Minutes of Parks and Recreation Committee Meeting

Minutes (Open Portion)

Parks and Recreation Committee Meeting

Page 3

14/10/2021

Parks and Recreation Committee Meeting (Open Portion) held on Thursday, 14 October 2021 at 5:15 pm via Zoom.

This meeting of the Parks and Recreation Committee is held in accordance with a Notice issued by the Premier on 3 April 2020 under section 18 of the COVID-19 Disease Emergency (Miscellaneous Provisions) Act 2020.

The title Chief Executive Officer is a term of reference for the General Manager as appointed by Council pursuant s.61 of the Local Government Act 1993 (Tas).

COMMITTEE MEMBERS

Briscoe (Chairman)

Deputy Lord Mayor Burnet

Thomas

Fox

Sherlock

PRESENT: Alderman J R Briscoe (Chairman), the Deputy Lord Mayor Councillor H Burnet, Alderman D Thomas, Councillors Z Sherlock and W Coats.

APOLOGIES: Nil.

LEAVE OF ABSENCE: Nil.

NON-MEMBERS

Lord Mayor Reynolds

Zucco

Sexton

Harvey

Behrakis

Dutta

Coats

Alderman Thomas left the meeting at 5.16pm, returning at 5.16pm.

The Deputy Lord Mayor joined the meeting at 5.16pm and wasn’t present for items 1 to 5.

Councillor Coats joined the meeting at 5.16pm and wasn’t present for items 1 to 5.

Alderman Thomas left the meeting at 5.23pm, returning at 5.23pm and was not present for the vote on item 6.2 .

1. Co-Option of a Committee Member in the event of a vacancy

No Elected Members were co-opted to the Committee.

2. Confirmation of Minutes

SHERLOCK

The minutes of the Open Portion of the Parks and Recreation Committee meeting held on Thursday, 12 August 2021, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Thomas
Sherlock

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the Chief Executive Officer.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Members of the Committee are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the Committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6. Reports

6.1 Annual Maintenance Grants - Leased Facilities - Tasmanian Hockey Centre, Domain Tennis Centre and Hobart Netball and Sports Centre

File Ref: F21/84437

THOMAS

That the recommendation contained in the report of the Program Leader Projects and Assets, the Manager Bushland / Manager Parks & Recreation and the Director City Amenity of 6 October 2021, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Sherlock

COMMITTEE RESOLUTION:

That: 1. An annual grant of $75,077 (exc GST) be provided to Hockey Tasmania for a period of three (3) years to assist with the maintenance of the Tasmanian Hockey Centre.

2. An annual grant of $47,855 (exc GST) be provided to the Domain Tennis Centre Inc for a period of three (3) years to assist with the maintenance of the Domain Tennis Centre.

3. An annual grant of $34,338 (exc GST) be provided to the Southern Tasmanian Netball Association for a period of three (3) years to assist with the maintenance of the Hobart Netball and Sports Centre.

4. Each grant provided to commence in the current (2021-22) financial year.

5. All grant funding must be utilised to asset maintenance that will extend the life of the financial assets that are under lease.

6. The grant recipients provide an annual grant request submission which must outline the proposed use of the City’s annual maintenance grant, with an annual grant acquittal to be provided to the Council and assessed prior to the City’s consideration of the subsequent year grant submission.

7. An increase to subsequent year grant funding be linked to the rate of Hobart CPI.

8. The value of each grant be recorded in the City’s Annual Report in accordance with the Council Policy ‘Grants and Benefits Disclosure’.

Delegation: Council

6.2 Parks and Recreation Committee - Review of COVID-19 Format

File Ref: F21/85335

SHERLOCK

That: 1. The Parks and Recreation Committee continue to conduct its meetings via a virtual meeting platform, in accordance with and subject to the Notice issued by the Premier on 3 April 2020 under section 18 of the COVID-19 Disease Emergency (Miscellaneous Provisions) Act 2020.

2. The Chairman retain the discretion to convene a meeting ‘in person’ in accordance with the COVID-19 Safe Plan for the operation of Council and Council committee meetings approved on 2 June 2021.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Sherlock

COMMITTEE RESOLUTION:

Delegation: Committee

7 Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F21/101084

SHERLOCK

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Sherlock

Delegation: Committee

8. Responses to Questions without Notice

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

8.1 Lighting Plans for the Hobart Rivulet

File Ref: F21/36057; 13-1-10

Memorandum of the Director City Amenity of 20 September 2021.

8.2 Pink Box Costs

File Ref: F21/58098; 13-1-10

Memorandum of the Director Community Life of 10 September 2021.

8.3 Availability of Undercover Concrete Sporting Facilities

File Ref: F21/58106; 13-1-10

Memorandum of the Director City Amenity of 15 September 2021.

8.4 Permanent Soccer Fixtures for Community Use

File Ref: F21/81644

Memorandum of the Director City Amenity of 10 September 2021.

THOMAS

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Sherlock

Delegation: Committee

9. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

9.1 Deputy Lord Mayor Burnet - Undercover Concrete Sporting Facilities

File Ref: 13-1-10

Question: In response to the availability of undercover concrete sporting facilities, I believe there are indoor sports facilities such as the Netball Centre at Creek Road which do host some roller sports.

Having said that, given the obvious paucity of facilities and the increased demand on non-traditional sports such as roller derby, wheelchair sports other wheeled and alternative sports, how do we facilitate identifying the gap and also access in relation to sports facilities in the municipality?

Answer: The Director City Amenity took the question on notice.

9.2 Deputy Lord Mayor Burnet - K&D Site Parking

File Ref: 13-1-10

Question: The UTAS-owned K&D site appears to have provided use almost exclusively for basketball facilities. It appears that there is leasing being undertaken of car parks for $200 per car park by the basketball organisation and the university. Has the Council any influence on the university’s use of this facility in response to an overall plan for access by other sports codes to the former K&D site?

Answer: The Director City Amenity took the question on notice.

10. Closed Portion of the Meeting

THOMAS

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:

· Commercial information of a confidential nature;

· Information that if disclosed could impose a commercial disadvantage on a person whom the Council is conducting business with;

· Proposal for the Council to acquire land.

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Committee Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Reports

Item No. 4.1 Franklin Square, Hobart - Street Eats @ Franko (Friday Night Market) Request to Extend Licence Agreement

LG(MP)R 15(2)(b) and (c)(i)

Item No. 4.2 Proposed Lease of Crown Land - Queens Domain

LG(MP)R 15(2)(f)

Item No. 5 Committee Action Status Report

Item No. 5.1 Committee Actions - Status Report

LG(MP)R 15(2)(c)(i), (d) and (f)

Item No. 6 Responses to Questions Without Notice

Item No. 6.1 Local Area Objectives and Desired Future Character Statements

LG(MP)R 15(2)(f)

Item No. 6.2 Draft Recreation & Visitation Strategy Briefing

LG(MP)R 15(2)(g)

Item No. 7 Questions Without Notice

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Sherlock

Delegation: Committee

There being no further business the Open portion of the meeting closed at 5:26 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
11^th DAY OF NOVEMBER 2021.

CHAIRMAN