Agenda of Parks and Recreation Committee Meeting

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 5

12/3/2020

Parks and Recreation Committee Meeting (Open Portion) held Thursday, 12 March 2020 at 5:15 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Briscoe (Chairman)

Deputy Lord Mayor Burnet

Thomas

Ewin

Sherlock

NON-MEMBERS

Lord Mayor Reynolds

Zucco

Sexton

Harvey

Behrakis

Dutta

Coats

Apologies:

Leave of Absence:

1. Co-Option of a Committee Member in the event of a vacancy

2. Confirmation of Minutes

The minutes of the Open Portion of the Parks and Recreation Committee meeting held on Thursday, 16 January 2020, are submitted for confirming as an accurate record.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Members of the committee are requested to indicate where they may have any pecuniary or conflict of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

Item No. 6.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 12

12/3/2020

REPORT TITLE: Long Beach Reserve, Lower Sandy Bay - Proposed Installation of Outdoor Exercise Equipment - Community Engagement Outcomes

REPORT PROVIDED BY: Parks and Reserves Program Officer

Manager Parks and Recreation

(Acting) Director City Amenity

1. Report Purpose and Community Benefit

1.1. The purpose of this report is to seek approval for the installation of outdoor exercise equipment at Long Beach, Lower Sandy Bay, following a community engagement and feedback process recently undertaken.

1.2. The Long Beach Park, Lower Sandy Bay is one of the city’s most widely utilised parks attracting visitors from the greater Hobart region.

2. Report Summary

2.1. Following receipt of a petition and a proposal, the Council at its meeting held in April 2018, resolved the following:

The proposal to provide outdoor gym equipment at Long Beach be further considered.

Engagement with the community, including residents, businesses and users of the area be undertaken in relation to a preferred location.

Council Officers work with Mr Evan Campbell to explore opportunities to develop an exercise area suitable to meet the needs of users, taking into consideration possible planning and heritage implications of potential sites.

A report be provided to Council following the completion of investigations to locate a site and design for the equipment including costings and funding opportunities.

2.2. The City subsequently developed a proposal, identified two potential sites within the Reserve area, and undertook local area and community wider consultation on the potential options.

2.3. Feedback received has identified the area currently occupied by public toilets facilities that are now scheduled to be replaced with new public toilets in an area closer to the playground.

With demolition of the soon to be redundant public toilets, this site is favoured for the exercise equipment.

2.3.1. Based on a very high level assessment it has been identified that an investment in the order of $170,000 would be required for the development to proceed.

2.3.2. There is no budget allocation in the City’s forward Capital Works Program for this project, however the City has engaged with the Tasmanian Community Fund to seek advice on potential grants and is working with a local community group to explore opportunities to secure external funding for the project.

2.3.3. Following development, additional maintenance costs in the order of $5,000 per annum will be required for the operation, maintenance and cleansing of the facility.

3. Recommendation

That:

1. The proposal for installation of outdoor exercise equipment in Long Beach Reserve, Lower Sandy Bay, to be located on the site of the scheduled to be replaced Long Beach Public Toilets, be approved.

2. The City explore external funding opportunities, including working with community groups, to allow the development of the proposal to proceed in the future.

3. The General Manager be delegated approval to secure all statutory approvals, should external funding be secured.

4. Background

4.1. The City is proposing to install outdoor exercise equipment at Long Beach Reserve. This facility would offer a range of activities including stationary equipment for cross and circuit training, movable part stations for cardio and strength as well as stations designed for older people and people with disability.

4.2. The City subsequently developed a proposal, identified two potential sites within the Reserve area, and undertook local area and community wider consultation on the potential options.

Indication of potential range of exercise equipment to be installed

4.3. Feedback received has identified the area currently occupied by public toilets facilities (marked as option 2 below) that are now scheduled to be replaced with new public toilets in an area closer to the playground.

With demolition of the soon to be redundant public toilets, this site is favoured for the exercise equipment.

Potential site locations considered through the engagement process

4.4. Based on a very high level assessment it has been identified that an investment in the order of $170,000 would be required for the development to proceed.

4.5. There is no budget allocation in the City’s forward Capital Works Program for this project, however the City has engaged with the Tasmanian Community Fund to seek advice on potential grants and is working with a local community group to explore opportunities to secure external funding for the project.

4.6. Following development, additional maintenance costs in the order of $5,000 per annum will be required for the operation, maintenance and cleansing of the facility.

5. Proposal and Implementation

5.1. It is proposed that approval be granted for the installation of outdoor exercise equipment in Long Beach Reserve, Lower Sandy Bay, to be located on the site of the scheduled to be replaced Long Beach Public Toilets.

5.2. It is proposed that the City continue to engage with the Tasmanian Community Fund to seek advice on potential grants and work with a local community group to explore opportunities to secure external funding for the project.

6. Strategic Planning and Policy Considerations

6.1. The proposal aligns with the City’s Capital City Strategic Plan 2019-29:

Pillar 2 – Community inclusion, participation and belonging

2.3 Hobart communities are active, healthy and engaged in lifelong learning.

2.3.1 Provide and progressively enhance a range of quality places and facilities where people can enjoy education, recreation, socialising, healthy living and other activities and events.

2.3.2 Progressively enhance the City’s sporting and recreational infrastructure

6.2. The Long Beach Reserve is a heavily utilised Regional Park (with a long term average of 350,000 visitors per year) that would be enhanced by additional opportunities to improve health and wellbeing.

7. Financial Implications

7.1. Funding Source and Impact on Current Year Operating Result

7.1.1. There will be no impact on this year’s financial result.

7.2. Funding Source and Impact on Future Years Operating Result

7.2.1. Based on a very high level assessment it has been identified that an investment in the order of $170,000 would be required for the development to proceed.

7.2.2. At this stage there is no budget allocation in the City’s forward Capital Works Program for this project.

7.2.3. Following development, additional maintenance costs in the order of $5,000 per annum will be required for the operation, maintenance and cleansing of the facility.

7.3. Asset Related Implications

7.3.1. The exercise equipment will need to be added to the City’s Asset Register for ongoing future maintenance, with an estimated life span of 20 years.

8. Social and Customer Considerations

8.1. The facility proposed will complement the area and provide the local community and visitors with a multi-functional, accessible public open space that encourages physical activity and promotes health and wellbeing.

9. Community and Stakeholder Engagement

9.1. Community Engagement was open for a period of four weeks from 29 September – 31 October 2019 that included:

· The City’s Your Say Portal

· Onsite Listening Post sessions at Hobart Twilight Market, Long Beach Playground and a Little Athletics meeting.

· One on one discussions with key stakeholders

· The City of Hobart Facebook page directed users twice to the online survey and information page.

9.2. Participation Summary revealed:

Activity	Participation
Visits to Your Say Hobart project page	566
Completed the feedback form on the concept design	131

9.3. The majority of survey respondents supported the proposed location equipment.

10. Delegation

10.1. The matter is delegated to the Council.

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

Heather Huxley

Parks and Reserves Program Officer

Lee Farnhill

Manager Parks and Recreation

John Fisher

(Acting) Director City Amenity

Date: 4 March 2020

File Reference: F19/161957

Item No. 6.2

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 23

12/3/2020

REPORT TITLE: Proposed Mountain Bike Network for the foothills of kunanyi / Mount Wellington

REPORT PROVIDED BY: Program Officer Park Planning

Program Leader Bushland Recreation

(Acting) Director City Amenity

1. Report Purpose and Community Benefit

1.1. This report proposes a mountain bike track network for the foothills of kunanyi / Mount Wellington and seeks endorsement for the public exhibition of the proposal.

2. Report Summary

2.1. Tasmania has experienced massive growth in mountain bike developments in the past five years and is now recognised as Australia’s leading mountain bike destination.

2.2. In 2017 the Tasmanian Government recognised that mountain biking tourism is an important economic stimulant and committed $6M to establish a Cycle Tourism Fund.

2.3. In the year to June 2019, $67M was spent around the state by 25,417 visitors who engaged in mountain biking whilst travelling in Tasmania. These visitors stayed substantially longer and spent more than the average visitor (Tourism Tasmania CVS data).

2.4. The City’s North South mountain bike track led the way ten years ago but the track network in the foothills of kunanyi / Mount Wellington has not kept pace with the rapidly growing popularity of mountain biking. There are significant gaps and inconsistencies in the network and it is not meeting local recreational or tourism needs.

2.5. In accordance with the 2017 Council resolution a Mountain Bike Network Plan for the lower foothills of kunanyi / Mount Wellington is being developed to address the service gap.

2.6. The proposal will provide a better recreational product – a well-connected mountain bike network that is safer and has more rewarding riding for a wider range of riders. It will have its own Hobart derived identity positioned within the state-wide context.

2.7. The plan identifies where improvements can be made to the existing network to develop a world-class trail development that responds to the needs of local riders and the tourist market.

2.8. The plan provides the basis to prioritise Council’s existing capital works mountain bike expenditure (including the current $387,000 State Government grant) and to seek further external funding.

3. Recommendation

That:

1. Council endorse the community consultation process for the mountain bike network including the release of the report titled ‘kunanyi / Mount Wellington Foothills MTB Project’, marked as Attachment C to the report and the City of Hobart ‘summary report’, marked as Attachment A to the report, to inform the development of a final mountain bike network plan.

2. A further report be provided on the outcome of community engagement process and subsequently proposed ‘Mountain Bike Network Plan’ for the foothills of kunanyi / Mount Wellington.

4. Background

4.1. The report titled kunanyi / Mount Wellington Foothills MTB Project (refer Attachment C) proposes a mountain bike track network which identifies and prioritises future mountain bike projects for the City’s consideration as funding becomes available and provides a basis to seek external funding.

Recognising a service gap

4.2. The City’s mountain bike track network in the foothills of kunanyi / Mount Wellington has not kept pace with the rapidly growing popularity of mountain bike riding as a recreational activity.

There is an increased demand from local riders who want a greater diversity in riding opportunities and a connected track network. Out of frustration some riders can turn to unauthorised track use and construction.

4.3. The existing mountain bike track network in the lower foothills has significant gaps and inconsistencies some of which pose safety issues for riders, walkers and runners. The project study area is shown below.

Mountain biking on the mountain

4.4. Walkers and runners of all persuasions are well catered for on kunanyi / Mount Wellington and have access to about 78 km of tracks ranging from short strolls to half day and full day treks. However, riders have access to only 3 km of track specifically designed and built as mountain bike only.

Figure 1 – The availability of tracks for various user groups.

4.5. The City of Hobart led the way for mountain biking in Tasmania when it opened the first stage of the iconic North-South Track on kunanyi / Mount Wellington more than a decade ago.

4.6. Since then mountain biking has exploded in popularity across the state with professionally designed and built track networks emerging in regional towns such as Derby, Maydena and now St Helens.

4.7. The Blue Derby mountain bike network opened in 2015, now attracts around 30,000 riders a year and is touted as one of the hottest trails destinations in the world. In 2018 Dorset Council estimated the economic impact of mountain biking on the region at between $15M- $18M (ABC news report).

4.8. Based on current funding commitments it is expected that the extent of mountain bike trails in Tasmania will reach 460kms by 2024 (data from George Town Mountain Bike Proposal).

Council’s Commitment

4.9. In December 2017 Council resolved to redirect the Gravity Track funding within the City’s 10 year capital works program ($1.25M was allocated at that time) to improve the existing mountain bike network within the lower foothills:

That: 1. As a result of the findings in the kunanyi / Mount Wellington Gravity Track Development Plan, marked as Attachment A to item 6.1 of the Open Parks and Recreation Committee agenda of 30 November 2017, further planning for the proposed kunanyi / Mount Wellington Gravity Track not be undertaken at the current time, on the following grounds:

(i) The significant cost of the track relative to the provision of MTB tracks at lower elevations;

(ii) A lack of connectivity within the existing MTB track network; and

(iii) Possible limited market appeal for the track.

2. The City’s mountain bike tracks planning efforts be redirected to improving the connectivity of the existing mountain bike track network within the City.

3. Funding for the kunanyi / Mount Wellington Gravity Track in the City’s Ten Year Capital program be redirected and used for upgrading of the mountain bike network connectivity, including the existing implementation of outstanding priority tracks in the Greater Hobart Mountain Bike Master Plan 2011 along with the identification of opportunities for a shorter, shuttle-based gravity- track below the Springs.

(i) Planning identify potential opportunities for the separation of walkers and mountain bikes within the track network, particularly in locations amenable for short or tourist friendly walks.

4. The kunanyi / Mount Wellington Gravity Track Development Plan, marked as Attachment A to item 6.1 of the Open Parks and Recreation Committee agenda of 30 November 2017, be made available on the City’s website.

5. The City investigate measures to mitigate the use of Middle Track, below Radfords Track, by mountain bikes to ensure the amenity and safety of walkers.

6. The City seek external funding opportunities towards the implementation of the Greater Hobart Mountain Bike Master Plan, where appropriate.

4.10. In January 2018, the City of Hobart secured a $387,000 grant from the State Government Tourism Fund to develop new mountain bike tracks to improve the connectivity and riding experience in the lower foothills of kunanyi / Mount Wellington.

Council agreed to match this funding, dollar for dollar, bringing the overall budget for the project to $774,000.

4.11. Construction of Stage 1 of the ‘Foothills Loop’ project, known as ‘The Missing Link’ has already delivered 2.3 km of new track and is complete (early 2020).

Based on the needs of the community, the work to date identifies which tracks are to be built as part of Stage 2 of the project.

A Mountain Bike Network for the foothills of kunanyi / Mount Wellington

4.12. Industry leading consultants “Dirt Art” were commissioned and have proposed a network that will enhance the existing track network to create a world-class mountain biking zone that can attract visiting riders and enable the skill progression of local riders.

· Attachment A – Summary Report (for community engagement)

· Attachment B – Mountain Bike Network Overview Map.

· Attachment C – kunanyi / Mount Wellington Foothills MTB Project report

4.13. The proposed network achieves this by:

· Improving the functionality of the current mountain bike track network by addressing key gaps and creating more suitable access points / trail heads and wayfinding.

· Increasing the types of rides available to cater for a broader range of riders.

· Establishing multiple riding circuits and loops of varying level of difficulty and distance.

· Where possible, providing new recreational links for walkers and trail runners.

4.14. The proposed developments will reduce informal, unauthorised track construction and deliver a network that is safer to use, well connected and enhances the experience of all users.

4.15. The draft proposes 15 new tracks with a combined distance of 47 kilometres which would establish the lower foothills as highly desirable mountain bike location for the local community and tourists. The draft plan also proposes that one existing informal track is upgraded and adopted into the formal network.

4.16. The proposed new mountain bike tracks have been developed on the understanding that the majority of new tracks should be purpose-built for mountain bikers and that they are built as single use tracks. Single tracks are approximately the width of a bike and allow for a more intimate riding experience.

4.17. This approach establishes a better connection between the rider and the environment, allows for greater flow and technical challenges and removes shared used tensions between walkers and riders. However, if managed appropriately, at least 3 of the 15 proposed tracks are considered to be appropriate for shared use.

5. Proposal and Implementation

5.1. It is proposed that Council endorse the release of the report titled ‘kunanyi / Mount Wellington Foothills MTB Project’, (Attachment C) and the ‘City of Hobart summary report’ (Attachment A), for community consultation commencing March 2020.

5.2. The engagement program will include the summary report, information on the City’s website, Your Say community engagement platform, social media, Listening Posts at various on-site locations and promotion of the draft plan via The Mercury and ABC Radio.

5.3. The results of the engagement program will inform the Mountain Bike Network Plan which will be submitted for the Council’s consideration in mid-2020.

6. Strategic Planning and Policy Considerations

6.1. The proposed network is consistent with Tasmanian Government mountain bike and tourism priorities. Mountain biking is also recognised as one of Tourism Tasmania’s core four priority markets within its Unordinary Adventures program.

6.2. 2018 City of Hobart Community Vision which recognises the Mountain as a key to Hobart’s sense of place, culture and economy. Improving mountain bike access on the mountain helps to deliver the City Vision.

6.3. The plan also aligns with the Capital City Strategic Plan 2019-29 on a broad range of outcomes and strategies.

The plan will provide benefits to the City’s economy through increased tourism, increase opportunities to undertake safe and healthy forms of recreation, improve the connectivity of public open spaces, engage the public and volunteer groups with the natural environment and promote excellent city governance through the extensive stakeholder and community engagement process which has been a focus whilst developing the draft plan.

7. Financial Implications

7.1. Funding Source and Impact on Current Year Operating Result

7.1.1. The planning component for this project is funded this financial year through the City’s Open Space Planning Budget Function.

7.1.2. This project actions the previous Council resolution of 4 December 2017, which endorsed that “the City’s track planning efforts be redirected to improving the connectivity of the existing mountain bike network within the city.”

7.2. Impact on Future Years’ Financial Result

7.2.1. Some funding for the development of a mountain bike network in the Lower Foothills sits in the City’s 10-Year Capital works program (previously for the Gravity Track Development).

7.2.2. The proposal identifies and prioritises future mountain bike tracks for the City’s consideration as funding becomes available and provides a basis to seek further external funding.

7.3. Asset Related Implications

7.3.1. As the network is progressively built ongoing maintenance costs will need to be planned and budgeted for. These are typically around 2% of the capital cost and will be reported in more detail within the next Council report.

8. Legal, Risk and Legislative Considerations

8.1. The majority of the project area is within the Wellington Park Management Area. Any developments are subject to the approval of the Wellington Park Trust under the Wellington Park Act 1993.

8.2. The majority of new tracks proposed will be purpose-built for mountain bikers. This separation of use will reduce shared used tensions between walkers and riders and result in a safer network for all.

9. Environmental Considerations

9.1. The proposed track alignments are the result of a desk top analysis as to the presence of known and potential natural values. More detailed natural values assessment are a standard part of the next and more detailed track design / alignment phase.

10. Social and Customer Considerations

10.1. The proposed network has been developed with significant input from the mountain bike community. As a result, it clearly recognises and meets a service deficiency.

10.2. Through introducing dedicated mountain bike tracks, the proposed network will reduce user conflict of the track network within the lower foothills. While there have been few actual incidents that Council is aware of, the risk needs active management as mountain visitation increases.

10.3. Survey results regarding shared use (1,000 responses) show that even a perceived level of conflict is enough to diminish the experience of all user groups, and that some individuals even avoid using shared use tracks altogether for this reason.

11. Marketing and Media

11.1. The proposed network will be released for public exhibition and promoted through a range of mediums including a media release.

12. Community and Stakeholder Engagement

12.1. The proposed mountain bike network takes into account the needs and wishes of local and visiting mountain bike riders and relevant land management agencies.

12.2. There has been a strong emphasis on stakeholder and community engagement in the development of this project. The proposed network is now at a stage where it is time to consult with the wider community.

12.3. The proposed mountain bike network and a summary document will be made available on the Hobart Your Say webpage.

12.4. Early stakeholder engagement was recognised as key to a successful plan. Therefore the project team collaborated with local mountain bike riders to develop the plan. Walkers, trail runners and local tour operators have also been involved in the planning process to date.

12.5. The manager of the Wellington Park Trust has been consulted at relevant stages and Trust Board members were briefed on the project overview and concept designs in September 2019. On February 21^st the Trust approved for the draft plan to be released for public exhibition.

12.6. Two public surveys were undertaken to guide the development of the proposed mountain bike network eliciting almost 1,500 responses combined. A comprehensive report for each of the surveys is available on Your Say - a snapshot of the results is below:

12.7. The Cascade Brewery (which is owned and managed by Carlton United Breweries, aka CUB) is a key stakeholder in this project as it owns a significant proportion of land adjoining the project area. The City’s recent relationship with CUB has been positive in regards to the formalisation of the Drops Track, which crosses a portion of their land.

The City has held preliminary conversations with CUB in regards to the proposed mountain bike developments and how the two organisations could collaboratively manage key access corridors to the network.

CUB have endorsed the proposed network for public exhibition.

13. Delegation

13.1. The matter is delegated to Council.

Bree Hunter

Program Officer Park Planning

Greg Milne

Program Leader Bushland Recreation

John Fisher

(Acting) Director City Amenity

Date: 4 March 2020

File Reference: F19/145005

Attachment a: Summary Report - Riding the Mountain ⇩

Attachment b: Mountain Bike Network Overview Map ⇩

Attachment c: kunanyi / Mount Wellington Foothills MTB Project ⇩

Item No. 6.2

Agenda (Open Portion)

Parks and Recreation Committee Meeting - 12/3/2020

Page 125

ATTACHMENT c

PDF Creator

Item No. 6.3

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 169

12/3/2020

REPORT TITLE: Sanitary Product Trial Report

REPORT PROVIDED BY: Community Participation Coordinator

Director Community Life

Manager Parks and Recreation

(Acting) Director City Amenity

1. Report Purpose and Community Benefit

1.1. The purpose of this report is to provide an update on the outcome of the sanitary product trial and seek approval to continue to provide this service in the Kemp Street public toilets until a further review in June 2021.

1.2. The report further seeks the Council’s consideration of a second Pinkbox to be installed in an appropriate location, to be decided in partnership with Share the Dignity.

1.2.1. The provision of free sanitary products in this public toilet facility helps to ensure that girls and women have the confidence and privacy to access sanitary products when they need it most.

2. Report Summary

2.1. In response to the Council resolution of 17 June 2019, a Pinkbox was installed in the Kemp Street public toilets on 12 September 2019 on a trial basis. The trial has been operating smoothly and providing an important service to users.

2.1.1. Usage over the six months since install has been steadily increasing, with a total of 404 period packs being vended up to 29February 2020.

2.2. The provision of a sanitary items in public facilities delivers a corporate social responsibility that means that girls and women have the confidence and privacy to access sanitary products when they need it most.

2.3. Public response to the trial has been predominantly positive, with the utilisation of the service growing.

2.4. Given the success of the short trial and considering that the majority of the cost for this service is the installation, this report proposes that the service continues to be offered until a further review in June 2021. This longer period will provide greater insight into the success of the service and into the ongoing maintenance and repair costs.

2.4.1. If Council was to expand the program, it would be considered appropriate to install a second Pinkbox in an appropriate location, to be decided in partnership with Share the Dignity, at the start of the 2020-21 financial year at an estimated cost of $2,500.

2.4.1.1. The budget allocation of $2,500 would be included in the Community Programs budget allocation for 2020-21.

2.5. A further report detailing the usage of both sites would be provided after a full review in June 2021 to consider the ongoing viability of the service.

3. Recommendation

That:

1. The Council support the ongoing provision of the Pinkbox sanitary product vending machine in the Kemp Street public conveniences in partnership with Share the Dignity until a service review in June 2021.

2. The Council consider the installation of a second Pinkbox in an appropriate location, to be decided in partnership with Share the Dignity, early in the 2020-21 financial year at an estimated cost of $2,500.

4. Background

4.1. At the Council meeting held on 17 June 2019, the following resolution was passed:

That 1. The Council support a three month trial of the provision of free sanitary items in the Kemp Street public female toilets, through the installation of a Pinkbox Vending Machine.

(i) The organisation Share the Dignity be engaged to provide, install and manage the Pinkbox Vending Machine during the trial period and to provide the City with usage data for consideration.

(ii) A further report will be provided at the end of the trial to consider the future of this type of program.

2. The City also promote, as an alternative option, the availability of free menstrual cups through the not-for-profit organisation StopPeriodPoverty.org

3. The Council write to the State and the Federal governments to lobby for the provision of menstrual products in all Tasmanian public schools.

4.2. In response to item 1, a Pinkbox was installed in the Kemp Street public conveniences and launched on 12September 2019. The trial has been operating smoothly and providing an important service to users.

4.2.1. The level 1 accessible toilet was the chosen location to ensure that the Pinkbox was available to people of all abilities and gender identities (noting that the ground floor accessible toilet did not have sufficient circulation space). This decision was made on the advice of Share the Dignity and was supported by Council officers.

4.2.2. Signs have been installed in the ground floor facilities to alert people to the provision of sanitary products on level 1.

4.2.3. The City of Hobart coordinated the installation, with Share the Dignity providing the machine and all ongoing stock with sponsorship from Woolworths.

4.2.4. Usage over the six months since install has been steadily increasing, with a total of 404 period packs being vended up to 29February 2020.

Pinkbox usage figures	Sept	Oct	Nov	Dec	Jan	Feb	Total
Pinkbox usage figures	52	50	63	80	76	83	404

4.2.5. The initial management of the Pinkbox was coordinated by Council officers, as a Share the Dignity volunteer had not yet been assigned to monitor and re-stock the Pinkbox. During this period, there were some delays in re-stocking which may have reduced usage.

4.2.6. A Share the Dignity volunteer is now actively monitoring the service and re-stocking regularly as needed. In addition, signage across the facility has been further improved to direct people to the Pinkbox service. It is anticipated that these changes will result in a further increase to the number of packs dispensed.

4.2.7. There have been no ongoing management issues or concerns with the machine since the initial installation phase.

4.2.7.1. One incident of obscene graffiti on the Pinkbox was dealt with and a graffiti resistant cover was provided by Share the Dignity to prevent further issues.

4.3. Regarding item 2 of the Council resolution, it is noted that the organisation StopPeriodPoverty.org is no longer in operation and so cannot be promoted as an alternative to disposable sanitary products.

4.4. Both State and Federal Ministers were contacted in September 2019, to lobby for the provision of menstrual products in all Tasmanian public schools.

4.4.1. The responses were supportive, with Minister Rockliff indicating that students do have access to free sanitary products through the school nurse program in each school. Minister Rockliff also outlined a trial of sanitary product vending machines in a number of secondary and district schools across Tasmania, in partnership with Share the Dignity.

4.5. Given the success of the short trial and considering that the majority of the cost for this service is the installation, this report proposes that the service continues to be offered at the Kemp Street Amenities until a further review in June 2021. This longer period will provide greater insight into the success of the service and into the ongoing maintenance and repair costs.

4.5.1. Share the Dignity has advised that they would like to extend the partnership with the City of Hobart for continued provision of this important service in the City. They will continue to provide stock for the Pinkbox and a volunteer to manage supply.

4.5.2. If Council was to seek to expand the program, it would be considered appropriate to install a second Pinkbox in an appropriate location, to be decided in partnership with Share the Dignity, during the 2020-21 financial year.

4.5.2.1. Share the Dignity have indicated that they are happy to support a second Pinkbox for the City. There are a number of issues to consider in deciding the location. Council officers will work with Share the Dignity to confirm an optimal location.

4.5.2.2. This expansion would require an additional financial allocation of $2,500 in the 2020-21 financial year to cover installation, maintenance and removal costs.

5. Proposal and Implementation

5.1. It is proposed that the Council support the ongoing provision of the Pinkbox sanitary product vending machine in the Kemp Street public conveniences in partnership with Share the Dignity until a service review in June 2021.

5.2. It is further proposed that the Council consider the installation of a second Pinkbox in an appropriate location, to be decided in partnership with Share the Dignity, early in the 2020-21 financial year at an estimated cost of $2,500.

5.3. A further report would be provided after a full review in June 2021 to consider the ongoing viability of the service.

6. Strategic Planning and Policy Considerations

6.1. The proposal aligns with the following strategies within the Capital City Strategic Plan 2019-29:

2.2.6 Identify those people in the community who are most disadvantaged, excluded and vulnerable and develop appropriate initiatives to address their issues, in partnership with stakeholders.

2.3.5 Consider mental, physical and social health and wellbeing in the development of strategies, policies, projects and initiatives.

2.4.3 Protect and improve public and environmental health.

2.4.6 Deliver and support initiatives, activities and programs that build community resilience, wellbeing and safety

7.3.1 Ensure the City’s infrastructure supports affordable, sustainable and healthy living, and access to services for all.

7. Financial Implications

7.1. Funding Source and Impact on Current Year Operating Result

7.1.1. The total cost for installation of the Kemp Street Pinkbox was $1,562 with an additional cost of $324 being incurred during the trial period for vandalism repair.

7.1.2. If the Pinkbox was to be removed, this would come at an estimated cost of $500.

7.1.3. All ongoing stock is provided by Share the Dignity with sponsorship from Woolworths.

7.2. Impact on Future Years’ Financial Result

7.2.1. At this stage there are no expected ongoing maintenance costs for the Pinkbox at the Kemp Street public conveniences.

7.2.2. If an additional Pinkbox was to be installed, an additional allocation of $2,500 would be included in the Community Programs budget for the 2020-21 financial year to cover the cost of installation, maintenance and removal if necessary.

7.3. Asset Related Implications

7.3.1. The Pinkbox remains an asset of Share the Dignity. It would cost approximately $500 to repair the toilet facility upon removal of the Pinkbox.

8. Legal, Risk and Legislative Considerations

8.1. The ongoing provision of this service is considered to be low risk.

9. Environmental Considerations

9.1. There is an environmental impact in the provision of disposable sanitary products, however in this case, the community benefit is seen as out weighing the environmental impact.

9.1.1. There is currently no free, environmentally friendly alternative to this service.

10. Social and Customer Considerations

10.1. The provision of a sanitary items in public facilities delivers a corporate social responsibility that means that girls and women have the confidence and privacy to access sanitary products when they need it most.

10.2. Public response to the trial has been predominantly positive, with the utilisation of the service growing.

11. Marketing and Media

11.1. The Pinkbox trial has already attracted some media attention with a strong positive response. It is anticipated that any expansion of the program would present further positive media opportunities.

12. Community and Stakeholder Engagement

12.1. The Pinkbox trial has been promoted through a number of key social service providers. Responses have been supportive of the ongoing provision of free sanitary products in City facilities.

12.1.1. It has been noted by the homelessness sector that there are also many services across the City that offer free sanitary products to those in need.

13. Delegation

13.1. This is a matter for the Council’s determination.

Sophie Calic

Community Participation Coordinator

Tim Short

Director Community Life

Lee Farnhill

Manager Parks and Recreation

John Fisher

(Acting) Director City Amenity

Date: 6 March 2020

File Reference: F20/10717; 2019-0148-02

Item No. 6.4

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 177

12/3/2020

REPORT TITLE: TasNetwork easements for substations Fitzroy Gardens & Girrabong Rd Playground

REPORT PROVIDED BY: Park Planner

Program Leader Parks and Reserves

Manager Parks and Recreation

(Acting) Director City Amenity

1. Report Purpose and Community Benefit

1.1. The purpose of this report is to seek approval for the creation of two easements in favour of TasNetworks over Council land at Fitzroy Gardens, Dynnyrne and Girrabong Road Playground, Lenah Valley.

1.2. The new easements are to accommodate new and upgraded infrastructure in these locations.

2. Report Summary

2.1. TasNetworks has identified two locations where new substations are required, to service an increase in demand for electricity. The substations are proposed to be located within two of the City’s parks. TasNetworks seek the creation of easements to accommodate the new substations and related cabling infrastructure (refer to Attachment A and Attachment B).

2.2. Officers have assessed the applications and their impact on the parks’ use, amenity and biodiversity values, and recommend that the easements be granted. Officers will work with TasNetworks to ensure construction of the new substations meet the City’s requirements.

2.3. Any redundant easements arising be extinguished.

3. Recommendation

That:

1. Approval be granted to TasNetworks for two easements located within the following parkland areas:

(i) Fitzroy Gardens (20 Fitzroy Crescent, Dynnyrne) in accordance with TasNetworks’ site plans N003024-T131035-001 and N003024-T131035-002 and KS-301 Kiosk Substation General Arrangement.

(ii) Girrabong Road Playground (31-33 Girrabong Road, Lenah Valley) in accordance with TasNetworks’ plans N003561 drawing number AS-29490 and KS-301 Kiosk Substation General Arrangement.

2. The General Manager be authorised to negotiate the terms and conditions of the easement, and to extinguish any redundant easements arising from the works.

3. TasNetworks undertake all works, documentation and complete the easement registration at its cost.

4. Background

4.1. TasNetworks is seeking to install a new substation in Fitzroy Gardens as there will be an increase in demand for electricity due to a development in nearby Digney Street. A new ground-mounted substation will need to be installed within the park.

4.2. TasNetworks has considered the existing 31-33 Girrabong Road substation and determined that it is not suitable to be reused. To facilitate the substation replacement, a new substation will need to be established before the existing one can be removed, to avoid electricity supply interruptions to local customers.

Fitzroy Gardens Substation

4.3. Excavation within the Park is required to install new cabling to connect to the existing high voltage cables and to install new low voltage cables to the new substation. The excavation will continue across Fitzroy Crescent and along the footpath to the east. The cables will connect to the new overhead line, on new poles in Fitzroy Crescent. Within the Park, the new substation will sit just outside the playground fence on the north-east boundary (refer Attachment A).

4.4. The location of the substation, between the playground fence and trees, was suggested by City Officers, to minimise the visual impact of the new infrastructure.

Fig 1: Approximate location of the new kiosk substation and the new cabling within the park

4.5. The London Plane trees (Plantanus x acerifolia) around the outside of the park are Significant Trees under the Significant Trees Code of the Hobart Interim Planning Scheme 2015. There are two additional trees within the Park close to the proposed development that are not listed significant trees. The Park is within a Heritage Precinct under the Historic Heritage Code of the planning scheme.

4.6. An arborist assessment of the development was provided (Attachment C). This found that there will be less than a ten percent incursion by the works into the Tree Protection Zone (TPZ) of three of the closest trees, which is acceptable. However, one of the London Plane trees (on the left in the foreground in the picture above) would have a 19.3% incursion into its TPZ. The arborist did not recommend a change to the design of the development.

4.6.1. However, it is proposed that works be conditioned that requires that excavation within the TPZ of this tree be undertaken via hydro-excavation with a qualified and experienced project arborist on site to oversee the works. This will minimise damage to the tree’s roots.

Girrabong Road Playground Substation

4.7. The TasNetworks proposal is for the existing substation to be replaced by a new substation that would be closer to the Girrabong Road footpath, in front of the existing substation (refer Attachment B). The existing substation would be removed after the new one becomes operational.

Fig 2: Girrabong Road Playground existing substation shown in yellow, new substation location shown in red

4.8. The new substation works would not interfere with any potential playground redevelopment. TasNetworks would provide a non-conductive fence around the new substation easement.

4.9. The new substation will not have any impact on the black gum (Eucalyptus ovata) trees in the park.

Substation and Easement Details

4.10. At both sites, the new ‘green box’ style substations above ground will measure approximately 3.33m x 1.5m and stand at a height of 1.8m.

The substations are to be centred on an underground ‘earthmat’ that measures approximately 7.3m x 3.5m.

The enclosures are fitted to a concrete base slightly larger than the substation enclosure.

All surfaces, including the grass in the parks, will be reinstated after the installation works.

4.11. At Fitzroy Gardens, an easement is requested with an area of 9.0m x 5.5m over the substation and the earthmat – entirely outside the playground fence – and a 2m wide easement over all the cabling.

4.12. At Girrabong Road Playground, a rectangular easement of 10m x 4.5m is requested, to cover the substation and all cabling in and out of the substation.

4.13. Granting both easements will ensure that the extent of TasNetworks’ rights over the land is recorded on the Title to the property for the benefit of any party that may view the Title. It will also ensure that should the Council decide to deal with the property in future years, the interest is noted.

4.13.1. In addition, granting the easement at this time will ensure that TasNetworks will bear all costs associated with its creation.

5. Proposal and Implementation

5.1. It is proposed that approval be given for easements over the City’s land at:

5.1.1. Fitzroy Gardens (20 Fitzroy Crescent, Dynnyrne) in accordance with TasNetworks’ site plans N003024-T131035-001 and N003024-T131035-002 and KS-301 Kiosk Substation General Arrangement.

5.1.2. Girrabong Road Playground (31-33 Girrabong Road, Lenah Valley) in accordance with TasNetworks’ plans N003561 drawing number AS-29490 and KS-301 Kiosk Substation General Arrangement.

5.2. TasNetworks will be notified of the Council’s resolution with conditional consent provided for the easement on both of the proposed substation sites.

6. Strategic Planning and Policy Considerations

6.1. The proposal is consistent with the City of Hobart Capital City Strategic Plan 2019-2029:

Pillar 1 Outcome 1.3

Strategy 1.3.3 Measure, manage and support the effective use of the City’s facilities, infrastructure and open spaces.

Pillar 7 Outcome 7.3

Strategy 7.3.1 Ensure the City’s infrastructure supports affordable, sustainable and healthy living, and access to services for all.

7. Financial Implications

7.1. Funding Source and Impact on Current Year Operating Result

7.1.1. None foreseen.

7.2. Impact on Future Years’ Financial Result

7.2.1. None foreseen

7.3. Asset Related Implications

7.3.1. None foreseen.

8. Legal, Risk and Legislative Considerations

8.1. The easements will be in accordance with Council’s resolution and meet the satisfaction of the General Manager who will be given the responsibility of negotiating the terms and conditions.

9. Environmental Considerations

9.1. Standard environmental management practices will be employed during construction and will be in accordance with TasNetworks’ quality control system and the Council’s conditional consent.

10. Social and Customer Considerations

10.1. TasNetworks will be requested to inform the neighbouring residents of the works through a range of media.

11. Delegation

11.1. This matter is delegated to the Council.

Christine Corbett

Park Planner

Peter Kerstan

Program Leader Parks and Reserves

Lee Farnhill

Manager Parks and Recreation

John Fisher

(Acting) Director City Amenity

Date: 4 March 2020

File Reference: F20/23286

Attachment a: Dynnyrne 34 Fitzroy Crescent Mains Plan, Detail and Trench Sections and Kiosk Substation General Arrangement (Fitzroy Gardens TasNetworks Plans) ⇩

Attachment b: Lenah Valley - Girrabong Rd Substation Replacement Proposed HV/LV Mains Plan and Kiosk Substation General Arrangement (Girrabong Rd TasNetworks Plans) ⇩

Attachment c: Development Impact Assessment Fitzroy Crescent Sub station 13th November 2019 (Arborist's report) ⇩

Item No. 6.5

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 189

12/3/2020

Memorandum: Parks and Recreation Committee

Fees and Charges - Community Life Division - DKHAC Proposed Direct Debit Default Fee

The purpose of this memorandum is to seek approval for the Doone Kennedy Hobart Aquatic Centre (DKHAC) to introduce a separate and independent fee from the Council approved fee as listed in 2019–20 Fees and Charges Schedule.

Due to the necessity of the timing of transition to a third party provider, Council approval for this fee is sought now rather than waiting for the upcoming 2020-21 Fees and Charges process.

The current Council approved default fee for DKHAC members not having enough funds in their account to cover their direct debit membership commitment is $28.

DKHAC currently has a process for fees applied to defaulting members who have direct debit arrangements with the Centre for membership or program payments.

Under the current system, the first default is charged at $2.50 by DKHAC, and if the customer’s direct debit payment defaults a second, consecutive time, the customer is then charged the $2.50 DKHAC fee plus the $28 Council approved fee.

Automated process for managing direct debit defaults

DKHAC are now implementing an automated process for managing direct debits through a third party provider, which includes management of defaults and associated fees.

This new process is being implemented to ensure that privacy is maintained in relation to the capture of bank account and credit card details by DKHAC.

Payment Card Industry Data Security Standards (PCI and DSS) are a set of requirements that must be followed by all organisations, businesses and merchants accepting payment from customers via credit or debit card. As DKHAC accepts, processes, transmits and stores cardholder data, the Centre is required to comply with PCI Security Standards to ensure a secure payment card environment.

The third party provider (which will provide the Centre with PCI compliance) utilises an automated system to manage direct debits and defaults; however, the default fee process is automated and will allow for only one fee type to be utilised for every default.

The default fee applied contains a $6 amount that is collected by the third party to assist in recovering their costs, and a further $6 amount is recommended to be collected on behalf of DKHAC. Therefore, a total of $12 would be charged to a defaulting customer, regardless of whether it was their first or second consecutive default.

As the process will be streamlined by utilising a third party provider to manage DKHAC direct debits and defaults, the real cost recovery value is lower than the $28 fee required by the Council.

Proposal

Pursuant to section 205 of the Local Government Act 1993, the Council may impose fees and charges for various services.

It is recommended that DKHAC introduce a new fee specific to the Centre’s fees and charges register to allow for the implementation of an automated process for managing direct debits through a third party provider, which includes management of defaults and associated fees.

The new fee would be introduced at $12 for each default, $6 of which would be returned to the Centre, and $6 of which would be held by the third party to ensure cost recovery for all involved.

The new fee is likely to be implemented by 30 April 2020. All members will receive communication in relation to fee changes, with 30 days advance notice.

REcommendation

That the Council approve the new direct debit default fee of $12, specific to the Doone Kennedy Hobart Aquatic Centre only, effective from 30 April 2020.

Angela Jenni

Manager Doone Kennedy Hobart Aquatic Centre

Tim Short

Director Community Life

Date: 6 March 2020

File Reference: F20/25729; 20/8

Item No. 8.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 216

12/3/2020

Memorandum: Lord Mayor

Deputy Lord Mayor

Elected Members

Response to Question Without Notice

Hazard Reduction Burns on kunanyi / Mount Wellington

Meeting: Parks and Recreation Committee

Meeting date: 16 January 2020

Raised by: Lord Mayor Councillor Anna Reynolds

Question:

Queries have been received asking why hazard reduction burns have not been undertaken in the vicinity of the pinnacle of kunanyi / Mount Wellington.

Could the Director please advise if these burns are under the jurisdiction of the Tasmania Fire Service and if so could you please advise of their response to why the hazard reduction burns in this vicinity have not been undertaken?

Also, could the Director please advise if there are any other potential methods for hazard reduction?

Response:

The Tasmania Fire Service is not responsible for hazard reduction burning within Wellington Park however it may assist the relevant land manager to conduct a hazard reduction burn if requested to do so.

Hazard reduction burns in Wellington Park should be confined to the dry forest types on the lower slopes of the Park in the Hobart and Glenorchy Council areas. Fuel loads in these locations should generally be maintained at less than 8 tonnes per hectare. The Pinnacle being a low heath, alpine community is unlikely to exceed that figure and therefore will not trigger treatment.

Alpine and sub-alpine communities such as those surrounding the Pinnacle area are relatively fire sensitive and would be damaged by frequent burning. In addition, frequent burning in these areas may adversely affect water quality in the water catchment areas.

The alternative methods for reducing fuel load in a natural environment include manual removal using cut and paint or brush cutting methods which are possible in these alpine and sub-alpine communities if this treatment were deemed necessary.

Grazing using cattle or sheep could also be used but this would normally favour grasslands or herb lands rather than the alpine heath and sub alpine communities of the Pinnacle. The rocky nature of this area would preclude either of these grazers as it is not suited for such animals.

Goats could be used as they are more a browser which allows them to eat a broader range of the alpine heath vegetation. They are also more agile and able to cope with the steep, rocky terrain. Restraining them to a treatment area would be challenging.

Mechanical treatment can also be used to treat vegetation to reduce bushfire risk. However the use of mulchers or slashers would not be possible given the steep and rocky terrain on the Pinnacle.

Glenn Doyle

Director City Amenity

Date: 6 February 2020

File Reference: F20/8218

Item No. 8.2

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 218

12/3/2020

Memorandum: Lord Mayor

Deputy Lord Mayor

Elected Members

Response to Question Without Notice

Bushfire Mitigation

Meeting: Parks and Recreation Committee

Meeting date: 16 January 2020

Raised by: Deputy Lord Mayor Burnet

Question:

Could the Director please advise what proportion of the City’s budget is attributed to bushfire management, and could the Director advise the total expenditure each of the last three financial years?

Response:

The following table outlines the City’s expenditure attributed to bushfire management:

BUSHFIRE MITIGATION	2016/17	2017/18	2018/19	2019/20 Budgeted Expenditure
Operational Expenditure
Fire & Biodiversity Program	$1,064,124	$903,075	$1,088,052	$1,168,562
Bushland Infrastructure Program	$103,628	$79,371	$84,232	$117,741
Asset Maintenance Program	$77,703	$185,679	$307,217	$427,336
Total	$1,245,457	$1,168,124	$1,479,501	*$1,713,639*
Proportion of total City Budget	1.13%	1.03%	1.24%	*1.38%*
Capital Expenditure
Expenditure	$341,156	$249,920	$898,547	*$741,000*
Proportion of City Budget	1.02%	0.85%	2.37%	*2.55%*

Glenn Doyle

Director City Amenity

Date: 6 February 2020

File Reference: F20/9253; 13-1-10

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