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City of hobart

 

 

 

 

AGENDA

Community, Culture and Events Committee Meeting

 

Open Portion

 

Thursday, 27 August 2020

 

at 5:30 pm


 

 

 

 

THE MISSION

Working together to make Hobart a better place for the community. 

THE VALUES

The Council is:

 

People

We care about people – our community, our customers and colleagues.

Teamwork

We collaborate both within the organisation and with external stakeholders drawing on skills and expertise for the benefit of our community. 

Focus and Direction

We have clear goals and plans to achieve sustainable social, environmental and economic outcomes for the Hobart community. 

Creativity and Innovation

We embrace new approaches and continuously improve to achieve better outcomes for our community. 

Accountability

We are transparent, work to high ethical and professional standards and are accountable for delivering outcomes for our community. 

 

 


 

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 3

 

27/8/2020

 

 

ORDER OF BUSINESS

 

Business listed on the agenda is to be conducted in the order in which it is set out, unless the committee by simple majority determines otherwise.

 

APOLOGIES AND LEAVE OF ABSENCE

1.        Co-Option of a Committee Member in the event of a vacancy  4

2.        Confirmation of Minutes. 4

3.        Consideration of Supplementary Items. 4

4.        Indications of Pecuniary and Conflicts of Interest. 5

5.        Transfer of Agenda Items. 5

6.        Reports. 6

6.1     Social Inclusion Policy. 6

6.2     Creative Hobart Grants Program 2020-21. 20

6.3     Applications Approved Under the Delegated Authority of the Director Community Life for Quick Response Grants. 23

6.4     Professional Development Reporting - Alderman Thomas - Stable One - Melbourne - 27-28 August 2019. 26

7.        Committee Action Status Report. 74

7.1     Committee Actions - Status Report 74

8.        Questions Without Notice. 77

9.        Closed Portion Of The Meeting.. 78

 


 

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 5

 

27/8/2020

 

 

Community, Culture and Events Committee Meeting (Open Portion) held Thursday, 27 August 2020 at 5:30.

 

This meeting of the Community Culture and Events Committee is held in accordance with a Notice issued by the Premier on 3 April 2020 under section 18 of the COVID-19 Disease Emergency (Miscellaneous Provisions) Act 2020.

 

COMMITTEE MEMBERS

 Sherlock (Chairman)

 Sexton

 Harvey

 Dutta

 Ewin

 

NON-MEMBERS

Lord Mayor Reynolds

Deputy Lord Mayor Burnet

Zucco

Briscoe

Thomas

Behrakis

Coats

Apologies:

 

 

Leave of Absence:

 

1.       Co-Option of a Committee Member in the event of a vacancy

 

 

 

 

2.       Confirmation of Minutes

 

The minutes of the Open Portion of the Community, Culture and Events Committee meeting held on Thursday, 30 July 2020 and Special Community, Culture and Events Committee meeting held Monday, 27 July 2020, are submitted for confirming as an accurate record.

 

 

 

 

 

3.       Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

 

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

 

 

4.       Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

 

Members of the committee are requested to indicate where they may have any pecuniary or conflict of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

 

 

 

5.       Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

 

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

 

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

 

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

 


Item No. 6.1

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 6

 

27/8/2020

 

 

6.       Reports

 

6.1    Social Inclusion Policy

          File Ref: F20/90904; 17/237

Report of the Community Participation Coordinator, Manager Community and Culture and Director Community Life of 20 August 2020 and attachments.

 

Delegation:     Council


Item No. 6.1

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REPORT TITLE:                  Social Inclusion Policy

REPORT PROVIDED BY:  Community Participation Coordinator

Manager Community and Culture

Director Community Life

 

1.         Report Purpose and Community Benefit

1.1.     The purpose of this report is to seek the Council’s endorsement of the newly created draft Social Inclusion Policy.

1.2.     This policy document builds upon the work delivered under the Social Inclusion Strategy 2014-2019 and provides a formal policy to guide the organisation in supporting social inclusion and reducing the risk of discrimination and exclusion. The policy is intended to broaden and supersede the existing Cultural Diversity Inclusion Policy.

1.3.     This policy is intended to sit alongside a Social Inclusion Framework which is currently in development, to replace the Social Inclusion Strategy 2014-2019.

2.         Report Summary

2.1.     Initial engagement during the review of the existing Social Inclusion Strategy 2014-2019 has determined that instead of replacing the existing strategy with a similar document, it would more appropriate to instead develop a Social Inclusion Policy to provide a policy setting for the organisation and a Social Inclusion Framework that would provide a forward looking, community facing document to outline the City’s role in social inclusion and key focus areas for action.

2.2.     The newly drafted Social Inclusion Policy (Attachment A) will broaden and supersede the existing Cultural Diversity Inclusion Policy (Attachment B) to align with current legislation and inclusion of all members of our community and working to prevent discrimination based on any attribute (as per the Anti-Discrimination Act 1998 (Tas)).

2.3.     The Social Inclusion Policy commits Council to the following policy statement:

In alignment with the Universal Declaration of Human Rights, the Council recognises the fundamental right of every individual to participate socially, culturally, economically, physically, spiritually and politically in society.

The Council acknowledges that each member of the community has their own set of strengths, skills and resources and that the contribution of these is of benefit to the whole community.

The Council recognises that not everyone’s experience of our community is the same. We acknowledge the systemic barriers within the built, social and information environment that prevent people from thriving and contributing to society. Barriers include lack of employment opportunities, poverty, low literacy and numeracy, ill health, intimate and family violence, inadequate support services, stigma and discrimination and lack of housing affordability. These are challenges which the Council is committed to addressing through advocacy, partnership and direct action.

The Council commits to considering social inclusion and actively working to reduce discrimination in all aspects of council operations including strategic planning, service delivery, communications and public spaces.

2.3.1.     The policy will apply to all City of Hobart Elected Members, employees, contractors and volunteers.

2.4.     The review of the Social Inclusion Strategy 2014-19 will continue during the remainder of 2020, with the aim of presenting a draft Social Inclusion Framework to the Council for endorsement prior to community engagement.

2.4.1.     A workshop for Elected Members will be held at the appropriate time to provide the opportunity to have detailed input into the framework.

2.5.     It is considered that the endorsement of this policy document could reduce the Council’s reputational and legal risk by encouraging compliance with State and Federal legislation and responding to the community’s expectations as set out in the Community Vision.

 

3.         Recommendation

That:

1.      The Council rescind the City of Hobart Policy, Cultural Diversity Inclusion marked as Attachment B to this report.

2.      The Council endorse and adopt the new City of Hobart Policy, Social Inclusion marked as Attachment A to this report.

3.      A subsequent Social Inclusion Framework be developed for Council’s endorsement at the appropriate time.

 

 

4.         Background

4.1.     The City of Hobart had a long term commitment to working in a manner that ensures that every individual has the equal opportunity to participate socially, culturally, economically, physically, spiritually and politically in society. The majority of the work undertaken over the past decade with a social inclusion outcome has been identified through the Social Inclusion Strategy.

4.2.     First developed in 2009 and subsequently reviewed in 2014, the Social Inclusion Strategy has provided a strong, robust mechanism to ensure socially inclusive practices and activities are a key aspect of all work undertaken across the organisation providing strong outcomes for the community.

4.3.     A project is currently underway to review the Social Inclusion Strategy 2014–19. The review to date has included research into best practice nationally; examination of Council’s current practices; engagement with Community Sector Reference Group and internal stakeholders.

4.3.1.     Early engagement highlighted the need for a formal, internal policy setting to guide the organisation and mitigate risk from failure to comply with state and national discrimination law.

4.4.     The Council currently has no policy relating to inclusion or discrimination other than on the basis of race in the existing Cultural Diversity Inclusion Policy shown at Attachment B.

4.4.1.     The Cultural Diversity Inclusion Policy was developed in response to the National General Assembly of Local Government and the Federal Government’s reaffirmation of Racial Tolerance in October 2016. 

4.5.     The newly drafted Social Inclusion Policy (Attachment A) will broaden the Cultural Diversity Inclusion Policy to align with current legislation and support inclusion of all members of our community and working to prevent discrimination based on any attribute (as per the Anti-Discrimination Act 1998 (Tas)).

4.5.1.     It is noted that a large number of councils across the country have publicly available inclusion, access, discrimination and/or equity policies, akin to the policy presented with this report.

4.6.     The policy is not intended to replace the Social Inclusion Strategy but rather will provide a stronger policy context to sit alongside the Social Inclusion Framework which will provide a forward looking, community facing document to outline the City’s role in social inclusion and key focus areas for action.

4.7.     The Social Inclusion Policy commits Council to the following Policy Statement:

In alignment with the Universal Declaration of Human Rights, the Council recognises the fundamental right of every individual to participate socially, culturally, economically, physically, spiritually and politically in society.

The Council acknowledges that each member of the community has their own set of strengths, skills and resources and that the contribution of these is of benefit to the whole community.

The Council recognises that not everyone’s experience of our community is the same. We acknowledge the systemic barriers within the built, social and information environment that prevent people from thriving and contributing to society. Barriers include lack of employment opportunities, poverty, low literacy and numeracy, ill health, intimate and family violence, inadequate support services, stigma and discrimination and lack of housing affordability.  These are challenges which the Council is committed to addressing through advocacy, partnership and direct action.

The Council commits to considering social inclusion and actively working to reduce discrimination in all aspects of council operations including strategic planning, service delivery, communications and public spaces.

4.8.     The development of these two distinct but aligned documents mirrors the Community Engagement Policy and Community Engagement Framework.

5.         Proposal and Implementation

5.1.     It is proposed that the Social Inclusion Policy be adopted by the Council, thereby providing a formal, internal policy setting to guide the organisation.

5.1.1.     The policy will apply to all City of Hobart Elected Members, employees, contractors and volunteers.

5.1.2.     The General Manager, Divisional Directors, and Managers are responsible for ensuring alignment with the policy in all aspects of City operations including strategic planning, service delivery, communications and public spaces.

5.2.     The review of the Social Inclusion Strategy 2014–19 will continue during 2020, with the aim of presenting a draft Social Inclusion Framework to Council for endorsement prior to community engagement.

5.2.1.     A workshop for Elected Members will be held at the appropriate time to provide the opportunity to have input into the Framework.

5.3.     Implementation of the policy will primarily be delivered through the Social Inclusion Framework and underlying strategies and community commitments.

6.         Strategic Planning and Policy Considerations

6.1.     The Social Inclusion Policy has been developed in direct response to and alignment with Hobart: A community vision for our island capital and Capital City Strategic Plan 2019–29.

6.2.     The guiding principles outlined in the policy are derived from the pillar focus areas within the Community Vision.

7.         Financial Implications

7.1.     Funding Source and Impact on Current Year Operating Result

7.1.1.     There are no financial implications to the current year operating budget as a result of this report.

7.2.     Impact on Future Years’ Financial Result

7.2.1.     There are no financial implications to future operating budgets as a result of this report

7.3.     Asset Related Implications

7.3.1.     There are no asset related implications.

8.         Legal, Risk and Legislative Considerations

8.1.     The development of this Social Inclusion Policy fulfils our obligations under the following Federal and State legislation:

·     Anti-Discrimination Act 1998 (Tas)

·     Local Government Act 1993 (Tas)

·     Age Discrimination Act 2004

·     Racial Discrimination Act 1975

·     Sex discrimination Act 1984

·     Disability Discrimination Act 1992

·     Australian Human Rights Commission Act 1986

·     State Legislation

8.2.     Alignment with this policy is seen to reduce the Council’s reputational and legal risk by ensuring compliance with State and Federal legislation and responding to the community’s expectations.

9.         Environmental Considerations

9.1.     There are no environmental impacts from this report.

10.      Social and Customer Considerations

10.1.   The continual improvement of the City’s strategic and policy frameworks for social inclusion directly responds to the community’s expectations as set out in the Community Vision and demonstrates the organisation’s commitment to providing each member of our community the opportunity, choice and freedom to participate fully in the life of the City.

11.      Marketing and Media

11.1.   The policy is intended as an internal document to guide the work of the organisation. The development of a subsequent Social Inclusion Framework will include the delivery of a communications plan and media opportunities will be maximised.

12.      Community and Stakeholder Engagement

12.1.   The policy has been developed in response to community and stakeholder engagement during the review of the Social Inclusion Strategy 2014–19.

12.1.1.  The review has, to date, included in-depth engagement with the City’s Community Sector Reference Group, Social Inclusion Implementation Team and a number of the City’s community advisory groups.

12.2.   Community and stakeholder engagement will continue throughout the development of the Social Inclusion Framework and a community engagement report will be provided to Council with the draft framework in due course.

13.      Delegation

13.1.   This report is delegated to the Council.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Sophie Calic

Community Participation Coordinator

Kimbra Parker

Manager Community and Culture

Tim Short

Director Community Life

 

 

Date:                            20 August 2020

File Reference:          F20/90904; 17/237

 

 

Attachment a:             City of Hobart Policy - Social Inclusion

Attachment b:             City of Hobart Policy - Cultural Diversity Inclusion   


Item No. 6.1

Agenda (Open Portion)

Community, Culture and Events Committee Meeting - 27/8/2020

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ATTACHMENT a

 

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ATTACHMENT b

 

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Item No. 6.2

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 20

 

27/8/2020

 

 

6.2    Creative Hobart Grants Program 2020-21

          File Ref: F20/91227

Memorandum of the Director Community Life of 20 August 2020.

Delegation:     Committee


Item No. 6.2

Agenda (Open Portion)

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Page 22

 

27/8/2020

 

 

 

 

Memorandum: Community, Culture and Events Committee

 

Creative Hobart Grants Program 2020-21

 

This memorandum provides an update on the improvements made to the Creative Hobart Grants Program as a result of the consultation undertaken with the art advisory panel established at the direction of the Council.

 

On 27 April 2020, the Council resolved inter alia that:

 

In determining the guidelines for any business and community grants, the General Manager seek advice from an arts advisory group and a business advisory group.

 

In response to the Council’s resolution, a panel of arts sector representatives was established comprising:

 

·     Annette Downs, Senior Producer, Tasmania Performs

·     Michael Edwards, General Manager Contemporary Arts Tasmania

·     Laura Harper, General Manager, Music Tasmania

·     Robert Jarman, independent theatre practitioner

·     Kath Melbourne, arts consultant.

 

Through a facilitated discussion, the panel provided valuable insight into the effects of the Covid-19 pandemic and related restrictions on the arts sector. The panel advised that artists and creative practitioners from across the sector have been significantly impacted by the reduction of opportunities to perform or exhibit their work. The financial insecurity and uncertainty of when normality will return is also impacting the mental health of artists and arts workers.

 

The panel identified three recommendations to better support the creative sector through the Creative Hobart Grant Stream. These include:

 

·     Offer more grants of a higher amount resulting in fewer projects, but providing more opportunities to employ and engage artists to develop work and engage the community.

·     Focus funding towards projects that directly employ artists and creative practitioners to produce new work.

·     Better support grant recipients navigate council processes.

 

 

The recommendations from the panel have been implemented into the Creative Hobart Grants in the following ways:

 

·     Remove Quick Response Grant (QRG) for Creative Hobart.

·     Increasing the total grant fund pool for the Creative Hobart Small Grant from $30,000 to $41,000 per annum, achieved by not delivering the QRG.

·     Removing the requirement for auspicing for individuals and unincorporated groups or organisations for grants up to $5000.

·     Creating an additional assessment criteria that assesses the employment opportunity the project is creating.

 

These improvements will be communicated to potential applicants as part of the Creative Showcase on Wednesday 26 August and apply to both the Creative Hobart Small and Medium Grants that open on 5 September 2020 until 5 October 2020. The Major Cultural Organisation Grant will open in October 2020.

 

REcommendation

That the information be received and noted

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Tim Short

Director Community Life

 

 

Date:                            20 August 2020

File Reference:          F20/91227

 

 

 


Item No. 6.3

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6.3    Applications Approved Under the Delegated Authority of the Director Community Life for Quick Response Grants

          File Ref: F20/90782; 19/81

Memoradum of the Director Community Life of 19 August 2020 and attachment.

Delegation:     Committee


Item No. 6.3

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Page 24

 

27/8/2020

 

 

 

 

Memorandum: Community, Culture and Events Committee

 

Applications Approved Under the Delegated Authority of the Director Community Life for Quick Response Grants

 

The Director Community Life submits for information the attached table of Quick Response Applications approved under delegated authority.

 

REcommendation

That the information be received and noted.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

tims short

Tim Short

Director Community Life

 

 

Date:                            19 August 2020

File Reference:          F20/90782; 19/81

 

 

Attachment a:             Quick Response Applications Approved Under Delegated Authority   


Item No. 6.3

Agenda (Open Portion)

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ATTACHMENT a

 

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Item No. 6.4

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6.4    Professional Development Reporting - Alderman Thomas - Stable One - Melbourne - 27-28 August 2019

          File Ref: F20/88495

Memorandum of the General Manager of 17 August 2020 and attachments.

Delegation:     Committee


Item No. 6.4

Agenda (Open Portion)

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Page 26

 

27/8/2020

 

 

 

 

Memorandum: Community, Culture and Events Committee

 

 

Professional Development Reporting - Alderman Thomas - Stable One - Melbourne - 27-28 August 2019

 

Alderman Thomas has submitted the attached report in accordance with Clause H(2) of the Council’s policy titled Elected Member Development and Support in relation to:

 

·    Stable One Winter Shelter – Melbourne – 27th – 28th August 2019.

 

 

REcommendation

That the information be received and noted.

 

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Nick heath

N D Heath

General Manager

 

 

Date:                            17 August 2020

File Reference:          F20/88495

 

 

Attachment a:             Alderman Thomas - Report

Attachment b:             Stable One Brochure

Attachment c:            2018 Winter Night Shelter Evaluation   


Item No. 6.4

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ATTACHMENT a

 

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ATTACHMENT b

 

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ATTACHMENT c

 

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Item No. 7.1

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7.       Committee Action Status Report

 

7.1      Committee Actions - Status Report

A report indicating the status of current decisions is attached for the information of Elected Members.

REcommendation

That the information be received and noted.

Delegation:      Committee

 

 

Attachment a:             Status report for the month of August    


Item No. 7.1

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ATTACHMENT a

 

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8.       Questions Without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

 

An Elected Member may ask a question without notice of the Chairman, another Elected Member, the General Manager or the General Manager’s representative, in line with the following procedures:

1.         The Chairman will refuse to accept a question without notice if it does not relate to the Terms of Reference of the Council committee at which it is asked.

2.         In putting a question without notice, an Elected Member must not:

(i)    offer an argument or opinion; or

(ii)   draw any inferences or make any imputations – except so far as may be necessary to explain the question.

3.         The Chairman must not permit any debate of a question without notice or its answer.

4.         The Chairman, Elected Members, General Manager or General Manager’s representative who is asked a question may decline to answer the question, if in the opinion of the respondent it is considered inappropriate due to its being unclear, insulting or improper.

5.         The Chairman may require a question to be put in writing.

6.         Where a question without notice is asked and answered at a meeting, both the question and the response will be recorded in the minutes of that meeting.

7.         Where a response is not able to be provided at the meeting, the question will be taken on notice and

(i)    the minutes of the meeting at which the question is asked will record the question and the fact that it has been taken on notice.

(ii)   a written response will be provided to all Elected Members, at the appropriate time.

(iii)  upon the answer to the question being circulated to Elected Members, both the question and the answer will be listed on the agenda for the next available ordinary meeting of the committee at which it was asked, where it will be listed for noting purposes only.

 


 

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 78

 

27/8/2020

 

 

9.       Closed Portion Of The Meeting

 

 

 

RECOMMENDATION

 

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:  

 

·         Closed minutes and questions without notice in the closed portion of the meeting.

 

The following items are listed for discussion:-

 

Item No. 1          Minutes of the last meeting of the Closed Portion of the Committee Meeting

Item No. 2          Consideration of supplementary items to the agenda

Item No. 3          Indications of pecuniary and conflicts of interest

Item No. 4          Questions Without Notice