Minutes of Parks and Recreation Committee Meeting

Minutes (Open Portion)

Parks and Recreation Committee Meeting

Page 3

11/11/2021

Parks and Recreation Committee Meeting (Open Portion) held on Thursday, 11 November 2021 at 5:16 pm via Zoom.

This meeting of the Parks and Recreation Committee is held in accordance with a Notice issued by the Premier on 3 April 2020 under section 18 of the COVID-19 Disease Emergency (Miscellaneous Provisions) Act 2020.

The title Chief Executive Officer is a term of reference for the General Manager as appointed by Council pursuant s.61 of the Local Government Act 1993 (Tas).

COMMITTEE MEMBERS

Briscoe (Chairman)

Deputy Lord Mayor Burnet

Thomas

Fox

Sherlock

PRESENT: Alderman J R Briscoe (Chairman), the Deputy Lord Mayor Councillor H Burnet, and Alderman D C Thomas.

APOLOGIES: Nil.

LEAVE OF ABSENCE: Nil.

NON-MEMBERS

Lord Mayor Reynolds

Zucco

Sexton

Harvey

Behrakis

Dutta

Coats

1. Co-Option of a Committee Member in the event of a vacancy

No Elected Members were co-opted to the Committee

2. Confirmation of Minutes

THOMAS

The minutes of the Open Portion of the Parks and Recreation Committee meeting held on Thursday, 14 October 2021 and the Special Parks and Recreation Committee meeting held on Monday, 8 November 2021,be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the Chief Executive Officer.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Members of the Committee are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the Committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6. Reports

6.1 Sandy Bay Rowing Club - Marieville Esplanade- Request for Extension of Lease Footprint

File Ref: F21/107473

THOMAS

That the recommendation contained in the report of the Program Leader Projects and Assets and the Acting Director City Amenity of 4 November 2021, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas

COMMITTEE RESOLUTION:

That: 1. An extension of the lease footprint to the Sandy Bay Rowing Club over a section of land outside of its premises at Marieville Esplanade, Battery Point (marked as Attachment A to item 6.1 of the Open Parks and Recreation Committee agenda of 12 August 2021), be approved.

2. A letter be sent to the objector of the lease during the community engagement period to advise of Council’s decision and to provide advice on appeal rights.

3. The extended lease footprint area be added to the existing lease which, if all lease options are pursued, expires in 2030 under the same terms and conditions as the current lease.

4. The Chief Executive Officer be authorised to finalise the terms and conditions of the lease, including a clause relating to the possible implications due to climate change and ensuring the area isn’t used as a car park for the Club outside of its operating times.

5. In accordance with the Council Policy ‘Grants and Benefits Disclosure’ the benefit recognised to the Sandy Bay Rowing Club by way of reduced rental as part of the amended lease be disclosed in the City’s Annual Report.

6. The Club submit a landscaping plan, including furniture design, to the satisfaction of the Director City Amenity, prior to any on-ground improvements being undertaken by the Club.

Delegation: Council

6.2 Hobart Bushfire Management Strategy - Endorsement

File Ref: F21/111062

DEPUTY LORD MAYOR BURNET

That the recommendation contained in the report of the Program Leader Fire and Biodiversity and the Acting Director City Amenity of 4 November 2021, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas

COMMITTEE RESOLUTION:

That: 1. The City of Hobart Bushfire Management Strategy, marked as Attachment A to item 6.2 of the Open Parks and Recreation Committee meeting of 11 November 2021, be endorsed.

2. The document titled ‘Preparing for Fire: Action Plan for Bushfire’ – Plain English version of the Bushfire Management Strategy, marked as Attachment B to item 6.2 of the Open Parks and Recreation Committee meeting of 11 November 2021, be endorsed.

Delegation: Council

7. Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F21/111046

THOMAS

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas

Delegation: Committee

8. Responses to Questions without Notice

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

8.1 Undercover Concrete Sporting Facilities

File Ref: F21/110078; 13-1-10

Memorandum of the Acting Director City Amenity of 3 November 2021.

8.2 K&D Site Parking

File Ref: F21/110080; 13-1-10

Memorandum of the Acting Director City Amenity of 3 November 2021.

DEPUTY LORD MAYOR BURNET

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas

Delegation: Committee

9. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

9.1 Alderman Briscoe - Bushfire Prone Suburbs

File Ref: 13-1-10

Question: In relation to bushfire prone suburbs around Hobart, can the Acting Director please advise if suburbs that border bushland, like West Hobart and Sandy Bay, are being treated any different to suburbs such as Fern Tree or Mount Nelson which are surrounded by bush?

Answer: West Hobart and Sandy Bay are areas marked as areas to engage with during the community engagement process. Council is happy to organise more street meetings if they are popular or if there are residents that would like a meeting hosted in their area. Research has shown that these community meetings are a really effective tool in assisting people to take action and develop a bushfire survival plan and undertake action to protect their property in the event of a bushfire. They are usually run on a Saturday to make it easier for residents to attend.

10. Closed Portion of the Meeting

THOMAS

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:

· Proposal in an interest of Council land.

· Information likely to impose a commercial disadvantage on a person with whom Council is conducting business.

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Committee Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Report

Item No. 4.1 Salamanca Square Storage Room - Request to Lease

LG(MP)R 15(2)(f)

Item No. 5 Committee Action Status Report

Item No. 5.1 Committee Actions - Status Report

LG(MP)R 15(2)(c)(i), (d) and (f)

Item No. 6 Responses to Questions Without Notice

Item No. 6.1 Lost Freight Cafe

LG(MP)R 15(2)(b)

Item No. 7 Questions Without Notice

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas

Delegation: Committee

There being no further business the Open portion of the meeting closed at 5.30 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
9^th DAY OF December 2021.

CHAIRMAN