Minutes (Open Portion)

Council Meeting

Page 2

19/3/2018

Minutes (Open Portion)

Council Meeting

Page 4

19/03/2018

The Chairman reports that she has perused the minutes of the meeting of the Open Portion of the Council meeting held on Monday, 5 March 2018, finds them to be a true record and recommends that they be taken as read and signed as a correct record.

Christie

Briscoe                                                That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

The minutes were signed.

The Chairman advised the meeting that ABC News have requested approval to take file footage at the meeting and for the journalist to record sound for a news story relating to the Cable Car proposal.

Briscoe

Burnet                                                          That the request be approved

MOTION CARRIED

VOTING RECORD

9.1      179 Macquarie Street and 200 Collins Street, Hobart and Adjacent Road Reserve and Crowthers Lane, Hobart

Ref:    Open CPC 7.1.1, 13/03/2018

Application Expiry Date: 23 March 2018

Extension of Time: Not applicable

That:   Pursuant to the Hobart Interim Planning Scheme 2015, the Council approve the application for demolition and new building for hotel with cafe and function centre and associated infrastructure works at 179 Macquarie Street and 200 Collins Street, Hobart and adjacent road reserve and Crowthers Lane, Hobart for the reasons outlined in the officer’s report, attached to item 7.1.1 of the Open City Planning Committee agenda of 13 March 2018, and a permit containing the following conditions be issued:

GEN

The use and/or development must be substantially in accordance with the documents and drawings that comprise PLN­17­704 ­ 179 MACQUARIE STREET HOBART TAS 7000 ­ Final Planning Documents except where modified below.

Reason for condition

To clarify the scope of the permit.

TW

The use and/or development must comply with the requirements of TasWater as detailed in the form Submission to Planning Authority Notice, Reference No. TWDA 2017/01465­HCC dated 30/10/2018 as attached to the permit.

Reason for condition

To clarify the scope of the permit.

THC

The use and/or development must comply with the requirements of the Tasmanian Heritage Council as detailed in the Notice of Heritage Decision, THC Works Ref: 5531 dated 28 February 2018, as attached to the permit.

Reason for condition

To clarify the scope of the permit.

PLN 15

A demolition waste management plan must be implemented throughout demolition.

A demolition waste management plan must be submitted and approved, prior to commencement of work on the site. The demolition waste management plan must include provisions for the handling, transport and disposal of demolition material, including any contaminated waste and recycling opportunities, to satisfy the above requirement.

All work required by this condition must be undertaken in accordance with the approved demolition waste management plan.

Advice: Once the demolition waste management plan has been approved, the Council will issue a condition endorsement (see general advice on how to obtain condition endorsement).

Where building approval is also required, it is recommended that documentation for condition endorsement be submitted well before submitting documentation for building approval. Failure to address condition endorsement requirements prior to submitting for building approval may result in unexpected delays.

It is recommended that the developer liaise with the Council’s Cleansing and Solid Waste Unit regarding reducing, reusing and recycling materials associated with demolition on the site to minimise solid waste being directed to landfill. Further information can also be found on the Council’s website.

Reason for condition

To ensure that solid waste management from the site meets the Council’s requirements and standards.

PLN s1

Additional bicycle parking must be provided for customers and visitors to the site prior to commencement of use.

Amended drawings must be submitted and approved, prior to commencement of work or the issue of any approval under the Building Act 2016 (whichever occurs first but excluding demolition). The amended drawings must show bicycle parking constructed to Class 3 security level to cater for customers and visitors in addition to that already proposed for staff, in a separate, publicly accessible area at ground level (e.g. within the open plaza area).

All work required by this condition must be undertaken in accordance with the approved drawings.

Advice: The Hobart Interim Planning Scheme 2015 defines Class 3 security level as facilities to which the bicycle frame and wheels can be locked.

Once the amended drawings have been approved the Council will issue a condition endorsement (see general advice on how to obtain condition endorsement)

Where building approval is also required, it is recommended that documentation for condition endorsement be submitted well before submitting documentation for building approval. Failure to address condition endorsement requirements prior to submitting for building approval may result in unexpected delays.

Reason for condition

To ensure enough bicycle parking is provided to meet the needs of likely users and by doing so to encourage cycling as a healthy and environmentally friendly mode of transport for commuter, shopping and recreational trips, in accordance with the objectives of Schedule E 6.6.4 of the Hobart Interim Planning Scheme 2015.

PLN s2

Bicycle end of trip facilities must be provided within the building for staff prior to commencement of use.

Amended drawings must be submitted and approved, prior to commencement of work or the issue of any approval under the Building Act 2016 (whichever occurs first but excluding demolition. The amended drawings must show the provision of at least one (1) shower and change room facility for use by staff members employed at the premises.

All facilities required by this condition must be installed in accordance with the approved drawings.

Advice: Once the amended drawings have been approved the Council will issue a condition endorsement (see general advice on how to obtain condition endorsement).

Where building approval is also required, it is recommended that documentation for condition endorsement be submitted well before submitting documentation for building approval. Failure to address condition endorsement requirements prior to submitting for building approval may result in unexpected delays.

Reason for condition

To ensure that cyclists are provided with adequate end of trip facilities.

ENG sw2.1

A pre works CCTV video of the existing Council stormwater main within the subject site (including right of way) must be undertaken and submitted to the Council prior to the commencement of work (including demolition).

Reason for condition

To ensure that any of the Council infrastructure and/or site­related service connections affected by the proposal will be altered and/or reinstated at the owner’s full cost.

ENG sw2.2

Recorded CCTV inspections and associated reports of the new public stormwater infrastructure and any other public stormwater within 2m of the works must be undertaken and submitted to the Council:

1.     Prior to commencement of the maintenance period; and

2.     Within 30 days of completion of works.

The CCTV inspection must be taken no more than one month prior to commencement of the maintenance period. A maintenance period of 12 months will apply to the new pipes. The Council will perform a final inspection at the end of the maintenance period. Should any rectification works be required, these must be done at the owner's cost within a time frame specified by the Council, and an additional 12 month maintenance period may be applied.

The post construction CCTV will be relied upon to establish the extent of damage caused to the Council’s infrastructure during construction. In the event that the owner/developer fails to provide to the Council pre­construction CCTV video of the Council’s infrastructure, then any damage to the Council's infrastructure identified in the post construction CCTV will be deemed to be the responsibility of the owner.

Advice: The CCTVs may be combined by delaying commencement of the maintenance period.

A maintenance bond of 5% of the contract value of the works will be required by the Council. Upon the expiry of the maintenance period, please contact the Council’s Project and Development Inspector on telephone 6238 2967 to arrange the final inspection prior to the release of the maintenance bond.

Reason for condition

To ensure that the Lots are serviced by adequate public infrastructure and that any Council infrastructure and connections affected by the works will be repaired at the owner's cost.

ENG sw3

The proposed works (including footings, carpark, ramps, overhangs) within two metres of the Council's stormwater infrastructure, must be designed to ensure the long term protection of and access to the Council’s stormwater infrastructure.

A detailed engineering design must be submitted and approved prior to issue of any consent under the Building Act 2016 or commencement of works (whichever occurs first but excluding demolition).

The detailed design must:

1.    Demonstrate how the design will maintain the overland flow path, provide adequate access to the main, impose no additional loads onto the main and that the structure will be fully independent of the main and its trenching. Adequate access is defined for this project as a minimum 2.8m vertical clearance within a 3m wide corridor, with no columns or footings within one metre of the outside of the pipe. Reduction in this access requirement is possible for the removable ramp, and wall at the boundary with adequate structural bridging.

2.    Include details of how the ramp is removed and reinstated, and sufficient protection for the new main within the right of way to allow excavation to gain full access into the site.

3.    Include cross­sections clearly showing the relationship both vertically and horizontally between Council’s stormwater infrastructure and the proposed works (including footings), and stating the minimum setbacks from the works to the nearest external surface of the main.

4.    Include a long­section of Council's stormwater main clearly showing proposed cover. If the cover is less than 600mm, engineering details and full calculations to relevant Australian Standards (including construction traffic loading) must be submitted to demonstrate the mains can withstand the likely forces and will be adequately protected. All assumptions must be stated.

5.    Be certified by a suitably qualified engineer.

Prior to first occupation / the issue of any Completion Certificate under the Building Act 2016 / the commencement of the maintenance period (whichever occurs first), confirmation from a suitably qualified engineer must be provided to the Council that the installation of the works within two metres of the Council’s stormwater is in accordance with the approved drawings and complies with this condition. Should any remediation works be required, these must be carried out at the developer’s cost.

All work required by this condition must be undertaken in accordance with the approved detailed design.

Advice: Once the detailed design has been approved the Council will issue a condition endorsement (see general advice on how to obtain condition endorsement)

Where building approval is also required, it is recommended that documentation for condition endorsement be submitted well before submitting documentation for building approval. Failure to address condition endorsement requirements prior to submitting for building approval may result in unexpected delays.

Reason for condition

To ensure the protection of the Council’s hydraulic infrastructure.

ENG sw5

The development (including hardstand) must be drained to the Council's stormwater infrastructure with sufficient receiving capacity, in a safe and legal manner through to Collins Street. The upgraded public stormwater system must be constructed prior to issue of any Completion Certificate under the Building Act 2016.

Engineering design drawings must be submitted and approved, prior to commencement of work or the issue of any approval under the Building Act 2016 (whichever occurs first but excluding demolition). The engineering design drawings must:

1.    Be certified by a qualified and experienced engineer.

2.    Show in both plan and long­section the proposed stormwater mains, including but not limited to, connections, flows, velocities, hydraulic grade lines, clearances, cover, gradients, sizing, material, pipe class, adequate working platforms around manholes, easements, obstacles (such as other services or structures) and inspection openings.

3.    Include adequate protection works where minimum cover cannot be achieved.

4.    Include the associated calculations and catchment area plans. The stormwater system (including defined non­blocked overland flow paths) must cater for all 1% AEP flows as at 2100 (i.e. including climate change loading) from a fully developed catchment. The main itself must be sized to accommodate at least the 5% AEP flows from a fully­developed catchment.

5.    Identify all existing third­party connections to the mains to be upgraded and reconnected at the owner's cost.

6.    Clearly distinguish between public and private infrastructure.

7.    Be substantially in accordance with the LGAT Standard Drawings and Tasmanian Subdivision Guidelines.

All work required by this condition must be undertaken in accordance with the approved engineering design drawings.

Advice: Once the engineering design drawings have been approved the Council will issue a condition endorsement (see general advice on how to obtain condition endorsement).

Where building approval is also required, it is recommended that documentation for condition endorsement be submitted well before submitting documentation for building approval. Failure to address condition endorsement requirements prior to submitting for building approval may result in unexpected delays.

Please note that once the condition endorsement has been issued you will need to contact Council’s City Infrastructure Division to obtain a Permit to Construct Public Infrastructure. A maintenance period of 12 months and 5% maintenance bond will apply.

Reason for condition

To ensure Council’s hydraulic infrastructure meets acceptable standards.

ENG sw6

A construction management plan (Crowther's Lane heritage walls) must be submitted and approved, detailing the installation of the Council's upgraded stormwater infrastructure in such a way as to ensure that the condition and structural integrity of the existing heritage walls on Crowther's Lane are not compromised.

The construction management plan (Crowther's Lane heritage walls) must be submitted and approved by the Council's Director City Infrastructure and Director City Planning prior to commencement of work or issue of any approval under the Building Act 2016 (whichever occurs first but excluding demolition).

The construction management plan (Crowther's Lane heritage walls) must:

1.    Be prepared and certified by a suitably experienced structural engineer, with input from a suitably experienced geotechnical engineer.

2.    Be in accordance with any recommendations from any heritage protection report and requirements.

3.    Include structural and geotechnical investigation of the heritage walls, underlying footings and existing ground conditions in Crowther's Lane.

4.    Include an engineering risk analysis which demonstrates the rationale of the selected construction method for undertaking the works. Including how risk mitigation relating to design, construction, surrounding infrastructure and personnel to an acceptable level is achieved.

5.    Detail construction methodology for undertaking the works, including any restrictions on machinery and access, staging of the works, critical hold points and safety management for both the general public and contractors.

6.    Provide details of any monitoring controls and inspection regime that will be in place for the heritage walls or other associated infrastructure.

7.    Include engineering drawings which detail any proposed permanent infrastructure (i.e. underpinning) required for undertaking the works. For any proposed temporary infrastructure (i.e. bracing), provide drawings sufficient for implementation.

8.    Include engineering cross­sections detailing the relationship both vertically and horizontally of the main upgrade (including trenching) to the walls and associated infrastructure.

9.    Demonstrate the wall is fully independent of the main and its trenching.

Prior to first occupation/the issue of any Completion Certificate under the Building Act 2016 / the commencement of the maintenance period (whichever occurs first), confirmation from a suitably qualified engineer must be provided to the Council that the installation of the main in relation to the heritage walls is in accordance with the approved construction management plan (Crowther'sLane heritage walls), and complies with this condition. Should any remediation works be required, these must be carried out at the developer’s cost.

All work required by this condition must be undertaken in accordance with the approved construction management plan (Crowther's Lane heritage walls).

Advice: Once the construction management plan (Crowther's Lane heritage walls) has been approved, the Council will issue a condition endorsement (see general advice on how to obtain condition endorsement).

Where building approval is also required, it is recommended that documentation for condition endorsement be submitted well before submitting documentation for building approval. Failure to address condition endorsement requirements prior to submitting for building approval may result in unexpected delays.

Reason for condition

To ensure that stormwater from the site will be discharged to a suitable Council approved outlet.

ENG sw7

Stormwater pre­treatment for stormwater discharges from the development must be installed prior to commencement of use / the issue of any Completion Certificate under the Building Act 2016 (whichever occurs first).

A stormwater management report and design must be submitted and approved, prior to commencement of work (excluding demolition and excavation). The stormwater management report and design must:

1.    Be prepared by a suitably qualified engineer.

2.    Include detailed design of the proposed treatment train, including final estimations of contaminant removal.

3.    Include a Stormwater Management Summary Plan that outlines the obligations for future property owners to stormwater management, including a maintenance plan which outlines the operational and maintenance measures to check and ensure the ongoing effective operation of all systems, such as: inspection frequency; cleanout procedures; descriptions and diagrams of how the installed systems operate; details of the life of assets and replacement requirements.

All work required by this condition must be undertaken and maintained in accordance with the approved stormwater management report and design.

Advice: Once the stormwater management report and design has been approved, the Council will issue a condition endorsement (see general advice on how to obtain condition endorsement).

Where building approval is also required, it is recommended that documentation for condition endorsement be submitted well before submitting documentation for building approval. Failure to address condition endorsement requirements prior to submitting for building approval may result in unexpected delays.

Reason for condition

To avoid the possible pollution of drainage systems and natural watercourses, and to comply with relevant State legislation.

ENG tr1

The Barrack Street access via the right of way is approved for EXIT ONLY.

The southern Macquarie Street access is approved for ENTRY ONLY.

The northern Macquarie Street access is approved for EXIT ONLY.

Traffic management for the accesses and parking module must be installed prior to the commencement of use.

Traffic management design drawing(s) of the proposed traffic management for the accesses (including signage and linemarking), must be submitted and approved by the Council's Director City Infrastructure, prior to commencement of use. The traffic management design drawing(s) must include (but not be limited to):

1.    'No Entry' signage must be installed on either side of the Barrack Street access (within the right of way) generally in accordance with AS1742.2:2009 or AS1742.10:2009.

2.    'Giveway to Pedestrian' signage to control exiting traffic must be installed at the Barrack Street access (within the right of way) generally in accordance with AS1742.2:2009 or AS1742.10:2009.

3.    'Caution Vehicles' signage must be installed at the Barrack Street access (within the right of way) generally in accordance with AS1742.2:2009 or AS1742.10:2009 to advise pedestrians on the footpath of exiting vehicles.

4.    A speed hump must be installed two (2) metres from the Barrack Street end of the right of way in accordance with AS/NZS2890.1:200 Section 4.9 (b) Type 2.

5.    'No Entry' signage must be installed at the northern Macquarie Street access (within the property) generally in accordance with AS1742.2:2009 or AS1742.10:2009.

All work required by this condition must be undertaken in accordance with the approved traffic management design drawing(s).

Advice: Once the traffic management design drawing(s) have been approved, the Council will issue a condition endorsement (see general advice on how to obtain condition endorsement).

Where building approval is also required, it is recommended that documentation for condition endorsement be submitted well before submitting documentation for building approval. Failure to address condition endorsement requirements prior to submitting for building approval may result in unexpected delays.

Reason for condition

In the interests of user safety and the amenity of the occupiers of the development.

ENG tr2

A construction traffic and parking management plan must be implemented prior to the commencement of work on the site (including demolition).

The construction traffic (including cars, public transport vehicles, service vehicles, pedestrians and cyclists) and parking management plan for each construction stage (including demolition and excavation) must be submitted and approved, prior to commencement of work for the relevant stage. The construction traffic and parking management plan must:

1.    Be prepared by a suitably qualified person.

2.    Develop a communications plan to advise the wider community of the traffic and parking impacts during construction.

3.    Include a start date and finish dates of various stages of works.

4.    Include times that trucks and other traffic associated with the works will be allowed to operate.

5.    Nominate a superintendent or like to advise the Council of the progress of works in relation to the traffic and parking management with regular meetings during the works. All work required by this condition must be undertaken in accordance with the approved construction traffic and parking management plan.

Advice: Once the construction traffic and parking management plan has been approved, the Council will issue a condition endorsement (see general advice on how to obtain condition endorsement).

Where building approval is also required, it is recommended that documentation for condition endorsement be submitted well before submitting documentation for building approval. Failure to address condition endorsement requirements prior to submitting for building approval may result in unexpected delays.

Reason for condition

To ensure the safety of vehicles entering and leaving the development and the safety and access around the development site for the general public and adjacent businesses.

            ENG 3

The circulation roadways, ramps and parking module (parking spaces, aisles and manoeuvring area) must be designed and constructed generally in accordance with Australian Standard AS/NZS2890.1:2004 (including the requirement for vehicle safety barriers where required). The ramp leading to the basement carpark from Macquarie Street must be constructed to ensure a Small Rigid Vehicle (SRV) can enter the basement carpark from the road pavement without scraping the SRV underside.

Reason for condition

To ensure that the safety of users of the access and parking module.

ENG 1

The cost of repair of any damage to the Council's infrastructure resulting from the implementation of this permit, must be met by the owners within 30 days of the completion of the development or as otherwise determined by the Council. Any damage must be immediately reported to Council.

A photographic record of the Council's infrastructure adjacent to the subject site must be provided to the Council prior to any commencement of works.

A photographic record of the Council’s infrastructure (e.g. existing property service connection points, roads, buildings, stormwater, footpaths, driveway crossovers and nature strips, including if any, pre­existing damage) will be relied upon to establish the extent of damage caused to the Council’s infrastructure during construction. In the event that the owner/developer fails to provide to the Council a photographic record of the Council’s infrastructure, then any damage to the Council's infrastructure found on completion of works will be deemed to be the responsibility of the owner.

Reason for condition

To ensure that any of the Council's infrastructure and/or site­related service connections affected by the proposal will be altered and/or reinstated at the owner’s full cost.

ENG r3

Prior to the commencement of use, the proposed two (2) (altered or new) driveway crossovers to the Macquarie Street highway reservation must be designed and constructed generally in accordance with the following Tasmanian Standard Drawings (TSD):

1.    Urban ­ TSD­R09­v1 ­ Urban Roads Driveways and TSD R14­v1 Type KC vehicular crossing.

2.    Commercial Urban ­ TSD­R09­v1 ­ Urban Roads Driveways and TSD R16­v1 Type KCR and B1 or Type KCRB and B1.

3.    Footpath ­ Urban Roads Footpaths TSD­R11­v1.

Design drawings must be submitted and approved by the Council's Director City Infrastructure prior to the commencement of work (excluding demolition and excavation). The design drawings must:

1.    Detail any services or infrastructure (e.g. light poles, pits, awnings, parking meter boxes) at or near the proposed driveway crossover, including relocation details (including timing of relocation) where existing infrastructure is closer than 2m to the new crossovers.

2.    Show pedestrian sight lines for exiting vehicles in accordance with AS/NZS 2890.1:2004, including lane narrowing and landscaping in accordance with GHD letter dated 12/1/18 Figure 1, 2 and 3.

3.    If the design deviates from the requirements of the TSD, demonstrate that a B85 vehicle, B99 and Small Rigid Vehicle (SRV) (AS/NZS2890.1:2004 and AS/NZ2890.1: 2002) can access the driveway from the road pavement into/out of (whichever relevant) the property with respect to vehicle swept paths and without scraping the vehicles' underside.

4.    Show the exit to Macquarie Street width to be kept to a minimum to maximise southern vehicular sight distances.

5.    Be prepared and certified by a suitable qualified person, to satisfy the above requirement.

All work required by this condition must be undertaken in accordance with the approved design drawings.

Advice: Once the approved design drawings have been approved, the Council will issue a condition endorsement (see general advice on how to obtain condition endorsement).

Where building approval is also required, it is recommended that documentation for condition endorsement be submitted well before submitting documentation for building approval. Failure to address condition endorsement requirements prior to submitting for building approval may result in unexpected delays.

Reason for condition

To ensure that works will comply with the Council’s standard requirements.

ENG s1

Staff bicycle parking within the basement level must be constructed to Class 1 or Class 2 security level.

Advice: The Hobart Interim Planning Scheme 2015 defines Class 1 security level as Fully enclosed individual lockers, and Class 2 as Locked compounds with communal access using duplicate keys.

Reason for condition

To encourage cycling by providing secure, accessible and convenient bicycle parking spaces.

ENG s2

On­street carparking modifications including relocation of parking meter box must be completed prior to first occupation.

Design drawings must be submitted and approved by the Council's Director City Infrastructure prior to the commencement of work (excluding demolition and excavation).

All work required by this condition must be undertaken in accordance with the approved design drawings.

Advice: Once the approved design drawings have been approved, the Council will issue a condition endorsement (see general advice on how to obtain condition endorsement).

Where building approval is also required, it is recommended that documentation for condition endorsement be submitted well before submitting documentation for building approval. Failure to address condition endorsement requirements prior to submitting for building approval may result in unexpected delays.

Reason for condition

To ensure that works will comply with the Council’s standard requirements.

ENV 2

Sediment and erosion control measures, sufficient to prevent sediment leaving the site and in accordance with an approved soil and water management plan (SWMP), must be installed prior to the commencement of work and maintained until such time as all disturbed areas have been stabilised and/or restored or sealed to the Council’s satisfaction.

A SWMP must be submitted prior to the issue of any approval under the Building Act 2016 or the commencement of work, whichever occurs first. The SWMP must be prepared in accordance with the Soil and Water Management on Building and Construction Sites fact sheets (Derwent Estuary Program, 2008), available here.

All work required by this condition must be undertaken in accordance with the approved SWMP.

Advice: Once the SWMP has been approved, the Council will issue a condition endorsement (see general advice on how to obtain condition endorsement).

Where building approval is also required, it is recommended that documentation for condition endorsement be submitted well before submitting documentation for building approval. Failure to address condition endorsement requirements prior to submitting for building approval may result in unexpected delays.

Reason for condition

To avoid the pollution and sedimentation of roads, drains and natural watercourses that could be caused by erosion and runoff from the development.

HER 6

Should any features or deposits of an archaeological nature be discovered on the site during excavation or disturbance:

1.    All excavation and/or disturbance must stop immediately; and

2.    A qualified archaeologist must be engaged to attend the site and provide advice and assessment of the features and/or deposits discovered and make recommendations on further excavation and/or disturbance; and

3.    All and any recommendations made by the archaeologist engaged in accordance with (2) above must be complied with in full; and

4.    All features and/or deposits discovered must be reported to the Council with one (1) day of the discovery; and

5.    A copy of the archaeologist’s advice, assessment and recommendations obtained in accordance with (2) above must be provided to the Council within 30 days of receipt of the advice, assessment and recommendations.

Excavation and/or disturbance must not recommence unless and until approval is granted from the Council.

Reason for condition

To ensure that work is planned and implemented in a manner that seeks to understand, retain, protect, preserve and manage significant archaeological evidence.

HER s1

All documentation, including the construction management plan (Crowther's Lane heritage walls) required in condition ENG sw6, must contain protocols and recommendations for all contractors working in proximity to the stone walls on either side of Crowther's Lane to be familiar with the heritage values of the heritage listed site and for the need to protect the wall at all costs whilst undertaking the proposed works to upgrade infrastructure. Prior to the commencement of works (including demolition and excavation), all workers and managers must be briefed on the importance of the cultural heritage values of the site as part of a site induction. This must be undertaken by a suitably qualified heritage practitioner.

Reason for condition

To ensure that there is no loss or damage to the heritage values or fabric of the site.

Part 5 1

Prior to the commencement of work, the owner(s) of the property must enter into an agreement with the Council pursuant to Part 5 of the Land Use Planning and Approvals Act 1993 with respect to:

1.    Building over and within 1 metre of the council’s stormwater infrastructure. The owner must agree to:

2.    Provide 24hr emergency access to the Council's stormwater infrastructure.

3.    Indemnify the Council against any costs or claims arising from building over the Council’s stormwater main or for damages incurred in the act of performing operation, maintenance, or replacement tasks on the stormwater main.

4.    Dismantle/ replace the ramp at the owner’s cost at the Council’s request to allow free access to the Council’s infrastructure.

5.    Ongoing compliance with the approved stormwater management plan for the proposed treatment system.

All costs for the preparation and registration of the Part 5 Agreement must be met by the owner.

The owner must comply with the Part 5 Agreement which will be placed on the property title.

Note: For further information with respect to the preparation of a Part 5 agreement please contact Council Development Engineering Staff.

Reason for condition

To ensure that future owners are aware of their ongoing obligations.

ADVICE

The following advice is provided to you to assist in the implementation of the planning permit that has been issued subject to the conditions above. The advice is not exhaustive and you must inform yourself of any other legislation, by­laws, regulations, codes or standards that will apply to your development under which you may need to obtain an approval. Visit the Council's website for further information.

Prior to any commencement of work on the site or commencement of use the following additional permits/approval may be required from the Hobart City Council.

CONDITION ENDORSEMENT

If a condition endorsement is required by a planning condition above, you will need to submit the relevant documentation to satisfy the condition via the Condition Endorsement Submission on Council's online services e­planning

Where building approval is also required, it is recommended that documentation for condition endorsement be submitted well before submitting documentation for building approval. Failure to address condition endorsement requirements prior to submitting for building approval may result in unexpected delays.

Once approved, the Council will respond to you via email that the condition has been endorsed (satisfied). Detailed instructions can be found here.

BUILDING PERMIT

You may need building approval in accordance with the Building Act 2016. Click here for more information.

This is a Discretionary Planning Permit issued in accordance with section 57 of the Land Use Planning and Approvals Act 1993.

PLUMBING PERMIT

You may need plumbing approval in accordance with the Building Act 2016, Building Regulations 2016 and the National Construction Code. Click here for more information.

PUBLIC HEALTH

You may be required to provided approved/endorsed plans for a food business fit out, in accordance with the National Construction Code ­ Building Code of Australia including Tas Part H102 for food premises which must have regard to the FSANZ Food Safety Standards. Click here for more information.

FOOD BUSINESS REGISTRATION

Food business registration in accordance with the Food Act 2003. Click here for more information.

OCCUPATION OF THE PUBLIC HIGHWAY

You may require a permit for the occupation of the public highway for construction or special event (e.g. placement of skip bin, crane, scissor lift etc). Click here for more information.

You may require a road closure permit for construction or special event. Click here for more information.

You may require a Permit to Open Up and Temporarily Occupy a Highway (for work in the road reserve). Click here for more information.

BUILDING WITHIN EASEMENTS/ WITHIN ONE METRE OF STORMWATER

In order to build over the service easement, you will require the separate consent of the Hobart City Council in accordance with section 74 of the Building Act 2016.

In order to build within one metre of stormwater infrastructure, you will require the separate consent of the Hobart City Council in accordance with section 73 of the Building Act 2000 and s13 of the Urban Drainage Act 2013.

PERMIT TO CONSTRUCT PUBLIC INFRASTRUCTURE

You may require a permit to construct public infrastructure, with a 12 month maintenance period and bond (please contact the Hobart City Council's City Infrastructure Division to initiate the permit process).

WORK WITHIN THE HIGHWAY RESERVATION

Please note development must be in accordance with the Hobart City Council’s Highways By law. Click here for more information.

DRIVEWAY SURFACING OVER HIGHWAY RESERVATION

If a coloured or textured surface is used for the driveway access within the Highway Reservation, the Council or other service provider will not match this on any reinstatement of the driveway access within the Highway Reservation required in the future.REDUNDANT CROSSOVERS

Redundant crossovers are required to be reinstated under the Hobart City Council’s Highways By law. Click here for more information.

ACCESS

Designed in accordance with LGAT­ IPWEA – Tasmanian standard drawings. Click here for more information.

CROSS OVER CONSTRUCTION

The construction of the crossover can be undertaken by the Council or by a private contractor, subject to Council approval of the design. Click here for more information.

RIGHT OF WAY

The private right of way must not be reduced, restricted or impeded in any way, and all beneficiaries must have complete and unrestricted access at all times.

You should inform yourself as to your rights and responsibilities in respect to the private right of way particularly reducing, restricting or impeding the right during and after construction.

WORK PLACE HEALTH AND SAFETY

Appropriate occupational health and safety measures must be employed during the works to minimise direct human exposure to potentially­contaminated soil, water, dust and vapours. Click here for more information.

PROTECTING THE ENVIRONMENT

In accordance with the Environmental Management and Pollution Control Act 1994, local government has an obligation to "use its best endeavours to prevent or control acts or omissions which cause or are capable of causing pollution." Click here for more information.

WASTE DISPOSAL

It is recommended that the developer liaise with the Council’s Cleansing and Solid Waste Unit regarding reducing, reusing and recycling materials associated with demolition on the site to minimise solid waste being directed to landfill.Further information regarding waste disposal can also be found on the Council’s website.

FEES AND CHARGES

Click here for information on the Council's fees and charges.

DIAL BEFORE YOU DIG

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INTERPRETATION

The Applicant is strongly encouraged (in collaboration with the City of Hobart) to incorporate appropriate publicly accessible interpretation into the development which reflects the history of the site and its surrounds.

URBAN DESIGN ADVISORY PANEL

You are strongly encouraged to implement the following considerations arising from the Urban Design Advisory Panel meeting of 9 February 2018:

1.    The relationship with the heritage building to the south would be improved if rooms 8.1, 8.2 and 8.3 were omitted, to reduce the height of the vertical element closest to the heritage building, and further break up its massing.

2.    A landscaping plan (hard and soft) should be prepared (by a suitably qualified professional) and implemented, including a large tree to assist in breaking the massing of the proposed building along the (southern) boundary with the heritage site.

3.    Appropriate lighting, green walls and outdoor heating should be installed to help activate the ground level communal space on the south west side of the building, as well as locating seats and tables closer to the outer edges of the building for sitting/using in morning/afternoon sun to make this space more inviting for patronage.

Briscoe

Thomas                                                  That the recommendation be adopted.

Amendment

Reynolds

Sexton                                                                                                                        

That the following advice from the Urban Design Advisory Panel be included as conditions of approval:

1.    Rooms 8.1; 8.2 and 8.3 are to be omitted from the development.

2.    A large tree is to be planted to assist in breaking the massing of the proposed building along the (southern) boundary with the heritage site.

AMENDMENT LOST

VOTING RECORD

MOTION CARRIED

VOTING RECORD

9.2      186 Melville Street, West Hobart - Partial Demolition, Alterations and Extension

Ref:    Open CPC 7.1.2, 13/03/2018

Application Expiry Date: 23 March 2018

Extension of Time: Not applicable

That:   Pursuant to the Hobart Interim Planning Scheme 2015, the Council approve the application for partial demolition, alterations and extension at 186 Melville Street, West Hobart for the reasons outlined in the officer’s report, attached to item 7.1.2 of the Open City Planning Committee agenda of 13 March 2018, and a permit containing the following conditions be issued:

GEN

The use and/or development must be substantially in accordance with the documents and drawings that comprise PLN­18­13 186 MELVILLE STREET WEST HOBART TAS 7000 ­ Final Planning Documents except where modified below.

Reason for condition

To clarify the scope of the permit.

PLN s1

The visitor accommodation use approved under PLN­14­00827­01 is for the existing building only and does not extend to the extension approved by this permit.

Advice: The use of the proposed completed building for visitor accommodation will require subsequent planning approval or its use to be compliant with the State Government's exemption for visitor accommodation in the Interim Planning Directive No. 2. More information on visitor accommodation can be found here.

Reason for condition

To clarify the scope of the permit.

PLN s4

The proposed extension must comply with the permitted building envelope as required under Part D 11.4.2 A3(a) and diagram 11.4.2B of the Hobart Interim Planning Scheme 2015.

Prior to the issue of any approval under the Building Act 2016, revised plans must be submitted and approved showing the proposed extension within the permitted building envelope in accordance with the above requirement.

All work required by this condition must be undertaken in accordance with the approved revised plans.

Advice: The plans of the amended proposal submitted to the Council on 23/2/2018 showing the building contained with the permitted building envelope would be considered to satisfy this condition.

Reason for condition

In the interest of minimising the potential impact on amenity of the proposed additions on the adjoining property at 184 Melville Street.

ENG 4

The driveway, carparking and manoeuvring areas approved by this permit must be constructed to a sealed standard (spray seal, asphalt, concrete, pavers or equivalent council approved) and surface drained to the Council's stormwater infrastructure prior to the first occupation/new use.

Reason for condition

To ensure the safety of users of the access driveway and parking module, and that it does not detract from the amenity of users, adjoining occupiers or the environment by preventing dust, mud and sediment transport.

ENG 1

The cost of repair of any damage to the Council's infrastructure resulting from the implementation of this permit, must be met by the owners within 30 days of the completion of the development or as otherwise determined by the Council.

A photographic record of the Council's infrastructure adjacent to the subject site must be provided to the Council prior to any commencement of works.

A photographic record of the Council’s infrastructure (e.g. existing property service connection points, roads, buildings, stormwater, footpaths, driveway crossovers and nature strips, including if any, pre­existing damage) will be relied upon to establish the extent of damage caused to the Council’s infrastructure during construction. In the event that the owner/developer fails to provide to the Council a photographic record of the Council’s infrastructure, then any damage to the Council's infrastructure found on completion of works will be deemed to be the responsibility of the owner.

Reason for condition

To ensure that any of the Council's infrastructure and/or site­related service connections affected by the proposal will be altered and/or reinstated at the owner’s full cost.

ENV 1

Sediment and erosion control measures sufficient to prevent sediment from leaving the site must be installed prior to any disturbance of the site, and maintained until all areas of disturbance have been stabilized or re­vegetated.

Advice: For further guidance in preparing a Soil and Water Management Plan – in accordance with Fact sheet 3 Derwent Estuary Program click here.

Reason for condition

To avoid the sedimentation of roads, drains, natural watercourses, Council land that could be caused by erosion and runoff from the development, and to comply with relevant State legislation.

HER 17

The palette of exterior colours and materials must reflect the palette of materials within the local streetscape and precinct.

Prior to the issue of any approval under the Building Act 2016, revised plans must be submitted and approved showing exterior colours and materials in accordance with the above requirement.

All work required by this condition must be undertaken in accordance with the approved revised plans.

Reason for condition

To ensure that development at a heritage place and precinct is undertaken in a sympathetic manner which does not cause loss of historic cultural heritage significance.

HER s4

The proposed pyramidal roof form of the rear extension must be amended to be a 20 degree pitched gable roof, and have an overall height reduction of one (1) metre. 

Prior to the issue of any approval under the Building Act 2016, revised plans must be submitted and approved showing the amended roof pitch and form, and reduced height, in accordance with the above requirement.

All work required by this condition must be undertaken in accordance with the approved revised plans.

Advice: The plans of the amended proposal submitted to the Council on 23/2/2018 showing the pitched gabled roof pitch and form and reduced height would be considered to satisfy this condition.

Reason for condition

In the interest of the heritage values of the place and precinct.

ADVICE

The following advice is provided to you to assist in the implementation of the planning permit that has been issued subject to the conditions above. The advice is not exhaustive and you must inform yourself of any other legislation, by­laws, regulations, codes or standards that will apply to your development under which you may need to obtain an approval. Visit the Council's website for further information.

Prior to any commencement of work on the site or commencement of use the following additional permits/approval may be required from the Hobart City Council.

BUILDING PERMIT

You may need building approval in accordance with the Building Act 2016. Click here for more information.

This is a Discretionary Planning Permit issued in accordance with section 57 of the Land Use Planning and Approvals Act 1993.

PLUMBING PERMIT

You may need plumbing approval in accordance with the Building Act 2016, Building Regulations 2016 and the National Construction Code. Click here for more information.

WORK PLACE HEALTH AND SAFETY

Appropriate occupational health and safety measures must be employed during the works to minimise direct human exposure to potentially­contaminated soil, water, dust and vapours. Click here for more information.

NOISE REGULATIONS

Click here for information with respect to noise nuisances in residential areas.

WASTE DISPOSAL

It is recommended that the developer liaise with the Council’s Cleansing and Solid Waste Unit regarding reducing, reusing and recycling materials associated with demolition on the site to minimise solid waste being directed to landfill.

Further information regarding waste disposal can also be found on the Council’s website.

FEES AND CHARGES

Click here for information on the Council's fees and charges.

DIAL BEFORE YOU DIG

Click here for dial before you dig information.

Briscoe

Thomas                                                  That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

9.3      29 Browne Street, West Hobart - Partial Demolition, Alterations and Extension

Ref:    Open CPC 7.1.3, 13/03/2018

Application Expiry Date: 20 March 2018

Extension of Time: Not applicable

That:   Pursuant to the Hobart Interim Planning Scheme 2015, the Council approve the application for partial demolition, alterations and extension at 29 Browne Street, West Hobart and a permit containing the following conditions be issued:

GEN

The use and/or development must be substantially in accordance with the documents and drawings that comprise PLN-17-1052 - 29 BROWNE STREET WEST HOBART TAS 7000 – Final Planning Documents, except where modified below.

Reason for condition

To clarify the scope of the permit.

ENG sw6

All stormwater from the proposed development (including but not limited to: roofed areas, ag drains, retaining wall ag drains and impervious surfaces such as driveways and paved areas) must be drained to the Council’s stormwater infrastructure prior to commencement of use.

Reason for condition

To ensure that stormwater from the site will be discharged to suitable Council Stormwater Infrastructure.

ENG 1

The cost of repair of any damage to the Council's infrastructure resulting from the implementation of this permit, must be met by the owners within 30 days of the completion of the development or as otherwise determined by the Council.

A photographic record of the Council's infrastructure adjacent to the subject site must be provided to the Council prior to any commencement of works. 

A photographic record of the Council’s infrastructure (e.g. existing property service connection points, roads, buildings, stormwater, footpaths, driveway crossovers and nature strips, including if any, pre-existing damage) will be relied upon to establish the extent of damage caused to the Council’s infrastructure during construction. In the event that the owner/developer fails to provide to the Council a photographic record of the Council’s infrastructure, then any damage to the Council's infrastructure found on completion of works will be deemed to be the responsibility of the owner.

Reason for condition

To ensure that any of the Council's infrastructure and/or site-related service connections affected by the proposal will be altered and/or reinstated at the owner’s full cost.

ENV 1

Sediment and erosion control measures sufficient to prevent sediment from leaving the site must be installed prior to any disturbance of the site, and maintained until all areas of disturbance have been stabilized or re-vegetated.

Advice: For further guidance in preparing a Soil and Water Management Plan – in accordance with Fact sheet 3 Derwent Estuary Program click here.

Reason for condition

To avoid the sedimentation of roads, drains, natural watercourses, Council land that could be caused by erosion and runoff from the development, and to comply with relevant State legislation.

ADVICE

The following advice is provided to you to assist in the implementation of the planning permit that has been issued subject to the conditions above. The advice is not exhaustive and you must inform yourself of any other legislation, by-laws, regulations, codes or standards that will apply to your development under which you may need to obtain an approval. Visit the Council's website for further information.

Prior to any commencement of work on the site or commencement of use the following additional permits/approval may be required from the Hobart City Council.

BUILDING PERMIT

You may need building approval in accordance with the Building Act 2016. Click here for more information. 

This is a Discretionary Planning Permit issued in accordance with section 57 of the Land Use Planning and Approvals Act 1993.

PLUMBING PERMIT

You may need plumbing approval in accordance with the Building Act 2016, Building Regulations 2016 and the National Construction Code. Click here for more information.

WASTE DISPOSAL

It is recommended that the developer liaise with the Council’s Cleansing and Solid Waste Unit regarding reducing, reusing and recycling materials associated with demolition on the site to minimise solid waste being directed to landfill. 

Further information regarding waste disposal can also be found on the Council’s website.

FEES AND CHARGES

Click here for information on the Council's fees and charges.

DIAL BEFORE YOU DIG

Click here for dial before you dig information.

Reynolds

Briscoe                                                That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

9.4      5 St Georges Terrace, Battery Point - Partial Demolition, Alterations, Extension and Fencing

Ref:    Open CPC 7.1.4, 13/03/2018

Application Expiry Date: 20 March 2018

Extension of Time: Not applicable

That:   Pursuant to section 39(10) of the Historic Cultural Heritage Act 1995 the Hobart City Council must refuse the application for partial demolition, alterations, extension and fencing at 5 St Georges Terrace Battery Point, because pursuant to section 39(6)(c) of that Act the Tasmanian Heritage Council has given notice (THC Application 5507, dated 21 February 2018) that the discretionary permit must be refused. The Tasmanian Heritage Council refused the application for the following reason:

1.    The development proposal is considered to be incompatible with the place’s historic cultural heritage significance due to the extent of the proposed demolition work and the unsympathetic bulk, scale and form of the proposed additions.

That:   Pursuant to the Hobart Interim Planning Scheme 2015, the Council refuse the application for partial demolition, alterations, extension and fencing at 5 St Georges Terrace Battery Point for partial demolition, alterations, extension and fencing for the following reasons:

1.    The proposal does not meet the acceptable solution A1 or the performance criterion P1 with respect to clause E13.7.1 Demolition of the Hobart Interim Planning Scheme 2015 because the proposed demolition would result in the loss of significant fabric and forms from the early 1880s that contribute to the historic cultural heritage significance of the place.

2.    The proposal does not meet the acceptable solution A1 or the performance criterion P1 with respect to clause E13.7.2 Buildings and Works other than Demolition of the Hobart Interim Planning Scheme 2015 because the proposed incompatible design, including height, scale, bulk, form and fenestration patterns, will result in the loss of historic cultural heritage significance of the place.

3.    The proposal does not meet the acceptable solution A2 or the performance criterion P2 with respect to clause E13.7.2 Buildings and Works other than Demolition of the Hobart Interim Planning Scheme 2015 because the proposed rear extension is not subservient and complementary to the place because of its scale and bulk, built form and fenestration patterns.

4.    The proposal does not meet the acceptable solution A4 or the performance criterion P4 with respect to clause E13.7.2 Buildings and Works other than Demolition of the Hobart Interim Planning Scheme 2015 because the proposed rear extension is not sympathetic to the main house and detracts from the historic cultural heritage significance of the place.

5.    The proposal does not meet the acceptable solution A1 or the performance criterion P1 with respect to clause E13.8.1 Demolition of the Hobart Interim Planning Scheme 2015 because the proposed demolition would result in the loss of early 1880s buildings and works that contribute to the historic cultural heritage significance of the Battery Point Heritage Precinct.

6.    The proposal does not meet the acceptable solution A1 or the performance criterion P1 with respect to clause E13.8.2 Buildings and Works other than Demolition of the Hobart Interim Planning Scheme 2015 because the design and siting of the proposed buildings and works is unsympathetic and would result in detriment to the historic cultural heritage significance of the Battery Point 1 Heritage Precinct.

7.    The proposal does not meet the acceptable solution A3 or the performance criterion P3 with respect to clause E13.8.2 Buildings and Works other than Demolition of the Hobart Interim Planning Scheme 2015 because the proposed extension is unsympathetic and would detract from the historic cultural heritage significance of the Battery Point Heritage Precinct.

8.    The proposal does not meet the acceptable solution A3 or the performance criterion P3 with respect to clause E13.8.4 Buildings and Works in Heritage Precinct BP1 of the Hobart Interim Planning Scheme 2015 because the height of the proposed development would detract from the pattern of development that is characteristic of the cultural heritage significance of the Battery Point 1 Heritage Precinct in the vicinity of the site.

Briscoe

Burnet                                                  That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

 10.     Hobart Interim Planning Scheme 2015 - Planning Scheme Amendment PSA-18-1 - 2 Churchill Avenue, Sandy Bay

Ref:    Open CPC 8.1, 13/03/2018

PART A:

That:  1.     Pursuant to Section 34(1) (a) of the former provisions of the Land Use Planning and Approvals Act 1993, the Council resolve to initiate an amendment to the Hobart Interim Planning Scheme 2015 to amend the Particular Purpose Zone 3 – University of Tasmania (Sandy Bay Campus), as detailed in Attachment B to item 8.1 of the Open City Planning Committee agenda of 13 March 2018.

           2.     Pursuant to Section 35 of the former provisions of the Land Use Planning and Approvals Act 1993, the Council certify that the amendment to the Hobart Interim Planning Scheme 2015 PSA-18-1 meets the requirements of Section 32 of the former provisions of the Land Use Planning and Approvals Act 1993 and authorise the General Manager and the Deputy General Manager to sign the Instrument of Certification (Attachment C to item 8.1 of the Open City Planning agenda of 13 March 2018).

           3.     Pursuant to Section 38 of the former provisions of the Land Use Planning and Approvals Act 1993, the Council place Amendment PSA18-1 to the Hobart Interim Planning Scheme 2015 on public exhibition for a 28 day period following certification.

PART B:

That the Council write to the University of Tasmania (UTAS):

(i)      Seeking an update in relation to their Master Plan for the Sandy Bay Campus;

(ii)     Asking whether there will be consultation in relation to the Master Plan with other key stakeholders, including the City of Hobart and the State Government;

(iii)     Asking whether the Master Plan will look for housing solutions for students;

(iv)     Seeking clarification regarding UTAS’s wider city plans, including plans regarding associated student accommodation.

Briscoe

Denison                                                That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

11.      Monthly Building Statistics - 1 February 2018 - 28 February 2018

Ref:    Open CPC 8.2, 13/03/2018

That it be received for information that:

A:   1.    During the period 1 February 2018 to 28 February 2018, 47 permits were issued to the value of $10,618,406 which included:

(i)     27 for Extensions/Alterations to Dwellings to the value of $2,990,410;

(ii)    7 New Dwellings to the value of $2,675,210; and

(iii)   1 Major Project:

(a)    48 Liverpool Street (RHH), Hobart - Commercial Internal Alterations (ICU Ceiling Replacement) - $1.375 Million

2.         During the period 1 February 2017 to 29 February 2017, 51 permits were issued to the value of $16,967,184 which included:

(i)     13 Extensions/Alterations to Dwellings to the value of $4,843,127

(ii)    18 New Dwellings to the value of $5,285,257; and

(iii)   4 Major Projects:

(a)    19-27 Campbell Street, Hobart (RHH) - New Building (preliminary in ground works only) $3.5 million

(b)    34 Davey Street, Hobart - Demolition (Parliament Square) - $3.3 Million

(c)    3 Burnett Street, North Hobart - Medical Imaging Centre Fit Out - $1 Million

(d)    22-26 Elizabeth Street, Hobart - Office Alterations, Stage 1, (Department of Health and Human Services Level 4 and 5) - $1.6 Million

B:   1.         In the twelve months ending February 2017, 443 permits were issued to the value of $103,717,937; and

2.         In the twelve months ending February 2018, 434 permits were issued to the value of $225,759,826.

Briscoe

Burnet                                                  That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

12.      Installation of Outdoor Gym Equipment at Long Beach Reserve

Ref:    Open PRC 7.1, 8/03/2018

Motion:

“That a report be prepared investigating the installation of outdoor gym equipment at Long Beach Reserve, Lower Sandy Bay to complement the suite of outdoor activity options in the precinct, including the potential locations within the Reserve area and likely associated costs, together with an investigation into other appropriate sites and the possibility of partnerships with other organisations.”

Thomas

Cocker                                                 That the recommendation be adopted.

Amendment

Burnet

Harvey                                                                                                                       

That the motion be split into two clauses with the first clause ending after the word costs to read as follows:

1.    That a report be prepared investigating the installation of outdoor gym equipment at Long Beach Reserve, Lower Sandy Bay to complement the suite of outdoor activity options in the precinct, including the potential locations within the Reserve area, and the likely costs;

and the remaining words being reworded to become clause 2, reading as follows:

2.    An investigation into other appropriate sites within the City and the possibility of partnerships with other organisations for this type of facility be pursued from a strategic perspective.

     AMENDMENT CARRIED

VOTING RECORD

SUBSTANTIVE MOTION CARRIED

VOTING RECORD

COUNCIL RESOLUTION:

1.         That a report be prepared investigating the installation of outdoor gym equipment at Long Beach Reserve, Lower Sandy Bay to complement the suite of outdoor activity options in the precinct, including the potential locations within the Reserve area, and the likely costs;

2.         An investigation into other appropriate sites within the City and the possibility of partnerships with other organisations for this type of facility be pursued from a strategic perspective.

The Lord Mayor declared an interest in item 13 and left the room.

The Deputy Lord Mayor assumed the Chair.

13.      Campbell Street, Hobart - Proposed Road Closure to Support Redevelopment of the Royal Hobart Hospital

Ref:    Special Open CIC 4.1, 19/03/2018

That:   1.    The Council provide conditional in-principle approval for the developer of the Royal Hobart Hospital site to implement a road closure in Campbell Street (between Liverpool Street and Collins Street) from Saturday 14 April 2018 until Sunday 29 April 2018.

2.    This approval be subject to the following conditions:

2.1.   A communications plan be prepared and implemented by the permit holder to ensure that the broader community and the occupiers of the adjacent properties are aware of the road closure.

2.2.   Applications for traffic management permits and road closures be received and detailed traffic management plans being submitted to the satisfaction of the General Manager’s nominee.

2.3.   Access for buses, emergency vehicles and bicycles be provided.

3.    The General Manager be authorised to modify and/or withdraw the approval.

4.    The developer be advised of the Council’s decision.

Burnet

Cocker                                                 That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

The Lord Mayor assumed the Chair.

14.      Taste of Tasmania Post Event Report

Ref:    Open CCEC 6.1, 7/03/2018

That    1.    The report attached, shown as item 6.1 to the Community, Culture and Events Committee meeting agenda of 7 March 2018, titled Taste of Tasmania Post Event Report, be received and noted.

2.    A further report outlining the planning for the 30^th Anniversary Taste festival will be submitted to Council in due course

Harvey

Burnet                                                  That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

15.      Review of Christmas Carol Grant Program

Ref:    Open CCEC 6.2, 7/03/2018

That:   1.    The Community Development Christmas Grant program continue in its current form.

2.    The $55,000 of funding available within this grant stream be increased by $30,000, to a total of $85,000 annually, to be included in the Community Development Planning and Coordination function for consideration as part of the 2018-19 budget process.

3.    $75,000 of this annual funding pool be allocated towards Community Carols, for grants of up to $15,000 per project and that $10,000 be allocated towards Christmas Activation Quick Response Grants, for grants of up to $750 per project.

4.    The General Manager be authorised to make any necessary changes to the grant guidelines and application forms relating to this grant program.

5.    The City of Hobart Policy Applications for Grants - Community Development Division be amended in accordance with Attachment B to item 6.1 of the open Community, Culture and Events Committee agenda of 7 March 2018.

6.    The value of support provided be recorded as a grant in the Council’s Annual Report.

7.    A further report in relation to the use of other venues, including the Amphitheatre at the Soldier’s Memorial Oval, being utilised for community and/or Council events be provided to the April 2018 Community, Culture and Events Committee meeting.

Harvey

Burnet                                                  That the recommendation be adopted.

  MOTION CARRIED

VOTING RECORD

16.      Food Not Bombs - Request to Waive Venue Hire Fee

Ref:    Open CCEC 6.3, 7/03/2018

That:   1.    The Council waive the hire fees of $60.00 per week for the not-for-profit community group, Food Not Bombs, to use Criterion House.  The group will prepare and serve free weekly meals to community members on Saturday evenings.

2.    The value of the support be recorded in the City of Hobart Annual Report in accordance with the Council’s policy in relation to the disclosure of grants and benefits.

Harvey

Burnet                                                  That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

17.      Late Night Toilet Provision - Salamanca/Waterfront Precinct

Ref:    Special Open CCEC 3.1, 19/03/2018

That:   1.     The operating hours of the Salamanca Square public toilets be extended to 3 am on Friday and Saturday nights, and during limited special events (such as pre-Christmas extended trading in Sullivans Cove and New Year’s Eve) for a further year from 30 March 2018 to 30 March 2019 inclusive, with a review after 3 months and a report to Council identifying potential cost savings and efficiencies.

2.     The costs of cleansing, security, and related maintenance associated with this continued trial be met by an additional budget allocation of $18,286 within the Community Planning and Coordination function of the 2017-18 Annual Plan, and a further new budget allocation of $53,939 within the Community Planning and Coordination function, to be considered as part of the preparation of the 2018-19 draft budget.

3.     A further report be prepared exploring options for the longer term provision of late night public toilets to service the Salamanca/Sullivans Cove precinct, with this being informed by further engagement with key community, government and business stakeholders.

Harvey

Christie                                                That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

18.      Hobart City Vision Project: Presentation by Community Panellists

Ref:    Open FG 6.1, 14/03/2018

That    1.    The Council receive and note the presentation from Community Panellists, as the core input leading into a subsequent comprehensive project report and draft Hobart City Vision document.

3.     The Council convey its sincere thanks to the Panel Members from the Hobart City Vision Project.

Thomas

Burnet                                                  That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

19.      Notice of Motion - Code of Conduct  - Bias and Conflict of Interest

Ref:    Open FG 6.2, 14/03/2018

That    1.    The Council note the advice provided by Simmons Wolfhagen dated 16 February 2018.

2.    The Council write to the Director of Local Government expressing its concern with the materiality test in the Code of Conduct and in light of the advice from Simmons Wolfhagen, request the removal of the test from the code.

3.    The Council provide the advice, by Simmons Wolfhagen dated 16 February 2018, to the Local Government Association of Tasmania for use in their global advice for newly elected members.

Thomas

Sexton                                                  That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

20.      Code for Tenders and Contracts - Tender and Quotation Exemption Reporting

Ref:    Open FG 6.3, 14/03/2018

That    1.    A report of exemptions granted from the requirement to seek 3 written quotes be presented to the Finance and Governance Committee as at 31 March, 30 June, 30 September and 31 December each year.

2.    The Council adopt the amended City of Hobart Code for Tenders and Contracts marked as Attachment A to item 6.3 of the Open Finance and Governance Committee agenda of 14 March 2018..

3.    The General Manager be authorised to finalise the City of Hobart Code for Tenders and Contracts and arrange for it to be made available to the public in paper format from the Council’s Customer Service Centre and in electronic format from Council’s website.

4.    In all cases where the Council appoints an agent, the agent must be made aware of, and where applicable, comply with the Hobart Code for Tenders and Contracts policy.

Thomas

Harvey                                                  That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

21.      Draft Queens Domain Summit Plan 2018 - Endorsement for Community Engagement

Ref:    Open PRC 6.1, 8/03/2018

That:   1.    The Draft Queens Domain Summit Plan 2018, marked as Attachment A to item 6.1 of the Open Parks and Recreation Committee agenda of 8 March 2018, be endorsed for release for community stakeholder engagement for a four week period commencing April 2018.

2.      $300,000 from the Queens Domain Parking Fund be allocated to the project to augment the current Capex allocation of $900,000.

(i)      It be noted that the proposed works to the TasWater Twin Reservoirs are beyond the available budget with external grant funding to be pursued for these items.

3.    A further report be provided detailing the outcome of community stakeholder engagement, presenting a final Queens Domain Summit Plan including an implementation schedule.

Reynolds

Harvey                                                  That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

22.      Lambert Park, Sandy Bay and Friends Park, North Hobart - Proposals for a TasNetworks Easements

Ref:    Open PRC 6.3, 8/03/2018

That:   1.    Approval be granted to TasNetworks for two easements located within the following parkland areas:

(i)      Lambert Park (22 Lambert Avenue, Sandy Bay) in accordance with TasNetworks’ site and locality plan Locality Plan AS 26934, marked as Attachment B to item 6.3 of the Open Parks and Recreation Committee agenda of 8 March 2018.

(ii)     Friends Park (17-19 Mellifont Street, West Hobart) in accordance with TasNetworks’ site and locality plan AS- 18604, marked as Attachment C to item 6.3 of the Open Parks and Recreation Committee agenda of 8 March 2018.

2.    The General Manager be authorised to negotiate the terms and conditions of the easement.

3.    TasNetworks undertake all works, documentation and complete the easement registration at its cost.

Reynolds

BURNET                                        That the recommendation be adopted

MOTION CARRIED

VOTING RECORD

The Lord Mayor declared an interest in item 23 and left the room.

The Deputy Lord Mayor assumed the Chair.

23.      Cable Car (kunanyi / Mount Wellington) Facilitation Act 2017 - Authority to Enter

Ref:    Open PRC 6.5, 8/03/2018

That:   1.    The report regarding the Cable Car (kunanyi / Mount Wellington) Facilitation Act 2017 - Authority to Enter marked as item 6.5 of the Open Parks and Recreation Committee agenda of 8 March 2018, be received and noted.

2.    A further report be provided as soon as practicable addressing the following questions in relation to the Cable Car (kunanyi / Mount Wellington) Facilitation Act 2017 - Authority to Enter:

2.1.     Will the Hobart City Council as the land owner be referring the Minister’s Authority to Enter Land to the Commonwealth Government for assessment under the Environment Protection and Biodiversity Conservation Act 1999?

2.2.     How can activities conducted under the Authority be consistent with other legislative requirements including the Aboriginal Relics Act, if the exact locations for works are not known?

2.3.     The Minister for State Growth has publically stated that the Authority will be managed by the Wellington Park Management Trust (the Trust) and we have the Trust then stating that its role is simply to put up some signs and a notice on its website. The City of Hobart as landowner is saying it doesn’t have any control over the permit? Who has control?

2.4.     The public have a right to be given sufficient notification of the exact location, timing and extent of vegetation clearance requirements. Particularly given that the area contains so many public trails and there will be an impact on public access and commercial operators, eg. North South Track and the main kunanyi/Mount Wellington Road.  Will notification occur?

2.5.     With regard to public safety, worker safety and liability for environmental damage (particularly relating to vegetation removal and potential rock fall relating to drilling works above the organ pipes) who will be liable for damages under the Authority?

2.6.     Will the works be overseen by Hobart City Council staff?

2.7.     Who will manage and monitor on ground operations including rehabilitation following vegetation removal at the sites where drilling will take place?

2.8.     Should damage occur to City-owned land, who compensates the City?

2.9.     It is usual practice for the City to request a security bond when works are proposed on its land or infrastructure. Has a security bond been requested for the proposed cable car investigation works?

2.10.   Does the City have an indication of the scale of the proposed investigative works?

2.11.   Officers indicated that meetings are/will occur between the proponent, the Trust and the Department of State Growth at which a City Officer may at times be an observer. Will the City be provided with copies of the minutes of these meetings?

3.    Further information be provided in respect to the Hobart City Council’s jurisdiction over private land in regards to a Cable Car development.

Reynolds

SEXTON                                                  That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

The Lord Mayor assumed the Chair.

24.      kunanyi / Mount Wellington - Proposed Visitor Centre - Feasibility Study

Ref:    Closed PRC 4.1, 8/03/2018

That:   1.    The Springs Visitor Centre Concept, as outlined in the feasibility study report dated 26 February 2018 and marked as Attachment A to item 4.1 of the Closed Parks and Recreation Committee agenda of 8 March 2018, be supported and approval be provided for the concept to be further progressed to the next stage (investment phase).

2.    The works, analysis and investigations included in the investment phase include the provision of infrastructure services, bushfire and traffic management / transport including:

(i)        Completion of a transport and access plan to ensure sufficient number of patrons can access the proposed hub;

(ii)       Confirming a feasible approach to managing bushfire risk to the proposed Visitor Centre development;

(iii)      More detailed engagement with representatives of the Aboriginal community; and

(iv)      Further investigations into the potential financial implications for the proposed Springs Visitor Centre if a cable car were to be built.

3.    The costs associated with the work to progress the concept to the Investment Phase, to be capped at a maximum of $100,000, be considered in the third quarter review of the City’s 2017/2018 budget.

4.    The Wellington Park Management Trust be advised of the Springs Visitor Centre Concept for the purpose of ensuring the proposal can be accommodated within the revised Springs Master Plan.

5.    A further report be provided following completion of the Investment Phase work outlined above.

Reynolds

Harvey                                                  That the recommendation be adopted.

Amendment

Briscoe

Sexton                                                                                                                        

That the feasibility study report provided with this item be made public apart from any commercially sensitive information to be redacted by the General Manager.

AMENDMENT CARRIED

VOTING RECORD

SUBSTANTIVE MOTION CARRIED

VOTING RECORD

COUNCIL RESOLUTION:

That:   1.    The Springs Visitor Centre Concept, as outlined in the feasibility study report dated 26 February 2018 and marked as Attachment A to item 4.1 of the Closed Parks and Recreation Committee agenda of 8 March 2018, be supported and approval be provided for the concept to be further progressed to the next stage (investment phase).

2.    The works, analysis and investigations included in the investment phase include the provision of infrastructure services, bushfire and traffic management / transport including:

(i)        Completion of a transport and access plan to ensure sufficient number of patrons can access the proposed hub;

(ii)       Confirming a feasible approach to managing bushfire risk to the proposed Visitor Centre development;

(iii)      More detailed engagement with representatives of the Aboriginal community; and

(iv)      Further investigations into the potential financial implications for the proposed Springs Visitor Centre if a cable car were to be built.

3.    The costs associated with the work to progress the concept to the Investment Phase, to be capped at a maximum of $100,000, be considered in the third quarter review of the City’s 2017/2018 budget.

4.    The Wellington Park Management Trust be advised of the Springs Visitor Centre Concept for the purpose of ensuring the proposal can be accommodated within the revised Springs Master Plan.

5.    A further report be provided following completion of the Investment Phase work outlined above.

6.    The feasibility study report dated 26 February 2018 and marked as Attachment A to item 4.1 of the Closed Parks and Recreation Committee agenda of 8 March 2018 be made public apart from any commercially sensitive information to be redacted by the General Manager.