Minutes of Parks and Recreation Committee Meeting

Minutes (Open Portion)

Parks and Recreation Committee Meeting

Page 3

14/09/2017

Parks and Recreation Committee Meeting (Open Portion) held on Thursday, 14 September 2017 at 5.00 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Reynolds (Chairman)

Briscoe

Ruzicka

Sexton

Harvey

PRESENT: Alderman P T Sexton (Acting Chairman), Alderman W F Harvey, the Deputy Lord Mayor Alderman R G Christie and Alderman H C Burnet.

APOLOGIES: Alderman J R Briscoe.

LEAVE OF ABSENCE:

Alderman A M Reynolds (Chairman).

Alderman E R Ruzicka.

ALDERMEN

Lord Mayor Hickey

Deputy Lord Mayor Christie

Zucco

Burnet

Cocker

Thomas

Denison

Alderman Sexton chaired the meeting in the absence of the Chairman.

The Deputy Lord Mayor was an ex-officio member of the Committee.

Alderman Burnet was co-opted to the Committee.

DEPUTY LORD MAYOR

That Alderman Sexton Chair the meeting.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sexton
Harvey
Deputy Lord Mayor Christie

1. Co-Option of a Committee Member in the event of a vacancy

DEPUTY LORD MAYOR

That Alderman Burnet be co-opted to the Committee

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sexton
Harvey
Deputy Lord Mayor Christie

2. Confirmation of Minutes

HARVEY

The minutes of the Open Portion of the Parks and Recreation Committee meeting held on Thursday, 10 August 2017, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sexton
Harvey
Deputy Lord Mayor Christie
Burnet

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6 Reports

6.1 Wellington Park Pinnacle - Broadcast Australia - Temporary Transmission Tower

File Ref: F17/91604

HARVEY

That the recommendation contained in the report of the Park Planner, the Group Manager Open Space and the Director Parks and City Amenity of 7 September 2017, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sexton
Harvey
Deputy Lord Mayor Christie
Burnet

COMMITTEE RESOLUTION:

That: 1. The temporary transmission mast and associated works, as outlined in planning permit PLN-17-488 marked as Attachment B to item 6.1 of the Open Parks and Recreation Committee agenda of 14 September 2017, that is required for critical upgrades to Broadcast Australia’s facility, be approved for a period of up to 7 months commencing October 2017, as required under the terms of the current lease.

2. Broadcast Australia be required to provide the City with a traffic management plan and liaise with the City around the timing of the works.

3. Broadcast Australia be required to develop and implement a communications plan for the activity, including fielding all public enquiries.

4. The Wellington Park Management Trust be advised of the Council’s decision.

Delegation: Council

6.2 Healthy Hobart 2017/2018 - Proposed Program

File Ref: F17/106489; 72-1-1

HARVEY

That the recommendation contained in the report of the Program Leader Recreation and Projects, the Manager Parks and Recreation and the Director Parks and City Amenity of 7 September 2017, be adopted, as amended by the following:

1. An additional Clause to read as follows:

“2. The General Manager be authorised to submit a grant application to the State Government’s Healthy Tasmania Community Innovations Grants program of $25,000 ex gst, in order to fund a winter program of the City’s Healthy Hobart Program in 2018.”

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sexton
Harvey
Deputy Lord Mayor Christie
Burnet

COMMITTEE RESOLUTION:

That 1. Approval be provided for the City to deliver the 2017/2018 Healthy Hobart program, as proposed in Attachment B to item 6.2 of the Open Parks and Recreation agenda of 14 September 2017, at an estimated cost of $30,000 to be funded from the Recreation and Project Management Budget Function in the 2017/2018 Annual Plan.

2. The General Manager be authorised to submit a grant application to the State Government’s Healthy Tasmania Community Innovations Grants program of $25,000 ex gst, in order to fund a winter program of the City’s Healthy Hobart Program in 2018.

Delegation: Council

6.3 Water Polo Tasmania - Under 16 Girls National State Club Water Polo Championships - Request for Fee Waiver - Doone Kennedy Hobart Aquatic Centre

File Ref: F17/101559

DEPUTY LORD MAYOR

That the recommendation contained in the report of the Manager Doone Kennedy Hobart Aquatic Centre and the Director Parks and City Amenity of 7 September 2017, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sexton
Harvey
Deputy Lord Mayor Christie
Burnet

COMMITTEE RESOLUTION:

That: 1. Water Polo Tasmania be granted a reduction of hire fees applicable for the use of the Doone Kennedy Hobart Aquatic Centre to hold the Under 16 Girls National State Club Water Polo Championships scheduled to be held 27 September - 2 October 2017, to a value of $14,763 being:

(i) 50% of pool hire fees - $9,445; and

(ii) 100% of meeting room hire fees - $5,318.

2. The cost of the fee reduction be funded from the Parks and City Amenity Divisional Budget Function within the 2017/2018 Annual Plan.

3. The quantum of the assistance be recorded in the ‘Grants, Assistance and Benefits Provided’ section of the City of Hobart Annual Report.

4. Acknowledgment of the City’s support be provided in accordance with the City of Hobart Grant and Partnership Acknowledgment Guidelines.

Delegation: Committee

7 Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F17/108250

DEPUTY LORD MAYOR

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sexton
Harvey
Deputy Lord Mayor Christie
Burnet

Delegation: Committee

8. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

8.1 Alderman Harvey - Ticket Machine Malfunction at the Doone Kennedy Hobart Aquatic Centre (DKHAC)

File Ref: 13-1-10

Question: Could the Director please advise if there was a malfunction with the parking ticket machine at the Doone Kennedy Hobart Aquatic Centre recently as a number of parking tickets were found scattered over the ground around the vicinity of the machine and could the Director please advise if the possible malfunction has it been rectified?

Answer: The Director Parks and City Amenity took the question on notice.

9. Closed Portion of the Meeting

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Committee Action Status Report

Item No. 4.1 Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 5 Questions Without Notice

DEPUTY LORD MAYOR That the items be noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sexton
Harvey
Deputy Lord Mayor Christie
Burnet

The Chairman adjourned the meeting at 5:14 pm to conduct the closed portion of the meeting.

The meeting reconvened at 5:15 pm.

Item 9 was then taken.

There being no further business the meeting closed at 5:15 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
19^th DAY OF OCTOBER 2017.

CHAIRMAN