Agenda of Special Community, Culture and Events Committee Meeting

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City of hobart

AGENDA

Special Community, Culture and Events Committee Meeting

Open Portion

Monday, 27 July 2020

at 4:45 pm

THE MISSION

Working together to make Hobart a better place for the community.

THE VALUES

The Council is:

People	We care about people – our community, our customers and colleagues.
Teamwork	We collaborate both within the organisation and with external stakeholders drawing on skills and expertise for the benefit of our community.
Focus and Direction	We have clear goals and plans to achieve sustainable social, environmental and economic outcomes for the Hobart community.
Creativity and Innovation	We embrace new approaches and continuously improve to achieve better outcomes for our community.
Accountability	We are transparent, work to high ethical and professional standards and are accountable for delivering outcomes for our community.

Agenda (Open Portion)

Special Community, Culture and Events Committee Meeting

Page 3

27/7/2020

ORDER OF BUSINESS

Business listed on the agenda is to be conducted in the order in which it is set out, unless the committee by simple majority determines otherwise.

APOLOGIES AND LEAVE OF ABSENCE

1. Co-Option of a Committee Member in the event of a vacancy 4

2. Indications of Pecuniary and Conflicts of Interest. 4

3. Transfer of Agenda Items. 4

4. Reports. 5

4.1 Policy Review - Grants Program.. 5

Agenda (Open Portion)

Special Community, Culture and Events Committee Meeting

Page 4

27/7/2020

Special Community, Culture and Events Committee Meeting (Open Portion) held Monday, 27 July 2020 at 4:45 pm.

This meeting of the Community Culture and Events Committee is held in accordance with a Notice issued by the Premier on 3 April 2020 under section 18 of the COVID-19 Disease Emergency (Miscellaneous Provisions) Act 2020.

COMMITTEE MEMBERS

Sherlock (Chairman)

Sexton

Harvey

Dutta

Ewin

NON-MEMBERS

Lord Mayor Reynolds

Deputy Lord Mayor Burnet

Zucco

Briscoe

Thomas

Behrakis

Coats

Apologies:

Leave of Absence: Nil.

1. Co-Option of a Committee Member in the event of a vacancy

2. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Members of the committee are requested to indicate where they may have any pecuniary or conflict of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

3. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

Item No. 4.1

Agenda (Open Portion)

Special Community, Culture and Events Committee Meeting

Page 5

27/7/2020

4. Reports

4.1 Policy Review - Grants Program

File Ref: F20/76599

Memorandum of the Director Community Life of 24 July 2020 and attachments.

Delegation: Council

Item No. 4.1

Agenda (Open Portion)

Special Community, Culture and Events Committee Meeting

Page 7

27/7/2020

Memorandum: Community, Culture and Events Committee

Policy Review - Grants Program

The ‘Application for Grants – City of Hobart Grants Program’ Policy has underpinned governance and delivery of all Council grants since 2015.

Over the past few years the City’s Grant Program has matured into a program that annually provides over one million dollars through 16 specific grants under 7 streams. The program has supported hundreds of business, community, creative, educational, environmental, event and heritage organisations to deliver projects and programs that have had a positive impact on the Hobart community.

While the policy has had annual reviews it has not had a substantial review for a number of years and in many ways does not provide the necessary flexibility to make the most of the program.

The significant impacts of COVID-19 has highlighted the importance of the Grants Program to be responsive to the community’s needs. The City responded quickly within the Grants Program by adapting existing grants and creating two new grant categories, specifically to address the needs of local business. While ultimately of benefit to the community this response was slowed by the need to address inflexibilities within the existing policy.

The recommended changes within the attached draft seek therefore to remove all of the administrative detail within the policy while maintaining the transparent and objective governance of the program by the Council. The proposed changes would ultimately allow Council staff to deliver the program in a much more agile way and increase the Council’s ability to respond to the changing needs of the community.

REcommendation

That the City of Hobart Policy, ‘Grants Program’ as amended in Attachment A to this memorandum be approved.

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.