Minutes of Economic Development & Communications Committee Meeting

Minutes (Open Portion)

Economic Development & Communications Committee Meeting

Page 3

22/08/2019

Economic Development & Communications Committee Meeting (Open Portion) held on Thursday, 22 August 2019 at 5:00 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Thomas (Chairman)

Zucco

Sexton

Dutta

Ewin

PRESENT: Alderman D C Thomas (Chairman), Aldermen M Zucco, Dr P T Sexton, Councillors M Dutta, H Ewin, the Lord Mayor Councillor A M Reynolds, the Deputy Lord Mayor Councillor H Burnet and Councillor W F Harvey.

APOLOGIES: Nil.

LEAVE OF ABSENCE: Nil.

NON-MEMBERS

Lord Mayor Reynolds

Deputy Lord Mayor Burnet

Briscoe

Denison

Harvey

Behrakis

Sherlock

The Lord Mayor left the meeting at 5.30 pm, returning at 5.31 pm.

Councillor Harvey left the meeting at 5.32 pm, returning at 5.34 pm.

1. Co-Option of a Committee Member in the event of a vacancy

No Elected Members were co-opted to the Committee.

2. Confirmation of Minutes

EWIN

The minutes of the Open Portion of the Economic Development & Communications Committee meeting held on Thursday, 20 June 2019, the Special Economic Development & Communications Committee meeting held on Monday, 22 July 2019 and the Special Economic Development & Communications Committee meeting held on Monday, 5 August 2019, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Zucco
Sexton
Dutta
Ewin

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Members of the Committee are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

SEXTON

That item 6.1 from the open portion of the meeting, be transferred to the closed portion and be taken as item 6.1 pursuant to LG(MP) R15(2)(b) – information that, if disclosed, is likely to confer a commercial advantage of impose a commercial disadvantage on a person with whom the council is conducting, or proposes to conduct business.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Zucco
Sexton
Dutta
Ewin

Item 6.2 was then taken.

6. Reports

The resolution for item 6.1 was transferred to the Closed minutes for this meeting at item 6.1.

6.1 International Relations Measurement System - Update

File Ref: F19/95376

6.2 Connected Hobart - Smart City Framework and Action Plan

File Ref: F19/96298; 18/217

SEXTON

That the recommendation contained in the report of the Director City Innovation of 16 August 2019, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Zucco
Sexton
Dutta
Ewin

COMMITTEE RESOLUTION:

That: 1. The Connected Hobart Smart City Framework marked as Attachment A to item 6.2 of the Open Economic Development and Communications Committee agenda of 22 August 2019, be adopted.

2. The Connected Hobart Smart City Action Plan marked as Attachment B to item 6.2 of the Open Economic Development and Communications Committee agenda of 22 August 2019, be adopted.

Delegation: Council

6.3 Social Media Usage and Guidelines

File Ref: F19/109710

SEXTON

That the recommendation contained in the report of the General Manager of 16 August 2019, be adopted, as amended by the inclusion of an additional clause to read as follows:

“2. The Elected Member Social Media Guidelines be development into a Council Policy at the appropriate time.”

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Zucco
Sexton
Dutta
Ewin

COMMITTEE RESOLUTION:

That: 1. The Council adopt the Elected Member Social Media Guidelines marked as Attachment B to item 6.3 of the Open Economic Development and Communications Committee agenda of 22 August 2019.

2. The Elected Member Social Media Guidelines be development into a Council Policy at the appropriate time.

Delegation: Council

7. Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F19/110636; 16/120 EDCC

SEXTON

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Zucco
Sexton
Dutta
Ewin

Delegation: Committee

8. Responses to Questions without Notice

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

8.1 Aboriginal Flag

File Ref: F19/81079; 13-1-10

Memorandum of the Director Community Life of 15 August 2019.

EWIN

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Zucco
Sexton
Dutta
Ewin

Delegation: Committee

9. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

9.1 Councillor Dutta - Central Area Precinct Plan - Terms of Reference - Economic Social Environmental Impacts

File Ref: 13-1-10

Question: Can the General Manager advise this Committee of the Terms of Reference for the economic, social and environment impact component of the Central Area Precinct Plan?

Answer: The General Manager advised that the Terms of Reference will be distributed via the Elected Member hub.

9.2 Councillor Dutta - Central Area Precinct Plan - Economic Social Environment Report - Report Back

File Ref: 13-1-10

Question: Can the General Manager advise what would be the likely time frame for a report back to the Council on the economic, social and environment impact component of the Central Area Precinct Plan. Could this report be expedited in any way?

Answer: The General Manager took the question on notice on behalf of the Director City Planning.

9.3 Councillor Dutta - Central Area Precinct Plan - Cost

File Ref: 13-1-10

Question: Can the General Manager advise what is the likely cost of the Central Area Precinct Plan?

Answer: The General Manager advised that the cost of the report will be on a shared basis with the State Government in the vicinity of $100,000 each.

9.4 Councillor Dutta - Central Area Precinct Plan - Progress

File Ref: 13-1-10

Question: Could this Committee be kept informed on the progress of the Central Area Precinct Plan?

Answer: The General Manager advised that the Council will be kept informed of the progress of the report.

10. Closed Portion of the Meeting

SEXTON

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:

· Commercial information of a confidential nature that if disclosed is likely to prejudice the commercial position of the person who supplied it;

· Information provided to the Council on the basis that it be kept confidential.

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Committee Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Committee Action Status Report

Item No. 4.1 Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 5 Questions Without Notice

Item No. 6 Reports

Item No. 6.1 International Relations Measurement System – Update

LG(MP) R15(2)(b)

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Zucco
Sexton
Dutta
Ewin

Delegation: Committee

There being no further business the Open portion of the meeting closed at 5.48 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
26^th DAY OF SEPTEMBER 2019.

CHAIRMAN