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City of hobart

 

 

 

 

AGENDA

City Planning Committee Meeting

 

Open Portion

 

Monday, 28 June 2021

 

at 5:00 pm

Council Chamber, Town Hall


 

 

 

 

THE MISSION

Working together to make Hobart a better place for the community. 

THE VALUES

The Council is:

 

People

We care about people – our community, our customers and colleagues.

Teamwork

We collaborate both within the organisation and with external stakeholders drawing on skills and expertise for the benefit of our community. 

Focus and Direction

We have clear goals and plans to achieve sustainable social, environmental and economic outcomes for the Hobart community. 

Creativity and Innovation

We embrace new approaches and continuously improve to achieve better outcomes for our community. 

Accountability

We are transparent, work to high ethical and professional standards and are accountable for delivering outcomes for our community. 

 

 


 

Agenda (Open Portion)

City Planning Committee Meeting

Page 3

 

28/6/2021

 

 

ORDER OF BUSINESS

 

Business listed on the agenda is to be conducted in the order in which it is set out, unless the committee by simple majority determines otherwise.

 

APOLOGIES AND LEAVE OF ABSENCE

1.        Co-Option of a Committee Member in the event of a vacancy  4

2.        Confirmation of Minutes. 4

3.        Consideration of Supplementary Items. 4

4.        Indications of Pecuniary and Conflicts of Interest. 5

5.        Transfer of Agenda Items. 5

6.        Planning Authority Items - Consideration of Items With Deputations. 5

7.        Committee Acting as Planning Authority. 6

7.1     Applications under the Sullivans Cove Planning Scheme 1997  7

7.1.1       1/8 Brooke Street, Hobart and Adjacent Road Reserve - Outdoor Dining, Associated Furniture and Alterations. 7

7.2     Applications under the Hobart Interim Planning Scheme 2015  44

7.2.1       79 Collins Street, Hobart and Adjacent Road Reserve - Partial Demolition and New Building for Visitor Accommodation, Hotel Industry, Food Services, and Community Meeting and Entertainment, and Associated Works. 44

7.2.2       25 Weld Street, South Hobart - Partial Demolition, Alterations and Extension.. 463

8.        Reports. 526

8.1     City Planning - Advertising Report 526

8.2     Delegated Decision Report (Planning) 531

9.        Questions Without Notice. 534

10.     Closed Portion Of The Meeting.. 535

 


 

Agenda (Open Portion)

City Planning Committee Meeting

Page 5

 

28/6/2021

 

 

City Planning Committee Meeting (Open Portion) held Monday, 28 June 2021 at 5:00 pm in the Council Chamber, Town Hall.

 

This meeting of the City Planning Committee is held in accordance with a Notice issued by the Premier on 3 April 2020 under section 18 of the COVID-19 Disease Emergency (Miscellaneous Provisions) Act 2020.

 

The title Chief Executive Officer is a term of reference for the General Manager as appointed by Council pursuant s.61 of the Local Government Act 1993 (Tas).

 

COMMITTEE MEMBERS

Deputy Lord Mayor Burnet (Chairman)

Briscoe

Harvey

Behrakis

Dutta

Coats

 

NON-MEMBERS

Lord Mayor Reynolds

Zucco

Sexton

Thomas

Ewin

Sherlock

Apologies:

 

 

Leave of Absence: Nil.

 

1.       Co-Option of a Committee Member in the event of a vacancy

 

2.       Confirmation of Minutes

 

The minutes of the Open Portion of the City Planning Committee meeting held on Tuesday, 15 June 2021 and the Special City Planning Committee meeting held on Monday, 21 June 2021, are submitted for confirming as an accurate record.

 

 

3.       Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

 

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the Chief Executive Officer.

 

 

4.       Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

 

Members of the Committee are requested to indicate where they may have any pecuniary or conflict of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

 

5.       Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

 

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

 

In the event that the Committee transfer an item to the closed portion, the reasons for doing so should be stated.

 

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

 

6.       Planning Authority Items - Consideration of Items With Deputations

 

In accordance with the requirements of Part 2 Regulation 8(3) of the Local Government (Meeting Procedures) Regulations 2015, the Chief Executive Officer is to arrange the agenda so that the planning authority items are sequential.

 

In accordance with Part 2 Regulation 8(4) of the Local Government (Meeting Procedures) Regulations 2015, the Committee by simple majority may change the order of any of the items listed on the agenda, but in the case of planning items they must still be considered sequentially – in other words they still have to be dealt with as a single group on the agenda.

 

Where deputations are to be received in respect to planning items, past practice has been to move consideration of these items to the beginning of the meeting.

 

RECOMMENDATION

 

That in accordance with Regulation 8(4) of the Local Government (Meeting Procedures) Regulations 2015, the Committee resolve to deal with any items which have deputations by members of the public regarding any planning matter listed on the agenda, to be taken out of sequence in order to deal with deputations at the beginning of the meeting.

 


 

Agenda (Open Portion)

City Planning Committee Meeting

Page 6

 

28/6/2021

 

 

7.       Committee Acting as Planning Authority

 

In accordance with the provisions of Part 2 Regulation 25 of the Local Government (Meeting Procedures) Regulations 2015, the intention of the Committee to act as a planning authority pursuant to the Land Use Planning and Approvals Act 1993 is to be noted.

 

In accordance with Regulation 25, the Committee will act as a planning authority in respect to those matters appearing under this heading on the agenda, inclusive of any supplementary items.

 

The Committee is reminded that in order to comply with Regulation 25(2), the Chief Executive Officer is to ensure that the reasons for a decision by a Council or Council Committee acting as a planning authority are recorded in the minutes.

 


Item No. 7.1.1

Agenda (Open Portion)

City Planning Committee Meeting

Page 10

 

28/6/2021

 

 

7.1     Applications under the Sullivans Cove Planning Scheme 1997

 

7.1.1   1/8 Brooke Street, Hobart and Adjacent Road Reserve - Outdoor Dining, Associated Furniture and Alterations

            pln-20-902 - FILE REF: F21/60455

Address:                         1/8 Brooke Street, Hobart and Adjacent Road Reserve

Proposal:                       Outdoor Dining, Associated Furniture and Alterations

Expiry Date:                   9 July 2021

Extension of Time:       Not applicable

Author:                           Tristan Widdowson

 

 

REcommendation

That pursuant to the Sullivans Cove Planning Scheme 1997, the City Planning Committee, in accordance with the delegations contained in its terms of reference, approve the application for outdoor dining, associated furniture and alterations at 1 / 8 Brooke Street, Hobart and adjacent road reserve for the reasons outlined in the officer’s report and a permit containing the following conditions be issued:

 

GEN

 

 

The use and/or development must be substantially in accordance with the documents and drawings that comprise PLN­20­902 ­ 1 8 BROOKE STREET HOBART TAS 7000 ­ Final Planning Documents except where modified below.

 

Reason for condition

 

 

To clarify the scope of the permit.

 

 

ENG 1

 

 

Any damage to council infrastructure resulting from the implementation of this permit, must, at the discretion of the Council:

 

 

1.      Be met by the owner by way of reimbursement (cost of repair and reinstatement to be paid by the owner to the Council); or

2.      Be repaired and reinstated by the owner to the satisfaction of the Council.

 

 

A photographic record of the Council's infrastructure adjacent to the subject site must be provided to the Council prior to any commencement of works.

 

 

A photographic record of the Council’s infrastructure (e.g. existing property service connection points, roads, buildings, stormwater, footpaths, driveway crossovers and nature strips, including if any, pre­existing damage) will be relied upon to establish the extent of damage caused to the Council’s infrastructure during construction. In the event that the owner/developer fails to provide to the Council a photographic record of the Council’s infrastructure, then any damage to the Council's infrastructure found on completion of works will be deemed to be the responsibility of the owner.

 

 

Reason for condition

 

To ensure that any of the Council's infrastructure and/or site­related service connections affected by the proposal will be altered and/or reinstated at the owner’s full cost.

 

 

ENV 1

 

 

Sediment and erosion control measures sufficient to prevent sediment from leaving the site must be installed prior to any disturbance of the site, and maintained until all areas of disturbance have been stabilized or re­vegetated.

 

 

Advice:

 

For further guidance in preparing a Soil and Water Management Plan – in accordance with Fact sheet 3 Derwent Estuary Program click here.

 

Reason for condition

 

To avoid the sedimentation of roads, drains, natural watercourses, Council land that could be caused by erosion and runoff from the development, and to comply with relevant State legislation.

 

 

ADVICE

 

 

The following advice is provided to you to assist in the implementation of the planning permit that has been issued subject to the conditions above. The advice is not exhaustive and you must inform yourself of any other legislation, by­laws, regulations, codes or standards that will apply to your development under which you may need to obtain an approval. Visit the Council's website for further information.

 

 

Prior to any commencement of work on the site or commencement of use the following additional permits/approval may be required from the Hobart City Council.

 

 

OCCUPATION OF THE PUBLIC HIGHWAY

 

 

You may require an occupational licence for use of Hobart City Council highway reservation (e.g. outdoor seating, etc). Click here for more information.

 

 

You may require an occupational license for structures in the Hobart City Council highway reservation, in accordance with conditions to be established by the Council. Click here for more information.

 

 

GENERAL EXEMPTION (TEMPORARY) PARKING PERMITS

 

 

You may qualify for a General Exemption permit for construction vehicles i.e. residential or meter parking/loading zones. Click here for more information.

 

WORK WITHIN THE HIGHWAY RESERVATION

 

 

Please note development must be in accordance with the Hobart City Council’s Infrastructure By law. Click here for more information.

 

 

FEES AND CHARGES

 

 

Click here for information on the Council's fees and charges.

 

 

DIAL BEFORE YOU DIG

 

 

Click here for dial before you dig information.

 

 

Attachment a:             PLN-20-902 - 1/8 BROOKE STREET HOBART TAS 7000 - Planning Committee or Delegated Report

Attachment b:             PLN-20-902 - 1/8 BROOKE STREET HOBART TAS 7000 -CPC Agenda Documents

Attachment c:            PLN-20-902 - 1/8 BROOKE STREET HOBART TAS 7000 -Planning Referral Officer Cultural Heritage Report   


Item No. 7.1.1

Agenda (Open Portion)

City Planning Committee Meeting - 28/6/2021

Page 22

ATTACHMENT a

 

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Item No. 7.1.1

Agenda (Open Portion)

City Planning Committee Meeting - 28/6/2021

Page 41

ATTACHMENT b

 

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Item No. 7.1.1

Agenda (Open Portion)

City Planning Committee Meeting - 28/6/2021

Page 43

ATTACHMENT c

 

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Item No. 7.2.1

Agenda (Open Portion)

City Planning Committee Meeting

Page 46

 

28/6/2021

 

 

7.2     Applications under the Hobart Interim Planning Scheme 2015

 

7.2.1   79 Collins Street, Hobart and Adjacent Road Reserve - Partial Demolition and New Building for Visitor Accommodation, Hotel Industry, Food Services, and Community Meeting and Entertainment, and Associated Works

            PLN-20-911 - FILE REF: F21/60432

Address:                         79 Collins Street, Hobart and Adjacent Road Reserve

Proposal:                       Partial Demolition and New Building for Visitor Accommodation, Hotel Industry, Food Services and Community Meeting and Entertainment, and Associated Works

Expiry Date:                   6 July 2021

Extension of Time:       Not applicable

Author:                           Cameron Sherriff

 

 

REcommendation

That pursuant to the Hobart Interim Planning Scheme 2015, the Council refuse the application for partial demolition and new building for visitor accommodation, hotel industry, food services, and community meeting and entertainment, and associated works, at 79 Collins Street, Hobart for the following reasons:

 

 

1.      The proposal does not meet the acceptable solution or the performance criteria with respect to clause E 13.7.1 P1 (a) to (d) of the Hobart Interim Planning Scheme 2015 because the proposed demolition will result in the loss of 19th century and 20th century significant fabric, items and form that contribute to the historic cultural heritage significance of the place and it has not been reasonably demonstrated that: there are environmental, social, economic or safety reasons of greater value to the community than the historic cultural heritage values of the place; or that there are no prudent or feasible alternatives; or that important structural or facade elements that can feasibly be retained and reused in a new structure are retained or that significant fabric has been documented before demolition.

 

 

2.      The proposal does not meet the acceptable solution or the performance criteria with respect to clause E 13.7.2 P1 (a) and (b) of the Hobart Interim Planning Scheme 2015 because it is an incompatible design through its height, scale, bulk, form, fenestration and siting behind a three storey heritage listed building and it also results in the substantial diminution of heritage values though the loss of features, fabric and items that contribute to the significance of the place.

 

 

3.      The proposal does not meet the acceptable solution or the performance criteria with respect to clause E 13.7.2 P2 (a) to (d) of the Hobart Interim Planning Scheme 2015 because it will not be subservient and complementary to the listed place due to its bulk, scale, materials, built form, setback and siting in respect to listed elements.

 

 

4.      The proposal does not meet the acceptable solution or the performance criteria with respect to clause E 13.7.2 P3 of the Hobart Interim Planning Scheme 2015 because it does not respond to the dominant heritage characteristics of the listed place in its materials, fenestration and built form.

 

 

5.      The proposal does not meet the acceptable solution or the performance criteria with respect to clause E 13.7.2 P4 of the Hobart Interim Planning Scheme 2015 because as an extension to the existing building, it detracts from the historic cultural heritage significance of the place as a consequence of its height, scale, bulk siting and facade treatment.

 

 

6.      The proposal does not meet the acceptable solution or the performance criteria with respect to clause 22.4.1 A5 or P5 of the Hobart Interim Planning Scheme 2015 because its height within 15m of the frontage unreasonably dominates existing buildings of cultural heritage significance and has a materially adverse impact on the historic heritage significance of adjacent heritage listed places.

 

Attachment a:             PLN-20-911 - 79 COLLINS STREET HOBART TAS 7000 - Planning Committee or Delegated Report

Attachment b:             PLN-20-911 - 79 COLLINS STREET HOBART TAS 7000 - CPC Agenda Documents

Attachment c:            PLN-20-911 - 79 COLLINS STREET HOBART TAS 7000 -Planning Referral Officer Cultural Heritage Report

Attachment d:            PLN-20-911 - 79 COLLINS STREET HOBART TAS 7000 -Urban Design Advisory Panel Minutes   


Item No. 7.2.1

Agenda (Open Portion)

City Planning Committee Meeting - 28/6/2021

Page 95

ATTACHMENT a

 

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Item No. 7.2.1

Agenda (Open Portion)

City Planning Committee Meeting - 28/6/2021

Page 150

ATTACHMENT b

 























































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Item No. 7.2.1

Agenda (Open Portion)

City Planning Committee Meeting - 28/6/2021

Page 460

ATTACHMENT c

 

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Item No. 7.2.1

Agenda (Open Portion)

City Planning Committee Meeting - 28/6/2021

Page 462

ATTACHMENT d

 

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Item No. 7.2.2

Agenda (Open Portion)

City Planning Committee Meeting

Page 467

 

28/6/2021

 

 

7.2.2   25 Weld Street, South Hobart - Partial Demolition, Alterations and Extension

            PLN-21-293 - FILE REF: F21/59725

Address:                         25 Weld Street, South Hobart

Proposal:                       Partial Demolition, Alterations and Extension

Expiry Date:                   26 July 2021

Extension of Time:       Not applicable

Author:                           Michaela Nolan

 

 

REcommendation

That pursuant to the Hobart Interim Planning Scheme 2015, the City Planning Committee, in accordance with the delegations contained in its terms of reference, approve the application for partial demolition, alterations and extension, at 25 Weld Street, South Hobart for the reasons outlined in the officer’s report and a permit containing the following conditions be issued:

 

GEN

 

The use and/or development must be substantially in accordance with the documents and drawings that comprise PLN­21­293 ­ 25 Weld Street South Hobart TAS 7004 ­ Final Planning Documents except where modified below.

 

Reason for condition

 

To clarify the scope of the permit.

 

THC

 

The use and/or development must comply with the requirements of the Tasmanian Heritage Council as detailed in the Notice of Heritage Decision, THC Works Ref: 6560 dated 7 June 2021, as attached to the permit.

 

Reason for condition

 

To clarify the scope of the permit.

 

ENG sw1

 

 

 

 

 

All stormwater from the proposed development (including but not limited to: roofed areas, ag drains, retaining wall ag drains and impervious surfaces such as driveways and paved areas) must be drained to the Council’s stormwater infrastructure prior to first occupation or commencement of use (whichever occurs first).

 

 

Advice:

 

Under section 23 of the Urban Drainage Act 2013 it is an offence for a property owner to direct stormwater onto a neighbouring property.

 

Reason for condition

 

To ensure that stormwater from the site will be discharged to a suitable Council approved outlet.

 

ENG 5

 

The number of car parking spaces approved to be used on the site is number four (4).

 

Reason for condition

 

To ensure the provision of parking for the use is safe and efficient.

 

ENG 1

 

Any damage to council infrastructure resulting from the implementation of this permit, must, at the discretion of the Council:

 

1.      Be met by the owner by way of reimbursement (cost of repair and reinstatement to be paid by the owner to the Council); or

2.      Be repaired and reinstated by the owner to the satisfaction of the Council.

 

A photographic record of the Council's infrastructure adjacent to the subject site must be provided to the Council prior to any commencement of works.

 

A photographic record of the Council’s infrastructure (e.g. existing property service connection points, roads, buildings, stormwater, footpaths, driveway crossovers and nature strips, including if any, pre­existing damage) will be relied upon to establish the extent of damage caused to the Council’s infrastructure during construction. In the event that the owner/developer fails to provide to the Council a photographic record of the Council’s infrastructure, then any damage to the Council's infrastructure found on completion of works will be deemed to be the responsibility of the owner.

 

 

Reason for condition

 

 

To ensure that any of the Council's infrastructure and/or site­related service connections affected by the proposal will be altered and/or reinstated at the owner’s full cost.

 

 

ENV 1

 

Sediment and erosion control measures sufficient to prevent sediment from leaving the site must be installed prior to any disturbance of the site, and maintained until all areas of disturbance have been stabilized or re­vegetated.

 

Advice:

 

For further guidance in preparing a Soil and Water Management Plan – in accordance with Fact sheet 3 Derwent Estuary Program click here.

 

Reason for condition

 

To avoid the sedimentation of roads, drains, natural watercourses, Council land that could be caused by erosion and runoff from the development, and to comply with relevant State legislation.

 

HER 17a

 

A revised scheme of exterior colours, materials and finishes must be provided. The revised scheme must respond to and reflect the natural and rustic tones of the barn and Victorian house facing Weld Street. It must also respond to and reflect the mix and pattern of materials within the heritage place.

 

Prior to the issue of any approval under the Building Act 2016, further drawings must be submitted and approved as a Condition Endorsement specifying exterior colours, materials and finishes in accordance with the above requirement.

 

All work required by this condition must be undertaken in accordance with the approved plans.

 

 

Advice:

 

This condition requires further information to be submitted as a Condition Endorsement. Refer to the Condition Endorsement advice at the end of this permit.

 

 

Reason for condition

 

 

To ensure that development at a heritage place is undertaken in a sympathetic manner which does not cause loss of historic cultural heritage significance.

 

 

ADVICE

 

 

The following advice is provided to you to assist in the implementation of the planning permit that has been issued subject to the conditions above. The advice is not exhaustive and you must inform yourself of any other legislation, by­laws, regulations, codes or standards that will apply to your development under which you may need to obtain an approval. Visit the Council's website for further information.

 

 

Prior to any commencement of work on the site or commencement of use the following additional permits/approval may be required from the Hobart City Council.

 

 

BUILDING PERMIT

 

 

You may need building approval in accordance with the Building Act 2016. Click here for more information.

 

 

This is a Discretionary Planning Permit issued in accordance with section 57 of the Land Use Planning and Approvals Act 1993.

 

 

PLUMBING PERMIT

 

 

You may need plumbing approval in accordance with the Building Act 2016, Building Regulations 2016 and the National Construction Code. Click here for more information.

 

 

 

 

 

 

OCCUPATION OF THE PUBLIC HIGHWAY

 

 

You may require a permit for the occupation of the public highway for construction or special event (e.g. placement of skip bin, crane, scissor lift etc). Click here for more information.

 

 

You may require an occupational license for structures in the Hobart City Council highway reservation, in accordance with conditions to be established by the Council. Click here for more information.

 

 

You may require a road closure permit for construction or special event. Click here for more information.

 

 

You may require a Permit to Open Up and Temporarily Occupy a Highway (for work in the road reserve). Click here for more information.

 

 

FEES AND CHARGES

 

 

Click here for information on the Council's fees and charges.

 

 

DIAL BEFORE YOU DIG

 

 

Click here for dial before you dig information.

 

Attachment a:             PLN-21-293 - 25 WELD STREET SOUTH HOBART TAS 7004 - Planning Committee or Delegated Report

Attachment b:             PLN-21-293 - 25 WELD STREET SOUTH HOBART TAS 7004 - CPC Agenda Documents

Attachment c:            PLN-21-293 - 25 WELD STREET SOUTH HOBART TAS 7004 - Referral Officer Cultural Heritage Report   


Item No. 7.2.2

Agenda (Open Portion)

City Planning Committee Meeting - 28/6/2021

Page 495

ATTACHMENT a

 

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Item No. 7.2.2

Agenda (Open Portion)

City Planning Committee Meeting - 28/6/2021

Page 504

ATTACHMENT b

 

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Item No. 7.2.2

Agenda (Open Portion)

City Planning Committee Meeting - 28/6/2021

Page 525

ATTACHMENT c

 

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Item No. 8.1

Agenda (Open Portion)

City Planning Committee Meeting

Page 526

 

28/6/2021

 

 

8.       Reports

 

8.1    City Planning - Advertising Report

          File Ref: F21/59760

Memorandum of the Director City Planning of 23 June 2021 and attachment.

Delegation:     Committee


Item No. 8.1

Agenda (Open Portion)

City Planning Committee Meeting

Page 527

 

28/6/2021

 

 

 

 

Memorandum: City Planning Committee

 

City Planning - Advertising Report

 

Attached is the advertising list for the period 8 June 2021 to 18 June 2021.

 

REcommendation

That:

1.      That the information be received and noted.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Neil Noye

Director City Planning

 

 

Date:                            23 June 2021

File Reference:          F21/59760

 

 

Attachment a:             City Planning - Advertising Report   


Item No. 8.1

Agenda (Open Portion)

City Planning Committee Meeting - 28/6/2021

Page 530

ATTACHMENT a

 

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Item No. 8.2

Agenda (Open Portion)

City Planning Committee Meeting

Page 531

 

28/6/2021

 

 

8.2    Delegated Decision Report (Planning)

          File Ref: F21/59354

Memorandum of the Director City Planning of 23 June 2021 and attachment.

Delegation:     Committee


Item No. 8.2

Agenda (Open Portion)

City Planning Committee Meeting

Page 532

 

28/6/2021

 

 

 

 

Memorandum: City Planning Committee

 

Delegated Decision Report (Planning)

 

Attached is the delegated planning decisions report for the period 8 June 2021 to 18 June 2021.

 

REcommendation

That:

1.      That the information be received and noted.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Neil Noye

Director City Planning

 

 

Date:                            23 June 2021

File Reference:          F21/59354

 

 

Attachment a:             Delegated Decision Report (Planning)   


Item No. 8.2

Agenda (Open Portion)

City Planning Committee Meeting - 28/6/2021

Page 533

ATTACHMENT a

 

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Agenda (Open Portion)

City Planning Committee Meeting

Page 534

 

28/6/2021

 

 

9.       Questions Without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

 

An Elected Member may ask a question without notice of the Chairman, another Elected Member, the Chief Executive Officer or the Chief Executive Officer’s representative, in line with the following procedures:

1.         The Chairman will refuse to accept a question without notice if it does not relate to the Terms of Reference of the Council committee at which it is asked.

2.         In putting a question without notice, an Elected Member must not:

(i)    offer an argument or opinion; or

(ii)   draw any inferences or make any imputations – except so far as may be necessary to explain the question.

3.         The Chairman must not permit any debate of a question without notice or its answer.

4.         The Chairman, Elected Members, Chief Executive Officer or Chief Executive Officer’s representative who is asked a question may decline to answer the question, if in the opinion of the respondent it is considered inappropriate due to its being unclear, insulting or improper.

5.         The Chairman may require a question to be put in writing.

6.         Where a question without notice is asked and answered at a meeting, both the question and the response will be recorded in the minutes of that meeting.

7.         Where a response is not able to be provided at the meeting, the question will be taken on notice and

(i)    the minutes of the meeting at which the question is asked will record the question and the fact that it has been taken on notice.

(ii)   a written response will be provided to all Elected Members, at the appropriate time.

(iii)  upon the answer to the question being circulated to Elected Members, both the question and the answer will be listed on the agenda for the next available ordinary meeting of the committee at which it was asked, where it will be listed for noting purposes only.

 


 

Agenda (Open Portion)

City Planning Committee Meeting

Page 535

 

28/6/2021

 

 

10.     Closed Portion Of The Meeting

 

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:  

 

·         Confirm the minutes of the Closed portion of the meeting

·         Questoins without notice in the Closed portion

 

The following items were discussed: -

 

Item No. 1          Minutes of the last meeting of the Closed Portion of the Committee Meeting

Item No. 2          Consideration of supplementary items to the agenda

Item No. 3          Indications of pecuniary and conflicts of interest

Item No. 4          Questions Without Notice