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City of hobart

 

 

 

 

AGENDA

Finance and Governance Committee Meeting

 

Open Portion

 

Tuesday, 21 July 2020

 

at 4:30 pm

 


 

 

 

 

THE MISSION

Working together to make Hobart a better place for the community. 

THE VALUES

The Council is:

 

People

We care about people – our community, our customers and colleagues.

Teamwork

We collaborate both within the organisation and with external stakeholders drawing on skills and expertise for the benefit of our community. 

Focus and Direction

We have clear goals and plans to achieve sustainable social, environmental and economic outcomes for the Hobart community. 

Creativity and Innovation

We embrace new approaches and continuously improve to achieve better outcomes for our community. 

Accountability

We are transparent, work to high ethical and professional standards and are accountable for delivering outcomes for our community. 

 

 


 

Agenda (Open Portion)

Finance and Governance Committee Meeting

Page 3

 

21/7/2020

 

 

ORDER OF BUSINESS

 

Business listed on the agenda is to be conducted in the order in which it is set out, unless the committee by simple majority determines otherwise.

 

APOLOGIES AND LEAVE OF ABSENCE

1.        Co-Option of a Committee Member in the event of a vacancy  4

2.        Confirmation of Minutes. 4

3.        Consideration of Supplementary Items. 4

4.        Indications of Pecuniary and Conflicts of Interest. 5

5.        Transfer of Agenda Items. 5

6.        Reports. 6

6.1     City of Hobart Rates and Charges Policy Amendment 6

7.        Committee Action Status Report. 30

7.1     Committee Actions - Status Report 30

8.        Responses to Questions Without Notice. 48

8.1     COVID-19 - Working From Home Analysis. 49

8.2     Attendance at Council and Council Committee Meetings Post COVID-19  51

8.3     Halls Saddle Project 52

8.4     Project Phoenix. 55

9.        Questions Without Notice. 58

10.     Closed Portion Of The Meeting.. 59

 


 

Agenda (Open Portion)

Finance and Governance Committee Meeting

Page 4

 

21/7/2020

 

 

Finance and Governance Committee Meeting (Open Portion) held Tuesday, 21 July 2020 at 4:30 pm.

 

This meeting of the Finance and Governance Committee is held in accordance with a Notice issued by the Premier on 3 April 2020 under section 18 of the COVID-19 Disease Emergency (Miscellaneous Provisions) Act 2020.

 

COMMITTEE MEMBERS

Zucco (Chairman)

Deputy Lord Mayor Burnet

Sexton

Thomas

Coats

 

NON-MEMBERS

Lord Mayor Reynolds

Briscoe

Harvey

Behrakis

Dutta

Sherlock

Ewin

Apologies:

 

 

Leave of Absence: Nil.

 

1.       Co-Option of a Committee Member in the event of a vacancy

 

 

 

 

2.       Confirmation of Minutes

 

The minutes of the Open Portion of the Finance and Governance Committee meeting of  Tuesday, 17 March 2020 and the Open Portion of the Finance and Governance Committee meeting held on  Tuesday, 16 June 2020, are submitted for confirming as an accurate record.

 

 

 

 

3.       Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

 

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

 

 

4.       Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

 

Members of the Committee are requested to indicate where they may have any pecuniary or conflict of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

 

 

 

5.       Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

 

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

 

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

 

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

 


Item No. 6.1

Agenda (Open Portion)

Finance and Governance Committee Meeting

Page 6

 

21/7/2020

 

 

6.       Reports

 

6.1    City of Hobart Rates and Charges Policy Amendment

          File Ref: F20/72954; 22-2-2

Report of the Manager Finance and City Procurement and the Deputy General Manager of 15 July 2020 and attachment.

Delegation:     Council


Item No. 6.1

Agenda (Open Portion)

Finance and Governance Committee Meeting

Page 9

 

21/7/2020

 

 

REPORT TITLE:                  City of Hobart Rates and Charges Policy Amendment

REPORT PROVIDED BY:  Manager Finance and City Procurement

Deputy General Manager

 

1.         Report Purpose and Community Benefit

1.1.     The purpose of this report is to seek Council’s approval of amendments to the City of Hobart Rates and Charges Policy to reflect changes to the City’s green waste collection service charge, the introduction of a City of Hobart Financial Hardship Assistance Policy, the City’s Community Vision, the new Capital City Strategic Plan 2019-2029 and general updates arising from review.

1.2.     The amendments to the City’s Rates and Charges Policy will increase transparency and community awareness.

2.         Report Summary

2.1.     The City of Hobart Rates and Charges Policy has been updated to reflect recent Council decisions to introduce a Food Organics Garden Organics collection service, adopt a Financial Hardship Assistance Policy for Rates, adopt the City’s Community Vision and new 10 year Capital City Strategic Plan 2019-29 and to reflect outcomes from general review.

2.2.     It is proposed that the Council adopt the attached City of Hobart Rates and Charges Policy, as amended, and make copies available to the public in a paper format from the Customer Service Centre and in an electronic format prominently from Council’s website.

 

3.         Recommendation

That:

1.      The Council adopt the amended City of Hobart Rates and Charges policy marked as Attachment A to this report.

2.      The General Manager be authorised to finalise the City of Hobart Rates and Charges Policy and arrange for it to be made available to the public in a paper format from the Council’s Customer Service Centre and in an electronic format from Council’s website.

 

 

 

 

4.         Background

4.1.     In December 2011, the Local Government Act 1993 (LG Act) was amended to require councils to implement rates and charges policies by 31 August 2012, to provide transparency in decision-making, and to educate their communities about how revenue is raised.

4.2.     The Rates and Charges policy is required to be a plain English explanation of the judgements made by the Council to raise revenue for the community. 

4.3.     At its meeting on 27 August 2012, the Council adopted its Rates and Charges policy.  Since then the Council has resolved to amend the policy on five occasions to reflect the limited rates remission delegation to the General Manager, the introduction of the Green Waste Management Service Charge, the legislatively required 4-year review, the introduction of conditions and criteria for the remission of penalty and interest and changes to the City’s landfill rehabilitation service charge.

4.4.     Section 86B(4)(e) of the LG Act states that:

A council must review its rates and charges policy at the same time as, or before, altering the circumstances in which a rate, charge or averaged area rate, or a variation of a rate or charge, is to apply to rateable land.

4.5.     In 2019, the Council endorsed a new 10 year Capital City Strategic Plan, 2019-2029, which is built around eight pillars from the City’s Community Vision, developed for Council by residents in 2017-18.  In November 2019 Council introduced a Food Organics Garden Organics (FOGO) kerbside collection service to complement the existing green waste collection service for certain ratepayers.  In April 2020, the Council adopted a Financial Hardship Assistance Policy to assist ratepayers experiencing genuine financial hardship and unable to meet their rates obligations to Council. 

4.6.     General updates have also been made to the document, given the amendments required coincide with the legislatively required 4-year review.  

4.7.     Pursuant to section 86B(4)(e) of the LG Act, the City of Hobart Rates and Charges Policy has been amended to reflect these changes – refer Attachment A

5.         Proposal and Implementation

5.1.     It is proposed that the Council adopt the attached City of Hobart Rates and Charges Policy, as amended, and make copies available to the public in a paper format from the Customer Service Centre and in an electronic format prominently from the Council’s website.

6.         Strategic Planning and Policy Considerations

6.1.     This report is consistent with Pillar 8, outcome 8.5 and strategy 8.5.8 of the City of Hobart Capital City Strategic Plan 2019-2029, which states:

Maintain a rating system that supports fairness, capacity to pay and effectiveness.

7.         Financial Implications

7.1.     Funding Source and Impact on Current Year Operating Result

7.1.1.     Not applicable.

7.2.     Impact on Future Years’ Financial Result

7.2.1.     Not applicable.

7.3.     Asset Related Implications

7.3.1.     Not applicable.

8.         Legal, Risk and Legislative Considerations

8.1.     These have been considered elsewhere in this report.

9.         Delegation

9.1.     This matter is delegated to the Council.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Lara MacDonell

Lara MacDonell

Manager Finance and City Procurement

Heather Salisbury

Heather Salisbury

Deputy General Manager

 

Date:                            15 July 2020

File Reference:          F20/72954; 22-2-2

 

 

Attachment a:             Amended City of Hobart Rates and Charges Policy   


Item No. 6.1

Agenda (Open Portion)

Finance and Governance Committee Meeting - 21/7/2020

Page 22

ATTACHMENT a

 

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Item No. 7.1

Agenda (Open Portion)

Finance and Governance Committee Meeting

Page 30

 

21/7/2020

 

 

7.       Committee Action Status Report

 

7.1      Committee Actions - Status Report

A report indicating the status of current decisions is attached for the information of Elected Members.

REcommendation

That the information be received and noted.

Delegation:      Committee

 

 

Attachment a:             Open Status Report    


Item No. 7.1

Agenda (Open Portion)

Finance and Governance Committee Meeting - 21/7/2020

Page 47

ATTACHMENT a

 

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Item No. 8.1

Agenda (Open Portion)

Finance and Governance Committee Meeting

Page 48

 

21/7/2020

 

 

8.       Responses to Questions Without Notice

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

 

The General Manager reports:-

 

“In accordance with the procedures approved in respect to Questions Without Notice, the following responses to questions taken on notice are provided to the Committee for information.

 

The Committee is reminded that in accordance with Regulation 29(3) of the Local Government (Meeting Procedures) Regulations 2015, the Chairman is not to allow discussion or debate on either the question or the response.”

 

8.1    COVID-19 - Working From Home Analysis

          File Ref: F20/62160; 13-1-10

Memorandum of the General Manager of 15 July 2020.

8.2    Attendance at Council and Council Committee Meetings Post COVID-19

          File Ref: F20/63805; 13-1-10

Memorandum of the General Manager of 15 July 2020.

8.3    Halls Saddle Project

          File Ref: F20/62234; 13-1-10

Memorandum of the Director City Amenity of 16 July 2020.

8.4    Project Phoenix

          File Ref: F20/62220; 13-1-10

Report of the Deputy General Manager of 16 July 2020.

 

Delegation:      Committee

 

That the information be received and noted.

 

 

 


Item No. 8.1

Agenda (Open Portion)

Finance and Governance Committee Meeting

Page 50

 

21/7/2020

 

 

Memorandum:          Acting Lord Mayor

Elected Members

 

Response to Question Without Notice

 

COVID-19 - Working From Home Analysis

 

Meeting: Finance and Governance Committee

 

Meeting date: 16 June 2020

 

Raised by: Alderman Behrakis

 

Question:

During this time there has been the need for staff members to work from home. There have also been suggestions by some commentators that this should potentially be extended in the interest of promoting flexibility for our workforce.

 

Has there been any impacts, either positive or negative to the productivity of staff?

 

Is there any way to measure said productivity of workers that are working remotely?

 

If so, what have those metrics shown?

 

Response:

In alignment with daily directions provided by the State Government more than 300 staff were approved to work from home during the COVID-19 pandemic.

For all employees working from home, the area manager completed an individual work plan in consultation with the affected employee, setting out tasks to be undertaken.  The employee also completed a workplace health and safety checklist to ensure arrangements at home were appropriate and safe.

Managers regularly checked in with employees at home, including through extensive use of the Teams platform and monitored completion of the work plans.

The City Innovation Division utilised a number of technologies to provide staff with access to all Council systems in a way that replicated their office environment experience.

When combined, these technologies now enable staff to continue to perform office duties using for example, email, video conferencing, internet telephony, financial processing, records management, network drives and regulatory planning as well as self-service leave requests and payroll management.

 

In order to ensure that the Council could continue to meet its service delivery requirements and manage the operational efficacy of the workforce, existing technology was also enhanced to ensure security and compliance against Council’s regulatory systems, and monitor general activity against critical business applications in a work-from-home environment.

New productivity management metrics first implemented during this period included:

·    Total number of remote access connections per day (how many at home).

·    Total number of individual Microsoft 365 users per day.

·    Total active remote access connections

·    Business applications utilised (for example Jarvis for e-planning).

·    Total meetings per day and by type (calls, meetings).

·    Total network data utilised by user.

·    Log-in locations (network access) for work-from-home staff.

The metrics continue to indicate, at an aggregate level, no degradation in the overall productivity amongst work-from-home employees, and may even support improved communication, collaboration and engagement in the majority of cases.

The necessity of quickly operationalising a work-from-home environment during the pandemic, while not universally accepted or functionally appropriate for all roles, has created potential advantages to both individual employees and to the Council.

An all employee opinion survey is currently underway to gain an understanding of how we performed managing the effects of COVID-19, covering issues such as productivity, communications, system support and employee wellbeing.  The survey is open until 30 July.

The outcomes will help us plan for future emergencies, as well as inform reviews of the City’s current flexible working arrangements policies and Travel to Work Plan.

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

N D Heath

General Manager

 

 

Date:                            15 July 2020

File Reference:          F20/62160; 13-1-10

 

 

  


Item No. 8.2

Agenda (Open Portion)

Finance and Governance Committee Meeting

Page 51

 

21/7/2020

 

 

Memorandum:          Acting Lord Mayor

Elected Members

 

 

Response to Question Without Notice

 

Attendance at Council and Council Committee Meetings Post COVID-19

 

Meeting: Finance and Governance Committee

 

Meeting date: 16 June 2020

 

Raised by: Councillor Ewin

 

Question:

Could the General Manager please advise if there is anything to preclude Council and Council Committee meetings from being attended online post COVID-19?

 

Response:

 

This question was the subject of a special report from the General Manager on the Council agenda of 6 July 2020.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

N D Heath

General Manager

 

 

Date:                            15 July 2020

File Reference:          F20/63805; 13-1-10

 

 

  


Item No. 8.3

Agenda (Open Portion)

Finance and Governance Committee Meeting

Page 54

 

21/7/2020

 

 

Memorandum:          Acting Lord Mayor

Elected Members

 

 

Response to Question Without Notice

 

Halls Saddle Project

 

Meeting: Finance and Governance Committee

 

Meeting date: 16 June 2020

 

Raised by: Councillor Coats

 

Question:

 

Could the General Manager please advise why the Halls Saddle project is appearing on the Capital Works program considering the project is yet to be endorsed by the Council and is listed for consideration at its meeting of 22 June 2020?

 

Response:

 

The Council, at its meeting held on 25 May 2020, approved the City’s revised 2020/21 Capital Works, listing those projects that are to be funded by the City.

Whilst the Halls Saddle proposal was not listed as part of this Council decision, accompanied to the report was a table listing those projects that the City had submitted to various funding bodies or potential state and federal government stimulus initiatives (Refer Attachment F to item 10 of the Council agenda of 25 May 2020).

The Council did resolve at its 25 May 2020 meeting to note the additional projects which could be progressed subject to securing external grants (Part 7 of item 10 on the 25 May 2020 Council agenda) which included Halls Saddle.

Many of the funding initiatives do not have detailed criteria for funding fully developed. The listing also included some potential funding opportunities raised by either Federal Ministers or federal and state parliamentary representatives.

The COVID-19 pandemic has prompted numerous potential funding opportunities to emerge, as the State and Federal governments seek to identify mechanisms to stimulate economies and generate employment, especially in those sectors significantly impacted by the pandemic.

The Council originally considered the Halls Saddle proposal on 23 September 2019 when it was resolved that a comprehensive assessment of the City-owned land at Ridgeway be undertaken.

At that time, the Council resolved as follows:

That:   1.    The Springs Visitor Centre Concept as developed to date, not be progressed.

2.    Comprehensive assessment and feasibility assessment be undertaken into the Halls Saddle site to establish its potential role as the primary road-based gateway entrance facility for servicing visitor access to the mountain.

3.    This work to involve:

(i)      Concept development – including confirming required site functions and feasibility assessment.

(ii)     Site master planning to ensure any required functions can fit within the site.

(iii)    A transport / access analysis – including the site’s potential role in providing for a regular mountain bus service.

(iv)    Determination of infrastructure and services requirements at the site.

(v)     Compliance with planning scheme, including bushfire risk requirements.

(vi)    Preparation of a high level assessment of the financial investment required to develop the Halls Saddle site as proposed.

(vii)   The identification of potential grant funding and other external funding opportunities that could provide the investment required to develop the Halls Saddle site.

4.    The costs associated with the work to investigate the Halls Saddle concept, estimated to be in the order of $100,000 be allocated from the 2019-2020 Bushland Capital Works budget.

5.    A report be provided on the findings of the above for the Council’s consideration by February 2020.

It is noted that item 3(vii) above specifically authorises the potential for external grant funding to be identified.


 

 

Given the Council’s decision of September 2019 and the various stimulus funding opportunities on offer, it was considered appropriate that Halls Saddle be included.

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Glenn Doyle

Director City Amenity

 

 

Date:                            16 July 2020

File Reference:          F20/62234; 13-1-10

 

 

  


Item No. 8.4

Agenda (Open Portion)

Finance and Governance Committee Meeting

Page 57

 

21/7/2020

 

 

Memorandum:          Acting Lord Mayor

Elected Members

 

 

Response to Question Without Notice

 

Project Phoenix

 

Meeting: Finance and Governance Committee

 

Meeting date: 16 June 2020

 

Raised by: Alderman Behrakis

 

Question:

In regards to the Council’s “Project Phoenix”:

 

What was the expected or budgeted cost for the project?

 

What was the realised cost of implementing the project?

 

What was the expected implementation timeframe for the project?

 

What was the realised time to implement the project?

 

What KPI’s were set for the project?

How did it perform against these KPI’s?

 

Response:

 

Background

 

Project Phoenix was formally wound up as at 30 June 2019.

 

The City entered into a contract with technical partner Open Office in November 2016 to replace the City’s core business systems.

 

Project Phoenix however was a lot more than a new technology package.  It had set objectives about reinventing core business processes, developing a strategic approach to information management and use of new technologies, driving cultural change and bringing into sharper focus service for our customers, both outside and within the organisation.

 

Implementation commenced with the roll out of a new external web site (Open Cities) in July 2017.

 

Open Office modules implemented during the life of the project included:

·    Microsoft Navision Payroll including Employee Self Service kiosk, Lanteria to manage workflows and Single Touch Payroll reporting to the Australian Taxation Office.

·    Permits and Licences including ‘open forms’ on the City’s website and forms were redrafted into ‘plain English’.

·    Health Manager – previously an Open Office product was upgraded.

·    Waste Water – also pre-existing, but upgraded.

·    Animal Management.

·    Bookings – for sportsgrounds, Waterworks reserve and other recreational sites

·    Hazard Identification.

·    Microsoft Navision Finance (Accounts Receivable) and Cashlink Receipting including all in-bound payments to the City – Bpoint, BPay and over the counter transactions.

·    Property and rating.

 

Since the project wound up, the remaining Navision Finance functionality - Procure to Pay and the new Chart of Accounts (reducing the previous four general ledgers to one) has been implemented.

 

The work completed to date provides the City with a new technical platform for ongoing business system enhancements into the future.

 

The following sub projects are being completed as individual ‘business-as-usual’ implementations, rather than under the Phoenix banner:

 

·    Infringements (preparing for go-live end August 2020).

 

·    Customer requests (now in user acceptance testing).

 

·    Parking Permits (post infringements – above).

 

·    Planning, building and plumbing (under development, expected go live end October 2020).

 

·    Assets (under development).

 

Project Phoenix had a solid project management framework, overseen by a Steering Committee chaired by the General Manager.  Six monthly reports were provided to elected members to keep them updated on the Project and the Project was also monitored by the City’s Risk and Audit Panel.  In addition, data migration and process audits were undertaken by the City’s internal auditors during the life of the Project.

 

 

 

 

 

Budget, Timeframes and KPIS

 

As advised in the General Manager’s memo of 31 July 2019, at the end of the Project (30 June 2019) total expenditure was $5.371M.  Some $791K was carried forward to complete the stand-alone projects while a further $70K was budgeted in operating and capital budgets in 2019-20 for close out activities. The original project budget was estimated to be $4.94M.

 

The most significant internal cost associated with the Project was staff backfill and represented the bulk of additional costs.  This item was underestimated both in terms of scale and duration at the outset of Project Phoenix.  The vast majority of Councils do not cost these expenses to their ERP projects but we opted to fully attribute the cost of resourcing internal experts to support implementation by the contracted vendor.  Accounting for costs of backfill labour ensures that the fully capitalised costs of new assets are accounted for, can be depreciated and future asset renewal is appropriately funded in future capital works programming.

 

In terms of timelines, the technical partner was contracted in November 2016 and it was initially considered that the project would be complete by July 2018.  In the event implementation of modules took longer than expected and the scope of the project was greater than anticipated.  Examples include, in the case of Navision, a total revamp of the City’s chart of accounts, reducing four ledgers to one as well as standardisation of on-costs and overhead methodologies.  We also took the opportunity to review the forms we use and the standard correspondence the City sends out with a view to ensuring they have a plain language approach.

 

In terms of KPIs, a formal close-out report was complete in July 2019 outlining achievement in terms of modules delivered (as outlined earlier in this memo).  

In addition, a more detailed Phoenix Benefits Realisation Report was prepared in August outlining achievement of target outcomes (identified at the beginning of the project), as well as additional or unexpected benefits resulting from the Project as a whole as well as each individual module.  This document remains ‘active’ as additional sub projects are implemented, post-implementation issues are resolved and additional benefits are identified.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Heather Salisbury

Deputy General Manager

 

 

Date:                            16 July 2020

File Reference:          F20/62220; 13-1-10

 

 

   


 

Agenda (Open Portion)

Finance and Governance Committee Meeting

Page 58

 

21/7/2020

 

 

9.       Questions Without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

 

An Elected Member may ask a question without notice of the Chairman, another Elected Member, the General Manager or the General Manager’s representative, in line with the following procedures:

1.         The Chairman will refuse to accept a question without notice if it does not relate to the Terms of Reference of the Council committee at which it is asked.

2.         In putting a question without notice, an Elected Member must not:

(i)    offer an argument or opinion; or

(ii)   draw any inferences or make any imputations – except so far as may be necessary to explain the question.

3.         The Chairman must not permit any debate of a question without notice or its answer.

4.         The Chairman, Elected Members, General Manager or General Manager’s representative who is asked a question may decline to answer the question, if in the opinion of the respondent it is considered inappropriate due to its being unclear, insulting or improper.

5.         The Chairman may require a question to be put in writing.

6.         Where a question without notice is asked and answered at a meeting, both the question and the response will be recorded in the minutes of that meeting.

7.         Where a response is not able to be provided at the meeting, the question will be taken on notice and

(i)    the minutes of the meeting at which the question is asked will record the question and the fact that it has been taken on notice.

(ii)   a written response will be provided to all Elected Members, at the appropriate time.

(iii)  upon the answer to the question being circulated to Elected Members, both the question and the answer will be listed on the agenda for the next available ordinary meeting of the committee at which it was asked, where it will be listed for noting purposes only.

 


 

Agenda (Open Portion)

Finance and Governance Committee Meeting

Page 59

 

21/7/2020

 

 

10.     Closed Portion Of The Meeting

 

RECOMMENDATION

 

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:  

 

·           Expression of interest involving Council land;

 

·           Commercial information of a confidential nature that, if disclosed, is likely to prejudice the commercial position of the person who supplied it; and

 

·           Information that, if disclosed, is likely to confer a commercial advantage or impose a commercial disadvantage on a person with whom the council is conducting, or proposes to conduct, business

 

The following items are listed for discussion:-

 

Item No. 1          Minutes of the last meeting of the Closed Portion of the Committee Meeting

Item No. 2          Consideration of supplementary items to the agenda

Item No. 3          Indications of pecuniary and conflicts of interest

Item No. 4          Reports

Item No. 4.1       Civic Square EOI Process

LG(MP)R 15(2)(f)

Item No. 4.2       Sandy Bay Bathing Pavilion Update

LG(MP)R 15(2)(c)(i)

Item No. 4.3       160 Elizabeth Street, Hobart - The Rox Apartments

LG(MP)R 15(2)(b)

Item No. 4.4       Financial Hardship - Rates Remission Requests

LG(MP)R 15(2)(j)

Item No. 4.5       Food Organics Gardens Organics (FOGO) Service - Evaluation of the City's Introduction of the Program

LG(MP)R 15(2)(b), (c)(i) and  (d)

Item No. 5          Committee Action Status Report

Item No. 5.1       Committee Actions - Status Report

LG(MP)R 15(2)(b), (c)(i), (c)(ii), (d), (f), (g), (i) and  (j)

Item No. 6          Responses to Questions Without Notice

Item No. 6.1       Internal Complaints Process

LG(MP)R 15(2)(g)

Item No. 6.2       TasWater

LG(MP)R 15(2)(g)

Item No. 6.3       TasWater

LG(MP)R 15(2)(g)

Item No. 7          Questions Without Notice