Minutes of Finance Committee Meeting

Minutes (Open Portion)

Finance Committee Meeting

Page 3

17/10/2017

Finance Committee Meeting (Open Portion) held on Tuesday, 17 October 2017 at 5.00 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Thomas (Chairman)

Deputy Lord Mayor Christie

Zucco

Ruzicka

Sexton

PRESENT: Alderman D C Thomas (Chairman), the Deputy Lord Mayor Alderman R G Christie, Aldermen E R Ruzicka and P T Sexton

APOLOGIES: Alderman M Zucco.

LEAVE OF ABSENCE: Nil.

ALDERMEN

Lord Mayor Hickey

Briscoe

Burnet

Cocker

Reynolds

Denison

Harvey

1. Co-Option of a Committee Member in the event of a vacancy

No Aldermen were co-opted to the Committee.

2. Confirmation of Minutes

SEXTON

The minutes of the Open Portion of the Finance Committee meeting held on Tuesday, 12 September 2017, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Deputy Lord Mayor Christie
Ruzicka
Sexton

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6 Reports

6.1 Outstanding Parking Debt June 30 2017

File Ref: F17/109797; 16/121

DEPUTY LORD MAYOR

That the recommendation contained in the report of the Group Manager Parking Operations and the Director Financial Services of 11 October 2017, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Deputy Lord Mayor Christie
Ruzicka
Sexton

COMMITTEE RESOLUTION:

That in accordance with the Council policy, ‘Outstanding Debts – Collecting, Reporting and Writing Off’, approval be given to write off a total of 1,915 unpaid parking meter and traffic fines, valued at $100,638.00 which are over two years old, have a status of ‘No Further Action’, and have been deemed ‘non-collectable’.

Delegation: Committee

6.2 2016-17 Financial Statements

File Ref: F17/134786

SEXTON

That the recommendation contained in the report of the Director Financial Services and the Manager Finance of 11 October 2017, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Deputy Lord Mayor Christie
Ruzicka
Sexton

COMMITTEE RESOLUTION:

That the Council formally adopt the financial statements for the year ended 30 June 2017 marked as Attachment A to item 6.2 of the Open Finance Committee agenda of 17 October 2017.

Delegation: Council

7 Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F17/138072

RUZICKA

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Deputy Lord Mayor Christie
Ruzicka
Sexton

Delegation: Committee

8. Responses to Questions without Notice

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

8.1 Parking Ticket Payment Details

File Ref: F17/111031; 13-1-10

SEXTON

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Deputy Lord Mayor Christie
Ruzicka
Sexton

Delegation: Committee

9. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

9.1 Alderman Ruzicka - Carnegie Building Maintenance

File Ref: 13-1-10

Question: Is there a basic schedule of maintenance for the Carnegie Building which the Maritime Museum can be made aware of and rely on for works, and a single point of contact the Museum staff can contact when incidents, such as the recent flooding, occur?

Answer: The General Manager took the question on notice.

10. Closed Portion of the Meeting

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Reports

Item No. 4.1 Remissions of Rates and Charges Granted

LG(MP)R 15(2)(g)

Item No. 4.2 Application for Remission of Rates - 110 Burnett Street, North Hobart

LG(MP)R 15(2)(j)

Item No. 4.3 131 Patrick Street Hobart

LG(MP)R 15(2)(f)

Item No. 4.4 Lease of Part of Level 4 Council Centre

LG(MP)R 15(2)(f)

Item No. 4.5 Battery Point Slipyards Master Plan Options Paper

LG(MP)R 15(2)(c)(i)

Item No. 4.6 Update - Vodafone Call Centre - Council Assistance - Alirenste Pty Ltd

LG(MP)R 15(2)(c)(ii) and (i)

Item No. 5 Committee Action Status Report

Item No. 5.1 Committee Actions - Status Report

LG(MP)R 15(2)(f)

Item No. 6 Questions Without Notice.

RUZICKA That the items be noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Deputy Lord Mayor Christie
Ruzicka
Sexton

The Chairman adjourned the meeting at 5:23 pm to conduct the closed portion of the meeting.

The meeting reconvened at 6:12 pm.

Item 10 was then taken.

There being no further business the meeting closed at 6:13 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
14^th DAY OF november 2017.

CHAIRMAN