City
of hobart
MINUTES
Community, Culture and Events Committee Meeting
Open Portion
Wednesday, 11 April 2018 at 5:00 pm
City
of hobart
MINUTES
Community, Culture and Events Committee Meeting
Open Portion
Wednesday, 11 April 2018 at 5:00 pm
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Minutes (Open Portion) Community, Culture and Events Committee Meeting |
Page 2 |
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11/4/2018 |
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APOLOGIES AND LEAVE OF ABSENCE
1. Co-Option of a Committee Member in the event of a vacancy
3. Consideration of Supplementary Items
4. Indications of Pecuniary and Conflicts of Interest
6.1 UNESCO Creative Cities Network
6.3 City of Hobart Art Prize Review
7 Committee Action Status Report
7.1 Committee Actions - Status Report
8. Responses to Questions without Notice
10. Closed Portion of the Meeting
11 Dark Mofo and City of Hobart Winter Feast - Request for Additional In-Kind Support
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Minutes (Open Portion) Community, Culture and Events Committee Meeting |
Page 3 |
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11/04/2018 |
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Community, Culture and Events Committee Meeting (Open Portion) held on Wednesday, 11 April 2018 at 5:00 pm in the Lady Osborne Room, Town Hall.
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COMMITTEE MEMBERS Harvey (Chairman) Deputy Lord Mayor Sexton Zucco Cocker Thomas
PRESENT: Alderman W F Harvey (Chairman), the Deputy Lord Mayor Alderman P T Sexton, Aldermen M Zucco, P S Cocker, D C Thomas and A M Reynolds.
APOLOGIES: Nil.
LEAVE OF ABSENCE: Nil. |
ALDERMEN Lord Mayor Christie Briscoe Ruzicka Burnet Reynolds Denison
Alderman Reynolds was co-opted to the Committee for items 2 to 5 and item 11.
Alderman Zucco arrived at the meeting at 5:04 pm and was present for items 6.1 to 10.
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COCKER
That Alderman Reynolds be co-opted to the Committee for items 2 to 5 and item 11.
MOTION CARRIED
VOTING RECORD
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AYES |
NOES |
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Harvey |
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Deputy Lord Mayor Sexton |
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Cocker |
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Thomas |
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COCKER |
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The minutes of the Open Portion of the Community, Culture and Events Committee meeting held on Wednesday, 7 March 2018 and the Special Community, Culture and Events Committee meeting held on Monday, 19 March 2018, be confirmed as an accurate record. |
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MOTION CARRIED VOTING RECORD
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The minutes were signed.
Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.
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That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.
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MOTION CARRIED VOTING RECORD
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Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.
Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.
No interest was indicated.
Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.
A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.
In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.
Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?
No items were transferred.
COCKER
That item 11 was then taken next.
MOTION CARRIED
VOTING RECORD
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AYES |
NOES |
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Harvey |
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Deputy Lord Mayor Sexton |
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Cocker |
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Thomas |
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Reynolds |
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Item 11 was then taken.
Delegation: Council
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COCKER That the recommendation contained in the report of the Acting Associate Director Community Development of 6 April 2018, be adopted. |
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That the Council approve a redistribution of existing funds within the operating and project budgets of the Public Art Program over the next three financial years in order to allow for high quality outcomes for the Franklin Square, Elizabeth Street LED Screen and New Town Retail Precinct Public Art projects.
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Delegation: Council
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SEXTON That the recommendation contained in the report of the Acting Associate Director Community Development of 6 April 2018, be adopted. |
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That 1. The Council endorse the replacement of the existing City of Hobart Art Prize with a new model of a biennial creative sector exhibition to be staged at TMAG and other locations around the city commencing in 2020, with a total Council contribution of $216,412 over a two year development and implementation period to be funded from: (i) The existing budget allocation within the City of Hobart Art Prize draft budget allocation of $78,206 per annum. (ii) The current plant and equipment budget allocation for the City of Hobart Art Prize of $30,000, being reallocated to the draft operational budget allocation. 2. A jointly coordinated Council and TMAG project media launch and communication plan be implemented at the appropriate time. |
Delegation: Council
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6.4 Applications Approved Under the Delegated Authority of the Acting Associate Director Community Development for Quick Response Grants |
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That the recommendation contained in the report of the Acting Associate Director Community Development of 4 April 2018, be adopted. |
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That the information contained in the report of the Acting Associate Director Community Development, titled Applications Approved Under the Delegated Authority of the Acting Associate Director Community Development for Quick Response Grants, of 4 April 2018 be received and noted. |
Delegation: Committee
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COCKER |
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MOTION CARRIED VOTING RECORD
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Delegation: Committee
Regulation 29(3) Local Government
(Meeting Procedures) Regulations 2015.
File Ref: 13-1-10
8.1 Taste of Tasmania Advisory Group Survey
File Ref: F18/19795; 13-1-10
8.2 Tasting Table at Taste of Tasmania
File Ref: F18/19797; 13-1-10
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COCKER |
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MOTION CARRIED VOTING RECORD
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Delegation: Committee
Section 29 of the Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10
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9.1 Deputy Lord Mayor Sexton - Tasmanian Writers Centre File Ref: 13-1-10 |
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Question: Can the General Manager provide advice on options available to assist the Tasmanian Writers Centre for fundraising in light of their funding shortfall? Answer: They Acting General Manager took the question on notice. |
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The following items were discussed: -
Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting Item No. 2 Consideration of supplementary items to the agenda Item No. 3 Indications of pecuniary and conflicts of interest Item No. 4 Committee Action Status Report Item No. 4.1 Committee Actions - Status Report LG(MP)R 15(2)(g) Item No. 5 Questions Without Notice
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COCKER That the items be noted. |
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MOTION CARRIED VOTING RECORD
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Kate Gould, Executive Director Dark Mofo 2018 and Leigh Carmichael, Creative Director Dark Mofo, addressed the Committee in relation to supplementary item 11.
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11 Dark Mofo and City of Hobart Winter Feast - Request for Additional In-Kind Support |
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SEXTON That the recommendation contained in the report of the Acting Associate Director Community Development of 10 April 2018, be adopted. |
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AMENDMENT COCKER 1. That clause 2 be replaced by the following: 2. “The Council subsidise the provision of the Doone Kennedy Hobart Aquatic Centre for the proposed ‘Landing’ project to be staged over a 36 hour period from 6 am Friday 8 June to 6 pm Saturday 9 June as part of Dark Mofo 2018, at a total cost of $12,727, noting that Dark Mofo would need to cover centre staff costs of $1,459. (i) The additional in-kind support of $32,037 for equipment hire, and the hire costs of $12,727 for the Doone Kennedy Hobart Aquatic Centre be attributed to the Major Event and Festival Grant activity of the 2017-18 Annual Plan with a corresponding off-set from the City of Hobart Art Prize Activity in the Cultural Development budget function for any expenditure in excess of the existing budget in accordance with s82 of the Local Government Act 1993.” 2. That in clause 3, after the word Council, the words decline a request from Dark Mofo to be deleted. 3. That clause 4 be deleted. |
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AMENDMENT CARRIED VOTING RECORD
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SUBSTANTIVE MOTION MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That: 1. The Council provide $32,037 in additional in-kind equipment hire support for the extended 2018 Dark Mofo + City of Hobart Winter Feast. 2. The Council subsidise the provision of the Doone Kennedy Hobart Aquatic Centre for the proposed ‘Landing’ project to be staged over a 36 hour period from 6 am Friday 8 June to 6 pm Saturday 9 June as part of Dark Mofo 2018, at a total cost of $12,727, noting that Dark Mofo would need to cover centre staff costs of $1,459. (i) The additional in-kind support of $32,037 for equipment hire, and the hire costs of $12,727 for the Doone Kennedy Hobart Aquatic Centre be attributed to the Major Event and Festival Grant activity of the 2017-18 Annual Plan with a corresponding off-set from the City of Hobart Art Prize Activity in the Cultural Development budget function for any expenditure in excess of the existing budget in accordance with s82 of the Local Government Act 1993. 3. The Council meet the cost of road closure fees and loss of parking revenue, estimated to be $13,644, associated with the closure of Castray Esplanade, the car park area in the middle of Salamanca Lawns and Tasman Fountain car park to allow for the staging of the Dark Mofo + City of Hobart Winter Feast for the period of 12 to 26 June 2018 inclusive. 4. The General Manager be authorised to amend the current grant agreement with Dark Mofo to reflect this additional support. 5. The total grant provision be recorded in the City of Hobart’s Annual Report in accordance with the Council’s policy in relations to the disclosure of grants and benefits. |
Delegation: Council
Item 6.1 was then taken.
The Chairman adjourned the meeting at 5:54 pm to conduct the closed portion of the meeting.
The meeting reconvened at 5:56 pm.
Item 10 was then taken.
There being no further business the meeting closed at 5:57 pm.
TAKEN AS READ AND SIGNED AS A CORRECT RECORD
THIS
9th DAY OF may 2018.
CHAIRMAN