Minutes of Community, Culture and Events Committee Meeting

Minutes (Open Portion)

Community, Culture and Events Committee Meeting

Page 3

7/03/2018

Community, Culture and Events Committee Meeting (Open Portion) held on Wednesday, 7 March 2018 at 5:00 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Harvey (Chairman)

Zucco

Sexton

Cocker

Thomas

PRESENT: Alderman W F Harvey (Chairman), Aldermen M Zucco, P T Sexton, P S Cocker and H C Burnet.

APOLOGIES: Nil.

LEAVE OF ABSENCE:

Alderman D C Thomas.

ALDERMEN

Lord Mayor Hickey

Deputy Lord Mayor Christie

Briscoe

Ruzicka

Burnet

Reynolds

Denison

Alderman Burnet was co-opted to the Committee, was present for items 1 to 5 and retired from the meeting at 5:25 pm.

1. Co-Option of a Committee Member in the event of a vacancy

COCKER

That Alderman Burnet be co-opted to the Committee.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Zucco
Sexton
Cocker

2. Confirmation of Minutes

COCKER

The minutes of the Open Portion of the Community, Culture and Events Committee meeting held on Wednesday, 7 February 2018, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Zucco
Sexton
Cocker
Burnet

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6 Reports

6.1 Taste of Tasmania Post Event Report

File Ref: F18/19013; 16/118

SEXTON

That the recommendation contained in the report of the Festival Director - Taste of Tasmania and the Associate Director City Economy, Tourism and Events of 2 March 2018, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Zucco
Sexton
Cocker

COMMITTEE RESOLUTION:

That 1. The report attached, shown as item 6.1 to the Community, Culture and Events Committee meeting agenda of 7 March 2018, titled Taste of Tasmania Post Event Report, be received and noted.

2. A further report outlining the planning for the 30^th Anniversary Taste festival will be submitted to Council in due course

Delegation: Council

6.2 Review of Christmas Carol Grant Program

File Ref: F18/15797; 17/308-004

COCKER

That the recommendation contained in the report of the Manager Community and Cultural Programs and the Associate Director Community Development of 2 March 2018, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Zucco
Sexton
Cocker

COMMITTEE RESOLUTION:

That: 1. The Community Development Christmas Grant program continue in its current form.

2. The $55,000 of funding available within this grant stream be increased by $30,000, to a total of $85,000 annually, to be included in the Community Development Planning and Coordination function for consideration as part of the 2018-19 budget process.

3. $75,000 of this annual funding pool be allocated towards Community Carols, for grants of up to $15,000 per project and that $10,000 be allocated towards Christmas Activation Quick Response Grants, for grants of up to $750 per project.

4. The General Manager be authorised to make any necessary changes to the grant guidelines and application forms relating to this grant program.

5. The City of Hobart Policy Applications for Grants - Community Development Division be amended in accordance with Attachment B to item 6.1 of the open Community, Culture and Events Committee agenda of 7 March 2018.

6. The value of support provided be recorded as a grant in the Council’s Annual Report.

7. A further report in relation to the use of other venues, including the Amphitheatre at the Soldier’s Memorial Oval, being utilised for community and/or Council events be provided to the April 2018 Community, Culture and Events Committee meeting.

Delegation: Council

6.3 Food Not Bombs - Request to Waive Venue Hire Fee

File Ref: F18/17341; 16/194

ZUCCO

That the recommendation contained in the report of the Manager Community and Cultural Programs and the Associate Director Community Development of 2 March 2018, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Zucco
Sexton
Cocker

COMMITTEE RESOLUTION:

That: 1. The Council waive the hire fees of $60.00 per week for the not-for-profit community group, Food Not Bombs, to use Criterion House. The group will prepare and serve free weekly meals to community members on Saturday evenings.

2. The value of the support be recorded in the City of Hobart Annual Report in accordance with the Council’s policy in relation to the disclosure of grants and benefits.

Delegation: Council

6.4 Applications Approved Under the Delegated Authority of the Associate Director Community Development for Quick Response Grants

File Ref: F18/9602; 17/213

COCKER

That the recommendation contained in the report of the Associate Director Community Development of 28 February 2018, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Zucco
Sexton
Cocker

COMMITTEE RESOLUTION:

That the information contained in the report of the Associate Director Community Development of 28 February 2018, titled Applications Approved Under the Delegated Authority of the Associate Director Community Development for Quick Response Grants, be received and noted.

Delegation: Committee

7 Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F18/16845; 16/118

SEXTON

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Zucco
Sexton
Cocker

Delegation: Committee

8. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

No questions were asked at the meeting.

9. Closed Portion of the Meeting

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Committee Action Status Report

Item No. 4.1 Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 5 Questions Without Notice

COCKER That the items be noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Zucco
Sexton
Cocker

The Chairman adjourned the meeting at 5:30 pm to conduct the closed portion of the meeting.

The meeting reconvened at 5:32 pm.

Item 9 was then taken.

There being no further business the meeting closed at 5:33 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
11^th DAY OF April 2018.

CHAIRMAN