Agenda of Special City Infrastructure Committee, City Planning Committee, Community, Culture and Events Committee, Economic Development & Communications Committee, Finance and Governance Committee and Parks and Recreation Committee Meeting

Working together to make Hobart a better place for the community.

THE VALUES

The Council is:

People	We value people – our community, our customers and colleagues.
Teamwork	We collaborate both within the organisation and with external stakeholders drawing on skills and expertise for the benefit of our community.
Focus and Direction	We have clear goals and plans to achieve sustainable social, environmental and economic outcomes for the Hobart community.
Creativity and Innovation	We embrace new approaches and continuously improve to achieve better outcomes for our community.
Accountability	We work to high ethical and professional standards and are accountable for delivering outcomes for our community.

Agenda (Open Portion)

Special Joint Meeting of All Council Committees

Page 4

24/2/2020

Special Joint Meeting of All Council Committees (Open Portion) held Monday, 24 February 2020 at 4:00 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Deputy Lord Mayor Burnet

Zucco

Briscoe

Sexton

Thomas

Harvey

Behrakis

Dutta

Ewin

Sherlock

Coats

NON-MEMBERS

Lord Mayor Reynolds

Apologies:

Leave of Absence:

Councillor W Coats.

1. Co-Option of a Committee Member in the event of a vacancy

2. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Members of the Committee are requested to indicate where they may have any pecuniary or conflict of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

3. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

Item No. 4.1

Agenda (Open Portion)

Special Joint Meeting of All Council Committees

Page 7

24/2/2020

Memorandum: Joint Meeting of all council committees

Elected Member Policies

The purpose of this report is to present three draft policies relating to Elected Members for consideration by the Committee and endorsement by the Council.

An elected member workshop was conducted on February 4^th 2020 to discuss a range of issues, including elected members communications, Council Committees, and elected members work health and safety and issues resolution.

The following policies have been drafted for consideration by the Committee:

· Elected Member Behaviour;

· Elected Member Issues Resolution; and

· Elected Member Fitness to Undertake Duties.

The content is based around the extensive and detailed content within the City of Melbourne’s legislated Code of Conduct, prepared in accordance with the Local Government Act 1989 and City of Melbourne Act 2001.

In respect to the Hobart City Council, its Code of Conduct which is legislated under the Local Government Act 1993 and must be adopted by all Tasmanian councils, articulates the acceptable behaviours of local government councillors and provides the legal avenue for recourse in situations where there may be a perceived breach of the Code.

In the interests of maintaining good governance of our capital city and earning the highest level of confidence in our elected members from our community, it is desirable to supplement the Code of Conduct by articulating the principles and behaviours valued by the Hobart City Council, and their inter-relationship with Council’s strategic framework including our Strategic Plan, mission, values and good governance principles.

Further, agreement of the Council to a suite of policies which operate under a collegial rather than legislative approach, demonstrates the commitment by the Council to the value of sound relationships and working within a co-operative and respectful environment.

REcommendation

That the Council endorse the following draft policies, as attached:

1. Elected Member Behaviour;

2. Elected Member Issues Resolution; and

3. Elected Member Fitness to Undertake Duties

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

Nick heath

N D Heath

General Manager

Date: 20 February 2020

File Reference: F20/20089

Attachment a: Draft Elected Member Behaviour Policy ⇩

Attachment b: Draft Elected Member Issues Resolution Policy ⇩

Attachment c: Draft Elected Member Fitness to Undertake Duties Policy ⇩

Item No. 4.2

Agenda (Open Portion)

Special Joint Meeting of All Council Committees

Page 35

24/2/2020

Memorandum: Joint Meeting of all council committees

2020/21 Capital Works Plan

BACKGROUND

Significant review and refinement of the Proposed Capital Works Budget 2020/21 has occurred over the past 3 months. This has included involvement from all individual asset portfolio managers, project managers and Directors across all CoH Divisions.

The result of this review is a proposed capital works budget with specific projects prioritised and identified under separate Renewals, Upgrade, New, and Plant and Equipment (P&E) programs. The proposed capital works budget has considered all legislative requirements, Council decisions taken within the 2019/20 financial year, safety and risk matters, deferred or carried over projects (from previous delivery years), and commitments to the community.

The proposed capital works budget aligns with the amounted first noted by Council as part of the endorsed 2019/20 budget and meets the parameters established within Council’s long-term financial management plan.

PROPOSED BUDGET SUMMARY

The following 2020/21 budget is proposed:

Sub-Program Total Budget Grants CoH Budget

Renewals          $ 20,561,917               $1,483,100                  $ 19,078,817
Upgrade             $   7,595,500                    nil                             $ 7,595,500
New                    $   4,535,000                    nil                             $ 4,535,000
P&E                    $   4,500,000                     nil                             $ 4,500,000

TOTALS $ 37,192,417 $1,483,100 $ 35,709,317

BUDGET HIGHLIGHTS

· 100% funding of the 2020/21 asset renewal program.

· Clearly identifiable Renewal, Upgrade and New (RUN) program definition.

· Clearly identifiable renewal funding by asset portfolio across Roads, Buildings, Stormwater, Parks, Sporting, Bushland, Solid Waste, Public Art, Parking and future Smart Cities and Lighting

· Continuation of the significant Transforming Hobart new and upgrade capital works program first commenced in 2015/16, noting that new program investments have been appropriately wound back to under $5 million in order to meet Council’s asset maintenance and depreciation obligations.

· Inclusion of specific new and renewal public art funding (Council decision).

· Inclusion of all known general and specific plant and equipment requirements.

· Grant funding of $1.48 M has been secured for the following specific projects:

o $335,000 towards Old Farm Road bridge replacement.

o $600,000 towards Lenah Valley Road bridge replacement.

o $548,100 for Roads to Recovery (R2R) projects.

· Identification of projects located within the proposed UTAS CBD precinct.

PROPOSED FORWARD PLAN

Noting and in-principle approval of years two, three and four of the proposed capital works budget will allow officers to undertake appropriate preliminary planning and consultation for forward years.

Operationally, a prioritised RUN methodology is applied to programs of work in years 2-4, and then 5-10 based on further and ongoing review during the 2020/21 financial year.

This ongoing forward program review is undertaken:

· to ensure adherence to the advice provided to Council in previous capital works budgets and associated Long Term Financial Management Plan (LTFMP) preparation; and

· in accordance with the preparation or renewal of years 2 to 10 Asset Management Plans (AMPs) and Service Plans (SPs) across Council.

REcommendation

That:

1. The Council endorse the proposed 2020/21 capital works budget as summarised below and as detailed in Attachment A:

         Renewals                $ 20,561,917     less $1,483,100 grants      $ 19,078,817
         Upgrade                                                                                              $   7,595,500
         New                                                                                                      $   4,535,000
         Plant & Equipment                                                                                     $   4,500,000

TOTALS $ 35,709,317

2. The Council note the capital works plan for Years 2, 3 and 4.

Peter Carr

Director City Innovation

Date: 20 February 2020

File Reference: F20/19282; 19/77

Attachment a: 10 Year Capital Works Program ⇩