City
of hobart
Governance Committee Meeting
Open Portion
Tuesday, 1 November 2016
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Minutes (Open Portion) Governance Committee Meeting |
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1/11/2016 |
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APOLOGIES AND LEAVE OF ABSENCE
1. Co-Option of a Committee Member in the event of a vacancy
3. Consideration of Supplementary Items
4. Indications of Pecuniary and Conflicts of Interest
6.1 Professional Development Reporting - Local Government Association of Tasmania Conference
6.3 Evaluation of the Council Meeting Audio and Live Broadcasting Service
6.4 Aldermanic Development and Support Policy - Professional Development
7. Committee Action Status Report
7.1 Committee Actions - Status Report
8. Responses to Questions without Notice
10. Closed Portion of the Meeting
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Minutes (Open Portion) Governance Committee Meeting |
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1/11/2016 |
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Minutes of the Governance Committee Meeting (Open Portion) held on Tuesday, 1 November 2016 at 5:00 pm in the Lady Osborne Room, Town Hall.
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COMMITTEE MEMBERS Ruzicka (Chairman) Deputy Lord Mayor Christie Cocker Thomas Reynolds
PRESENT: Alderman E R Ruzicka (Chairman),
the Deputy Lord Mayor Alderman R G Christie, Aldermen P S Cocker,
APOLOGIES: Nil.
LEAVE OF ABSENCE: Alderman T M Denison.
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ALDERMEN Lord Mayor Hickey Zucco Briscoe Sexton Burnet Denison Harvey
Alderman Reynolds arrived at 5.09 pm and was present for items 7.1 to 10.
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That Alderman Burnet be co-opted to the committee. |
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MOTION CARRIED VOTING RECORD
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That the minutes of the Open Portion of the Governance Committee meeting held on Tuesday, 4 October 2016 and the Special Governance Committee meeting held on Monday, 24 October 2016, be confirmed as accurate records.
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MOTION CARRIED VOTING RECORD
The minutes were signed. |
Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.
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That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.
BURNET That the recommendation be adopted. |
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MOTION CARRIED VOTING RECORD
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Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.
Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.
No interest was indicated
Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.
A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.
In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.
Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?
No items were transferred.
Delegation: Committee
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6.2 Aldermanic Training and Development - Australian Institute of Company Directors – Summary Report – The Lord Mayor, Alderman Hickey File Ref: F16/123119 |
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That the recommendation contained in the report of the General Manager of 27 October 2016, be adopted.
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That the information be received and noted.
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supplementary items
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6.3 Evaluation of the Council Meeting Audio and Live Broadcasting Service File Ref: F16/112471 |
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That the recommendation contained in the report of the Manager City Government and Deputy General Manager of 28 October 2016, be adopted.
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That the Council continue to make the public aware of the audio recording and live broadcasting service offered for Open Council meetings, as opportunities arise. |
Delegation: Council
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6.4 Aldermanic Development and Support Policy - Professional Development File Ref: F16/123444; 13-2-22 |
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That the recommendation contained in the report of the General Manager of 28 October 2016, be adopted.
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That: 1. The Committee note the resolution of the Council from its meeting of 6 June 2016 to endorse the material changes to the Aldermanic Development and Support Policy as they relate to professional development activities, and specifically the process and arrangements around the drawing down of funds from a subsequent financial year. 2. The amendments to the policy which give effect to the Council’s decision, as shown in revisions format, on Attachment A to item 6.4 of the Open Governance Committee agenda of 1 November 2016, be endorsed.
(i) The Acknowledgement and Agreement form, marked as Attachment B to item 6.4 of the Open Governance Committee agenda of 1 November 2016, be included as part of the Aldermanic Development and Support Policy.
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Delegation: Council
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7.1 Committee Actions - Status Report File Ref: F16/123607 |
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That the recommendation contained in the report of the Executive Officer Corporate Services of 27 October 2016, be adopted. |
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That the information be received and noted.
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Delegation: Committee
Regulation 29(3) Local Government
(Meeting Procedures) Regulations 2015.
File Ref: 13-1-10
8.1 Alderman Zucco - Aldermanic Workshops
File Ref: F16/116292
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That the information be received and noted. |
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MOTION CARRIED VOTING RECORD
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Delegation: Committee
Section 29 of the Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10
No questions were asked at the meeting.
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The following items were discussed: -
Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting Item No. 2 Consideration of supplementary items to the agenda Item No. 3 Indications of pecuniary and conflicts of interest Item No. 4 Reports Item No. 4.1 Tasmanian Museum and Art Gallery Bill 2016 LG(MP)R 15(2)(g) Item No. 5 Committee Action Status Report Item No. 5.1 Committee Actions - Status Report LG(MP)R 15(2)(g) Item No. 6 Questions without notice
DEPUTY LORD MAYOR That the items be noted.
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MOTION CARRIED VOTING RECORD
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The Chairman adjourned the meeting at 5.10 pm to conduct the closed portion of the meeting.
The meeting was reconvened at 5.33 pm.
Item 10 was then taken.
There being no further business the meeting closed at 5.34 pm.
TAKEN AS READ AND SIGNED AS A CORRECT RECORD
THIS
29th DAY OF november 2016.
CHAIRMAN