Minutes of Finance and Governance Committee Meeting

Minutes (Open Portion)

Finance and Governance Committee Meeting

Page 4

22/02/2022

Finance and Governance Committee Meeting (Open Portion) held on Tuesday, 22 February 2022 at 4.30 pm via Zoom.

This meeting of the Finance and Governance Committee is held in accordance with a Notice issued by the Premier on 3 April 2020 under section 18 of the COVID-19 Disease Emergency (Miscellaneous Provisions) Act 2020.

The title Chief Executive Officer is a term of reference for the General Manager as appointed by Council pursuant s.61 of the Local Government Act 1993 (Tas).

COMMITTEE MEMBERS

Alderman M Zucco (Chairman)

Deputy Lord Mayor Councillor H Burnet

Alderman Dr P T Sexton

Alderman D C Thomas

Councillor W Coats

PRESENT: Alderman M Zucco (Chairman), Deputy Lord Mayor Councillor H Burnet, Alderman Dr P T Sexton, Alderman D C Thomas, Councillors W Coats, and M Dutta

APOLOGIES: Nil.

LEAVE OF ABSENCE: Nil.

NON-MEMBERS

Lord Mayor Councillor A M Reynolds

Alderman J R Briscoe

Councillor W Harvey

Alderman S Behrakis

Councillor M Dutta

Councillor J Fox

Councillor Dr Z Sherlock

1. Co-Option of a Committee Member in the event of a vacancy

No Elected Members were co-opted to the Committee.

2. Confirmation of Minutes

THOMAS

The minutes of the Open Portion of the Finance and Governance Committee meeting held on Tuesday, 7 December 2021, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Sexton
Thomas
Coats

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the Chief Executive Officer.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Members of the Committee are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the Committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6. Reports

6.1 COVID-19 Business Support Package Financial Update

File Ref: F22/12075

THOMAS

That the recommendation contained in the report of the Senior Advisor Economic Development and the Manager Economic Development Engagement and Strategy of 8 February 2022, be adopted with the addition of a clause to read:
That Council Officers specifically engage with the retailer sector to better understand what support can be offered.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Sexton
Thomas
Coats

COMMITTEE RESOLUTION:

That: 1. The Passport to Hobart Campaign be endorsed as an addition to the other business support initiatives.

2. The $100,000 redirected from the major events sponsorship budget be utilised to deliver these business support initiatives.

3. Council Officers specifically engage with the retailer sector to better understand what support can be offered.

Delegation: Council

6.2 Delegation - Use of Common Seal

File Ref: F22/9942

DEPUTY LORD MAYOR BURNET

That the recommendation contained in the report of the Manager Legal and Governance of 4 February 2022, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Sexton
Thomas
Coats

COMMITTEE RESOLUTION:

That the Council endorse the delegation in respect to the affixation of the Common Seal in accordance with the instrument of delegation marked as Attachment A to item 6.2 of the Finance and Governance Committee agenda of 22 February 2022.

Delegation: Council

6.3 Lease of Semaphore Cottage, Princes Park, Battery Point

File Ref: F22/15378; 15/153-587

SEXTON

That the recommendation contained in the report of the Manager Legal and Governance of 17 February 2022, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Sexton
Thomas
Coats

COMMITTEE RESOLUTION:

That: 1. The Council grant a lease of the Semaphore Cottage, Princes Park, Battery Point, to the Collection of Medical Artefacts (Tasmania) for a period of 5 years at a nominal rent in accordance with the Council’s Policy: Leases to Non-Profit Organisations.

2. The benefit provided by Council be reported in the Council’s Annual Report in accordance with the Council’s Policy: Leases to Non-Profit Organisations.

3. The Chief Executive Officer be delegated the authority to negotiate and agree to the final lease terms.

Delegation: Council

7. Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F22/11402

SEXTON

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Sexton
Thomas
Coats

Delegation: Committee

8. Responses to Questions without Notice

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

8.1 Discussing Council Decisions

File Ref: F21/130729

Memorandum of the Chief Executive Officer of 9 February 2022.

THOMAS

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Sexton
Thomas
Coats

Delegation: Committee

9. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

9.1 Councillor Dutta - Public Question Time

File Ref: 13-1-10

Question: It was reported at a recent Council meeting that in the final four months of 2021, that a total of 59 questions had been asked during Public Question Time and that two individuals had asked a combined total of 37 of these questions.

Can the Director advise who those two individuals are and how much in monetary terms has it cost the Council to answer those questions?

Answer: The Director Community Life took the question on notice.

10. Closed Portion of the Meeting

DEPUTY LORD MAYOR BURNET

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:

· Renewal of a contract including details of the terms and conditions of renewal

· Commercial information of a confidential nature

· Closed Questions Without Notice

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Committee Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Reports

Item No. 4.1 Risk and Audit Panel - Appointment of Independent Member

LG(MP)R 15(2)(d)

Item No. 4.2 Risk and Audit Panel - Amended Terms of Reference and 2022 Work Plan

LG(MP)R 15(2)(a) and (c)(iii)

Item No. 5 Committee Action Status Report

Item No. 5.1 Committee Actions - Status Report

LG(MP)R 15(2)(b), (c)(i), (f) and (g)

Item No. 6 Responses to Questions Without Notice

Item No. 6.1 Council Vaccine Policy

LG(MP)R 15(2)(a)

Item No. 7 Questions Without Notice

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Deputy Lord Mayor Burnet
Sexton
Thomas
Coats

Delegation: Committee

There being no further business the Open portion of the meeting closed at 4.53 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
22^nd DAY OF MARCH 2022.

CHAIRMAN