinary scheduled Council meeting in January 2022, in circumstances where it would not otherwise be possible to determine the application within the statutory time period required under Sections 57(6), 57(6A), 58(2) or 58(2A) of the Land Use Planning and Approvals Act 1993, and an extension of time cannot be obtained, unless an Elected Member has requested the convening of a special meeting or meetings to determine the application and there is sufficient time to arrange a special meeting prior to the expiry of the statutory time period required under those sections.

Harvey

Thomas                                                 That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

18.      Heritage Account Special Committee - Terms of Reference Amendment

Ref:    Open FGC 6.2, 19/10/2021

That the Terms of Reference for the Heritage Account Special Committee be amended to include an addition member who is a Council Officer with appropriate financial experience as determined by the Chief Executive Officer.

Thomas

Burnet                                                 That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

19.      2020-21 Financial Statements

Ref:    Open FGC 4.1, 25/10/2021

That the Council note that in accordance with section 84(4) of the Local Government Act 1993 that the Chief Executive Officer, being the General Manager as appointed by Council pursuant to section 61 of the Local Government Act 1993, tables the certified financial statements for the year ended 30 June 2021 marked as Attachment A to item 4.1 of the Special Finance and Governance Committee agenda of 25 October 2021.

Zucco

Harvey                                                 That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

20.      Annual Maintenance Grants - Leased Facilities - Tasmanian Hockey Centre, Domain Tennis Centre and Hobart Netball and Sports Centre

Ref:    Open PRC 6.1, 14/10/2021

That:   1.    An annual grant of $75,077 (exc GST) be provided to Hockey Tasmania for a period of three (3) years to assist with the maintenance of the Tasmanian Hockey Centre.

2.    An annual grant of $47,855 (exc GST) be provided to the Domain Tennis Centre Inc for a period of three (3) years to assist with the maintenance of the Domain Tennis Centre.

3.    An annual grant of $34,338 (exc GST) be provided to the Southern Tasmanian Netball Association for a period of three (3) years to assist with the maintenance of the Hobart Netball and Sports Centre.

4.    Each grant provided to commence in the current (2021-22) financial year.

5.    All grant funding must be utilised to asset maintenance that will extend the life of the financial assets that are under lease.

6.    The grant recipients provide an annual grant request submission which must outline the proposed use of the City’s annual maintenance grant, with an annual grant acquittal to be provided to the Council and assessed prior to the City’s consideration of the subsequent year grant submission.

7.    An increase to subsequent year grant funding be linked to the rate of Hobart CPI.

8.    The value of each grant be recorded in the City’s Annual Report in accordance with the Council Policy ‘Grants and Benefits Disclosure’.

Briscoe

Behrakis                                              That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD