Minutes (Open Portion)

Council Meeting

Page 3

12/10/2020

Minutes (Open Portion)

Council Meeting

Page 5

12/10/2020

The Chairman reports that she has perused the minutes of the meeting of the Open Portion of the Council meeting held on Monday, 21 September 2020, finds them to be a true record and recommends that they be taken as read and signed as a correct record.

Burnet

Dutta                                                      That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

The minutes were signed.

The Lord Mayor presented a Resilient Australia Award which the Deputy Lord Mayor recently accepted on the City’s behalf at the Awards Ceremony.

The Resilient Australia Awards celebrate initiatives that build whole of community resilience to disasters and emergencies around Australia.

The Council entered its ‘Resilient Hobart’ program which comprised a suite of five projects to support May 2018 flood-affected Hobart communities along their journeys to recovery, and to assist with building capacity to respond to future emergencies.

The projects were made possible through joint funding by the Australian and Tasmanian Governments under the Natural Disaster Relief and Recovery Arrangements. 

9.1      202 - 206 Macquarie Street, Hobart and  Adjacent Road Reserve - New Building for 40 Multiple Dwellings, Educational and Occasional Care (Childcare Centre), and General Retail and Hire, Business and Professional Services and Food Services

Ref:    Special Open CPC 2.1.1, 12/10/2020

Application Expiry Date: 13 October 2020

In the absence of a recommendation from the City Planning Committee, the matter was presented to the Council for determination. 

Briscoe

Dutta

That pursuant to the Hobart Interim Planning Scheme 2015, the Council refuse the application for new building for 40 multiple dwellings, educational and occasional care (childcare centre), and general retail and hire, business and professional services and food services, at 202 to 206 Macquarie Street, and adjacent road reserve, Hobart, for the following reasons:

Central Business Zone Development Standards:

Building Height – 22.4.1 P5

The proposal fails to satisfy clause 22.4.1 A5 and P5 of the Hobart Interim Planning Scheme 2015 because building height of the proposed development within 15 of the Macquarie Street frontage will unreasonably dominate existing buildings of cultural heritage significance on the adjoining heritage listed place, and will have a materially adverse impact on the historic cultural heritage significance of the heritage place.

Potentially Contaminated Land Code:

Use Standards - E2.5 P1

The proposal fails to satisfy clause E2.5 A1 and P1 of the Hobart Interim Planning Scheme 2015 because the land is not suitable for the intended use having regard to the fact that no Environmental Site Assessment has been provided.

Excavation - E2.6.2 P1

The proposal fails to satisfy clause E2.6.2 A1 and P1 of the Hobart Interim Planning Scheme 2015 because it has not be established that excavation will not adversely impact on health and the environment, having regard to the fact that no Environmental Site Assessment has been provided.

Road and Railway Assets Code:-

Existing Road Accesses and Junctions E5.5.1 P3

The proposal fails to satisfy clause E5.5.1 A3 and P3 of the Hobart Interim Planning Scheme 2015 because the increase in vehicle traffic will not be safe and will unreasonably impact on the efficiency of the Macquarie Street.

Parking and Access Code:-

Design of Vehicular Accesses - E6.7.2 P1

The proposal fails to satisfy clause E6.7.2 A1 and P1 of the Hobart Interim Planning Scheme 2015 because the design of the vehicle access point is not safe, efficient and convenient.

Layout of Parking Areas – E6.7.5 P1

The proposal fails to satisfy clause E6.7.5 A1 and P1 of the Hobart Interim Planning Scheme 2015 because the layout of car parking spaces, access aisles, circulation roadways and ramps is not safe and will not ensure ease of access, egress and manoeuvring on-site.

Stormwater Management Code:

Stormwater Drainage and Disposal - E7.7.1 P2

The proposal fails to satisfy clause E7.7.1 A1 and P1 of the Hobart Interim Planning Scheme 2015 because stormwater will not be appropriately managed.

Attenuation Code:

Development for Sensitive Use in Proximity to Use with Potential to Cause Environmental Harm - E9.7.2 P1

The proposal fails to satisfy clause E9.7.2 A1 and P1 of the Hobart Interim Planning Scheme 2015 because it will result in potential to be impacted by environmental harmfrom uses with the potential to cause environmental harm (late night venues).

Historic Heritage Code:

Archaeology - E13.10.1 P1

The proposal fails to satisfy clause E13.10.1 A1 and P1 of the Hobart Interim Planning Scheme 2015 because it will unnecessarily impact on archaeological resources at a place of archaeological potential.

MOTION CARRIED

VOTING RECORD

Harvey

Briscoe                                                                                                                      

That the Council endorse the officer recommendations to progress the amendments to the building heights standards within the CBD, consistent with item 8.2 of the City Planning Committee of 10 December 2018 as follows: 

That:

1.         The outcomes of Building Height Standards Review (L Woolley, 30 June 2018) report (Attachment A) be endorsed.

2.         Pursuant to Section 34(1) (b) of the former provisions of the Land Use Planning and Approvals Act 1993, the Council resolve to initiate the amendments provided in Attachment B to the Hobart Interim Planning Scheme 2015 and the Sullivans Cove Planning Scheme 1997.

3.         Pursuant to Section 35 of the former provisions of the Land Use Planning and Approvals Act 1993, the Council certify that the PSA-18-4 Amendment to the Hobart Interim Planning Scheme 2015 and the PSA-18-1 Amendment to the Sullivans Cove Planning Scheme 1997 meets the requirements of Section 32 of the former provisions of the Land Use Planning and Approvals Act 1993 and authorise the General Manager and the Deputy General Manager to sign the Instruments of Certification (Attachment I).

4.         Pursuant to Section 38 of the former provisions of the Land Use Planning and Approvals Act 1993, the Council place the PSA-18-4 Amendment to the Hobart Interim Planning Scheme 2015 and the PSA-18-1 Amendment to the Sullivans Cove Planning Scheme 1997 on public exhibition for a 28 day period following certification.

MOTION LOST

VOTING RECORD

COUNCIL RESOLUTION:

That pursuant to the Hobart Interim Planning Scheme 2015, the Council refuse the application for new building for 40 multiple dwellings, educational and occasional care (childcare centre), and general retail and hire, business and professional services and food services, at 202 to 206 Macquarie Street, and adjacent road reserve, Hobart, for the following reasons:

Central Business Zone Development Standards:

Building Height – 22.4.1 P5

The proposal fails to satisfy clause 22.4.1 A5 and P5 of the Hobart Interim Planning Scheme 2015 because building height of the proposed development within 15 of the Macquarie Street frontage will unreasonably dominate existing buildings of cultural heritage significance on the adjoining heritage listed place, and will have a materially adverse impact on the historic cultural heritage significance of the heritage place.

Potentially Contaminated Land Code:

Use Standards - E2.5 P1

The proposal fails to satisfy clause E2.5 A1 and P1 of the Hobart Interim Planning Scheme 2015 because the land is not suitable for the intended use having regard to the fact that no Environmental Site Assessment has been provided.

Excavation - E2.6.2 P1

The proposal fails to satisfy clause E2.6.2 A1 and P1 of the Hobart Interim Planning Scheme 2015 because it has not be established that excavation will not adversely impact on health and the environment, having regard to the fact that no Environmental Site Assessment has been provided.

Road and Railway Assets Code:-

Existing Road Accesses and Junctions E5.5.1 P3

The proposal fails to satisfy clause E5.5.1 A3 and P3 of the Hobart Interim Planning Scheme 2015 because the increase in vehicle traffic will not be safe and will unreasonably impact on the efficiency of the Macquarie Street.

Parking and Access Code:-

Design of Vehicular Accesses - E6.7.2 P1

The proposal fails to satisfy clause E6.7.2 A1 and P1 of the Hobart Interim Planning Scheme 2015 because the design of the vehicle access point is not safe, efficient and convenient.

Layout of Parking Areas – E6.7.5 P1

The proposal fails to satisfy clause E6.7.5 A1 and P1 of the Hobart Interim Planning Scheme 2015 because the layout of car parking spaces, access aisles, circulation roadways and ramps is not safe and will not ensure ease of access, egress and manoeuvring on-site.

Stormwater Management Code:

Stormwater Drainage and Disposal - E7.7.1 P2

The proposal fails to satisfy clause E7.7.1 A1 and P1 of the Hobart Interim Planning Scheme 2015 because stormwater will not be appropriately managed.

Attenuation Code:

Development for Sensitive Use in Proximity to Use with Potential to Cause Environmental Harm - E9.7.2 P1

The proposal fails to satisfy clause E9.7.2 A1 and P1 of the Hobart Interim Planning Scheme 2015 because it will result in potential to be impacted by environmental harmfrom uses with the potential to cause environmental harm (late night venues).

Historic Heritage Code:

Archaeology - E13.10.1 P1

The proposal fails to satisfy clause E13.10.1 A1 and P1 of the Hobart Interim Planning Scheme 2015 because it will unnecessarily impact on archaeological resources at a place of archaeological potential.

Attachments

a    Special City Planning Committee of 12 October 2020 – Item 2.1.1 (original documents) ⇨  

10.      Urban Design Advisory Panel - Membership

Ref:    Closed  CPC 5.1 , 28/09/2020

That:     1.    In respect to the nominee for the Urban Design Advisory Panel as chairperson with urban design and public administration experience the Council appoint George Wilkie.

2.    Given the absence of a nomination for the member who is a current urban design academic the Council amend the terms of reference and appoint two members with both planning and urban design experience.

3.    In respect to the nominee for the Urban Design Advisory Panel with both planning and urban design experience the Council appoint:-

(i)      Lucy Burke-Smith

(ii)     Ian James

4.    In respect to the nominee from the Tasmanian Australian Institute of Architects the Council appoint Keith Drew.

5.    In respect to the nominee from the Tasmanian Australian Institute of Landscape Architects the Council appoint Susan Small.

6.    The Lord Mayor on behalf of the Council formally thank both Peter Curtis and Jamieson Allom for their significant service as members of the Urban Design Advisory Panel.

Burnet

Sherlock                                            That the recommendation be adopted.

Procedural Motion

Sexton

Dutta                                                                                                                           

That the matter be deferred to enable re-advertising to attract a wider field of candidates.

PROCEDURAL MOTION CARRIED

VOTING RECORD

COUNCIL RESOLUTION:

That the matter be deferred to enable re-advertising to attract a wider field of candidates.

11.      Ronald McDonald House Charity - Parking Spaces in Argyle Street Carpark

Alderman Behrakis

Motion:

“That:  1.    Council note the work Ronald McDonald House Charity (RMHC) Hobart undertakes in providing accommodation and support services to families of hospitalised children.

            2.    Council delegate authority to the General Manager to make available 7 parking spaces in Argyle Street Carpark for families utilising the services of the RMHC for the next 3 months.

            3.    Long term provision of these spaces to RMHC be considered once a report is prepared to assess financial implications, as well as appropriate guidelines and any other issues that might arise.”

BACKGROUND

Ronald McDonald House Charities (RMHC) is a not-for-profit organisation providing housing support programmes for families of seriously ill children.  The RMHC house situated in Collins Street is an 11 bedroom facility that houses approximately 220 families each year for times ranging from a few days to several weeks.  The facility is staffed by a mix of permanent employees and a significant volunteer workforce. Under a pre-existing arrangement between RMHC and Sultan Holdings, RMHC was provided several spaces in the Market Place Car Park; however, this has been reduced by Sultan Holdings to a maximum of 4 individual car parking spaces.

Recently I was contacted by RMHC to discuss options for provision of car parking for house occupant families and volunteer staff.  I met with RMHC with Council Officers on 03 Sep 2020 to discuss RMHC requirements and assess whether City of Hobart could provide car parking. 

·    Contacted by RMHC to discuss options for provision of car parking for house occupant families and volunteer staff.

·    Met with RMHC with Council Officers on 03 Sep 2020 to discuss RMHC requirements and assess whether City of Hobart could provide car parking.

·    Requirements are for provision of 14 non-assigned spaces in ASCP for use by resident families and volunteer staff only.

ANALYSIS

ASCP operates from 7am-10pm and is situated 110 meters from the RMHC house on Collins Street.  After specific discussion with RMHC regarding movements of families and volunteer staff it was determined that the “typical” RMHC house resident parks in the Market Place Car Park and leaves their vehicle for the majority of their stay.  Volunteer staff attend the RMHC house in 3 shifts and the timings are as follows:

·    Morning shift 7:30am – 2pm

·    Afternoon shift 2pm – 9pm

·    Overnight shift 9pm – 7:30am

Occupancy rates for ASCP are currently depressed due to the continuing effect of COVID19; however, pre-COVID19 modelling indicates peak occupancy of 83% between 12pm-1pm with an average of 1,007 vehicle spaces turning over in that period.

After preliminary conversations with Council officers it seems appropriate to grant RMHC 7 parking spaces for use by families for the next 3 months, and for a longer term arrangement, including the provision of spaces to volunteers/staff to be considered once a report detailing the practicality and feasibility of the suggested arrangements, as well as any appropriate guidelines and other considerations be presented to the Finance and Governance Committee. 

The General Manager advises:

“The provision of seven (7) non-dedicated spaces in the Argyle Street carpark, for an initial period of 3-months, represents a subsidy of approximately $6,250.

As the subsidy requires no cash outlay for Council, foregone fees and charges could be characterised as a sunken or opportunity cost of managing the Argyle Street facility.

The initial service would need to exclude 24-hour access while a full assessment was undertaken.”

Behrakis

Thomas                                      

That the motion be adopted with the inclusion of the following:

1.    The report be returned with a potential policy position on the matter.  

2.    In accordance with the Council’s policy in relation to grants and assistance, the benefit of $6,250 be recorded in the ‘Grants, Assistance and Benefits Provided’ section of the City of Hobart’s Annual Report.

MOTION CARRIED

VOTING RECORD

COUNCIL RESOLUTION:

That:   1.    Council note the work Ronald McDonald House Charity (RMHC) Hobart undertakes in providing accommodation and support services to families of hospitalised children.

2.     Council delegate authority to the General Manager to make available 7 parking spaces in Argyle Street Carpark for families utilising the services of the RMHC for the next 3 months.

(i)      In accordance with the Council’s policy in relation to grants and assistance, the benefit of $6,250 be recorded in the ‘Grants, Assistance and Benefits Provided’ section of the City of Hobart’s Annual Report.

            3.    Long term provision of these spaces to RMHC be considered once a report is prepared to assess financial implications, as well as appropriate guidelines, a potential policy position and any other issues that might arise.

12.      Asset Management Policy and Strategy - Updates

Ref:    Open CIC 6.1, 23/09/2020

That the updated Asset Management Policy and Strategy, referred to as Attachment A and B to item 6.1 of the Open City Infrastructure Committee agenda of 23 September 2020, be approved.

Harvey

Ewin                                                         That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

13.      Appointment - Deputy Municipal Emergency Management Coordinator

Ref:    Open CIC 6.2, 23/09/2020

That:   1.    The Council endorse the nomination of Mr Russell Dowd as the Deputy Municipal Emergency Management Coordinator for the City of Hobart.

2.    The Director State Emergency Service and the State Emergency Management Controller be so advised.

Harvey

Ewin                                                         That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

14.      Hobart Rivulet - Potential as a Pedestrian Walkway and Cycleway

Ref:    Open CIC 6.3, 23/09/2020

That:   1.    The enclosed sections of the Hobart Rivulet not be considered for use as a public thoroughfare or commuter route, noting the significant workplace health and safety controls required to mitigate the extreme risk associated with such a stormwater facility, including the specialist training and accreditation required by those entering the enclosed sections.

2.    As part of the City’s Honour Student Program with the Engineering Faculty of the University of Tasmania, the City seek an expression of interest from potential students on the following project:

“Theoretical investigation into the viability of retrofitting a cycle/pedestrian way into the underground urban section of the Hobart Rivulet”.

Harvey

Ewin                                                         That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

15.      Elizabeth Street Midtown Retail Precinct Upgrade - Results of Key Stakeholder Engagement

Ref:    Open CIC 6.4, 23/09/2020

That:   1.    The Council receive and note the feedback provided by key stakeholders in regard to the draft concept design for the Elizabeth Street Retail Precinct upgrade.

            2.    Broader community consultation now be undertaken on the draft concept design for the Elizabeth Street Retail Precinct upgrade, followed by a further report to include a summary of all feedback received, officer responses to the feedback and a revised draft concept including any proposed changes in response to feedback received.

            3.    A detailed report addressing the potential loss of car parking within the Elizabeth Street Precinct be referred to the Finance and Governance Committee at the appropriate time.

Harvey

Dutta                                                      That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

16.      Social Inclusion Index - Connected Community Program

Ref:    Open CCEC 6.1, 24/09/2020

That:   1.    The Council endorse publication of the pilot dashboards shown in Attachment B to item 6.1 of the Open Community Culture and Events Committee agenda of 24 September 2020 on the City of Hobart public website.

            2.    The Council endorse the ongoing maintenance of the pilot socio-economic digital dashboards (and datasets).

3.    The Council not endorse the curation of the identified and future data sources into a single index at this time.

Sherlock

Ewin                                                         That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

17.      Social Inclusion Policy Update

Ref:    Open CCEC 6.2, 24/09/2020

That:   1.    The Council rescind the City of Hobart Policy, Cultural Diversity Inclusion marked as Attachment B to item 6.2 of the Open Community Culture and Events Committee agenda of 24 September 2020.

            2.    The Council endorse and adopt the new City of Hobart Policy, Social Inclusion marked as Attachment C to item 6.2 of the Open Community Culture and Events Committee agenda of 24 September 2020.

3.    A subsequent Social Inclusion Framework be developed for the Council’s endorsement at the appropriate time.

Sherlock

Ewin                                                         That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

18.      City of Hobart Grants Program - Annual Program 2020 Recommendations

Ref:    Open CCEC 6.3, 24/09/2020

That:   1.    The Council approve the recommended level of funding to the respective applicants for assistance under the 2020-21 City of Hobart Grants Program, marked as Attachment A to item 6.3 of the Open Community Culture and Events Committee agenda of 24 September 2020, under the stream of Event Partnership.

            2.    The value of the combined recommended projects is noted as $192,885 for Event Partnership.

            3.    The unallocated funds of $12,115 be classified as an underspend for the program and recognised as savings.

            4.    The funding for the grants be attributed to the Community Events - Grants and Assistance Budget Function in the 2020-21 Annual Plan.

            5.    All funding applicants be advised accordingly.

            6.    The total grant provision be recorded in the ‘Grants, Assistance and Benefits provided’ section of the City of Hobart’s Annual Report.

SHERLOCK

EWIN                                                        That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

19.      Future Meeting Arrangements and Annual General Meeting Update

Burnet

Ewin                                                        

That the recommendation contained in the special report of the General Manager dated 6 October 2020 be adopted.

Amendment

Behrakis

Zucco                                                                                                                          

That clause 1 be deleted and Council resume physical meetings in one month and the General Manager be delegated to prepare a report addressing the implementation of appropriate measures.

AMENDMENT CARRIED

VOTING RECORD

Amendment

Behrakis

Zucco                                                                                                                          

That the conduct of Committee meetings continue on Zoom, subject to the decision of each individual Committee.

AMENDMENT CARRIED

VOTING RECORD

SUBSTANTIVE MOTION CARRIED

VOTING RECORD

COUNCIL RESOLUTION:

That:     1.      Council resume physical meetings in one month and the General Manager be delegated to prepare a report addressing the implementation of appropriate measures.

              2.      The conduct of Committee meetings continue on Zoom, subject to the decision of each induvial Committee.

              2.      The Council note the likely delay in receiving the City’s audited 2019-20 financial statements and subsequent postponement of the City’s 2019-20 Annual General Meeting until early 2021.