Minutes of Parks and Recreation Committee Meeting

Minutes (Open Portion)

Parks and Recreation Committee Meeting

Page 3

12/08/2021

Parks and Recreation Committee Meeting (Open Portion) held on Thursday, 12 August 2021 at 5:15 pm via Zoom.

This meeting of the Parks and Recreation Committee is held in accordance with a Notice issued by the Premier on 3 April 2020 under section 18 of the COVID-19 Disease Emergency (Miscellaneous Provisions) Act 2020.

The title Chief Executive Officer is a term of reference for the General Manager as appointed by Council pursuant s.61 of the Local Government Act 1993 (Tas).

COMMITTEE MEMBERS

Briscoe (Chairman)

Deputy Lord Mayor Burnet

Thomas

Ewin

Sherlock

PRESENT: Alderman J R Briscoe (Chairman), the Deputy Lord Mayor Councillor H Burnet, Alderman D Thomas and the Lord Mayor Councillor A Reynolds.

APOLOGIES: Councillor Dr Z Sherlock.

LEAVE OF ABSENCE: Nil.

NON-MEMBERS

Lord Mayor Reynolds

Zucco

Sexton

Harvey

Behrakis

Dutta

Coats

1. Co-Option of a Committee Member in the event of a vacancy

THOMAS

That the Lord Mayor Councillor Reynolds be co-opted to the Committee.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas

2. Confirmation of Minutes

THOMAS

The minutes of the Open Portion of the Parks and Recreation Committee meeting held on Thursday, 8 July 2021, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Lord Mayor Reynolds

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the Chief Executive Officer.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Members of the Committee are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the Committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6. Reports

6.1 Sandy Bay Rowing Club, Marieville Esplanade - Request for Extension of Lease Footprint

File Ref: F21/60198

THOMAS

That the recommendation contained in the report of the Program Leader Projects and Assets, the Manager Bushland / Manager Parks & Recreation and the Director City Amenity of 6 August 2021, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Lord Mayor Reynolds

COMMITTEE RESOLUTION:

That: 1. An extension of lease footprint to the Sandy Bay Rowing Club over a section of land outside of its premises at Marieville Esplanade, Battery Point (marked as Attachment A to item 6.1 of the Open Parks and Recreation Committee agenda of 12 August 2021), be approved, subject to no objections being received during the statutory community engagement process required under Sections 178 and 179 of the Local Government Act 1993.

(i) Should any objections be received during the community engagement period, a further report will be provided to the Council.

2. The extended lease footprint area be added to the existing lease which, if all lease options are pursued, expires in 2030 under the same terms and conditions as the current lease.

3. The Chief Executive Officer be authorised to finalise the terms and conditions of the lease.

4. In accordance with the Council Policy ‘Grants and Benefits Disclosure’ the benefit recognised to the Sandy Bay Rowing Club by way of reduced rental as part of the amended lease be disclosed in the City’s Annual Report.

5. The Club submit a landscaping plan, including furniture design, to the satisfaction of the Director City Amenity, prior to any on-ground improvements being undertaken by the Club.

Delegation: Council

6.2 Clare Street Oval, New Town - Changeroom and Toilet Improvements

File Ref: F21/75087

DEPUTY LORD MAYOR BURNET

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Lord Mayor Reynolds

COMMITTEE RESOLUTION:

That: 1. The Council endorse the proposal to significantly upgrade and enhance the public toilet and changerooms facilities at Clare Street Oval, New Town, as detailed in the report of 6 August 2021 marked as item 6.2 of the Open Parks and Recreation Committee agenda of 12 August 2021.

(i) The Council note the City’s current asset replacement budget allocation of $900,000, together with State Government’s ‘Levelling the Playing Field’ grant funding of $450,000 for the improvement works.

2. The CEO be delegated authority to secure all statutory permits for the development to proceed.

Delegation: Council

7. Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F21/76140

THOMAS

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Lord Mayor Reynolds

Delegation: Committee

8. Responses to Questions without Notice

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

8.1 Low Level Lighting on Sporting Grounds

File Ref: F21/53386; 13-1-10

Memorandum of the Director City Amenity of 22 July 2021.

8.2 Pinnacle Road

File Ref: F21/58029; 13-1-10

Memorandum of the Director City Amenity of 6 August 2021.

8.3 Upper Domain Area – Food Truck Program

File Ref: F21/58102; 13-1-10

Memorandum of the Director City Amenity of 6 August 2021.

8.4 Derwent Estuary Program

File Ref: F21/67833; 13-1-10

Memorandum of the Director City Amenity of 16 July 2021.

LORD MAYOR REYNOLDS

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Lord Mayor Reynolds

Delegation: Committee

9. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

9.1 Lord Mayor Reynolds - Draft Recreation & Visitation Strategy - Briefing

File Ref: 13-1-10

Question: Can the Director please arrange for the Wellington Park Management Trust (WPMT) to brief Elected Members on the draft Recreation and Visitation Strategy?

Could Director please ascertain from the WPMT as to when it is expected the Strategy will be released for public consultation?

Answer: The Director City Amenity took the question on notice.

9.2 Lord Mayor Reynolds - Permanent Soccer Fixtures for Community Use

File Ref: 13-1-10

Question: Could the Director please advise which sporting fields have permanent soccer fixtures with nets for community use and the costs associated with the installation of additional soccer fixtures with nets.

Furthermore, could the Director please advise if there are any barriers foreseeable with the possibility of the City providing more of these forms of fixtures for community use?

Answer: The Director City Amenity took the question on notice.

10. Closed Portion of the Meeting

THOMAS

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:

· Minutes of a Closed Meeting; and

· Questions Without Notice in the Closed Portion of the Meeting

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Committee Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Committee Action Status Report

Item No. 4.1 Committee Actions - Status Report

LG(MP)R 15(2)(c)(i), (d) and (f)

Item No. 5 Questions Without Notice

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Lord Mayor Reynolds

Delegation: Committee

There being no further business the Open portion of the meeting closed at 5:35 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
14^th DAY OF OCTOBER 2021.

CHAIRMAN