Minutes of Community, Culture and Events Committee Meeting

Minutes (Open Portion)

Community, Culture and Events Committee Meeting

Page 3

23/09/2021

Community, Culture and Events Committee Meeting (Open Portion) held on Thursday, 23 September 2021 at 5:30 pm in the Council Chamber, Town Hall.

This meeting of the Community Culture and Events Committee is held in accordance with a Notice issued by the Premier on 3 April 2020 under section 18 of the COVID-19 Disease Emergency (Miscellaneous Provisions) Act 2020.

The title Chief Executive Officer is a term of reference for the General Manager as appointed by Council pursuant s.61 of the Local Government Act 1993 (Tas).

COMMITTEE MEMBERS

Sherlock (Chairman)

Sexton

Harvey

Dutta

Fox

PRESENT: Councillor Dr Z Sherlock (Chairman), Alderman Dr P T Sexton, Councillors W F Harvey, M Dutta, J Fox and the Lord Mayor Councillor A M Reynolds.

APOLOGIES: Nil.

LEAVE OF ABSENCE: Nil.

NON-MEMBERS

Lord Mayor Reynolds

Deputy Lord Mayor Burnet

Zucco

Briscoe

Thomas

Behrakis

Coats

Councillor Fox left the meeting at 5.51pm, returning at 5.52pm.

The Lord Mayor joined the meeting at 5.31pm, left the meeting and 5.38pm, returning at 5.40pm.

1. Co-Option of a Committee Member in the event of a vacancy

No Elected Members were co-opted to the Committee.

2. Confirmation of Minutes

DUTTA

The minutes of the Open Portion of the Community, Culture and Events Committee meeting held on Thursday, 26 August 2021, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sherlock
Sexton
Harvey
Dutta
Fox

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the Chief Executive Officer.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Members of the Committee are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the Committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6. Reports

Ms Dah Hee Min and Shalinda Pathiranage addressed the Committee in relation to item 6.1.

6.1 2020-21 International Student Ambassadors - Year in Review

File Ref: F21/93340; 17/204

HARVEY

That the recommendation contained in the report of the Director Community Life of 16 September 2021, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sherlock
Sexton
Harvey
Dutta
Fox

COMMITTEE RESOLUTION:

That the information be received and noted.

Attachments

a International Students - Deputation Presentation ⇨

Delegation: Committee

6.2 City of Hobart Grants Program - Annual Program 2021 Recommendations

File Ref: F21/90896; 20/69-0003

HARVEY

That the recommendation contained in the report of the Community Development Officer - Grants, Senior Advisor Activations, Events and Grants, Manager Activation Programs and Tourism and the Director Community Life of 17 September 2021, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sherlock
Sexton
Harvey
Dutta
Fox

COMMITTEE RESOLUTION:

That: 1. The Council approve the following grants as listed to a total value of $395,000 under the 2021–22 City of Hobart Grants Program.

(i) MCO215 Tasmanian Symphony Orchestra $25,000

(ii) MCO213 Tasmanian Museum and Art Gallery $35,000

(iii) MCO211 Theatre Royal $35,000

(iv) EP2113 Festival of Voices $85,000

(v) EP2104 Tasmanian Museum and Art Gallery $44,000

(vi) EP2105 Australian Antarctic Festival $60,000

(vii) EP2107 Australian Institute of Architects – $33,000
Tasmanian Chapter

(viii) EP2109 Beaker Street $43,000

(ix) EP2101 Vandemonian Touring Pty Ltd $35,000

2. In accordance with the Grants Program Policy, the Council approve the unallocated amount of $5,000 to remain in the Creative Hobart Grant stream and be made available to the Creative Hobart Small and Medium grants.

3. The funding for the approved grants be attributed to the Grants and Assistance Accounts Budget Function provided in the City of Hobart’s 2021-22 Annual Plan.

4. The total grant provision be recorded in the ‘Grants, Assistance and Benefits provided’ section of the City of Hobart’s 2021-22 Annual Report.

5. The Council endorse the development of a City of Hobart events strategy with a draft to be provided to Council for endorsement before wider community engagement.

Delegation: Council

6.3 Reporting and Recording of Hate Crimes

File Ref: F21/91525

HARVEY

That the recommendation contained in the report of the Manager Community and Culture, Senior Advisor Safety and Resilience and the Director Community Life of 15 September 2021, be adopted as amended by an additional clause (2.) to read as follows:

“2. Officers make contact with the Tasmanian Prejudice Related Violence Working Group in order to seek permission for the Chairman of the Community Culture and Events Committee to attend their next scheduled meeting for the purposes of reporting back to the Community Culture and Events Committee at the appropriate time.”

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sherlock
Sexton
Harvey
Dutta
Fox

COMMITTEE RESOLUTION:

That:

1. The information be received and noted.

2. Officers make contact with the Tasmanian Prejudice Related Violence Working Group in order to seek permission for the Chairman of the Community Culture and Events Committee to attend their next scheduled meeting for the purposes of reporting back to the Community Culture and Events Committee at the appropriate time.

Delegation: Committee

6.4 Applications Approved Under the Delegated Authority of the Director Community Life for Quick Response Grants

File Ref: F21/93509; 21/48

SEXTON

That the recommendation contained in the report of the Director Community Life of 15 September 2021, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sherlock
Sexton
Harvey
Dutta
Fox

COMMITTEE RESOLUTION:

That the information be received and noted.

Delegation: Committee

7. Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F21/93430; 16/118

FOX

That the recommendation contained in the report of the Director Community Life of 16 September 2021, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sherlock
Sexton
Harvey
Dutta
Fox

COMMITTEE RESOLUTION:

That the information be received and noted.

Delegation: Committee

8. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

No questions were asked at the meeting.

9. Closed Portion of the Meeting

HARVEY

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:

· Confirm the minutes of the Closed portion of the meeting

· Questions without notice in the Closed portion

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Committee Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Questions Without Notice

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sherlock
Sexton
Harvey
Dutta
Fox

Delegation: Committee

There being no further business the Open portion of the meeting closed at 6.08pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
28^th DAY OF OCTOBER 2021.

CHAIRMAN