Minutes of Parks and Recreation Committee Meeting

Minutes (Open Portion)

Parks and Recreation Committee Meeting

Page 3

17/03/2022

Parks and Recreation Committee Meeting (Open Portion) held on Thursday, 17 March 2022 at 5:15 pm in the Council Chamber, Town Hall.

This meeting of the Parks and Recreation Committee is held in accordance with a Notice issued by the Premier on 3 April 2020 under section 18 of the COVID-19 Disease Emergency (Miscellaneous Provisions) Act 2020.

The title Chief Executive Officer is a term of reference for the General Manager as appointed by Council pursuant s.61 of the Local Government Act 1993 (Tas).

COMMITTEE MEMBERS

Alderman J R Briscoe (Chairman)

Deputy Lord Mayor Councillor H Burnet

Alderman D C Thomas

Councillor J Fox

Councillor Dr Z E Sherlock

PRESENT: Alderman J R Briscoe (Chairman), Councillors Dr Z E Sherlock, M S C Dutta and W N S Coats.

APOLOGIES: Deputy Lord Mayor Councillor H Burnet and Alderman D C Thomas.

LEAVE OF ABSENCE: Nil

NON-MEMBERS

Lord Mayor Councillor A M Reynolds

Alderman M Zucco

Alderman Dr P T Sexton

Councillor W F Harvey

Alderman S Behrakis

Councillor M S C Dutta

Councillor W N S Coats

Councillor Dutta and Councillor Coats were ex-officio members for the purposes of obtaining a quorum.

Councillor Sherlock joined the meeting at 5.17pm, and retired from the meeting at 5.58pm and was not present for item 1 to 5 and items 6.3 to 10 inclusive.

Councillor Dutta and Councillor Coats were ex-officio to the Committee for the purposes of obtaining a quorum.

1. Co-Option of a Committee Member in the event of a vacancy

2. Confirmation of Minutes

COATS

The minutes of the Open Portion of the Parks and Recreation Committee meeting held on Thursday, 17 February 2022, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Dutta
Coats

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the Chief Executive Officer.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Members of the Committee are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the Committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

MOTION

COATS

That item 6.2 be taken ahead of 6.1 for the purpose of hearing a deputation relating to the item.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Sherlock
Dutta
Coats

6. Reports

6.1 Petition - Request Removal of Dogs on Lead Signs at Garrington Park

File Ref: F22/19883; R1021

SHERLOCK

That the recommendation contained in the report of the Manager Development Compliance and the Acting Director City Life of 7 March 2022, be adopted as amended by the addition of a clause to read as follows:

4. That petitioners also be advised that a review of the current Dog Management Strategy is due to commence late in 2022.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Sherlock
Dutta
Coats

COMMITTEE RESOLUTION:

That: 1. Garrington Park be retained as a dog on-lead only area.

2. The current signs remain in place in accordance with the legislative requirements under section 27 Dog Control Act 2000.

3. The petitioners be advised of Council’s decision.

4. The petitioners also be advised that a review of the current Dog Management Strategy is due to commence late in 2022.

Delegation: Council

Item 6.3 was then taken.

Mr Nicholas Sawyer provided a deputation to the Committee in relation to item 6.2.

6.2 Petition - Riding the Mountain

File Ref: F22/18146

SHERLOCK

That the recommendation contained in the report of the Program Leader Bushland Recreation, Manager Bushland Biodiversity and Waterways and the Acting Director City Life of 11 March 2022, be adopted as amended by the addition of a clause to read as follows:

3. That relevant interest groups be alerted to the ‘Riding The Mountain’ page on the Council’s website.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Sherlock
Dutta
Coats

COMMITTEE RESOLUTION:

That: 1. The Council continues to support the Riding the Mountain plan, which was endorsed on 26 October 2020.

2. The petitioners be advised of the outcome.

3. Relevant interest groups be alerted to the ‘Riding The Mountain’ page on the Council’s website.

Attachment

a Deputation Presentation - Mr. Nicholas Sawyer

Delegation: Council

Item 6.1 was then taken.

6.3 Soldiers Memorial Avenue Action Plan

File Ref: F22/10504

COATS

That the recommendation contained in the report of the Park Planner, Manager Bushland Biodiversity and Waterways and Acting Director City Life of 8 March 2022, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Dutta
Coats

COMMITTEE RESOLUTION:

That: 1. The Soldiers Memorial Avenue Action Plan 2022-2032, marked as Attachment A to item 6.3 of the Parks and Recreation Committee agenda of 17 March 2022, be endorsed, and used by the City as the guiding document for management of the Soldiers Memorial Avenue.

2. The Soldiers Memorial Avenue Action Plan 2022-2032 be made available to the public through the City’s website in accordance with the City’s Brand Identity Style Guide.

Delegation: Council

6.4 Narryna Heritage Museum, Battery Point - Lawn Maintenance

File Ref: F22/15943

DUTTA

That the recommendation contained in the report of the Program Leader Parks and Reserves, Manager Bushland Biodiversity and Waterways and Acting Director City Life of 11 March 2022, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Dutta
Coats

COMMITTEE RESOLUTION:

That: 1. The ongoing support for lawn maintenance to Narryna Heritage Museum Inc. be endorsed.

2. The Chief Executive Officer be authorised to finalise the terms and conditions of a formal agreement outlining the level of support.

3. The benefit provided by Council be reported in the Council’s Annual Report in accordance with the Council’s Policy: Leases to Non-Profit Organisations.

Delegation: Council

6.5 Wilson Street, North Hobart – Proposed upgrade to Pocket Park update.

File Ref: F22/14817

DUTTA

That the recommendation contained in the report of the Program Leader Parks and Reserves, Manager Bushland Biodiversity and Waterways and Acting Director City Life of 7 March 2022, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Dutta
Coats

COMMITTEE RESOLUTION:

That: 1. The continued support for the landscaping for the Wilson Street Pocket Park, North Hobart, marked as Attachment A to item 6.5 of the Parks and Recreation Committee agenda of 17 March 2022, be endorsed.

2. Funding for site improvement works be considered when the Council determines the Capital Works Program and Annual Budget at an estimated cost of $25,100 with an estimated annual operational expense of $4,320 per annum.

Delegation: Council

7 Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F22/20183

DUTTA

That the information be received and noted

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Dutta
Coats

Delegation: Committee

8. Responses to Questions without Notice

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

8.1 Rose Garden Bridge

File Ref: F22/5749

Report of the Acting Director City Life of 17 March 2022.

COATS

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Dutta
Coats

Delegation: Committee

9. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

No questions were asked at the meeting.

10. Closed Portion of the Meeting

COATS

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:

· Minutes of the Closed Portion of a meeting

· Proposal for Council land

· Possible legal action involving the Council

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Committee Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Reports

Item No. 4.1 Proposed licence - 16 Eurella Avenue & Bicentennial Park

LG(MP)R 15(2)(c)(i) and (f)

Item No. 5 Committee Action Status Report

Item No. 5.1 Committee Actions - Status Report

LG(MP)R 15(2)(d)

Item No. 6 Responses to Questions Without Notice

Item No. 6.1 kunanyi / Mount Wellington Facilitation Act 2017

LG(MP)R 15(4)(b)

Item No. 7 Questions Without Notice

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Dutta
Coats

Delegation: Committee

There being no further business the Open portion of the meeting closed at 6.01pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
13^th DAY OF april 2022.

CHAIRMAN