Agenda of Parks and Recreation Committee Meeting

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 4

8/7/2021

Parks and Recreation Committee Meeting (Open Portion) held Thursday, 8 July 2021 at 5:15 pm via Zoom.

This meeting of the Parks and Recreation Committee is held in accordance with a Notice issued by the Premier on 3 April 2020 under section 18 of the COVID-19 Disease Emergency (Miscellaneous Provisions) Act 2020.

The title Chief Executive Officer is a term of reference for the General Manager as appointed by Council pursuant s.61 of the Local Government Act 1993 (Tas).

COMMITTEE MEMBERS

Briscoe (Chairman)

Deputy Lord Mayor Burnet

Thomas

Ewin

Sherlock

NON-MEMBERS

Lord Mayor Reynolds

Zucco

Sexton

Harvey

Behrakis

Dutta

Coats

Apologies:

Leave of Absence: Nil.

1. Co-Option of a Committee Member in the event of a vacancy

2. Confirmation of Minutes

The minutes of the Open Portion of the Parks and Recreation Committee meeting held on Thursday, 10 June 2021, are submitted for confirming as an accurate record.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the Chief Executive Officer.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Members of the Committee are requested to indicate where they may have any pecuniary or conflict of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the Committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

Item No. 6.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 12

8/7/2021

REPORT TITLE: 221A Lenah Valley Road, Lenah Valley (Lot 307) - Proposed TasNetworks Easement

REPORT PROVIDED BY: Senior Parks Planner

Manager Bushland / Manager Parks & Recreation

Director City Amenity

1. Report Purpose and Community Benefit

1.1. This report seeks approval for a TasNetworks easement through City owned Public Open Space located at 221A Lenah Valley Road, Lenah Valley.

1.2. The easement boundaries are based on the already installed location of a new underground mains power cable that services properties within the overall 136 lot subdivision of Parkwood Gardens that straddles both Hobart City Council and Glenorchy City Council.

2. Report Summary

2.1. TasNetworks has written to the City seeking to formalise an electricity easement located through Public Open Space (POS) at Lot 307, 221A Lenah Valley Road to accommodate an underground power main that will service the Parkwood Gardens subdivision.

2.2. The proposed easement will be 4 metres wide and extends approximately 180 metres through an expansive cleared area of open exotic grassland located entirely under the TasNetworks wayleave. It crosses a public gravel shared path.

2.3. The power main has already been installed as part of the subdivision works preceding approval of an easement.

Approximate location of 180 m TasNetworks Easement , Lot 307, 221A Lenah Valley Rd

3. Recommendation

That:

1. Approval be granted to TasNetworks for an easement over the City’s land Lot 307, 221A Lenah Valley Road in accordance with TasNetworks easement folio reference Vol 174693 Folio 307.

2. Approval be conditional upon TasNetworks consulting with the City prior to undertaking maintenance works.

3. The Chief Executive Officer be authorised to negotiate the terms and conditions of the easement.

4. TasNetworks be notified of the Council’s resolution with conditional consent.

4. Background

4.1. On 17 June 2021, TasNetworks sent correspondence to the City seeking the creation of an electricity easement located over Lot 307, 221 Lenah Valley Road, Lenah Valley.

4.2. Lot 307 forms part of the Public Open Space (POS) contribution from the 136 residential lot, ten stage subdivision at 221A Lenah Valley Road, Lenah Valley known as ‘Parkwood Gardens’ which straddles the Hobart and Glenorchy municipal boundaries.

4.3. The subdivision contained within the Hobart municipal area, comprising 86 residential lots, seven POS lots, eight road lots and stormwater detention ponds, was approved by the Council in 2014

Figure 1 – 221A Lenah Valley Rd, Lenah Valley with proposed TasNetworks easement on Lot 307 (CoH POS) & Lots 308 & 309.

4.4. The TasNetworks underground electrical power mains cable has already been installed over Lots 307, 308 and 309 which are all approved POS.

4.5. The proposed easement will be 4 metres wide and extends approximately 180 metres through an expansive cleared area of open exotic grassland located entirely under the TasNetworks wayleave. It also crosses a public gravel shared path.

4.6. Lot 307 is now in City-ownership having been transferred with the completion of Stages 1 and 2 of the subdivision.

Lots 308 and 309 are still owned by Lenah Valley Property Holdings P/L and will be transferred when Stages 6, 7 and 10A & 10B of the subdivision are completed in the future.

Lot 307 -1

Figure 2 - Looking east towards New Town Rivulet over Lot 7
(located under TasNetworks wayleave easement)

4.7. A registered easement is required to ensure the protection of the operational areas around TasNetworks assets and enables TasNetworks to maintain its infrastructure and associated equipment.

4.8. Granting the easements will ensure that the extent of TasNetworks’ rights over the land is recorded on the Title to the property for the benefit of any party that may view the Title.

Figure 3- Inset of Lot 307 with approximate alignment of proposed easement in blue

5. Proposal and Implementation

5.1. It is proposed that approval be given for a TasNetworks easement over the City’s land at Lot 307, 221A Lenah Valley Road in accordance with TasNetworks easement folio reference Vol 174693 Folio 307.

5.2. Approval be conditional upon TasNetworks consulting with the City prior to undertaking maintenance works to ensure protection of the City’s assets.

5.3. TasNetworks will be notified of the Council’s resolution with conditional consent provided regarding consultation for maintenance operations.

6. Strategic Planning and Policy Considerations

6.1. The proposal is consistent with the City of Hobart Capital City Strategic Plan (2019-2029) Outcome 7.3 – Infrastructure and services are planned, managed and maintained to provide for community well-being.

7. Financial Implications

7.1. Funding Source and Impact on Current Year Operating Result

7.1.1. None foreseen. TasNetworks will bear all costs associated with the creation of the easement.

7.2. Impact on Future Years’ Financial Result

7.2.1. None foreseen.

7.3. Asset Related Implications

7.3.1. None foreseen.

8. Legal, Risk and Legislative Considerations

8.1. The easement will be in accordance with Council’s resolution and meet the satisfaction of the Chief Executive Officer who will be given the responsibility of negotiating the terms and conditions.

9. Environmental Considerations

9.1. Standard environmental management practices were employed during construction of the easement that was in accordance with TasNetworks quality control system.

10. Delegation

10.1. This matter is delegated to the Council.

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

Jill Hickie

Senior Parks Planner

John Fisher

Manager Bushland / Manager Parks & Recreation

Glenn Doyle

Director City Amenity

Date: 1 July 2021

File Reference: F21/60263

Attachment a: TasNetworks - Request for Easement - Lot 307, 221 Lenah Valley Road ⇩

Item No. 8.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 48

8/7/2021

8. Responses to Questions Without Notice

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

The Chief Executive Officer reports:-

“In accordance with the procedures approved in respect to Questions Without Notice, the following responses to questions taken on notice are provided to the Committee for information.

The Committee is reminded that in accordance with Regulation 29(3) of the Local Government (Meeting Procedures) Regulations 2015, the Chairman is not to allow discussion or debate on either the question or the response.”

8.1 Private Infrastructure on the Battery Point Foreshore

File Ref: F20/113525; 13-1-10

Memorandum of the Director City Planning of 2 July 2021.

8.2 Gender Parity Outdoor Workforce

File Ref: F20/113550; 13-1-10

Memorandum of the Manager People and Capability and the Director Community Life of 28 June 2021.

8.3 Screening of kunanyi by Joe Shemesh and Dean Stevenson for Elected Members

File Ref: F21/55476; 13-1-10

Memorandum of the Director City Amenity of 11 June 2021.

That the information be received and noted.

Delegation: Committee

Item No. 8.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 50

8/7/2021

Memorandum: Lord Mayor

Deputy Lord Mayor

Elected Members

Response to Question Without Notice

Private Infrastructure on the Battery Point Foreshore

Meeting: Parks and Recreation Committee

Meeting date: 15 October 2020

Raised by: Lord Mayor Reynolds

Question:

Could the Director please advise if there is any overarching plan and / or strategic plan in relation to the Battery Point foreshore and if there is a limit on how many pieces of private infrastructure the Council would allow to be built in this vicinity?

Response:

There are some specific strategic documents relating to the City-owned historic slipyards area at 18-44 Napoleon Street, including the Battery Point Slipyards Master Plan, which was adopted by Council in August 2019, and Battery Point Slipyards Conservation Management Plan (2008). These documents guide the development of the specific area around the slipyards, which is covered by a Particular Purpose Zone. It is noted that the master plan allows for the inclusion of a Batter Point Foreshore Walkway at some point in the future without the Master Plan needing to be reviewed.

In 2004, a study of the entire Battery Point foreshore between Castray Esplanade and Marieville Esplanade (the Battery Point Foreshore Access Study) was produced, in response to a Council resolution (inter alia) that:

A study be undertaken of the existing Battery Point foreshore in order to identify, describe and assess the physical, natural, environmental and heritage features of the waterfront to improve existing access.

This report considered environmental conditions, ownership, heritage (including Aboriginal and archaeological) and visual issues, and focussed primarily on considering options to improve access arrangements to the foreshore. The report does not make any recommendations on the future of private infrastructure along the foreshore, although it notes that existing private infrastructure impedes public access along the foreshore. This report is an investigative report, and does not provide a strategic framework for the future of the foreshore generally.

There are no further formal strategic plans relating to the Battery Point foreshore that specifically control the future of private infrastructure, other than the provisions of the planning scheme.

In terms of zoning under the Hobart Interim Planning Scheme 2015, the majority of Battery Point is within the Inner Residential Zone, with some land adjoining the foreshore zoned Open Space or Urban Mixed Use. There are some specific provisions under the Historic Heritage Code relating to buildings and works within the Battery Point heritage precinct (BP1), although BP1 does not cover land seaward of the high water mark.

The applicable zone seaward of the high water mark is the Environmental Management Zone. Under the Environmental Management Zone, foreshore structures such as jetties (classed as ‘pleasure boat facility’) are generally discretionary. Development along the foreshore is likely to be subject to a number of codes such as the Inundation Prone Areas Code, Waterway and Coastal Protection Code, and Coastal Erosion Hazard Code.

It is further noted that structures extending into the water are required to gain Crown consent, as the River Derwent is Crown Land.

Neil Noye

Director City Planning

Date: 2 July 2021

File Reference: F20/113525; 13-1-10

Item No. 8.2

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 52

8/7/2021

Memorandum: Lord Mayor

Deputy Lord Mayor

Elected Members

Response to Question Without Notice

Gender Parity Outdoor Workforce

Meeting: Parks and Recreation Committee

Meeting date: 15 October 2020

Raised by: Deputy Lord Mayor Burnet

Question:

I ask this question on behalf of Councillor Ewin:

At a recent site tour of the South Hobart depot, I spoke directly with staff who said there is only one woman employed at the site. I understand the Director is acutely aware of this imbalance, but I would like to know how can we be more proactive about working towards gender parity in our outdoor workforce.

1. Is there a formal strategy for this?

2. If not, what is the process for developing one?

Response:

The City recognises that diversity and gender equality in the workforce is a critical success factor in a well-managed organisation.

The City has a recruitment policy and procedure to attract and retain the best talent and build a high performance workforce. Under this policy women are represented on all recruitment panels. There are however, recruitment complexities and challenges in an organisation where certain jobs attract predominantly male applicants due to the nature of the work and/or environment factors and other barriers that may restrict the candidate pool. The City is continuing to review marketing collateral and strategies to overcome these barriers.

For example, the City promotes family friendly policies, flexible work arrangements, pay equity and training and development opportunities through advertising collateral to attract all genders to the candidate pool and retain women in the workforce.

The City has a range of policies and procedures to ensure a safe, supportive and respectful workplace for women in particular and refresher training for equal employment opportunity awareness, the application of the Employee Code of Conduct Policy and the Workplace Behaviour Policy is due in the new financial year. The City is also looking to reinvigorate traineeship and apprenticeship opportunities and the mentoring program as part of the strategies to attract and retain a more diverse workforce including women into non-traditional roles.

The City is currently investigating becoming a member of the Workplace Gender Equality Agency and has previously provided reporting on gender equality across our organisation.

Further the City is also considering the establishment of an internal diversity work group to develop an overarching framework that encompasses gender, diversity and inclusion strategies for the City’s workforce in discussion with the Chief Executive Officer. This will facilitate a holistic approach to gender, diversity and inclusion.

The overarching strategy will ensure the organisation’s objectives are clear, specifying how gender equality supports business objectives and ensuring policies and initiatives are consistent. It is envisioned that the gender equality piece will comprise three parts; diagnosis of the organisation’s current position of progress toward gender equality, development of tailored recommendations for developing a gender equality strategy and a case study analysis of the organisation with suggested goals and future action.

Two integral components of the overarching framework is building a gender inclusive organisation culture which will assist in the attraction, promotion and retention of talent as well as providing fresh perspectives, new ideas and developing and implementing a contemporary workforce plan.

Jayne Lockley

Manager People and Capability

Tim Short

Director Community Life

Date: 28 June 2021

File Reference: F20/113550; 13-1-10

Item No. 8.3

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 54

8/7/2021

Memorandum: Lord Mayor

Deputy Lord Mayor

Elected Members

Response to Question Without Notice

Screening of kunanyi by Joe Shemesh and Dean Stevenson for Elected Members

Meeting: Parks and Recreation Committee

Meeting date: 10 June 2021

Raised by: Deputy Lord Mayor Burnet

Question:

Could the Director liaise with the Director of the Salamanca Arts Centre in order to schedule a screening of Joe Shemesh’s film kunanyi for Elected Members, given it is likely to screen over a longer period?

Response:

We have contacted the Salamanca Arts Centre who has advised that the screening of Joe Shemesh and Dean Stevenson’s short film titled kunanyi (approximate running time of 11 minutes) is currently on loop every 15 minutes at the Long Gallery, Salamanca Arts Centre until 13 June 2021, with no associated costs to view the film.

The Salamanca Arts Centre has advised that the facilitation of a private screening for Elected Members would be possible in conjunction with the artists, however the screening of the short film would be unable to be undertaken in the Long Gallery and would need to utilise other available spaces at the Centre, for example the Peacock Theatre.

Should Elected Members be unable to attend the free screening currently available, investigations could be undertaken as to the costs and logistics of a private screening should Elected Members wish.

Glenn Doyle

Director City Amenity

Date: 11 June 2021

File Reference: F21/55476; 13-1-10

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 55

8/7/2021

9. Questions Without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

An Elected Member may ask a question without notice of the Chairman, another Elected Member, the Chief Executive Officer or the Chief Executive Officer’s representative, in line with the following procedures:

1. The Chairman will refuse to accept a question without notice if it does not relate to the Terms of Reference of the Council committee at which it is asked.

2. In putting a question without notice, an Elected Member must not:

(i) offer an argument or opinion; or

(ii) draw any inferences or make any imputations – except so far as may be necessary to explain the question.

3. The Chairman must not permit any debate of a question without notice or its answer.

4. The Chairman, Elected Members, Chief Executive Officer or Chief Executive Officer’s representative who is asked a question may decline to answer the question, if in the opinion of the respondent it is considered inappropriate due to its being unclear, insulting or improper.

5. The Chairman may require a question to be put in writing.

6. Where a question without notice is asked and answered at a meeting, both the question and the response will be recorded in the minutes of that meeting.

7. Where a response is not able to be provided at the meeting, the question will be taken on notice and

(i) the minutes of the meeting at which the question is asked will record the question and the fact that it has been taken on notice.

(ii) a written response will be provided to all Elected Members, at the appropriate time.

(iii) upon the answer to the question being circulated to Elected Members, both the question and the answer will be listed on the agenda for the next available ordinary meeting of the committee at which it was asked, where it will be listed for noting purposes only.

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 56

8/7/2021

10. Closed Portion Of The Meeting

RECOMMENDATION

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:

· An interest in land; and

· Possible legal action that may be taken, or may involve the Council.

The following items are listed for discussion:-

Item No. 1 Minutes of the last meeting of the Closed Portion of the Committee Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Reports

Item No. 4.1 Blinking Billy Point, Lower Sandy Bay - Expiry of Crown Lease

LG(MP)R 15(2)(f)

Item No. 5 Committee Action Status Report

Item No. 5.1 Committee Actions - Status Report

LG(MP)R 15(2)(d) and (f)

Item No. 6 Responses to Questions Without Notice

Item No. 6.1 Cable Car (kunanyi / Mount Wellington) Facilitation Act 2017

LG(MP)R 15(4)(b)

Item No. 7 Questions Without Notice

People	We care about people – our community, our customers and colleagues.
Teamwork	We collaborate both within the organisation and with external stakeholders drawing on skills and expertise for the benefit of our community.
Focus and Direction	We have clear goals and plans to achieve sustainable social, environmental and economic outcomes for the Hobart community.
Creativity and Innovation	We embrace new approaches and continuously improve to achieve better outcomes for our community.
Accountability	We are transparent, work to high ethical and professional standards and are accountable for delivering outcomes for our community.