Minutes of Finance and Governance Committee Meeting

Minutes (Open Portion)

Finance and Governance Committee Meeting

Page 10

16/03/2021

Finance and Governance Committee Meeting (Open Portion) held on Tuesday, 16 March 2021 at 4:30 pm in the Council Chamber, Town Hall.

This meeting of the Finance and Governance Committee is held in accordance with a Notice issued by the Premier on 3 April 2020 under section 18 of the COVID-19 Disease Emergency (Miscellaneous Provisions) Act 2020.

COMMITTEE MEMBERS

Zucco (Chairman)

Deputy Lord Mayor Burnet

Sexton

Thomas

Coats

PRESENT: Alderman M Zucco (Chairman), the Deputy Lord Mayor Councillor H Burnet, Aldermen Dr P T Sexton, D C Thomas, Councillor W Coats and Alderman S Behrakis.

APOLOGIES: Nil.

LEAVE OF ABSENCE: Nil.

NON-MEMBERS

Lord Mayor Reynolds

Briscoe

Harvey

Behrakis

Dutta

Sherlock

Ewin

Alderman Behrakis arrived at the meeting at 4:36 pm during the discussion of item 6.2.

1. Co-Option of a Committee Member in the event of a vacancy

No Elected Members were co-opted to the Committee.

2. Confirmation of Minutes

SEXTON

The minutes of the Open Portion of the Finance and Governance Committee meeting held on Tuesday, 16 February 2021, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Sexton
Thomas
Coats

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Members of the Committee are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the Committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6. Reports

6.1 Finance and Governance Committee - Review of COVID-19 Format - Outcome of Consultation

File Ref: F21/19210

DEPUTY LORD MAYOR BURNET

That the recommendation contained in the memorandum of the General Manager of 9 March 2021, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Sexton
Thomas
Coats

COMMITTEE RESOLUTION:

That the Finance and Governance Committee resume physical meetings in the Council Chamber at Town Hall in accordance with the COVID-19 Safe Plan for the operation of Council and Council Committee meetings approved on 19 November 2020.

Delegation: Committee

6.2 2020-21 Annual Plan - Progress Report
Period Ended 31 December 2020

File Ref: F21/17096

SEXTON

That the recommendation contained in the report of the Manager Economic Development Engagement and Strategy and the Acting Director Community Life of 10 March 2021, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Deputy Lord Mayor Burnet	Zucco
Sexton
Thomas
Coats

COMMITTEE RESOLUTION:

That the Council endorse the Annual Plan 2020-21 progress report for the period ending 31 December 2020, marked as Attachment A to item 6.2 of the Open Finance and Governance Committee agenda of 16 March 2021.

Delegation: Council

6.3 City of Hobart Contract Management Policy

File Ref: F20/128810

SEXTON

That the recommendation contained in the report of the Manager Rates, Procurement and Finance Operations of 10 March 2021, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Sexton
Thomas
Coats

COMMITTEE RESOLUTION:

That: 1. The report ‘City of Hobart Contract Management Policy’ be received and noted.

2. The Council adopt the City of Hobart Contract Management Policy marked as Attachment A to item 6.3 of the Open Finance and Governance Committee agenda of 16 March 2021.

3. The General Manager be authorised to finalise the City of Hobart Contract Management Policy and arrange for it to be made available from the City’s website.

Delegation: Council

6.4 Australian Local Government Association Call for Motions

File Ref: F21/19103

SEXTON

That the recommendation contained in the report of the General Manager of 11 March 2021, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Sexton
Thomas
Coats

COMMITTEE RESOLUTION:

That: 1. The Council submit the following motion to the Australian Local Government Association’s National General Assembly:

The National General Assembly calls upon the Australian Government to ensure a fair balance is made between the requirements of telecommunications carriers to roll out 5G technology and the protection of public spaces from undesirable infrastructure proliferation as has occurred in other jurisdictions.

2. The Council determine whether it wishes to submit any other motions to the Australian Local Government Association’s National General Assembly.

Delegation: Council

7. Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F21/20989

SEXTON

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Sexton
Thomas
Coats

Delegation: Committee

8. Responses to Questions without Notice

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

8.1 Debt Profile and Maturities

File Ref: F21/16265; 13-1-10

Report of the Chief Financial Officer and the General Manager of 10 March 2021.

DEPUTY LORD MAYOR BURNET

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Sexton
Thomas
Coats

Delegation: Committee

9. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

9.1 Alderman Behrakis - Points of Order

File Ref: 13-1-10

Question: Are statistics kept regarding points of order raised in meetings and the rulings of them?

If so, what proportion of points of order raised against the Lord Mayor have been upheld or dismissed by the Lord Mayor?

Given the potential perception of conflicts of interest in situations where the chair is ruling on themselves, what changes to council procedures can be made to address this issue without conflicting with the Local Government Act?

What measures / protocols do other Council’s use to address this issue?

Answer: The General Manager took the question on notice.

10. Closed Portion of the Meeting

SEXTON

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:

· Request to waive requirement to tender;

· Information of a personal and confidential nature;

· Personal hardship; and

· Commercial information of a confidential nature.

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Committee Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Reports

Item No. 4.1 Request to Waive Requirement to Tender - The Mercury Newspaper Advertising

LG(MP)R 15(2)(d)

Item No. 4.2 Review of City of Hobart Financial Hardship Assistance Policy

LG(MP)R 15(2)(g) and (j)

Item No. 4.3 Lease of Part of Level 2 of the Council Centre - Digital Ink Pty Ltd

LG(MP)R 15(2)(c)(i) and (g)

Item No. 4.4 Sandy Bay Bathing Pavilion Update

LG(MP)R 15(2)(c)(i)

Item No. 5 Committee Action Status Report

Item No. 5.1 Committee Actions - Status Report

LG(MP)R 15(2)(b), (c)(i), (f) and (g)

Item No. 6 Questions Without Notice

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Sexton
Thomas
Coats

Delegation: Committee

There being no further business the Open Portion of the meeting closed at 4:45 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
20^th DAY OF APRIL 2021.

CHAIRMAN