Minutes of Finance and Governance Committee Meeting

Minutes (Open Portion)

Finance and Governance Committee Meeting

Page 12

20/04/2021

Finance and Governance Committee Meeting (Open Portion) held on Tuesday, 20 April 2021 at 4:30 pm in the Council Chamber, Town Hall.

This meeting of the Finance and Governance Committee is held in accordance with a Notice issued by the Premier on 3 April 2020 under section 18 of the COVID-19 Disease Emergency (Miscellaneous Provisions) Act 2020.

COMMITTEE MEMBERS

Zucco (Chairman)

Deputy Lord Mayor Burnet

Sexton

Thomas

Coats

PRESENT: Alderman M Zucco (Chairman), the Deputy Lord Mayor Councillor H Burnet, Aldermen Dr P T Sexton, D C Thomas and the Lord Mayor Councillor A M Reynolds

APOLOGIES: Councillor W Coats.

LEAVE OF ABSENCE: Nil.

NON-MEMBERS

Lord Mayor Reynolds

Briscoe

Harvey

Behrakis

Dutta

Ewin

Sherlock

The Lord Mayor was co-opted to the Committee.

1. Co-Option of a Committee Member in the event of a vacancy

DEPUTY LORD MAYOR BURNET

That the Lord Mayor be co-opted to the Committee.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Sexton
Thomas

2. Confirmation of Minutes

SEXTON

The minutes of the Open Portion of the Finance and Governance Committee meeting held on Tuesday, 16 March 2021 and the Special Finance and Governance Committee meeting held on Wednesday, 31 March 2021, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Sexton
Thomas
Lord Mayor Reynolds

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the Acting General Manager.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Members of the Committee are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the Committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

LORD MAYOR REYNOLDS

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 in order to hear the deputation for item 4.1 of the Closed meeting.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Sexton
Thomas
Lord Mayor Reynolds

Delegation: Committee

6. Reports

6.1 Youth ARC - Dance Studio and Office/Meeting Room Lease - Expression of Interest Process

File Ref: F20/118050

DEPUTY LORD MAYOR BURNET

That the recommendation contained in the report of the Community Participation Coordinator and the Manager Community and Culture of 15 April 2021, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Sexton
Thomas
Lord Mayor Reynolds

COMMITTEE RESOLUTION:

That: 1. The Council approve the commencement of an Expression of Interest process to identify a new tenant for the upper level of the Youth ARC facility (also known as the City Hall Supper Room) for a two-year lease period.

2. A further report detailing the outcomes of the Expression of Interest process be presented to the Council in due course.

Delegation: Council

6.2 Local Government Association of Tasmania General Meeting - Call for Motions

File Ref: F21/25922

LORD MAYOR REYNOLDS

That the recommendation contained in the report of the Acting General Manager of 15 April 2021, be adopted, as amended by the word “further” being inserted after the word “any” in Clause 2 and an additional Clause to read as follows:

“The Council endorse the following motion to be submitted to the Local Government Association of Tasmania (LGAT) August 2021 General Meeting:

a. That LGAT calls on the State Government to commission Equal Opportunity Tasmania to undertake a review of the workplace health and safety of the Local Government sector for elected representatives.

Noting that:

- In 2019, in response to several resignations by young women in Local Government, LGAT conducted a survey for elected members about bullying and harassment online. One third of elected members responded and 60% reporting that they have experienced bullying and harassment and were not clear of their legal protections in terms of workplace safety.

- In 2021 more than 40 Tasmanian local government representatives from 16 Councils signed a joint statement expressing concern about workplace culture, particularly for women in Local Government.

- The workplace health and safety of the Tasmanian Parliament will be the subject of an Inquiry by Equal Opportunity Tasmania and the Victorian Auditor General recently completed an Inquiry into sexual harassment in Local Government.”

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Sexton
Thomas
Lord Mayor Reynolds

COMMITTEE RESOLUTION:

That: 1. The Council endorse the following motion to be submitted to the Local Government Association of Tasmania (LGAT) August 2021 General Meeting:

Noting that:

- In 2021 more than 40 Tasmanian local government representatives from 16 Councils signed a joint statement expressing concern about workplace culture, particularly for women in Local Government.

2. That the Council determine whether it wishes to submit any further motions to the Local Government Association of Tasmania’s (LGAT) August 2021 General Meeting.

Delegation: Council

6.3 Council Policy Manual Review April 2021

File Ref: F21/31433; 18/17

SEXTON

That the recommendation contained in the report of the Acting General Manager of 15 April 2021, be adopted, as amended by the deferral of the following three policies in order to seek further advice:

Leases to Non-profit Organisations policy (Appendix 1)

Residential Parking Permit in Non-Metered Areas policy (Appendix 9)

Elected Member Development and Support policy (Appendix 12).

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Sexton
Thomas
Lord Mayor Reynolds

COMMITTEE RESOLUTION:

That the Council Policies marked as Appendices 1 to 20 as shown in Attachment A to item 6.3 of the Open Finance and Governance Committee agenda of 20 April 2021, excluding:

(i) Leases to Non-profit Organisations policy (Appendix 1)

(ii) Residential Parking Permit in Non-Metered Areas policy (Appendix 9)

(iii) Elected Member Development and Support policy (Appendix 12).

be endorsed.

Delegation: Council

6.4 2021-22 Fees and Charges - Financial Services

File Ref: F21/24504; 20/8

THOMAS

That the recommendation contained in the report of the Manager Rates, Procurement and Finance Operations of 15 April 2021, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Sexton
Thomas
Lord Mayor Reynolds

COMMITTEE RESOLUTION:

That the schedule of fees and charges for Financial Services marked as Attachment A to item 6.4 of the Open Finance and Governance Committee agenda of 20 April 2021, be adopted for the 2021-22 financial year.

Delegation: Council

6.5 2021-22 Fees and Charges - City Innovation Division

File Ref: F21/11554; 20/8

PROCEDURAL MOTION

SEXTON

That the item be deferred to enable Council Officers to obtain further information in respect of Off-Street Parking Long Term marked as Attachment B.

PROCEDURAL MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Sexton
Thomas
Lord Mayor Reynolds

COMMITTEE RESOLUTION:

That the item be deferred to enable Council Officers to obtain further information in respect of Off-Street Parking Long Term marked as Attachment B.

Delegation: Committee

7. Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F21/30622

DEPUTY LORD MAYOR BURNET

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Sexton
Thomas
Lord Mayor Reynolds

Delegation: Committee

8. Responses to Questions without Notice

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

8.1 On-Street and Off-Street Parking Space Stock

File Ref: F21/18679; 13-1-10

Memorandum of the Director City Innovation of 14 April 2021.

8.2 Points of Order

File Ref: F21/24513; 13-1-10

Memorandum of the Manager Legal and Governance of 14 April 2021.

SEXTON

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Sexton
Thomas
Lord Mayor Reynolds

Delegation: Committee

9. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

No questions were asked at the meeting.

10. Closed Portion of the Meeting

LORD MAYOR REYNOLDS

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:

· Proposal for an interest of Council land; and

· Commercial information of a confidential nature.

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Committee Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Reports

Item No. 4.1 Giblin Street Quarry, Lenah Valley - Deputation

LG(MP)R 15(2)(f)

Item No. 4.2 Sandy Bay Bathing Pavilion

LG(MP)R 15(2)(c)(i)

Item No. 5 Committee Action Status Report

Item No. 5.1 Committee Actions - Status Report

LG(MP)R 15(2)(b), (c)(i), (f) and (g)

Item No. 6 Questions Without Notice

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Sexton
Thomas
Lord Mayor Reynolds

Delegation: Committee

The Chairman adjourned the meeting at 4.31 pm to conduct part of the Closed portion of the meeting.

The meeting was reconvened at 4.39 pm and item 6.1 was then taken.

There being no further business the Open portion of the meeting closed at 5:20 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
18^th DAY OF MAY 2021.

CHAIRMAN