City
of hobart
MINUTES
Community, Culture and Events Committee Meeting
Open Portion
Wednesday, 18 October 2017 at 5:00 pm
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Minutes (Open Portion) Community, Culture and Events Committee Meeting |
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18/10/2017 |
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APOLOGIES AND LEAVE OF ABSENCE
1. Co-Option of a Committee Member in the event of a vacancy
3. Consideration of Supplementary Items
4. Indications of Pecuniary and Conflicts of Interest
6.1 2017-18 Fees and Charges - Salamanca Market
6.2 Five Year Review of Salamanca Market Stallholder Licence Agreement
6.3 Urban Art Walls: Iteration 4 - Bidencopes Lane
6.5 Late Night Toilet Provision - Salamanca/Waterfront Precinct
6.6 Community Development Grants Program - Recommendations - Round Two 2017 Round
6.8 Musica Viva Tasmania - Extension of Partnership Arrangement
7 Committee Action Status Report
7.1 Committee Actions - Status Report
9. Closed Portion of the Meeting
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Minutes (Open Portion) Community, Culture and Events Committee Meeting |
Page 3 |
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18/10/2017 |
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Community, Culture and Events Committee Meeting (Open Portion) held on Wednesday, 18 October 2017 at 5.00 pm in the Lady Osborne Room, Town Hall.
COMMITTEE MEMBERS Harvey (Chairman) Zucco Sexton Cocker Thomas
PRESENT: Alderman W F Harvey (Chairman), Aldermen M Zucco, P T Sexton, P S Cocker and D C Thomas.
APOLOGIES: Nil.
LEAVE OF ABSENCE: Nil.
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ALDERMEN Lord Mayor Hickey Deputy Lord Mayor Christie Briscoe Ruzicka Burnet Reynolds Denison
Alderman Sexton was present for items 1 to 5 and items 6.1 to 6.3, declared an interest in item 6.6, left the meeting at 5:01, returned at 5:07 pm and retired at 5:39 pm..
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Alderman Thomas was present for items 1 to 5, 6.1 to 6.3, 6.6 and retired from the meeting at 5:39 pm.
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No Aldermen were co-opted to the Committee.
The minutes of the Open Portion of the Community, Culture and Events Committee meeting held on Wednesday, 13 September 2017, be confirmed as an accurate record.
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MOTION CARRIED VOTING RECORD
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The minutes were signed.
Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.
That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.
No supplementary items were received.
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Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.
Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.
The following interest was indicated:
1. Alderman Sexton - item 6.6.
Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.
A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.
In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.
Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?
No items were transferred.
Item 6.6 was then taken.
Ms Rhonda Fibbens, and Mr Graeme Clennett, stallholders from Salamanca Market, addressed the Committee in relation to Item 6.1.
Delegation: Council
6.2 Five Year Review of Salamanca Market Stallholder Licence Agreement |
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THOMAS That the recommendation contained in the report of the Director Community Development of 13 October 2017, be adopted. |
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That: 1. The final 2017-2022 Salamanca Market Stallholder Licence Agreement marked as Attachment A to item 6.2 of the Open Community Culture and Events Committee agenda of 18 October 2017, be approved by the Council. 2. The approved 2017-2022 Salamanca Market Stallholder Licence Agreement be distributed to all licensed Salamanca Market stallholders for signature. 3. The petitioners be advised of the Council’s decision.
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Delegation: Council
Ms Jude Abell, Public Arts Co-ordinator, City of Hobart, made a presentation to the Committee in relation to Item 6.3.
THOMAS That the recommendation contained in the report of the Manager Community and Cultural Programs the and Director Community Development of 13 October 2017, be adopted. |
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That the Council approve the implementation of a fourth iteration of the Urban Art Walls project to be located within Bidencopes Lane and other inner city locations, as part of the Vibrance Festival in early 2018 (February/March), at an estimated cost of $40,000 to be funded from the existing allocation for Public Art in the 2017-18 Annual Plan.
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Delegation: Council
COCKER That the recommendation contained in the report of the Manager Community and Cultural Programs and the Director Community Development of 18 October 2017, be adopted. |
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That: 1. The Council commit to the non-politicisation and continuation of all citizenship ceremonies it conducts. Thereby, the citizenship ceremony on 26 January will be conducted in accordance with the Department of Immigration and Border Protection's Australian Citizenship Ceremonies Code. 2. The Council officially support a change of date for Australia Day, to be held on a day other than 26 January, advocated by: (i) Officially supporting and becoming part of the national #changethedate campaign; (ii) Submitting the following motion to the next Local Government Association of Tasmania (LGAT) General Meeting, “That LGAT lobby the Australian Government to change the date of Australia Day.”; (iii) Joining with other Australian councils that support a change of date from 26 January, to lobby the Australian Government via jointly prepared correspondence, in line with the resolution passed by the National General Assembly of Local Government in June 2017; and (iv) Aldermen participating in the Tasmanian Aboriginal Community’s Invasion Day Protest on 26 January in Hobart, with the City providing event support, if required. 3. The Council seek ways to further engage with the Tasmanian Aboriginal Community. 4. The Council continue to sponsor and support the Sandy Bay Regatta. |
Delegation: Council
6.5 Late Night Toilet Provision - Salamanca/Waterfront Precinct |
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COCKER That the recommendation contained in the report of the Manager Community and Cultural Programs and the Director Community Development of 18 October 2017, be adopted. |
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That: 1. A four month trial extension of the operating hours of Salamanca Square public toilets to 3 am for late night use on Friday and Saturday nights and special events, be undertaken from 3 November 2017 to 24 February 2018 inclusive. 2. The costs of cleansing, security, and related maintenance associated with this trial be met by an additional budget allocation of $23,135 within the Community Planning and Coordination function in the 2017-18 Annual Plan. |
Delegation: Council
Item 6.7 was then taken
Alderman Sexton declared an interest in item 6.6, left the meeting at 5:01 pm and returned at 5.07 pm.
6.6 Community Development Grants Program - Recommendations - Round Two 2017 Round |
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THOMAS That: 1. The Council approve the recommended level of funding to the respective applicants for assistance under the 2017-18 Community Development Grants Program under the streams of Community, Creative Hobart, and Events as outlined below: (i) The projects recommended for full funding from round two 2017 of the Community Development Grants Program as detailed in Table 1 of Attachment A to item 6.6 of the Open Community Culture and Events Committee agenda of 18 October 2017. (ii) The projects recommended for partial funding from round two 2017 of the Community Development Grants Program as detailed in Table 2 of Attachment A to item 6.6 of the Open Community Culture and Events Committee agenda of 18 October 2017. (iii) The projects not recommended for funding from round two 2017 of the Community Development Grants Program as detailed in Table 3 of Attachment A to item 6.6 of the Open Community Culture and Events Committee agenda of 18 October 2017. 2. The value of the recommended projects is $23,076.51 for Community Grants, $48,629 for Creative Hobart Medium and Small Grants, and $73,851 for Event Grants. 3. In order to build the City’s relationship with the performing arts sector and the Salamanca Arts Centre (SAC), that $5,000 in cash support be granted to both the Theatre Council of Tasmania Inc. for the 2018 Tasmanian Theatre Awards and to SAC for the ‘24 Hours in Hobart’ project. 4. In line with a previous report submitted to the Community Culture and Events Committee of 9 November 2016, support for the Estia Greek Festival, Festa Italia and the City of Hobart Eisteddfod be considered as part of an urgent report on the possible establishment of a ‘City Partnerships’ program with community based events and their supporting organisations, such as the Royal Hobart Regatta and the Sandy Bay Regatta, which have had long standing grant or support recipient relationships with the City of Hobart. 5. All funding applicants be advised accordingly. 6. The total grant provision be recorded in the ‘Grants, Assistance and Benefits Provided’ section of the City of Hobart’s Annual Report. |
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That: 1. The Council approve the recommended level of funding to the respective applicants for assistance under the 2017-18 Community Development Grants Program under the streams of Community, Creative Hobart, and Events as outlined below: (i) The projects recommended for full funding from round two 2017 of the Community Development Grants Program as detailed in Table 1 of Attachment A to item 6.6 of the Open Community Culture and Events Committee agenda of 18 October 2017. (ii) The projects recommended for partial funding from round two 2017 of the Community Development Grants Program as detailed in Table 2 of Attachment A to item 6.6 of the Open Community Culture and Events Committee agenda of 18 October 2017. (iii) The projects not recommended for funding from round two 2017 of the Community Development Grants Program as detailed in Table 3 of Attachment A to item 6.6 of the Open Community Culture and Events Committee agenda of 18 October 2017. 2. The value of the recommended projects is $23,076.51 for Community Grants, $48,629 for Creative Hobart Medium and Small Grants, and $73,851 for Event Grants. 3. In order to build the City’s relationship with the performing arts sector and the Salamanca Arts Centre (SAC), that $5,000 in cash support be granted to both the Theatre Council of Tasmania Inc. for the 2018 Tasmanian Theatre Awards and to SAC for the ‘24 Hours in Hobart’ project. 4. In line with a previous report submitted to the Community Culture and Events Committee of 9 November 2016, support for the Estia Greek Festival, Festa Italia and the City of Hobart Eisteddfod be considered as part of an urgent report on the possible establishment of a ‘City Partnerships’ program with community based events and their supporting organisations, such as the Royal Hobart Regatta and the Sandy Bay Regatta, which have had long standing grant or support recipient relationships with the City of Hobart. 5. All funding applicants be advised accordingly. 6. The total grant provision be recorded in the ‘Grants, Assistance and Benefits Provided’ section of the City of Hobart’s Annual Report.
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Delegation: Council
Item 6.1 was then taken.
6.7 Applications Approved Under the Delegated Authority of the Director Community Development for Quick Response Grants |
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ZUCCO That the recommendation contained in the report of the Director Community Development of 13 October 2017, be adopted. |
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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Delegation: Committee
6.8 Musica Viva Tasmania - Extension of Partnership Arrangement |
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COCKER That the recommendation contained in the report of the Manager Community and Cultural Programs and the Director Community Development of 13 October 2017, be adopted. |
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That: 1. In light of the significant benefits that the Musica Viva Tasmania (MVT) concert program brings to the city, and in particular the benefits provided to the City of Hobart and the wider cultural community through the housing of the Steinway Model D concert grand piano in the Town Hall, the City of Hobart enter into a new partnership agreement with Musica Viva Tasmania, for a five year period from 2018-2022, that allows them to utilise the Town Hall for up to eight concerts per annum with no cost for hall hire. 2. The City of Hobart continue to fund the insurance and maintenance charges associated with the piano at an annual cost of approximately $2140. 3. An additional allocation of $11,000 be listed for consideration in the in the Halls function of the draft 2019-20 Annual Plan to undertake a major refurbishment of the piano. 4. The General Manager be delegated the authority to amend the existing contractual deed that specifies the conditions relating to the housing of the grand piano to reflect the new partnership arrangement. 5. The value of the in kind support provided to MVT be recorded in the relevant Annual Reports in accordance with the Council’s policy in relation to the disclosure of grants and benefits.
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COCKER |
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MOTION CARRIED VOTING RECORD
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Delegation: Committee
Section 29 of the Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10
No questions were asked at the meeting.
The following items were discussed: -
Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting Item No. 2 Consideration of supplementary items to the agenda Item No. 3 Indications of pecuniary and conflicts of interest Item No. 4 Committee Action Status Report Item No. 4.1 Committee Actions - Status Report LG(MP)R 15(2)(g) Item No. 5 Questions Without Notice COCKER That the items be noted. |
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MOTION CARRIED VOTING RECORD
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The Chairman adjourned the meeting at 5:53 pm to conduct the closed portion of the meeting.
The meeting reconvened at 5:55 pm.
Item 9 was then taken.
There being no further business the meeting closed at 5:57.
TAKEN AS READ AND SIGNED AS A CORRECT RECORD
THIS
8th DAY OF november 2017.
CHAIRMAN