Minutes (Open Portion)

Governance Committee Meeting

Page 2

4/10/2016

Minutes (Open Portion)

Governance Committee Meeting

Page 3

4/10/2016

COMMITTEE MEMBERS

Ruzicka (Chairman)

Deputy Lord Mayor Christie

Cocker

Thomas

Reynolds

PRESENT:

PRESENT:   Alderman E R Ruzicka (Chairman), the Deputy Lord Mayor Alderman R G Christie, Aldermen
P S Cocker, M Zucco and W F Harvey.

                    APOLOGIES: Nil

LEAVE OF ABSENCE:

Alderman Reynolds

Alderman Thomas

ALDERMEN

Lord Mayor Hickey

Zucco

Briscoe

Sexton

Burnet

Denison
Harvey

Alderman Zucco left the meeting at
5.37 pm and was not present for item 10.

DEPUTY LORD MAYOR  

That Aldermen Zucco and Harvey be co-opted to the committee.

MOTION CARRIED

VOTING RECORD

That the minutes of the Open Portion of the Governance Committee meeting held on Tuesday, 6 September 2016, be confirmed as an accurate record.

DEPUTY LORD MAYOR                                    That the minutes be signed.

MOTION CARRIED

VOTING RECORD

The minutes were signed.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

Harvey                                          That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

6.1     University Cities Conference - Budapest

Cocker                                                                                                   

That:    1.     The Council provide in-principle support to attend the UniverCities – Higher Education Institutions and their Habitat Conference to be held in Budapest from 20 to 22 November 2016.

2.     A further report be provided to a Special Governance Committee meeting to be held on 24 October 2016 in relation to a proposed program and itinerary including the associated costs.

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That:    1.     The Council provide in-principle support to attend the UniverCities – Higher Education Institutions and their Habitat Conference to be held in Budapest from 20 to 22 November 2016.

2.     A further report be provided to a Special Governance Committee meeting to be held on 24 October 2016 in relation to a proposed program and itinerary including the associated costs.

6.2     Disclosure of Closed Council and Committee Information

DEPUTY LORD MAYOR                                                                             

That the recommendation contained in the report of the General Manager of 29 September 2016, be adopted.

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That the status quo remain in relation to the release of confidential information provided in Closed Council and committee meetings, whereby the Council, having taken account of the necessary privacy and confidentiality considerations of matters placed before it, resolve to release confidential material in respect to an individual matter, based on its merits.

6.3     Professional Development Reporting - Australian Institute of Company Directors

zucco                                                                                                      

That the recommendation contained in the report of the General Manager of 29 September 2016, be adopted.

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That the information be received and noted.

6.4     Council Committees and Governance Matters

Harvey                                                                                                    

That the recommendation contained in the report of the General Manager of 30 September 2016, be adopted.

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That:    1.     The Council endorse its preference for a governance framework which facilitates the flow of business through committees which are established in alignment with the City’s Strategic Plan.

(i)     The following  strategic priority areas be utilised as the basis for the reporting structure:

·   Economic Development, Vibrancy and Culture;

·   Urban Management

·   Environment and Natural Resources

·   Strong, Safe and Healthy Communities

·   Governance and Finance

(ii)    Terms of Reference be prepared to reflect this structure for consideration at a Council workshop.

2.     The delivery of the framework and other governance matters, as addressed in the attached report be also considered at the Council workshop.

3.     Subsequent to the Council workshop, a further report be prepared for consideration by the Committee and Council.

7.1     Committee Actions - Status Report

Harvey                                                                                                    

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

DEPUTY LORD MAYOR                                                                             

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

Alderman Zucco

Can the General Manager advise if it is possible to schedule regular Aldermanic Workshops as an interim measure, until the matter in relation to the Council’s committee structure is resolved? 

The General Manager took the question on notice.

The following items were discussed: -

Item No. 1        Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2        Consideration of supplementary items to the agenda

Item No. 3        Indications of pecuniary and conflicts of interest

Item No. 4        Reports

Item No. 4.1     TasWater General Meeting

LG(MP)R 15(2)(i)

Item No. 5        Questions without notice – File Ref: 13-1-10

deputy lord mayor                                                                             

That the items be noted.

MOTION CARRIED

VOTING RECORD