Minutes of Finance and Governance Committee Meeting

Minutes (Open Portion)

Finance and Governance Committee Meeting

Page 12

22/03/2022

Finance and Governance Committee Meeting (Open Portion) held on Tuesday, 22 March 2022 at 4.30 pm in the Council Chamber, Town Hall.

This meeting of the Finance and Governance Committee is held in accordance with a Notice issued by the Premier on 3 April 2020 under section 18 of the COVID-19 Disease Emergency (Miscellaneous Provisions) Act 2020.

The title Chief Executive Officer is a term of reference for the General Manager as appointed by Council pursuant s.61 of the Local Government Act 1993 (Tas).

COMMITTEE MEMBERS

Alderman M Zucco (Chairman)

Deputy Lord Mayor Councillor H Burnet

Alderman Dr P T Sexton

Alderman D C Thomas

Councillor W Coats

PRESENT: Alderman M Zucco (Chairman), Alderman Dr P T Sexton, Alderman D C Thomas, and Councillors W Coats.

APOLOGIES: Deputy Lord Mayor Councillor H Burnet.

LEAVE OF ABSENCE: Nil.

NON-MEMBERS

Lord Mayor Councillor A M Reynolds

Alderman J R Briscoe

Councillor W Harvey

Alderman S Behrakis

Councillor M Dutta

Councillor J Fox

Councillor Dr Z Sherlock

1. Co-Option of a Committee Member in the event of a vacancy

2. Confirmation of Minutes

THOMAS

The minutes of the Open Portion of the Finance and Governance Committee meeting held on Tuesday, 22 February 2022, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Sexton
Thomas
Coats

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the Chief Executive Officer.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Members of the Committee are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the Committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6. Reports

6.1 Delegations to Chief Executive Officer

File Ref: F22/19354; 17/52-0003

SEXTON

That the recommendation contained in the report of the Manager Legal and Governance of 17 March 2022, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Sexton
Thomas
Coats

COMMITTEE RESOLUTION:

That: 1. Pursuant to section 22 of the Local Government Act 1993, section 6 of the Land Use Planning and Approvals Act 1993 and section 124 of the Local Government (Highways) Act 1982, the Council approve the delegations included as Attachment A to item 6.1 of the Finance and Governance Committee agenda of 22 March 2022 to the:

(i) Chief Executive Officer, being the General Manager as appointed by Council pursuant to s61 of the Local Government Act 1993;

2. Pursuant to section 6 of the Land Use Planning and Approvals Act 1993 the Council approve the delegations included as Attachment A item 6.1 of the Finance and Governance Committee agenda of 22 March 2022 report to the:

(i) Director City Life

(ii) Manager Development Appraisal

(iii) Manager Bushland, Biodiversity and Waterways

(iv) Senior Statutory Planner

(v) Senior Development Engineer

(vi) Program Leader Stormwater Services

3. Pursuant to section 6 of the Land Use Planning and Approvals Act 1993 and section 124 of the Local Government (Highways) Act 1982, the Council approve the delegations included as Attachment A to item 6.1 of the Finance and Governance Committee agenda of 22 March 2022 to the:

(i) Director City Futures

(ii) Manager Urban Futures

4. Pursuant to section 124 of the Local Government (Highways) Act 1982, the Council approve the delegations included as Attachment A to item 6.1 of the Finance and Governance Committee agenda of 22 March 2022 to the:

(i) Director City Enablers

(ii) Manager City Infrastructure

(iii) Program Leader Road Services

Delegation: Council

6.2 New Policy - Competitive Neutrality

File Ref: F22/21118; 18/17

SEXTON

That the recommendation contained in the report of the Director City Enablers of 10 March 2022, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Sexton
Thomas
Coats

COMMITTEE RESOLUTION:

That the Council adopt the new policy ‘Competitive Neutrality’ marked as Attachment A to item 6.2 of the Finance and Governance Committee agenda of 22 March 2022.

Delegation: Council

6.3 Financial Report as at 31 December 2021

File Ref: F22/12267

THOMAS

That the recommendation contained in the report of the Chief Financial Officer and Director City Enablers of 8 March 2022, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Sexton
Thomas
Coats

COMMITTEE RESOLUTION:

That the changes to the Council’s 2021-22 Estimates as detailed in the following tables be approved.

(i) Operational Budget reallocations and amendments

(ii) Capital works program re-allocations

Delegation: Council

6.4 Procurement - Quotation Exemption Report

File Ref: F21/111735; 18/311

SEXTON

That the recommendation contained in the report of the Manager Rates, Procurement and Finance Operations and the Director City Enablers of 17 March 2022, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Sexton
Thomas
Coats

COMMITTEE RESOLUTION:

That the Committee note the exemption granted from the requirement to seek 3 written quotations for the period 1 July to 31 December 2021, marked as Attachment A to this report.

Delegation: Committee

6.5 Grants and Benefits Listing as at 31 December 2021

File Ref: F22/16064; 25-2-1

THOMAS

That the recommendation contained in the report of the Manager Rates, Procurement and Finance Operations and the Director City Enablers of 17 March 2022, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Sexton
Thomas
Coats

COMMITTEE RESOLUTION:

That the Finance and Governance Committee receive and note the information contained in the report titled ‘Grants and Benefits Listing as at 31 December 2021’, marked as Attachment A to this report.

Delegation: Committee

7. Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F22/20998; 18/17

COATS

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Sexton
Thomas
Coats

Delegation: Committee

8. Responses to Questions without Notice

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

8.1 E-Bike Charging

File Ref: F21/130723

Report of the Manager Smart & Sustainable Hobart of 22 March 2022.

THOMAS

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Sexton
Thomas
Coats

Delegation: Committee

9. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

9.1 Alderman Sexton - Princes Park Toilets

File Ref: 13-1-9

Question: Can the Director provide an update in relation to the insurance claim for the public toilets located in Princes Park, Battery Point?

Answer: The Director City Enablers took the question on notice.

10. Closed Portion of the Meeting

SEXTON

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:

· Minutes of a Closed Committee meeting.

· A contract including details of the terms and conditions of renewal

· Closed Questions Without Notice

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Committee Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Reports

Item No. 4.1 McRobies Gully Landfill Gas Agreement Extension

LG(MP)R 15(2)(d)

Item No. 4.2 Contract Extension - Provision of Internal Audit Services

LG(MP)R 15(2)(d)

Item No. 4.3 Request to Waive Requirement to Tender - The Mercury Newspaper Advertising

LG(MP)R 15(2)(d)

Item No. 5 Committee Action Status Report

Item No. 5.1 Committee Actions - Status Report

LG(MP)R 15(2)(b), (c)(i), (f) and (g)

Item No. 6 Questions Without Notice

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Sexton
Thomas
Coats

Delegation: Committee

There being no further business the Open portion of the meeting closed at 4.38pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
27^TH DAY OF april 2022.

CHAIRMAN