Minutes of Community, Culture and Events Committee Meeting

Minutes (Open Portion)

Community, Culture and Events Committee Meeting

Page 11

4/12/2019

Community, Culture and Events Committee Meeting (Open Portion) held on Wednesday, 4 December 2019 at 5:30 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Harvey (Chairman)

Sexton

Dutta

Ewin

Sherlock

PRESENT: Councillor W F Harvey (Chairman), Councillors M Dutta, H Ewin, Z Sherlock, the Deputy Lord Mayor Councillor H Burnet and Alderman S Behrakis.

APOLOGIES: Nil.

LEAVE OF ABSENCE:

Alderman Dr P T Sexton.

NON-MEMBERS

Lord Mayor Reynolds

Deputy Lord Mayor Burnet

Zucco

Briscoe

Thomas

Denison

Behrakis

Councillor Sherlock retired from the meeting at 6.11pm and was not present for items 7 to 9.

The Deputy Lord Mayor was co-opted to the Committee.

Alderman Behrakis arrived at the meeting at 5.31pm during the discussion of item 6.1 and retired from the meeting at 6.11pm and was not present for items 7 to 9.

1. Co-Option of a Committee Member in the event of a vacancy

DUTTA

That the Deputy Lord Mayor be co-opted to the Committee

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Dutta
Ewin
Sherlock

2. Confirmation of Minutes

SHERLOCK

The minutes of the Open Portion of the Community, Culture and Events Committee meeting held on Wednesday, 6 November 2019, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Dutta
Ewin
Sherlock
Deputy Lord Mayor Burnet

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Members of the Committee are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6. Reports

6.1 Aboriginal Commitment and Action Plan - Final Endorsement

File Ref: F19/148650; 17/225

SHERLOCK

That the recommendation contained in the report of the Community Participation Coordinator and the Director Community Life of 28 November 2019, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Dutta
Ewin
Sherlock
Deputy Lord Mayor Burnet

COMMITTEE RESOLUTION:

That the Council endorse the final Aboriginal Commitment and Action Plan January 2020 – January 2022, marked as Attachment C to item 6.1 of the Open Community Culture and Events Committee agenda of 4 December 2019 for implementation.

Delegation: Council

6.2 National Redress Scheme

File Ref: F19/148634; 17/226

DEPUTY LORD MAYOR BURNET

That the recommendation contained in the report of the Community Participation Coordinator and the Director Community Life of 28 November 2019, be adopted, as amended by the inclusion of a clause 2:

“2. Given Elected Members often attend functions where there are young and vulnerable community members present a report be prepared investigating the requirement for Elected Members to undertake a Police check and registration to work with vulnerable people. The report to also consider referral of the matter to the Local Government Association of Tasmania for consideration.”

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Dutta
Ewin
Sherlock
Deputy Lord Mayor Burnet

COMMITTEE RESOLUTION:

That: 1. The Council authorise the Lord Mayor to sign the Memorandum of Understanding on the participation of local councils in the National Redress Scheme for Institutional Child Sexual Abuse, marked as Attachment A to item 6.2 of the Open Community Culture and Events Committee agenda of 4 December 2019.

2. Given Elected Members often attend functions where there are young and vulnerable community members present a report be prepared investigating the requirement for Elected Members to undertake a Police check and registration to work with vulnerable people. The report to also consider the referral of the matter to the Local Government Association of Tasmania for consideration.

Delegation: Council

6.3 Social Inclusion Index - Connected Community Program

File Ref: F19/151182; 19/109

EWIN

That the recommendation contained in the report of the Manager City Information and the Director City Innovation of 28 November 2019, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Dutta
Ewin
Sherlock
Deputy Lord Mayor Burnet

COMMITTEE RESOLUTION:

That: 1. The Council endorse the establishment of a Greater Hobart Housing and Homelessness sub-index.

2. The Council review and accept the identified data point inclusions (inputs) to a Greater Hobart Housing and Homelessness Index as identified in the report marked as item 6.3 on the Open Community Culture and Events Committee agenda of 4 December 2019.

3. The Council pursue data sharing agreements with the relevant State and Federal authorities to enable access to reliable de-identified data for use in a Housing and Homelessness Index.

4. The Council endorse further analysis to establish requirements for the development of a fully representative Social Inclusion Index incorporating data sources for health, safety, education, employment, economic and transport domains.

Delegation: Council

6.4 Public Art - From the Shadows Submission

File Ref: F19/147437

EWIN

That the recommendation contained in the report of the Acting Manager Community and Culture and the Director Community Life of 28 November 2019, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Dutta
Ewin
Sherlock
Deputy Lord Mayor Burnet

COMMITTEE RESOLUTION:

That the Council decline the request by From the Shadows Inc. for a contribution of $30,000 towards one sculpture noting that there is not a budget allocation for this project in the 2019-20 financial year and the public art annual allocation is fully committed to the delivery of City of Hobart initiated and implemented public art projects.

Delegation: Council

6.5 Conference Reporting - City Health Australia Asia-Pacific - Melbourne - 3 - 4 October 2019

File Ref: F19/142622; 16/118

PROCEDURAL MOTION

DEPUTY LORD MAYOR BURNET

That the item be deferred to the next meeting to allow Alderman Sexton to talk to his conference report.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Dutta
Ewin
Sherlock
Deputy Lord Mayor Burnet

COMMITTEE RESOLUTION:

That the item be deferred to the next meeting to allow Alderman Sexton to talk to his conference report.

Delegation: Committee

6.6 Applications Approved Under the Delegated Authority of the Director Community Life for Quick Response Grants

File Ref: F19/152704; 19/81

SHERLOCK

That the recommendation contained in the report of the Director Community Life of 28 November 2019, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Dutta
Ewin
Sherlock
Deputy Lord Mayor Burnet

COMMITTEE RESOLUTION:

That the information be received and noted.

Delegation: Committee

6.7 Applications Approved Under the Delegated Authority of the General Manager for September 2019 - Biannual Grant Round

File Ref: F19/153117; 19/81

SHERLOCK

That the recommendation contained in the report of the Director Community Life of 28 November 2019, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Dutta
Ewin
Sherlock
Deputy Lord Mayor Burnet

COMMITTEE RESOLUTION:

That the information be received and noted.

Delegation: Committee

7. Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F19/152705; 16/118

DEPUTY LORD MAYOR BURNET

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Dutta
Ewin
Deputy Lord Mayor Burnet

Delegation: Committee

8. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

No questions were asked at the meeting.

9. Closed Portion of the Meeting

EWIN

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:

· Information of a personal and confidential nature or information on the condition it is kept confidential.

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Committee Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Reports

Item No. 4.1 City of Hobart 2020 Australia Day Awards - Citizen, Young Citizen and Community Event of the Year

LG(MP)R 15(2)(g)

Item No. 5 Committee Action Status Report

Item No. 5.1 Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 6 Questions Without Notice

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Dutta
Ewin
Deputy Lord Mayor Burnet

Delegation: Committee

There being no further business the Open portion of the meeting closed at 6.12 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
30^th DAY OF january 2020.

CHAIRMAN