Minutes of City Infrastructure Committee Meeting

Minutes (Open Portion)

City Infrastructure Committee Meeting

Page 9

23/09/2020

City Infrastructure Committee Meeting (Open Portion) held on Wednesday, 23 September 2020 at 5:15 pm.

This meeting of the City Infrastructure Committee is held in accordance with a Notice issued by the Premier on 3 April 2020 under section 18 of the COVID-19 Disease Emergency (Miscellaneous Provisions) Act 2020.

COMMITTEE MEMBERS

Harvey (Chairman)

Lord Mayor Reynolds

Deputy Lord Mayor Burnet

Behrakis

Ewin

PRESENT: Councillor W F Harvey (Chairman), the Lord Mayor Councillor A M Reynolds, Alderman S Behrakis, Councillors J Ewin, M Dutta and W Coats.

APOLOGIES: Nil.

LEAVE OF ABSENCE:
Deputy Lord Mayor Councillor H Burnet.

NON-MEMBERS

Zucco

Briscoe

Sexton

Thomas

Dutta

Sherlock

Coats

Councillor Dutta was co-opted to the Committee.

Alderman Behrakis left the meeting at 5:17 pm, returning at 5:18 pm.

1. Co-Option of a Committee Member in the event of a vacancy

BEHRAKIS

That Councillor Dutta be co-opted to the Committee.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Lord Mayor Reynolds
Behrakis
Ewin

2. Confirmation of Minutes

BEHRAKIS

The minutes of the Open Portion of the City Infrastructure Committee meeting held on Wednesday, 26 August 2020, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Lord Mayor Reynolds
Behrakis
Ewin
Dutta

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Members of the Committee are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the Committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6. Reports

6.1 Asset Management Policy and Strategy - Updates

File Ref: F20/91508; 15/127-026-07; 16/335

LORD MAYOR REYNOLDS

That the recommendation contained in the report of the Acting Manager Strategic Asset Management and the Director City Innovation of 18 September 2020, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Lord Mayor Reynolds
Behrakis
Ewin
Dutta

COMMITTEE RESOLUTION:

That the updated Asset Management Policy and Strategy, referred to as Attachment A and B to item 6.1 of the Open City Infrastructure Committee agenda of 23 September 2020, be approved.

Delegation: Council

6.2 Appointment - Deputy Municipal Emergency Management Coordinator

File Ref: F20/100661; 14/141

LORD MAYOR REYNOLDS

That the recommendation contained in the memorandum of the Manager Projects & Support Services and the Director City Amenity of 18 September 2020, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Lord Mayor Reynolds
Behrakis
Ewin
Dutta

COMMITTEE RESOLUTION:

That: 1. The Council endorse the nomination of Mr Russell Dowd as the Deputy Municipal Emergency Management Coordinator for the City of Hobart.

2. The Director State Emergency Service and the State Emergency Management Controller be so advised.

Delegation: Council

6.3 Hobart Rivulet - Potential as a Pedestrian Walkway and Cycleway

File Ref: F20/58739

LORD MAYOR REYNOLDS

That the recommendation contained in the report of the Manager Stormwater and the Director City Amenity of 18 September 2020, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Lord Mayor Reynolds
Behrakis
Ewin
Dutta

COMMITTEE RESOLUTION:

That: 1. The enclosed sections of the Hobart Rivulet not be considered for use as a public thoroughfare or commuter route, noting the significant workplace health and safety controls required to mitigate the extreme risk associated with such a stormwater facility, including the specialist training and accreditation required by those entering the enclosed sections.

2. As part of the City’s Honour Student Program with the Engineering Faculty of the University of Tasmania, the City seek an expression of interest from potential students on the following project:

“Theoretical investigation into the viability of retrofitting a cycle/pedestrian way into the underground urban section of the Hobart Rivulet”.

Delegation: Council

6.4 Elizabeth Street Midtown Retail Precinct Upgrade - Results of Key Stakeholder Engagement

File Ref: F20/99965

LORD MAYOR REYNOLDS

That the recommendation contained in the report of the Senior Advisor - Place Making and the Director City Planning of 18 September 2020, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Lord Mayor Reynolds
Behrakis
Ewin
Dutta

COMMITTEE RESOLUTION:

That: 1. The Council receive and note the feedback provided by key stakeholders in regard to the draft concept design for the Elizabeth Street Retail Precinct upgrade.

2. Broader community consultation now be undertaken on the draft concept design for the Elizabeth Street Retail Precinct upgrade, followed by a further report to include a summary of all feedback received, officer responses to the feedback and a revised draft concept including any proposed changes in response to feedback received.

3. A detailed report addressing the potential loss of car parking within the Elizabeth Street Precinct be referred to the Finance and Governance Committee at the appropriate time.

Delegation: Council

7. Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F20/101021

EWIN

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Lord Mayor Reynolds
Behrakis
Ewin
Dutta

Delegation: Committee

8. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

8.1 Lord Mayor Reynolds - Building Site Hoardings

File Ref: 13-1-10

Question: Could the Director please advise if the City has any standards for Building Site Hoardings such as in other Capital Cities? If not, is it time for Hobart to consider Hoarding Standards and requirements to avoid unsightly building sites with flimsy transparent fencing impacting on the streetscape?

Answer: The Director City Planning took the question on notice.

9. Closed Portion of the Meeting

EWIN

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:

· Information of a personal nature;

· Terms of contracts; and

· Information that was provided to the Council on the basis that it be kept confidential.

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Committee Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Committee Action Status Report

Item No. 4.1 Committee Actions - Status Report

LG(MP)R 15(2)(c)(i), (d) and (f)

Item No. 5 Responses to Questions Without Notice

Item No. 5.1 City Cleansing Salaries

LG(MP)R 15(2)(a) and (d)

Item No. 6 Questions Without Notice

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Lord Mayor Reynolds
Behrakis
Ewin
Dutta

Delegation: Committee

There being no further business the open portion of the meeting closed at 5.46 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
25^TH DAY OF NOVEMBER 2020.

CHAIRMAN