Agenda of Community, Culture and Events Committee Meeting

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 4

29/4/2021

Community, Culture and Events Committee Meeting (Open Portion) held Thursday, 29 April 2021 at 5:30 pm in the via Zoom.

This meeting of the Community, Culture and Events Committee is held in accordance with a Notice issued by the Premier on 3 April 2020 under section 18 of the COVID-19 Disease Emergency (Miscellaneous Provisions) Act 2020.

COMMITTEE MEMBERS

Sherlock (Chairman)

Sexton

Harvey

Dutta

Ewin

NON-MEMBERS

Lord Mayor Reynolds

Deputy Lord Mayor Burnet

Zucco

Briscoe

Thomas

Behrakis

Coats

Apologies:

Leave of Absence: Nil.

1. Co-Option of a Committee Member in the event of a vacancy

2. Confirmation of Minutes

The minutes of the Open Portion of the Community, Culture and Events Committee meeting held on Thursday, 25 March 2021, are submitted for confirming as an accurate record.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the Acting General Manager.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Members of the committee are requested to indicate where they may have any pecuniary or conflict of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

Item No. 6.1

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 13

29/4/2021

REPORT TITLE: Hobart - A City for All - Community Inclusion and Equity Framework

REPORT PROVIDED BY: Community Participation Coordinator

Manager Community and Culture

Acting Director Community Life

1. Report Purpose and Community Benefit

1.1. The purpose of this report is to seek final endorsement from the Council for the Hobart: A City for All – Community Inclusion and Equity Framework.

1.1.1. The framework replaces the existing Social Inclusion Strategy 2014-19 and provides a guiding document to support the City’s work in creating a city for all.

2. Report Summary

2.1. The Council endorsed the Hobart: A City for All – Community Inclusion and Equity Framework to be released for public comment at its meeting of 9 March 2021.

2.2. Hobart: A City for All supports the City to communicate the role of Local Government in community inclusion and equity.

2.3. Work in community inclusion and social equity has been guided by the Social Inclusion Strategy over the past decade. As this strategy has now expired, engagement has been undertaken to develop a new strategic framework to guide the Council’s work into the future.

2.4. Extensive community sector and stakeholder engagement was undertaken during 2020, involving Community Network and Advisory Groups, City of Hobart staff and Elected Members as part of the draft being developed.

2.5. Public engagement was undertaken in March/April through the following mechanisms:

· City of Hobart Your Say website

· Distribution through a broad range of community networks

· City of Hobart social media page

· Verbal sharing with community reference groups and networks

2.6. There were nine formal submissions received with eight out of the nine providing positive feedback and one submission not in support of the document. Informal feedback from reference groups and networks was highly positive.

2.7. Many of the suggestions for changes included in the submissions were minor in nature and have been able to be incorporated into the document. The final document incorporating the suggested amendments is shown at Attachment A to this report.

2.8. This feedback has also been considered during the development of the draft community commitments.

3. Recommendation

That the Hobart: A City for All – Community Inclusion and Equity Framework marked as Attachment A of the Community, Culture and Events Committee agenda of 29 April 2021, be adopted.

4. Background

4.1. Hobart: A City for All supports the City to communicate the role of Local Government in community inclusion and equity.

4.2. Work in community inclusion and equity has been guided by the Social Inclusion Strategy over the past decade. As this Strategy has now expired, a project was undertaken to develop a new strategic framework to guide the Council’s work into the future.

4.3. Extensive community sector and stakeholder engagement was undertaken during 2020, involving community network and advisory groups, City of Hobart staff and Elected Members.

4.4. Key themes from engagement included: acknowledgement of the City as leader; inclusive and positive language; poverty and inequality; LGBTQI inclusion; and internal inclusion and education.

4.5. Hobart: A City for All is intended as a robust framework to complement the City of Hobart’s Capital City Strategic Plan 2019-29, providing context and guidance for staff as they deliver on the strategic plan.

4.6. The framework also sits alongside the Social Inclusion Policy that was adopted by Council in September 2020 and is shown at Attachment B to this report.

4.7. The framework and policy aim to provide a policy position and set of guiding principles to support the City of Hobart in addressing the systemic causes of exclusion and discrimination and in working proactively to build a city for all.

4.8. The framework demonstrates the City’s commitment to ensuring that each member of the community has the opportunity, choice and freedom to participate fully in the life of the City.

4.8.1. Specifically, the framework has been designed to:

· support and enhance the delivery of community outcomes across the organisation;

· provide context about the role the City plays in creating a city for all;

· provide background information on the challenges our community face; and

· outline the City’s approach and tools for delivering outcomes.

4.9. Hobart: A City for All is intended a robust framework to complement the City’s strategic plan, providing context and guidance for staff as they deliver on the strategic plan. The framework provides capacity for growth and innovation and has the ability to be flexible and adaptive to enable us to respond to the changing environment.

4.10. The framework does not include specific goals or actions as these are included in the City of Hobart’s Annual Plan and relevant organisational action plans. This change also provides stronger alignment with the City’s Strategic Measurement System that is currently being finalised.

4.11. In conjunction with this framework, a suite of revised community commitments have also been developed in collaboration with community partners. A report on the commitments is also included on this agenda for the Community, Culture and Events Committee.

4.11.1. Feedback from the community engagement on the Hobart: A City for All has also been considered in the development of the commitments.

4.12. The community commitments will contain the tangible deliverables for much of the City’s work in creating a city for all. The documents are designed to be reviewed regularly to remain responsive to emerging issues and trends.

4.13. In accordance with the resolution from the Council meeting of 9 March 2021, a community engagement process has been undertaken, including distribution through community networks, further engagement with reference and advisory groups and online engagement delivered through Your Say Hobart.

Engagement Outcomes

4.14. Following extensive early engagement in the development of the draft Framework, further, public engagement was undertaken through the following mechanisms:

· City of Hobart Your Say website

· Distribution through a broad range of community networks

· City of Hobart social media page

· Verbal sharing with community reference groups and networks

4.15. There were nine high quality, formal submissions received with eight out of the nine providing positive feedback and one submission not in support of the document.

4.15.1. The respondent who did not support the document felt that the concept of reconciliation was not inclusive and did not support targeted work with equity groups as the reason for their lack of support.

4.15.2. Responses focussed on language consistency, inclusion of various community groups (gender and LGBTQI), a focus on systemic and structural change and workplace equity.

4.15.3. Informal feedback from reference groups and networks was highly positive, highlighting the City of Hobart’s leadership on inclusion and equity. Participants noted that they were interested to see the suggested actions within the Community Commitments and to provide more specific feedback when these are distributed for comment.

4.16. Many of the suggestions for changes included in the submissions were minor in nature and have been able to be incorporated into the document.

5. Proposal and Implementation

5.1. It is proposed that the Council adopt the Hobart: A City for All – Community Inclusion and Equity Framework for operational delivery.

5.2. If adopted, the Community Programs team will work with employees across the organisation to embed the use of the framework to support improved inclusion and equity outcomes.

6. Strategic Planning and Policy Considerations

6.1. Hobart: a City for All has been designed to directly respond to both the Hobart: A Community vision for our island capital and the Capital City Strategic Plan 2019-29. The framework aligns directly with the outcomes in the strategic plan, and will support the City in delivering on the community’s vision.

6.1.1. The framework is specifically aligned with Pillar 2: Community Inclusion, participation and belonging. The majority of community inclusion and equity outcomes are delivered through this pillar however it is noted that there are community inclusion actions and outcomes across the majority of strategic plan pillars.

6.1.2. The outcomes in Hobart: A City for All have been aligned with the outcome areas in the strategic plan under: Truth and Reconciliation, Participation and Access, Wellbeing and Knowledge and Safety and Resilience.

7. Financial Implications

7.1. Funding Source and Impact on Current Year Operating Result

7.1.1. There is no financial impact from this report. All work relating to the framework is undertaken within current budget allocations.

7.2. Impact on Future Years’ Financial Result

7.2.1. There are no anticipated future financial impacts from this report.

7.3. Asset Related Implications

7.3.1. There are no asset related implications.

8. Legal, Risk and Legislative Considerations

8.1. Hobart: A City for All supports the City’s delivery of its commitment under the Tasmanian Local Government Act which says that the role of local government is:

(a) to provide for the health, safety and welfare of the community;

(b) to represent and promote the interests of the community; and

8.2. This revised framework is likely to reduce the City’s reputational risk as it delivers upon the community’s expectations as articulated in the Hobart: A community vision for our island capital.

9. Environmental Considerations

9.1. The Hobart: A City for All framework promotes community resilience and capacity building and has alignment with the community principles of the Sustainable Hobart Action Plan 2020-25.

10. Social and Customer Considerations

10.1. Hobart: A City for All is a framework that guides the City’s work in being socially inclusive and taking deliberate actions to remove or reduce barriers to inclusion and to create opportunities that facilitate and encourage full participation.

11. Marketing and Media

11.1. Hobart: A City for All supports the City to communicate the role of Local Government in community inclusion and equity. If adopted, promotion of the new framework will be undertaken to highlight the importance and value of having a city where all community members are valued and are able to participate in community life.

12. Community and Stakeholder Engagement

12.1. Detailed and specific engagement was undertaken to inform the approach, format and content within this document. An engagement plan was developed and delivered in collaboration with the Community Engagement team to outline the approach, methodologies and tools.

12.2. Engagement was carried out with the following aims:

· Building support for and understanding of social inclusion work in Hobart and provide opportunity for input.

· To develop a framework and policy that are well supported by staff, Elected Members and the broader community.

· To strengthen the City of Hobart’s relationship with relevant community groups, community leaders and organisations.

12.3. Further community engagement was undertaken on the draft document and included online, face-to-face and email engagement.

12.3.1. Engagement showed strong support for the framework and confirmed the City’s role in community inclusion and equity.

12.4. In conjunction with this framework, a suite of revised community commitments have also been developed in collaboration with community partners. If endorsed, these will go to broad community engagement in May.

13. Delegation

13.1. This is a matter for the Council’s determination.

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

Sophie Calic

Community Participation Coordinator

Kimbra Parker

Manager Community and Culture

Iris Goetzki

Acting Director Community Life

Date: 22 April 2021

File Reference: F21/33293; 17/237

Attachment a: Hobart: A City for All - Community Inclusion and Equity Framework ⇩

Attachment b: Social Inclusion Policy ⇩

Item No. 6.2

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 51

29/4/2021

REPORT TITLE: Community Commitments

REPORT PROVIDED BY: Community Participation Coordinator

Manager Community and Culture

Acting Director Community Life

1. Report Purpose and Community Benefit

1.1. The purpose of this report is to seek endorsement from the Council to release six draft community commitments for broad community engagement:

· Community Safety Commitment 2021-23

· Equal Access Commitment 2021-23

· LGBTQI Commitment 2021-23

· Multicultural Commitment 2021-23

· Positive Ageing Commitment 2021-23

· Youth Commitment 2021-23

1.2. The community commitments sit directly beneath Hobart: A City for All: Community Inclusion and Equity Framework providing the tangible deliverables for much of the City’s work in creating an inclusive and equitable city.

2. Report Summary

2.1. Further to the Council’s endorsement of the draft Hobart: A City for All: Community Inclusion and Equity Framework in March 2021, Council officers have been engaging with community partners to draft the subsequent suite of community commitments.

2.2. The community commitments outline the City of Hobart’s commitment to inclusion and equity in Hobart within six key focus areas and include the tangible deliverables. Five of these are revisions of previous commitments or strategies. The LGBTQI Commitment is a new document developed as a result of feedback received during the engagement for the Hobart: A City for All framework.

2.2.1. It is noted that there is no longer a specific document relating to the Children and Families program area. This is a result of there no longer being specific resources allocated to this program area. The Youth Commitment has been expanded to capture some of the broader initiatives.

2.3. The City’s Affordable Housing and Homelessness Commitment is also in the process of being drafted and will be provided for discussion at an Elected Member Workshop in May 2021.

2.4. Each of the commitments has been developed collaboratively with the City’s community advisory groups, with a high level of input from stakeholders through tailored and responsive engagement.

2.5. The community commitment format allows for accessible and succinct documents with the capacity for regular review to ensure they are contemporary and responsive to emerging issues and trends.

2.5.1. The suite of community commitments is designed to cascade down from the community vision, strategic plan and community inclusion and equity framework and will directly support these guiding documents.

2.6. The community commitments will guide the City’s work in creating a city for all, with actions to support truth and reconciliation, participation and access, wellbeing and knowledge and safety and resilience.

2.6.1. All work relating to the community commitments is undertaken within current budget allocations.

2.7. If endorsed, a broader community engagement process would be undertaken, including a further review of each of these documents from the City’s community reference and advisory groups and online engagement delivered through Your Say Hobart.

2.8. A further report would be presented to the Council in June seeking final adoption of the community commitments.

3. Recommendation

That:

1. The Council endorse the following six draft community commitments for broad community engagement:

(i) Community Safety Commitment 2021-23 (Attachment A)

(ii) Equal Access Commitment 2021-23 (Attachment B)

(iii) LGBTQI Commitment 2021-23 (Attachment C)

(iv) Multicultural Commitment 2021-23 (Attachment D)

(v) Positive Ageing Commitment 2021-23 (Attachment E)

(vi) Youth Commitment 2021-23 (Attachment F)

2. A further report be provided to the Council detailing the outcome of the community engagement and presenting the final documents for Council approval.

4. Background

4.1. The Council endorsed the draft Hobart: A City for All – Community Inclusion and Equity Framework (the framework) to be released for public comment at its meeting of 9 March 2021.

4.1.1. The final framework is included on the agenda for this Community, Culture and Events Committee meeting for final endorsement following broad engagement.

4.2. In parallel with the development of Hobart: A City for All, City of Hobart officers have worked with community partners to develop a suite of community commitments.

4.2.1. The community commitments outline the City of Hobart’s commitment to inclusion and equity in Hobart within six key focus areas and include the tangible deliverables.

4.2.2. Five of these community commitments are revisions of previous commitments or strategies. The LGBTQI Commitment is a new document.

4.3. The community commitment format allows for accessible and succinct documents with the capacity for regular review to ensure they are contemporary and responsive to emerging issues and trends.

4.4. The community commitments align with the new Hobart: A City for All - Community Inclusion and Equity Framework and with the other community commitments.

Community Safety Commitment 2021-23

4.5. The Community Safety Commitment 2019-20 was endorsed by the Council in February 2019 following a review of the Safety Strategy 2004.

4.5.1. The Community Safety Commitment has received strong positive feedback from stakeholders and community members and has proved to be a flexible, adaptive and sound guiding document for our work in community safety.

4.5.2. This commitment was scheduled for review in 2021 and the document has been updated with input from community safety partners and stakeholders.

4.5.3. A new suite of initiatives and goals are included in the commitment for delivery over the following two years. These deliverables have been developed based on feedback from engagement and in line with the Capital City Strategic Plan 2019-29.

Equal Access Commitment 2021-23

4.6. The City of Hobart developed its first Equal Access Action Plan in 1998. Subsequent strategies have guided work over the years with the most recent being the Equal Access Strategy 2014-19.

4.6.1. The Equal Access Strategy has worked to ensure that the City responds to all the relevant United Nations declarations relating to the rights of people with a disability and meets its requirements under the Commonwealth Disability Discrimination Act 1992, (DDA) and the Tasmanian Anti-Discrimination Act 1999, as a provider of goods and services and as an employer.

4.6.2. During 2020 and 2021 Equal Access Strategy has been reviewed with input from the Access Advisory Committee, community partners and stakeholders.

4.6.2.1. Engagement included input from people with lived experience including members from the Hobart Access Advisory Committee and diverse voices from disability and community organisations.

4.6.2.2. Engagement tools included a community forum held at the Town Hall, surveys emailed to the Hobart Access Advisory Committee, service providers, advocacy groups, peak bodies and government agencies and an internal forum for City of Hobart staff.

4.6.3. A new suite of initiatives and goals are included in the commitment for delivery over the following two years. These deliverables have been developed based on feedback from engagement and in line with the Capital City Strategic Plan 2019-29.

LGBTQI Commitment 2021-23

4.7. During early engagement on the draft Community Inclusion and Equity Framework, a number of community sector representatives requested that the City of Hobart consider the development of a specific LGBTQI Commitment to sit alongside the other community commitments that support the framework.

4.7.1. It is acknowledged that as the City has a suite of guiding documents for work with specific community cohorts who face additional barriers to participation, the lack of an LGBTQI Commitment is a gap.

4.7.2. There was a strong acknowledgment from those providing feedback that the City is currently leading on LGBTQI inclusion, and delivering on community expectations. There was not a call for us to commit additional resources to this work, but rather to formalise the work that is already happening and by doing so, make a statement of support to this often marginalised community.

4.7.3. Based on this feedback and ongoing engagement with community partners, an LGBTQI Commitment has been drafted for the consideration of the Council.

4.7.4. A suite of initiatives and goals are included in the commitment for delivery over the following two years. These deliverables have been developed based on feedback from engagement and in line with the Capital City Strategic Plan 2019-29.

4.7.5. The LGBTQI commitment builds upon existing work, formalising our approach and creating a visible statement of support.

Multicultural Commitment 2021-23

4.8. The City of Hobart has been actively working to create a more welcoming and inclusive city for multicultural communities for many years. The Multicultural Strategy 2014-19 has guided this work in recent years.

4.8.1. During 2020 and 2021 engagement has been undertaken to update the previous strategy with input from the Networking for Harmony Multicultural Advisory Group, community partners and stakeholders.

4.8.2. Engagement mechanisms for the development of this commitment included:

· a workshop with 20 diverse participants providing input into current issues facing multicultural communities and priorities for action by Council

· a Cultural Communities Roundtable with 40 participants identifying impacts of the COVID-19 pandemic on multicultural communities in Southern Tasmania and desired responses, and

· a focus group on the draft commitment with four multicultural leaders engaging deeply on the content, language and format of the commitment.

4.8.3. A new suite of initiatives and goals are included in the commitment for delivery over the following two years. These deliverables have been developed based on feedback from engagement and in line with the Capital City Strategic Plan 2019-29.

Positive Ageing Commitment 2021-23

4.9. The City of Hobart implements a range of initiatives and programs that support and encourage positive ageing in Hobart. The positive ageing approach focuses on an individual’s quality of life and encourages continuing participation in all aspects of community life.

4.9.1. The Positive Ageing Strategy 2014-19 was the third strategy of its kind for Hobart and has guided work in recent years.

4.9.2. During 2020 and 2021 engagement has been undertaken to update the previous strategy in partnership with the community sector and the Hobart Older Persons’ Reference Group.

4.9.3. A new suite of initiatives and goals are included in the commitment for delivery over the following two years. These deliverables have been developed based on feedback from engagement and in line with the Capital City Strategic Plan 2019-29.

Youth Commitment 2021-23

4.10. The City of Hobart has been actively working to create a safe and inclusive city for young people for many years. The Youth Strategy 2014-19 has guided work in recent years.

4.10.1. Extensive engagement with young people and the youth sector was undertaken during 2020 and 2021. This included:

· workshops with young advocates and leaders engaged in the Youth Advisory Squad

· a workshop with the Youth Action Priorities Network

· surveys of young people at Youth ARC

· ‘street chats’ with young people in the city, and

· focus groups with external services reference groups and key partners.

4.10.2. Feedback from these engagement opportunities has informed the approach, format and content of the Youth Commitment and the underpinning Community Inclusion and Equity Framework and guides the work of the City of Hobart in relation to young people.

4.10.3. A new suite of initiatives and goals are included in the commitment for delivery over the following two years. These deliverables have been developed based on feedback from engagement and in line with the Capital City Strategic Plan 2019-29.

5. Proposal and Implementation

5.1. If endorsed, a broader community engagement process will be undertaken, including a further review of each of these documents from the City’s community reference and advisory groups and online engagement delivered through Your Say Hobart.

5.2. A further report will be presented to Council in June seeking final adoption of the community commitments.

6. Strategic Planning and Policy Considerations

6.1. The suite of Community Commitments are designed to cascade down from the community vision, strategic plan and community inclusion and equity framework and will directly support these guiding documents.

6.1.1. The documents all take their guiding principles directly from Hobart: A Community Vision for our Island Capital.

6.1.2. All deliverables included in the community commitments are aligned with Hobart: A City for All - Community Inclusion and Equity Framework which was specifically aligned with Pillar 2: Community Inclusion, participation and belonging.

7. Financial Implications

7.1. Funding Source and Impact on Current Year Operating Result

7.1.1. There is no financial impact from this report. All work relating to the community commitments is undertaken within current budget allocations.

7.2. Impact on Future Years’ Financial Result

7.2.1. There is no anticipated future financial impact directly arising from this report.

7.3. Asset Related Implications

7.3.1. There are no asset related implications.

8. Legal, Risk and Legislative Considerations

8.1. The community commitments support the City’s obligations under the Tasmanian Local Government Act which says that the role of local government is:

(a) to provide for the health, safety and welfare of the community;

(b) to represent and promote the interests of the community; and

8.2. The commitments are likely to reduce the City’s reputational risk as they deliver upon the community’s expectations as articulated in Hobart: A Community Vision for our Island Capital.

9. Environmental Considerations

9.1. The suite of commitments promote community resilience and capacity building and are aligned with the community principles of the Sustainable Hobart Action Plan 2020-25.

10. Social and Customer Considerations

10.1. The community commitments respond directly to community aspirations as articulated in the vision and through the input of the City’s community advisory groups and networks.

10.1.1. The documents guide the City’s work in creating a city for all and include actions to support truth and reconciliation, participation and access, wellbeing and knowledge and safety and resilience.

11. Marketing and Media

11.1. The community commitments support the City to better communicate the role of Local Government in community inclusion and equity.

11.2. Broad community engagement will provide another opportunity to highlight the importance and value of having a city where all community members are valued and are able to participate in community life.

11.2.1. Opportunities for media exposure will be maximised following the endorsement of the draft commitments.

12. Community and Stakeholder Engagement

12.1. Highly tailored and responsive engagement was undertaken to inform the approach, format and content within each of the community commitments.

12.2. Engagement methods were designed to build engagement and ownership with key internal and external stakeholders and effectively inform the development of the commitments.

12.2.1. City of Hobart advisory and reference groups were instrumental in developing each of these commitments. These groups collaborated on the content, format and approach of the commitments, many over multiple engagement opportunities.

12.2.2. Other engagement mechanisms ranged from ‘street chats’ with young people in public space, to Town Hall forums and surveys.

12.2.3. What was heard during engagement has been summarised in each of the community commitments attached to this report.

13. Delegation

13.1. This is a matter for the Council’s determination.

Sophie Calic

Community Participation Coordinator

Kimbra Parker

Manager Community and Culture

Iris Goetzki

Acting Director Community Life

Date: 22 April 2021

File Reference: F21/33659; 17/237

Attachment a: Community Safety Commitment 2021-23 ⇩

Attachment b: Equal Access Commitment 2021-23 ⇩

Attachment c: LGBTQI Commitment 2021-23 ⇩

Attachment d: Multicultural Commitment 2021-23 ⇩

Attachment e: Positive Ageing Commitment 2021-23 ⇩

Attachment f: Youth Commitment 2021-23 ⇩

Item No. 6.3

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 148

29/4/2021

REPORT TITLE: 2021-22 Fees and Charges - Community Life

REPORT PROVIDED BY: Acting Director Community Life

1. Report Purpose and Community Benefit

1.1. In accordance with the requirements of the Council Pricing Policy and Guidelines dated 30 January 2020, the Council is to review its fees and charges on an annual basis as part of the budget process.

1.2. Setting appropriate fees and charges for the City’s programs and services provides a sustainable framework within which programs and services can be delivered.

1.3. The purpose of this report is to present the proposed schedule of fees and charges for the Community Life Division for the 2021-22 financial year for endorsement.

2. Report Summary

2.1. The attached fees and charges as summarised in Attachments A to F of this report outline the proposed fees and charges for the Community Life Division for the 2021-22 financial year with the exception of those functions that report to the Economic, Development and Communications Committee and the Parks and Recreation Committee.

2.2. The total income generated for the 2021-22 financial year for the Community Life functions as listed in the below recommendation is estimated to be $1,203,711 with an increase of approximately $172,083 or 17 per cent from the 2020-21 budget as summarised in the below table:

2.2.1. It is noted that the Council at its meeting of 27 April 2020 approved a COVID-19 community support package that included a policy of zero per cent increase on Council fees and charges for 2020-21.

3. Recommendation

That

1. The schedule of fees and charges for the Community Life Division, marked as Attachments A-F to this report, and as referenced below, be adopted for the 2021-22 financial year:

(i) Positive Ageing – Mathers House and Criterion House
(Attachment A).

(ii) Youth Arts and Recreation Centre (Attachment B).

(iii) Events, Activations and Grants – City Banners, Lighting, Event Signage and Film Permits (Attachment C).

(iv) Events, Activations and Grants – Hobart Food Truck Program
(Attachment D).

(v) Events, Activations and Grants – Equipment Hire
(Attachment E).

(vi) Salamanca Market (Attachment F).

4. Background

4.1. A review of each program area within the Community Life Division has been undertaken with the attached fees and charges as summarised in Attachments A to F of this report, with the exception of the below:

4.1.1. The fees and charges for the Tasmanian Travel and Information Centre and Tourism function will be presented to the Economic Development and Communications Committee 29 April 2021.

4.1.2. The fees and charges for the Doone Kennedy Hobart Aquatic Centre will be presented to the Parks and Recreation Committee 13 May 2021.

4.1.3. The Council, at its meeting held on 18 March 2019, delegated to the General Manager the setting of fees and charges for the Taste of Tasmania.

5. Proposal and Implementation

5.1. It is proposed that the attached schedules of fees and charges for
2020-21 financial year be endorsed by the Council.

5.2. Subject to the Council’s approval, the fees and charges for the 2020-21 financial year will become effective from 1 July 2021.

5.3. The following provides information in relation to the fees and charges levied by the each program area as contained in Attachments A - F.

Positive Ageing (Mathers House and Criterion House)

5.4. The hire fees for Mathers House and Criterion House have had a full review and have been consolidated into one group of fees and charges to make it easier for hirers to understand the rates and for staff to administer the hire arrangements.

5.5. There is now a greater level of consistency across the community / not-for-profit rates and spaces available for hire in both facilities.

5.6. There has been a minor increase overall noting that community / not-for-profit hire is strategically priced low to allow accessibility and to recognise community benefit for smaller community organisations.

5.6.1. There has been a higher increase for the commercial hire rates.

5.7. It is anticipated that there will only be a small increase in the total revenue derived from the hire of Mathers House and Criterion House as the facilities are already highly utilised.

Youth Arts and Recreation Centre

5.8. The hire rate fees for the Youth Arts and Recreation Centre have had a minor increase averaging two per cent across all fees and charges.

5.9. It is noted that the facility has not been available for hire of an evening since May 2018 due to flooding and the operation of the Safe Space overnight program so it is difficult to predict hire demand.

5.10. When in operation, the centre provides its use free of cost for most youth organisations or for activities for young people during working hours, when staff are on hand.

Events, Activations and Grants – City Banners, Lighting, Event Signage and Film Permits (previously named Communications).

5.11. Civic Banner fees have been adjusted to represent a full cost recovery to cover the cost of installation.

5.12. Event Signage has been renamed Gateway Signage to better represent the location of this signage.

5.13. The Festive City Lighting Program has been split into two distinct programs, waterfront and city centre, to offer more opportunities for bookings and the fees adjusted to increase the amount of partial cost recovery for this program.

5.13.1. Lighting of the Doone Kennedy Hobart Aquatic Centre has been added to the Waterfront Program.

5.14. The Festive City Lighting programming fee has been increased to cover more of the direct cost to the City of lighting changeovers, which require the use of an external contractor.

5.15. A new fee and charge in 2021-22 is a reusable bag made from old banners from the City of Hobart civic banner program. The manufacture of the bags will be undertaken with a social enterprise and the finished bags will be sold at a minimal fee to the consumer.

Events, Activations and Grants – Hobart Food Truck Program

5.16. The Hobart Food Truck Program and associated permit fees were endorsed by the Council at its meeting held on 21 November 2016.

5.17. In response to the effects of COVID-19 on the hospitality industry and to better align the level of these fees to surrounding council areas and other Australian city food truck programs, a decrease to the Mobile Food Vendor fees has been recommended this year. An objective of this change is to encourage a greater diversity of food trucks to use the program.

Events, Activations and Grants – Equipment Hire

5.18. Taste of Tasmania equipment hires will be administered by the Activation Programs and Tourism Unit in 2021-22.

5.19. A new fee has been added for the hire of free standing bar tables.

Salamanca Market

5.20. The Licence Agreement between Salamanca Market stallholders and the Hobart City Council provides for site fees to be adjusted annually in accordance with movements of the Consumer Price Index (CPI) (Hobart) for the previous twelve (12) months with revaluation by a suitably qualified valuer every five (5) years.

5.20.1. Site rentals were last re-valued in 2017 and are not due to be revalued until 2022 by an independent valuer.

5.20.2. Accordingly the site fees for the 2020-21 financial year have been adjusted by 0.77 per cent in line with Stallholder Licence Clause 37(b), which stipulates that for non-valuation years, fees will be "indexed to the most recent available twelve month change in Consumer Price Index (All Groups - Hobart December Quarter) published by the Australian Bureau of Statistics."

5.20.3. Notwithstanding the above, Clause 39 of the Stallholder Licence states that, "fees and charges which constitute cost recovery for goods or services provided by the Council to the Licensee (other than the issue of the Licence), the cost of which is beyond the Council's control (including insurance, supply of power to the Stall Site, gas, electrical, fire and/or structural compliance checking services and collection of trade waste) will be set by the Council at 1 July each year to meet the reasonable cost of providing those goods or services."

5.21. Due to the ongoing COVID-19 restrictions, the market is operating a smaller, interim version of Salamanca Market, known as Tasmania’s Own Market.

5.21.1. The proposed increase in the interim market’s flat fee for both single and double stalls for the first six months of the new financial year will result in an additional $43,000 (ex. GST) of revenue.

5.21.2. In operating this interim market, the quantity of equipment needing to be installed and packed up each week has doubled since the cessation of Salamanca Market in March 2020 and as a result, there is a significant increase in manual handling as well as time associated with general logistics. The additional revenue forecast through the 2021-22 fees and charges is proposed to meet these costs.

5.21.3. It is anticipated that the interim market will be in place until at least December 2021.

6. Strategic Planning and Policy Considerations

6.1. There are no direct strategic planning implications arising from this report.

6.2. The annual review of fees and charges has been undertaken in accordance with the city of Hobart’s Pricing Policy and Guidelines.

7. Financial Implications

7.1. Funding Source and Impact on Current Year Operating Result

7.1.1. There is no impact on the current year operating result.

7.2. Impact on Future Years’ Financial Result

7.2.1. The total income generated for the 2021-22 financial year for the following functions is estimated to be $1,203,711 with an increase of approximately $172,083 or 17 per cent from the 2020-21 budget as summarised in the below table:

Function	2020-21 Budget	2021-22 Budget	Increase / (Decrease)
Mathers House and Criterion House	$24,006	$30,000	$5,994	25%
Youth Arts and Recreation Centre	$4,119	$5,501	$1,382	34%
Events, Activations and Grants – City Banners, Lighting, Event Signage and Film Permits	$19,316	$11,000	($8,316)	(43%)
Events, Activations and Grants – Hobart Food Truck Program	$26,250	$24,000	($2,250)	(8.6%)
Events, Activations and Grants – Equipment Hire (prev. Taste)	N/A	$35,000	$35,000	-
Salamanca Market	$957,937	$1,098,210	$140,273	15%
TOTAL	$1,031,628	$1,203,711	$172,083	17%

8. Community and Stakeholder Engagement

8.1. Consultation has occurred with Divisional Budget Function Officers in the preparation of this report.

Salamanca Market

8.2. Any approved increases to the fee structure will be communicated with the Salamanca Market Stallholders' Association and all stallholders prior the new financial year invoices being raised.

9. Legal, Risk and Legislative Considerations

9.1. Pursuant to section 205 of the Local Government Act 1993, Council may impose fees and charges for various services.

9.2. The Licence Agreement between Salamanca Market stallholders and Hobart City Council provides for site fees to be adjusted annually by Consumer Price Index (CPI) (Hobart) for the previous twelve (12) months with a revaluation every five (5) years. The last revaluation was undertaken for the 2017-18 financial year.

9.2.1. Clause 37 of the Stallholder Licence also states that:

for all other years during the Term the Site Fee will be indexed to the most recent available twelve month change in Consumer Price Index (All Groups - Hobart - December Quarter) published by the Australian Bureau of Statistics.

10. Delegation

10.1. This matter is delegated to the Council.

Iris Goetzki

Acting Director Community Life

Date: 22 April 2021

File Reference: F21/24516; 20/8

Attachment a: Schedule of Positive Ageing - Mathers House and Criterion House Fees and Charges for 2021-22 ⇩

Attachment b: Schedule of Youth Arts and Recreation Centre Fees and Charges for 2021-22 ⇩

Attachment c: Schedule of Events, Activations and Grants - City Banners, Lighting, Event Signage and Film Permits Fees and Charges for 2021-22 ⇩

Attachment d: Schedule of Events, Activations and Grants - Hobart Food Truck Program Fees and Charges for 2021-22 ⇩

Attachment e: Schedule of Events, Activations and Grants - Equipment Hire Fees and Charges for 2021-22 ⇩

Attachment f: Schedule of Salamanca Market Fees and Charges for 2021-22 ⇩

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