Minutes of Community, Culture and Events Committee Meeting

Minutes (Open Portion)

Community, Culture and Events Committee Meeting

Page 10

29/04/2021

Community, Culture and Events Committee Meeting (Open Portion) held on Thursday, 29 April 2021 at 5:30 pm.

This meeting of the Community, Culture and Events Committee is held in accordance with a Notice issued by the Premier on 3 April 2020 under section 18 of the COVID-19 Disease Emergency (Miscellaneous Provisions) Act 2020.

COMMITTEE MEMBERS

Sherlock (Chairman)

Sexton

Harvey

Dutta

Ewin

PRESENT: Councillor Dr Z Sherlock (Chairman), Alderman Dr P T Sexton, Councillors W F Harvey, M Dutta and the Lord Mayor Councillor A M Reynolds.

APOLOGIES: Councillor J Ewin.

LEAVE OF ABSENCE: Nil.

NON-MEMBERS

Lord Mayor Reynolds

Deputy Lord Mayor Burnet

Zucco

Briscoe

Thomas

Behrakis

Coats

Alderman Sexton was present for items 1 to 5 and 9, retiring from the meeting at 5.49 pm.

The Lord Mayor was co-opted to the Committee and was present for items 1 to 5 and 9, retiring from the meeting at 5.49 pm.

1. Co-Option of a Committee Member in the event of a vacancy

HARVEY

That the Lord Mayor be co-opted to the Committee.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sherlock
Sexton
Harvey
Dutta

2. Confirmation of Minutes

HARVEY

The minutes of the Open Portion of the Community, Culture and Events Committee meeting held on Thursday, 25 March 2021, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sherlock
Sexton
Harvey
Dutta
Lord Mayor Reynolds

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Members of the Committee are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

HARVEY

That item 9 be now taken.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sherlock
Sexton
Harvey
Dutta
Lord Mayor Reynolds

Item 9 was then taken.

6. Reports

6.1 Hobart - A City for All - Community Inclusion and Equity Framework

File Ref: F21/33293; 17/237

HARVEY

That the recommendation contained in the report of the Community Participation Coordinator, the Manager Community and Culture and the Acting Director Community Life of 22 April 2021, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sherlock
Harvey
Dutta

COMMITTEE RESOLUTION:

That the document titled, Hobart: A City for All – Community Inclusion and Equity Framework marked as Attachment A to item 6.1 of the Open Community, Culture and Events Committee agenda of 29 April 2021, be adopted.

Delegation: Council

6.2 Community Commitments

File Ref: F21/33659; 17/237

HARVEY

That the recommendation contained in the report of the Community Participation Coordinator, the Manager Community and Culture and the Acting Director Community Life of 22 April 2021, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sherlock
Harvey
Dutta

COMMITTEE RESOLUTION:

That: 1. The Council endorse the following six draft community commitments, marked as Attachments A-F to item 6.2 of the Open Community Culture and Events Committee agenda of 29 April 2021 for broad community engagement:

(i) Community Safety Commitment 2021-23

(ii) Equal Access Commitment 2021-23

(iii) LGBTQI Commitment 2021-23

(iv) Multicultural Commitment 2021-23

(v) Positive Ageing Commitment 2021-23

(vi) Youth Commitment 2021-23

2. A further report be provided to the Council detailing the outcome of the community engagement and presenting the final documents for Council approval.

Delegation: Council

6.3 2021-22 Fees and Charges - Community Life

File Ref: F21/24516; 20/8

DUTTA

That the recommendation contained in the report of the Acting Director Community Life of 22 April 2021, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sherlock
Harvey
Dutta

COMMITTEE RESOLUTION:

That the schedule of fees and charges for the Community Life Division, marked as Attachments A-F to item 6.3 of the Open Community Culture and Events Committee agenda of 29 April 2021 and as referenced below, be adopted for the 2021-22 financial year:

(i) Positive Ageing – Mathers House and Criterion House
(Attachment A).

(ii) Youth Arts and Recreation Centre (Attachment B).

(iii) Events, Activations and Grants – City Banners, Lighting, Event Signage and Film Permits (Attachment C).

(iv) Events, Activations and Grants – Hobart Food Truck Program
(Attachment D).

(v) Events, Activations and Grants – Equipment Hire (Attachment E).

(vi) Salamanca Market (Attachment F).

Delegation: Council

6.4 Applications Approved Under the Delegated Authority of the Deputy General Manager for Quick Response Grants

File Ref: F21/32839; 20/74

HARVEY

That the recommendation contained in the report of the Acting Director Community Life of 21 April 2021, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sherlock
Harvey
Dutta

COMMITTEE RESOLUTION:

That the information be received and noted.

Delegation: Committee

7. Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F21/32838; 16/118

HARVEY

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sherlock
Harvey
Dutta

Delegation: Committee

8. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

8.1 Councillor Dutta - Publications Photography

File Ref: 13-1-10

Question: Can the Acting Director advise of the sources for photographs used in publications and if they can cover all cultural backgrounds.

Answer: The Community Participation Coordinator advised that to date the Council had limited diversity in available photos and a photo shoot was set up to specifically capture diversity. Where possible, diverse and inclusive photos will be selected for publications.

9. Closed Portion of the Meeting

HARVEY

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:

· Taste of Tasmania

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Committee Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Reports

Item No. 4.1 The Future of the Taste of Tasmania

LG(MP)R 15(2)(g)

Item No. 5 Questions Without Notice

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sherlock
Sexton
Harvey
Dutta
Lord Mayor Reynolds

Delegation: Committee

The Chairman adjourned the meeting at 5.32 pm to conduct the closed portion of the meeting.

The meeting was reconvened at 5.49 pm.

Item 6.1 was then taken.

There being no further business the meeting closed at 5.57 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
27^th DAY OF MAy 2021.

CHAIRMAN