Agenda of Council Meeting - Monday, 24 May 2021

Agenda (Open Portion)

Council Meeting

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A meeting of the Open Portion of the Council will be held in the Council Chamber, Town Hall on Monday, 24 May 2021 at 5:00 pm.

Kelly Grigsby

Chief Executive Officer

The title Chief Executive Officer is a term of reference for the General Manager as appointed by Council pursuant s.61 of the Local Government Act 1993 (Tas).

This meeting of the Council is held in accordance with a Notice issued by the Premier

on 3 April 2020 under section 18 of the COVID-19 Disease Emergency

(Miscellaneous Provisions) Act 2020.

ELECTED MEMBERS:

Lord Mayor A M Reynolds

Deputy Lord Mayor H Burnet

Alderman M Zucco

Alderman J R Briscoe

Alderman Dr P T Sexton

Alderman D C Thomas

Councillor W F Harvey

Alderman S Behrakis

Councillor M S C Dutta

Councillor J Ewin

Councillor Dr Z E Sherlock

Councillor W N S Coats

APOLOGIES:

LEAVE OF ABSENCE: Nil

1. Confirmation of Minutes

The Chairman reports that she has perused the minutes of the meeting of the Open Portion of the Council meeting held on Monday, 10 May 2021, finds them to be a true record and recommends that they be taken as read and signed as a correct record.

2. Transfer of Agenda Items

Are there any items, which the meeting believes, should be transferred from this agenda to the closed agenda or from the closed agenda to the open agenda, in accordance with the procedures allowed under Section 15 of the Local Government (Meeting Procedures) Regulations 2015?

3. Communication from the Chairman

4. Notification of Council WorKshops

In accordance with the requirements of the Local Government (Meeting Procedures) Regulations 2015, the General Manager reports that no Council workshops have been conducted since the last ordinary meeting of the Council.

5. Public Question Time

6. Petitions

7. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

RECOMMENDATION

That the Council resolve to deal with any supplementary items not appearing on the agenda, as reported by the Chief Executive Officer in accordance with the provisions of the Local Government (Meeting Procedures) Regulations 2015.

8. Indications of Pecuniary and Conflicts Of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Elected Members are requested to indicate where they may have any pecuniary or conflict of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Council has resolved to deal with.

Agenda (Open Portion)

Council Meeting

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Reports of Committees

City Planning Committee

9. Council Acting as Planning Authority

In accordance with the provisions of Part 2 Regulation 25 of the Local Government (Meeting Procedures) Regulations 2015, the intention of the Council to act as a planning authority pursuant to the Land Use Planning and Approvals Act 1993 is to be noted.

In accordance with Regulation 25, the Council will act as a planning authority in respect to those matters appearing under this heading on the agenda, inclusive of any supplementary items.

The Council is reminded that in order to comply with Regulation 25(2), the Chief Executive Officer is to ensure that the reasons for a decision by a Council or Council Committee acting as a planning authority are recorded in the minutes.

9.1 Planning Directive 8 - Exemptions, Application Requirements, Special Provisions and Zone Provisions - Submission to the Tasmanian Planning Commission

File Ref: F21/41167

Ref: Open CPC 7.2.1, 17/05/2021

That the Council endorse the submission to the Tasmanian Planning Commission in response to Planning Directive 8 – Exemptions, Application Requirements, Special Provisions and Zone Provisions, marked as Attachment A to item 7.2.1 of the Open City Planning Committee agenda of 17 May 2021.

10. 2021 - 2022 Fees and Charges - City Planning

File Ref: F21/35446

Ref: Open CPC 8.1, 17/05/2021

That the schedule of fees and charges for the City Planning Division marked as Attachment A to item 8.1 of the Open City Planning Committee agenda of 17 May 2021, be adopted for the 2021-2022 financial year, as amended by inclusion of the following fees under the Development Compliance section:

Building Permit Applications, cost of work over $7,500,001, ($1,500 per application.)

Permit of Substantial Compliance Applications, cost of work over $7,500,001, ($3,000 per application.)

Attachment a: City Planning Division - Fees and Charges 2021-2022

Item No. 10

Agenda (Open Portion)

Council Meeting - 24/5/2021

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ATTACHMENT a

Agenda (Open Portion)

Council Meeting

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11. Building Statistics - 1 April 2021 - 30 April 2021

File Ref: F21/41416

Ref: Open CPC 8.4, 17/05/2021

That the building statistical report of the Director City Planning be received and noted:

During the period 1 April 2021 to 30 April 2021, 37 permits were issued to the value of $11,355,532 which included:

(i) 20 for extensions/alterations to dwellings to the value of $3,354,503;

(ii) 1 new dwelling to the value of $359,689;

(iii) 18 new multiple dwellings to the value of $5,400,000; and

(iv) 1 major project:

(a) 32 Romilly Street, South Hobart - 9 Multiple Dwellings - $3,800,000;

During the period 1 April 2020 to 30 April 2020, 51 permits were issued to the value of $11,998,695 which included:

(i) 26 for extensions/alterations to dwellings to the value of $3,819,695;

(ii) 11 new dwellings to the value of $2,969,000;

(iii) 10 new multiple dwellings to the value of $2,125,000; and

(iv) 1 major project:

(a) 102 Patrick Street, Hobart - Commercial Extension - $1,400,000

In the twelve months ending April 2021, 718 permits were issued to the value of $205,409,514; and

In the twelve months ending April 2020, 603 permits were issued to the value of $250,777,218

12. Planning Permits Statistics - 1 April 2021 – 30 April 2021

File Ref: F21/41442

Ref: Open CPC 8.5, 17/05/2021

That the planning statistical report of the Director City Planning be received and noted:

During the period 1 April 2021 to 30 April 2021, 56 permits were issued to the value of $31,718,510 which included:

(i) 19 new single dwellings to the value of $8,900,000;

(ii) 13 multiple dwellings to the value of $5,255,000;

(iii) 23 extensions/alterations to dwellings to the value of $5,969,000;

(iv) 8 extensions/alterations to commercial properties to the value of $18,689,000;

(v) 1 major project:

(a) 125 Bathurst Street, Hobart - Partial Demolition, Alterations and New Building for Visitor Accommodation, Hotel Industry and Food Services 68 Rooms - $17,000,000;

During the period 1 April 2020 to 30 April 2020, 51 permits were issued to the value of $10,982,600 which included:

(i) 2 new single dwellings to the value of $635,000;

(ii) 21 multiple dwellings to the value of $5,675,000;

(iii) 20 extensions/alterations to dwellings to the value of $3,215,100;

(iv) 9 extensions/alterations to commercial properties to the value of $1,106.000;

(v) 1 major project:

a) 14 Kooyong Glen, South Hobart - 11 Multiple Dwellings, Front Fencing, Tree Removal, and Associated Works in the Road Reservation - $3,000,000;

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Council Meeting

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City Infrastructure Committee

13. 2021-22 Proposed Fees and Charges - Cleansing & Solid Waste, Roads and Capital Works, Stormwater

File Ref: F21/29405

Ref: Supplementary Open CIC 11, 28/04/2021

That the schedule of fees and charges for the provision of following activities of the City Amenity Division marked as Attachment A to supplementary item 11 of the Open City Infrastructure Committee agenda of 28 April 2021, be adopted for the 2021-22 financial year:

(i) Cleansing and Solid Waste Requested Works

(ii) Wheelie Bins/Bins

(iii) McRobies Gully Waste Management Centre

(iv) Roads Management

(v) Stormwater Services Service Connections and Inspections

Attachment a: Proposed 2021-22 Fees and Charges - Cleansing Solid Waste, Roads Capital Works, Stormwater

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14. 2021-22 Fees and Charges - City Planning Division (Residential Parking Permit and Traffic Strategy and Projects)

File Ref: F21/35773

Ref: Supplementary Open CIC 12, 28/04/2021

That the schedule of fees and charges for the provision of the following activities of the City Planning Division marked as Attachment A and B to supplementary item 12 of the Open City Infrastructure Committee agenda of 28 April 2021, be adopted for the 2021-22 financial year:

(i) Residential Parking Permit - Fees and Charges 2021-22 (Attachment A);

(ii) Traffic Strategy and Projects - Fees and Charges 2021-22 (Attachment B).

Attachment a: Residential Parking Permit - Fees and Charges 2021-22

Attachment b: Traffic Strategy and Projects - Fees and Charges 2021-22

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Community, Culture and Events Committee

15. 2021-22 Fees and Charges - Community Life

File Ref: F21/24516; 20/8

Ref: Open CCEC 6.3, 29/04/2021

That the schedule of fees and charges for the Community Life Division, marked as Attachments A-F to item 6.3 of the Open Community Culture and Events Committee agenda of 29 April 2021 and as referenced below, be adopted for the 2021-22 financial year:

Attachment a: Schedule of Positive Ageing - Mathers House and Criterion House Fees and Charges for 2021-22

Attachment b: Schedule of Youth Arts and Recreation Centre Fees and Charges for 2021-22

Attachment c: Schedule of Events, Activations and Grants - City Banners, Lighting, Event Signage and Film Permits Fees and Charges for 2021-22

Attachment d: Schedule of Events, Activations and Grants - Hobart Food Truck Program Fees and Charges for 2021-22

Attachment e: Schedule of Events, Activations and Grants - Equipment Hire Fees and Charges for 2021-22

Attachment f: Schedule of Salamanca Market Fees and Charges for 2021-22

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Economic Development & Communications Committee

17. 2021-22 Fees and Charges - Community Life

File Ref: F21/24520; 20/8

Ref: Open EDCC 6.3, 29/04/2021

That the schedule of fees and charges for the Community Life Division, marked as Attachments A and B to item 6.3 of the Open Economic Development and Communications Committee agenda of 29 April 2021 and referenced below, be adopted for the 2021-22 financial year.

(i) The Tasmanian Travel and Information Centre (Attachment A).

(ii) Tourism function (Attachment B).

Attachment a: Schedule of Tasmanian Travel and Information Centre Fees and Charges for 2021-22

Attachment b: Schedule of Tourism Fees and Charges for 2021-22

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Finance and Governance Committee

18. Financial Report as at 31 March 2021

File Ref: F21/40541; 18/17

Ref: Open FGC 6.1, 18/05/2021

That the Council approve the following changes to the 2020-21 Estimates listed below which will result in an improvement of the underlying result by $4.807M from the changes put forward in December and approve an increase of $0.397M in capital expenditure.

(i) Labour expenses reduction $0.829M

(ii) Materials and services increase $0.008M

(iii) Deprecation increase $3.333M

(iv) Other expenses reduction $0.459M

(v) Decrease in rates financial hardship remissions $3.4M

(vi) Increase in rates and charges $2.175M

(vii) Fees and charges revenue increase $1.25M

(viii) Rent revenue increase $0.035M

(ix) Capital works program increase of $0.397M for the Central Hobart Precinct Plan, South Hobart Community Centre redevelopment, replacement flag poles, Customer Services Centre upgrade, recognition of grant funding and offsetting capital expenditure and transfer of funds between projects.

19. 2021-22 Fees and Charges - Financial Services

File Ref: F21/24504; 20/8

Ref: Open FGC 6.4, 20/04/2021

That the schedule of fees and charges for Financial Services marked as Attachment A to item 6.4 of the Open Finance and Governance Committee agenda of 20 April 2021, be adopted for the 2021-22 financial year.

Attachment a: Schedule of Financial Services Fees and Charges for 2021‑22

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20. 2021-22 Fees and Charges - City Innovation and
Further Information on Long Term Parking Fees

File Ref: F21/35765; 20/8

Ref: Open FGC 6.3, 18/05/2021

That: 1. The schedule of fees and charges for the City Innovation Division marked as Attachments A-F to item 6.3 of the Open Finance and Governance Committee agenda of 18 May 2021, and as referenced below, be adopted for the 2021-22 financial year:

(i) Parking Enforcement (Attachment A);

(ii) Off-Street Parking Long Term (Attachment B);

(iii) Off-Street Parking Short Term (Attachment C);

(iv) Off-Street Parking Short Term Motorbikes (Attachment D);

(v) Meters and Voucher Machines (Attachment E); and

(vi) Smart and Sustainable City (Attachment F).

2. Council approve the reduction of the 90-minute free off-street parking services to 60-minutes commencing 1 July 2021.

Attachment a: Parking Enforcement

Attachment b: Off-Street Parking Long Term

Attachment c: Off-Street Parking Short Term

Attachment d: Off-Street Parking Short Term Motorbikes

Attachment e: Meters and Voucher Machines

Attachment f: Smart and Sustainable City

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21. 2021-22 Fees and Charges - City Governance

File Ref: F21/36115; 16/118

Ref: Open FGC 6.4, 18/05/2021

That the schedule of fees and charges for City Governance, marked as Attachments A, B and C to item 6.4 of the Open Finance and Governance Committee agenda of 18 May 2021, be adopted for the 2021-22 financial year:

(i) Venues - Fees and Charges 2021-22 (Attachment A);

(ii) Customer Services - Fees and Charges 2021-22 (Attachment B);

(iii) Risk Management - Fees and Charges 2021-22 (Attachment C).

Attachment a: 2021-22 Venues Fees and Charges

Attachment b: 2021-22 Customer Services Fees and Charges

Attachment c: 2021-22 Risk Management Fees and Charges

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22. Hobart City Mission - Short Term Licence Extension Safe Space

File Ref: F21/41305; 17/239

Ref: Open FGC 6.7, 18/05/2021

That: 1. Approval be given to extend the current licence agreement to Hobart City Mission for the usage of the Youth ARC facility for the operation of the overnight Safe Space program until 30 June 2021 or until such time as planning / building approval has been resolved (whichever is later), with the Chief Executive Officer delegated authority to extend the licence agreement if deemed necessary.

2. The licence extension be on the same basis as the previous agreement with a rental cost of $558 per week (GST exclusive).

3. The Chief Executive Officer be authorised to finalise the terms and conditions of the licence agreement.

4. The licence agreement to Hobart City Mission for the usage of the Youth ARC facility for the operation of the overnight Safe Space program, be referred back to the Council for further consideration if a third party appeal is lodged in respect to the development application for a proposed new site which will accommodate the Safe Space program.

23. Lease of Part of the Level 4 Council Centre

File Ref: F21/41646; 17/204

Ref: Open FGC 6.8, 18/05/2021

That: 1. The Culturally Diverse Alliance Tasmania be granted a six month lease with a further six month option, at the nominal rent of fifty dollars ($50.00) per annum for that part of the fourth floor of the Council Centre enclosed in red on the plan (marked as Attachment C to item 6.8 of the Open Finance and Governance Committee agenda of 18 May 2021) on the condition that CDAT bear the costs associated with installing the partition to enclose the lease area, and provides evidence of appropriate insurance policies and any other requirements of the Hobart City Council’s lease agreement.

2. The Chief Executive Officer be authorised to finalise the terms of the lease.

3. The reduction in rent be recorded in the Council’s Annual Report in accordance with the Council’s Policy for Leases to Non-Profit Organisations.

4. A further report be provided on appropriate Expression of Interest processes in respect to community organisations leasing temporary office space in the Hobart Council Centre.

24. New Policy - Chief Executive Officer - Exercise of Powers

File Ref: F21/39037; 15/153-534

Ref: Open FGC 6.9, 18/05/2021

That the Council adopt the policy titled “Chief Executive Officer – Exercise of Powers” included as Attachment A to item 6.9 of the Open Finance and Governance Committee agenda of 18 May 2021.

25. 2020-21 Annual Plan Progress Report
Period Ended 31 March 2021

File Ref: F21/41573

Ref: Open FGC 6.10, 18/05/2021

That the Council endorse the Annual Plan 2020-21 progress report for the period ending 31 March 2021 marked as Attachement A to item 6.10 of the Open Finance and Governance Committee agenda of 18 May 2021.

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Parks and Recreation Committee

26. 2021-22 Fees and Charges - Community Life - Doone Kennedy Hobart Aquatic Centre

File Ref: F21/24512

Ref: Special Open PRC 4.1, 24/05/2021

A recommendation will be submitted at the meeting.

27. 2021-22 Fees and Charges - City Amenity Division - Bushland and Parks and Recreation

File Ref: F21/34378

Ref: Special Open PRC 4.2, 24/05/2021

A recommendation will be submitted at the meeting.

Item No. 28

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Memorandum: Council

Council Meetings - Review of COVID-19 Meeting Format

The purpose of this report is to enable the Council to review the current format of Council meetings that was put in place to respond to Public Heath advice in respect of the COVID-19 pandemic.

In October 2020, the Council resolved to resume physical Council meetings in the Council Chambers and on 9 November 2020, it resolved to do so in accordance with Public Health advice which meant that, both the Council Chamber and the Lady Osborne Room would be configured to ensure Public Health recommendations of 1.5m physical distancing and 1 person per 2m² was maintained.

Following this decision, the Council Chamber was reconfigured to provide 1.5m spacing between all elected members at the meeting tables. The Executive Leadership Team were re-located to the public gallery which was also reconfigured to provide 1.5m spacing between all attendees. Applying the 1.5m distancing rule required a room capacity limit of 23 people being put in place for the Council Chamber

The same treatment was applied to the Lady Osborne Room which has been used as an overflow gallery with meetings of Council and Council Committees being live streamed to the room when required.

The current COVID-19 situation in Tasmania is relatively stable with general day-to-day living having returned to a somewhat normal state. A vaccination program has commenced and testing continues to be easily accessible for anyone displaying flu-like symptoms. Contact tracing has improved with the mandatory requirement for all businesses and venues to use the Check-In Tas app from 1 May 2021.

While there have been some relaxation to allow indoor gatherings to increase to 250 people it should be noted there has been no change to Public Health advice in respect to density limits and distancing recommendations unless an exemption is in place. The maximum density is still one person per 2 square metres of available space and where practicable, a distance of 1.5 metres from other people should be maintained. At the time of preparing this report Council officers are exploring the requirements applicable to exemptions as they may relate to Council meetings and Council functions more broadly.

The purpose of this report is to provide the Council with an opportunity to either reaffirm its decision to maintain the current distancing practice or, should the Council be inclined, the option to return to its previous room configuration within the Council Chamber with elected members seated around the horseshoe and the Executive Leadership Team seated at the meeting table.

It is not recommend that the distancing rule between attendees in the public gallery be relaxed at this time, therefore should the Council resolve to return to the traditional seating format, there would still be limited seating available in the gallery of nine additional attendees. This would be an increase on the current available seating of four and the overall capacity of the Council Chamber increasing from 23 to 29.

Committees that have not yet resolved to return to physical meetings may also wish re-consider their meeting format noting, that in order to continue to live stream meetings to the public, a return to the Lady Osborne Room for Committee meetings is not possible at this time. The Lady Osborne Room will continue to be used as an overflow gallery with meetings being streamed to the room as required.

REcommendation

That 1. The Council determines if it wishes to return the Council Chamber and Lady Osborne Room to the traditional room configuration with elected members and the Executive Leadership Team being seated at the meeting tables.

2. Committees that have not yet resolved to return to physical meetings determine whether they wish re-consider their meeting format.

3. Should the Council adopt to proceed to resume normal configuration of the meeting rooms, the Chief Executive Officer amend the COVID-19 Safe Plan for meetings as required and circulate to elected members as soon as practicable.

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

Kelly Grigsby

Chief Executive Officer

Date: 19 May 2021

File Reference: F21/32842

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29. Closed Portion Of The Meeting

RECOMMENDATION

That the Council resolve by absolute majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:

· Minutes of a Closed Council meeting

· Leave of Absence

· Information of a personal and confidential nature

The following items are listed for discussion:-

Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2 Communication from the Chairman

Item No. 3 Leave of Absence

Item No. 4 Consideration of supplementary Items to the agenda

Item No. 5 Indications of pecuniary and conflicts of interest

Item No. 6 Local Government Association of Tasmania 2021 Elections

LG(MP)R 15(2)(g)