Agenda of City Infrastructure Committee Meeting

Item No. 6.1

Agenda (Open Portion)

City Infrastructure Committee Meeting

Page 8

17/4/2019

REPORT TITLE: 2019-20 Fees and Charges - City Infrastructure Division

REPORT PROVIDED BY: Director City Amenity

1. Report Purpose and Community Benefit

1.1. The purpose of this report is to seek approval of the proposed schedule of fees and charges for the City Infrastructure Division for the 2019-20 financial year.

2. Report Summary

2.1. Pursuant to section 205 of the Local Government Act 1993, the Council may impose fees and charges for various services.

2.2. The fees and charges itemised in Attachment A outline the present fees and charges for the City Infrastructure Division and the proposed fees and charges for the 2019-20 financial year.

2.3. Where a fee increase is proposed, this is in order to more accurately reflect cost recovery and market pricing.

2.4. Projected income generated by the activities of the Division is based on a conservative estimate of demand for these services. The income generated is significantly affected by the level of construction activity in the community.

2.5. The total income expected to be generated for 2019-20 is estimated to be $377,827 which is a decrease of approximately 15% of the income estimated from the current financial year, primarily due to lower expected levels of construction activity requiring occupation of highway reservations.

3. Recommendation

That the schedules of fees and charges be approved for the services delivered by the City’s Infrastructure Division for the 2019-20 financial year as marked as Attachments A to this report.

4. Background

4.1. The attached fees and charges as itemised in Attachment A to this report outline the present fees and charges for the City Infrastructure Division and the proposed fees and charges for the 2019-20 financial year.

4.1.1. No new fees and no other significant fee increases are proposed.

4.1.2. The income for Civil Maintenance – Stormwater Service Connections in 2018/2019 was $44,109 which decreased from $73,454 in 2017/2018.

In 2019-20 this income projection is predicted to decrease again by approximately 7% to $41,112 with more of this work being provided by private contractors who are directly engaged by developers.

4.2. The anticipated income generated by the activities of the Division has been based on a conservative estimate of demand for these services. The income generated is significantly affected by the level of construction activity in the community.

5. Proposal and Implementation

5.1. The following provides information in relation to the proposed services and associated fees and charges levied by the City Infrastructure Division within each program area.

5.1.1. Subject to Council approval, the fees and charges for the 2019-20 financial year will become effective from 1 July 2019.

Residential Parking

5.2. No changes to the fees associated with residential parking permits are proposed for this year.

5.3. The income projection for the residential parking function, including parking exemption permits is approximately $116,348, which is about 30% of the Division’s anticipated fees and charges income.

5.3.1. This income however is not budgeted within the City Infrastructure Division as the permits are administered by the Parking Operations Unit within the City Innovation Division.

Traffic Strategy and Projects

5.4. These fees and charges relate to use of the road reservation to support construction activities on adjacent land or special events which are conducted in the road reserve. No changes are proposed for these fees for 2019-20.

5.5. It is expected that there will be a decrease in income compared to the 2018/2019 expected actuals for this budget function. The decrease in fees is due lower projected development activity requiring use of the road reservation.

5.6. The income projection for this function is $165,487 which is approximately 44% of the Division’s anticipated income.

Road Strategy and Projects

5.7. These fees relate to construction works by others which take place in the road reservation and are most often associated with the construction or connection of underground services.

5.8. There are only slight fee increases proposed for this budget function as they were last increased in the 2017-18 financial year.

5.9. It is expected that the demand for road opening permits will continue at similar levels. In 2019-20 approximately $29,600 of income is predicted.

5.10. The total anticipated income of $34,990 associated with this function is approximately 10% of the Division’s anticipated income.

Hydraulic/Stormwater Inspections and Investigations

5.11. Investigation of private hydraulic installations is normally conducted by the private sector but can be conducted by the City on request. This fee is rarely imposed and was last increased in 2017-18.

5.12. Similarly, the fee for re-assessment of stormwater infrastructure plans is rarely imposed and was last increased in 2017-18. The fee is necessary should it need to be applied when sub-standard designs are repeatedly submitted for assessment.

5.13. No income is expected from these activities during 2019-20.

Civil Maintenance - Stormwater Service Connections

5.14. The fees associated with stormwater service connections are proposed to be increased by 3% this year in order to represent full cost recovery.

5.15. The income projection for this function is $41,112. This is a drop in income representing approximately a 7% decrease in income from the current year. This will be offset by lower expenditure.

5.15.1. It is anticipated that more of this work will be provided by private contractors who are directly engaged by developers.

5.16. The anticipated income of $41,112 associated with this function is approximately 11% of the Division’s anticipated income.

Surveying Services

5.17. There are no fee increases proposed for this budget function, and provision of these services is expected to continue at the same level.

5.18. The anticipated income of $19,890 associated with this function is approximately 5% of the Division’s anticipated income.

6. Strategic Planning and Policy Considerations

6.1. The annual review of the City’s fees and charges contributes to Goal 5 – “Governance, Leadership provides for informed decision-making for our capital city”, from the Capital City Strategic Plan 2015-2025.

7. Financial Implications

7.1. Funding Source and Impact on Current Year Operating Result

7.1.1. Fees and charges are accounted for within the relevant budget Function areas of the 2019-20 City Infrastructure Division and the City Innovation Division.

7.1.2. The income projected for the City Infrastructure Division for 2019-20 is $377,827 which is a decrease of approximately $64,523 or 15% from the 2018-19 budget for those fees. This is summarised per budget function in the table below:

Function Area	2018/2019 BUDGET	2019/2020 BUDGET	Increase / (Decrease)
F420 – Residential Parking	$122,500	$116,348	($6,152)	-5.02%
F550 – Traffic Strategy and Projects	$214,950	$165,487	($49,463)	-23.01%
F540 – Road Strategy and Projects	$35,000	$34,990	($10)	-0.03%
F620 - Hydraulic/Stormwater Inspections and Investigations	$0	$0	$0	0%
F515 – Civil Maintenance – Stormwater Service Connections	$50,000	$41,112	($8,888)	-17.78%
F860 – Surveying Services	$19,900	$19,890	($10)	-0.05%
TOTAL	$442,350	$377,827	($64,523)	(-15%)

7.2. Impact on Future Years’ Financial Result

7.2.1. The impact on future years’ financial results would be subject to the Council’s annual review process of fees and charges.

8. Delegation

8.1. The matter is delegated to the Council.

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

Glenn Doyle

Director City Amenity

Date: 12 April 2019

File Reference: F19/29557; 18/20

Attachment a: 2019-20 Fees and Charges Schedules for City Infrastructure Division ⇩

Item No. 6.2

Agenda (Open Portion)

City Infrastructure Committee Meeting

Page 21

17/4/2019

REPORT TITLE: 2019-20 Fees and Charges - City Amenity Division - Cleansing and Solid Waste

REPORT PROVIDED BY: Director City Amenity

1. Report Purpose and Community Benefit

1.1. The purpose of this report is to seek approval of the proposed fees and charges applicable to the City’s Cleansing and Solid Waste functions for the 2019-20 financial year.

2. Report Summary

2.1. Pursuant to section 205 of the Local Government Act 1993, the Council may impose fees and charges for various services.

2.2. The attached schedules detail the proposed fees and charges for the following activities for the 2019-20 financial year:

2.2.1. Cleansing and Solid Waste (refer Attachment A)

3. Recommendation

That the schedule of fees and charges be approved for the provision of Cleansing and Solid Waste services for the 2019-20 financial year as marked as Attachment A to this report.

4. Background

4.1. The fees and charges for the City Amenity’s Cleansing and Solid Waste Unit for the 2019-20 financial year have been assessed.

5. Proposal and Implementation

5.1. It is proposed that the attached schedules of fees and charges for the 2019-20 financial year be approved.

City Cleansing & Solid Waste

5.2. Services will continue to be charged via quote or on a do-and-charge basis. Income is anticipate to increase by 66% ($14,000) as the program is performing better than expected this current year.

5.3. A new fee type is proposed that allows the City the potential to recoup some costs as part of its program of Waste Reduction Education and Events and initiatives.

Wheelie Bins / Bins

5.4. Minor changes to fees are proposed with minor increase to revenue of $12,000 or 6.58%.

McRobies Gully Waste Management Centre

5.5. Minor changes to fees are proposed to further incentivise waste diversion from landfill (from $95 to $100 per tonne for mixed rubbish), with minor increase to revenue of $27,000 or 1.91% anticipated.

5.6. The fee structure continues to support the goals of the City’s Waste Management Strategy 2015-2030 with the aim of achieving Zero Waste to Landfill by 2030.

6. Strategic Planning and Policy Considerations

6.1. The annual review of the City’s fees and charges contributes to the Capital City Strategic Plan 2015-2025 – Goal 5 – Governance – “Leadership provides for informed decision-making for our capital city”

7. Financial Implications

7.1. Funding Source and Impact on Current Year Operating Result

7.1.1. Not applicable

7.2. Impact on Future Years’ Financial Result

7.2.1. The review of the fees and charges for the Division’s Cleansing and Solid Waste Unit has been undertaken and increases/decreases for the 2019-20 financial year for each function area is expected as follows:

Function Area	2018-19 BUDGET	2019-20 BUDGET	Increase / (Decrease)
City Cleansing & Solid Waste Requested Works	$21,002	$15,298	$14,000	66.6%
Wheelie Bins	$182,710	$194,731	$12,021	6.58%
McRobies Gully Waste Management Centre	$1.411M	$1.438M	$26,997	1.91%

8. Legal, Risk and Legislative Considerations

8.1. Pursuant to section 205 of the Local Government Act 1993, the Council may impose fees and charges for various services.

9. Delegation

9.1. This matter is delegated to the Council.

Glenn Doyle

Director City Amenity

Date: 12 April 2019

File Reference: F19/38405

Attachment a: 2019-20 Proposed Fees and Charges - Cleansing and Solid Waste ⇩

Item No. 6.3

Agenda (Open Portion)

City Infrastructure Committee Meeting

Page 31

17/4/2019

REPORT TITLE: Water Refill Programs

REPORT PROVIDED BY: Acting Manager Cleansing and Solid Waste

Director City Amenity

1. Report Purpose and Community Benefit

1.1. The purpose of this report is to determine whether the Council’s Zero Waste Strategy could benefit from a tap water refill program, additional public refill stations and the phase out of bottled water use from the City’s operations and facilities.

1.2. Single use disposable water bottles contribute to the Tasmanian litter stream and may end up in the marine environment where they can impact flora and fauna. Therefore measures to reduce the number of water bottles consumed has a twofold benefit of reducing waste and reducing environmental harm.

2. Report Summary

2.1. The installation of more water refill stations and drinking fountains across the City, and promoting the consumption of tap water would benefit the City’s Waste Management Strategy 2015-2030.

2.2. While water bottles do not represent a significant portion of waste to landfill, they are prevalent in the litter stream. The Waste Management Strategy in addition to aiming for zero waste to landfill, contains actions to reduce litter and minimise environmental harm from litter.

2.3. An assessment of tap water refill programs, and a detailed analysis of the City’s current public water dispensing infrastructure has been undertaken. It highlights a need to increase the number of facilities, and standardise the type of unit across the City.

2.4. It is recommended to adopt the Universal Aqua Bubbler as the standard model of drinking water / bottle refill station.

2.5. It is recommended that the City join ‘Choose Tap’, a program promoting the use of tap water for drinking. It operates in Victoria and NSW, and promotes tap water options within cafes, restaurants, and the general public.

2.6. The City is already tackling single use plastic reduction through a number of projects and this approach will continue. It is recommended to endorse a Waste Reduction Statement of Commitment, to provide a uniform and clear vision for all City operations.

3. Recommendation

That:

1. The ‘Public Drinking Water Facility Upgrade’ Program be implemented over a 3 year timeframe, at an estimated cost of $30,000 per year to be funded from the Solid Waste Strategy and Project Budget Function.

(i) The City continue to negotiate with TasWater to enter into a partnership arrangement in respect to the installation costs.

2. The City join the ‘Choose Tap’ public water re-fill program, and promote this to the community, at a cost of an estimated $6,000 to be funded from the Solid Waste Strategy and Project Budget Function

3. Initiatives to reduce the use of single use plastics within the City’s operations continue to be identified and implemented, and the Council endorse a Waste Reduction Statement of Commitment.

4. Background

4.1. The Council at its meeting held on the 6 August 2018, in response to a Notice of Motion, resolved that a report be provided on whether the Council’s Zero Waste Strategy could benefit from:

· The introduction of a tap water refill program, inspired by the ‘Refill’ or ‘Choose Tap’ programs.

· Opportunities for the installation of more public water refill stations and drinking fountains across the city.

· The possibility of partnerships with other organisations such as TasWater to assist in resourcing these programs.

· The City of Hobart phase out its use of single use bottled water in all its operations and encourage the use of tap water.

4.2. Keep Australia Beautiful publishes a ‘National Litter Index’ each year that contains a large range of data and trends on the composition of the litter stream. While the Hobart area was identified as a low-risk area for beverage container litter, beverage container litter did show growth in Tasmania from 2015 to 2016. See Attachment A for further details.

4.3. Beverage container litter is present in the Hobart region, however it does not occur on a significant scale. Due to the impacts on the marine environment some action is necessary to reduce beverage container litter, and provide an example for other councils and businesses to follow.

Tap Water refill programs

4.4. There are two existing programs that aim to increase tap water consumption and reduce beverage container litter in collaborative arrangements, namely ‘Choose Tap’ operating in Victoria and NSW, and ‘Refill’ operating in Perth, WA (but based in the United Kingdom).

4.5. ‘Refill’ is a program that aims to reduce plastic litter by encouraging businesses to become free refilling stations for the general public. It is designed to reduce plastic pollution and promote healthy hydration by using businesses and government institutions as refill stations. Participating cafes, bars, restaurants, banks, galleries, put a sticker in their window notifying the public they can fill their water bottle for free.

4.6. Although the ‘Refill’ program reports to be international, there are minimal sites in Australia where it has been employed, and there are logistical concerns regarding sourcing of promotional material and resources from the UK and whether they are transferrable to Hobart.

4.7. “Choose Tap’ is an Australian based program initiated by Yarra Valley Water in Victoria, and operates with the mission to increase the consumption of tap water.

4.8. To become a member of ‘Choose Tap’, Local Government organisations are required to pay a fee that is dependent upon the population in the municipal area. It is estimated the City’s membership would be around $6,000 per annum.

4.9. The ‘Choose Tap’ Program allows members and supporters to access media and marketing material, branding artwork, and campaign materials to promote the program and support the serving tap water to customers. There are currently a significant number of water utilities and councils in NSW and Victoria participating in the program.

Figure 1 – Branding & promotion examples of ‘Choose Tap’

Fixed Public Water Facilities (drinking and refill)

4.10. City officers undertook an audit of all public water facilities provided by the City revealing there are currently 35 water fountains within the municipal area.

4.11. The audit showed a wide range of styles and placements, and also revealed the City currently holds no information on the usage of each unit to help assess the possible impact stations have on reducing water bottle purchases.

The City currently has 13 different water fountain styles, with around half of the 35 fountains having water bottle refilling capabilities.

4.12. At times, issues have been experienced with the quality of the water being dispensed from the City’s water fountains. The fountains are however subject to regular testing.

Water quality impacts have been discussed with staff from the Environmental Health, and Parks and Recreation Units of Council. Measures to regularly test water quality will be required for all new fountains and refill stations, whilst further investigations are undertaken to determine possible causes (& solutions) of impacted water quality in some facilities. This involves discussions with TasWater.

4.13. The unit cost of new drinking fountains range from $3,000 to $6,000 for generic drinking fountain designs, although specialised models can cost up to $20,000, for units that can also distribute re-usable water bottles.

4.14. Installation costs can vary depending on the type and location, with indicative costs estimated at around $5,000 for a new unit. Costs are inflated when a new water line is required, or when there is a need for backflow valves. There are also TasWater connection fees in some cases.

4.15. Officers intend to investigate the potential for the inclusion of sensor technology within the units to help understand usage. This may involve fitting litter bins and water fountains with sensors to collect a range of data. Public litter and recycling bins have been selected to be used as a ‘proof of concept’ design to test the functionality and capability of the Smart City sensor program.

Location distribution analysis

4.16. Following the review of all existing fountains, a GIS study was undertaken, with the aim of the analysis to highlight ‘dry’ zones in the City where there may be demand for publicly accessible water.

Dry zones are defined where physical activity takes place, and where there are high levels of foot traffic and shops/cafes, but publicly accessible water is limited.

4.17. Parks and Business zones with existing drinking fountains or taps, or large distances from the TasWater pipe network were eliminated from consideration.

The zones remaining were considered either a ‘Park without a Drinking Water Source’ or a ‘Business District without a Drinking Water Source’ and considered a zone of interest.

4.18. Excluding the CBD, twelve locations have been identified as locations that could benefit from drinking/refill water infrastructure, and include areas such as the North Hobart retail strip, and the Queens Walk recreation ground (Figure 3).

Figure 3 – Current & proposed fixed water fountain locations in Hobart

4.19. An analysis of the Hobart CBD was undertaken using slightly alternative criteria that incorporated the location of wide footpaths and proximity to food/shopping outlets and districts.

When outdoor seating, a café, and outdoor dining were all within 30 metres of each other, the site was marked as a potential location for a drinking fountain.

4.20. This resulted in a further eight proposed locations for CBD drinking fountains, as seen in Figure 4.

Figure 4 – Current & proposed fixed water fountain locations in the CBD

4.21. In total, the analysis has highlighted the need for an addition 20 new fixed drinking water and refill stations across the municipal area.

The areas identified are zones of interest that officers consider would see facilities utilised and appreciated by the community, however there is flexibility to move the exact installation point within the areas.

4.22. Officers have spoken with the City’s City Planning teams, regarding the upcoming works plans for the CBD, and it is likely that some of the planned works will include the installation of water facilities, and there will be some overlap with the proposed installations identified in this report.

4.23. It is highly likely that there will be other locations identified as benefiting from installation of water facilities, as capital works programs are undertaken throughout the City, such as the new Brooker Avenue pedestrian bridge to the Rose Gardens. Other areas of high tourist use may also require installation of facilities, such as The Springs.

4.24. This report does not address installation of facilities at car parks (either City owned or private) or public toilet facilities. While some may benefit from improved public water infrastructure, they are not the first priority as these facilities generally have taps that can be used to refill water bottles, and in some cases such as Franklin Square toilets there is an existing drinking fountain.

These locations should be considered as capital works upgrades are undertaken, and after the implementation of the units as detailed in this report where there are no water facilities at present.

Water Fountain Unit Type

4.25. Given the varying types of fixed water facilities throughout the City, it is recommended to develop a standardised approach to infrastructure installation, and select a preferred standard unit for installation, to assist with consistency across Hobart.

It is understood that there will be sites where factors such as available space and site design will not enable the preferred model to be installed.

4.26. To identify the most appropriate model of fountain/refill station a comparison was carried out between six drinking fountain designs available in Australia. The criteria and data used in the comparison was adapted from a VicHealth drinking fountain criteria.

It is considered mandatory to purchase drinking fountains with meters and filters. Filtered drinking fountains are less likely to experience water contamination and water meters are necessary to measure water use via remote sensing.

Further details of this criteria and design ranking are provided in Attachment B, with the preferred model for the City based on this criteria being the Universal Aqua Bubbler which retails for around $3,700. The units can be customised to incorporate accessories such as dog bowls, and can be easily branded.

Figure 5 – Universal Aqua Bubbler

4.27. A proposal is currently being negotiated with TasWater for them to partner with the City in the improvement of public access to drinking water, with the City to purchase the units, and TasWater covering installation and connection costs.

These negotiations are ongoing at this time.

Phase out of single use bottled water from all City operations

4.28. Water bottles represent one component of the single use plastic packaging and products supply chain.

Developing a policy to phase out a singular plastic product alone is not recommended.

4.29. The City, across many areas is increasingly introducing measures to reduce plastic, such as the Doone Kennedy Hobart Aquatic Centre (DKHAC), Salamanca Market, the Cleansing & Waste Unit, and the City Economy, Tourism and Events Division.

Proposed Council Position

4.30. Through the various City areas, a range of plastics are being targeted for reduction, and rather than having various stand-alone policies for limited products within differing divisions, it is recommended to develop a single commitment covering the entire range of single use plastic consumables used throughout City operations, provided in a Waste Reduction Statement of Commitment, included as Attachment C.
The types of plastics to be addressed within this Statement of Commitment include:

· Water bottles;

· Food packaging and accessories (cutlery, straws);

· Balloons;

· Pallet wrap;

· Coffee cups (plastic lined);

· Excess/unnecessary plastic packaging.

4.31. The Commitment would apply to and provide direction for all programs in the Organisation and include City coordinated and managed events. It would tie in with the recent single use takeaway plastic reduction program and ensure the City is held to the same standards it is expecting of businesses under the program.

4.32. The establishment of such a commitment has the support of the City’s Communications and Marketing Unit, advising that currently the City does not have a formal policy on prohibited items for stakeholders at supported events and programs.

4.33. Guidelines provided to event organisers currently vary significantly and need to be reviewed to ensure clarity and consistency of approach for all events held in the City’s buildings, venues, halls, open spaces and roads.

4.34. It is proposed that The Commitment extend to the distribution/provision of drinking water in single use plastic bottles and encourage the use and provision of glasses and refillable water bottles, and ensuring tap water is available either through on site options or engagement of facilities such as the mobile TasWater option.

4.35. There are risks associated with using regulatory tools to target the removal of bottled water from City-owned businesses, volunteer programs, and external stallholders/vendors at City events, particularly where other bottled beverages are also available for sale.

Officers will investigate the most appropriate method to phase out single use water bottles in these instances. Specific examples requiring further investigation are the Doone Kennedy Hobart Aquatic Centre, and the Salamanca Market.

4.36. While City-owned facilities have a right to stock whatever beverages considered appropriate in terms of brand and beverage type, removing bottled water may result in concerns raised from customers, suppliers, and the public health sector.

5. Proposal and Implementation

5.1. It is proposed to pursue the implementation of the Choose Tap program for the City of Hobart area. This may provide the catalyst for the program to be expanded across Greater Hobart by other municipal areas.

5.2. It is proposed to standardise the City’s public water facilities with the preferred unit model being the Universal Aqua Bubbler as the standard facility. These units are rated the most suitable for the City across a number of key factors, and can be adapted to cater for items such as dog bowls.

5.3. City officers have had discussions with TasWater, who has indicated that these types of community water programs are also on its agenda. The City has prepared a proposal for TasWater, to join with the City in improvement of public access to drinking water. It is based on the City purchasing units, and TasWater covering installation and connection costs. Discussions are currently ongoing.

5.4. In the event that TasWater does not accept the City’s proposal, it is recommended to continue with an installation program. The installation program would be a minimum 3 year process, initially focussing on the installation of new facilities at key locations without current access to water (those areas of the city most in need).

5.5. Installation of the units in locations identified in this report where there are no future plans for City upgrades, will be funded from the Cleansing & Solid Waste Function over a 3 year period. It is proposed that where future capital works projects are being undertaken, that installation of water facilities is considered and incorporated into the overall costs of that project.

5.6. It is also proposed to investigate placement of sensors in alignment with City Innovation and the Smart City Alliance Innovation Program. Data capture will allow the City measure the impact of the units, in terms of the number of refills undertaken and as such, allow the calculation of the number of single use plastic bottles removed from circulation.

5.7. It is noted that installation of the preferred bubbler model may not be applicable in all instances.

5.8. It is proposed that the City continues to implement waste reduction programs, and that the Council endorse the Waste Reduction Statement of Commitment, providing a clear and consistent stance.

5.9. It is proposed commence this program in the 2019/2020 financial year.

6. Strategic Planning and Policy Considerations

6.1. The development and implementation of the Waste Management Strategy 2015-2030 is identified in the City’s Strategic Plan (3.2.5).

6.2. The actions contained within this report focus upon the litter reduction actions (5.4) of the Waste Management Strategy 2015-2030.

7. Financial Implications

7.1. Funding Source and Impact on Current Year Operating Result

7.1.1. No Impact. The proposal will commence year 2019/2020.

7.2. Impact on Future Years’ Financial Result

7.2.1. $30,000 from budget function 240 within the City’s Cleansing & Waste Unit to contribute to enabling installation of fountains and sensors

7.2.2. $6,000 from budget function 240 within the City’s Cleansing & Waste Unit to join the Choose Tap program and run promotion campaigns.

7.2.3. Approximately $36,000 in years 2 and 3.

7.3. Asset Related Implications

7.3.1. Water dispensing units will be recorded as Assets, at a cost of around $3,700 per unit.

8. Environmental Considerations

8.1. The actions in this report will decrease the need for the purchasing of bottled water by the general public. This will subsequently decrease the amount of beverage containers in circulation in Hobart and minimise the risk of bottles (particularly plastic) ending up in the litter stream where they can cause harm to the environment.

9. Social and Customer Considerations

9.1. There may be a customer push for the City to supply reusable water bottles for the general public if access to bottled water (either sold or given freely) is reduced.

10. Marketing and Media

10.1. There will be significant marketing and media required as the actions of this report are progressed. A communications plan will be developed in respect to the overall water bottle reduction program.

10.2. City Marketing is currently developing a tag line aimed at single use plastics.

11. Community and Stakeholder Engagement

11.1. There are several internal and external stakeholder engagements required to progress the action of this report, including;

· TasWater;

· Choose Tap;

· City facilities operators (DKHAC, Youth Centre, Salamanca Market);

· The Cities Civil Works, Legal & Governance, City Planning, Communications, Marketing and Events Units;

· Commercial operators.

11.2. These engagements, along with public community engagement and activation will be identified in the communications strategy.

12. Delegation

12.1. The matter is delegated to the Council.

Jeff Holmes

Acting Manager Cleansing and Solid Waste

Glenn Doyle

Director City Amenity

Date: 12 April 2019

File Reference: F18/86721; 2016-0192

Attachment a: National Litter Index Data and Findings ⇩

Attachment b: Public Drinking Refill Station Model Assessment ⇩

Attachment c: Waste Reduction Statement of Committment ⇩

Item No. 6.5

Agenda (Open Portion)

City Infrastructure Committee Meeting

Page 54

17/4/2019

REPORT TITLE: 99 Steps (Walkway), West Hobart - Proposed Works

REPORT PROVIDED BY: Group Manager Infrastructure Planning

Director City Amenity

1. Report Purpose and Community Benefit

1.1. The purpose of this report is to provide a response to the Notice of Motion approved by Council at its meeting held on 8 October 2018.

1.2. The Notice of Motion stated:

“That a report be prepared to address a number of issues that are of concern to the neighbours adjacent to the 99 Steps in West Hobart.

· Including consideration of linking stormwater drains between 360 and 358/356 Liverpool Street;

· The construction of a kerb and sidewalk with a staging area with a seat at the top of the steps;

· Consider upgrade of the steps to a correct standard, including to allow for a channel for bicycles; and

· To allow for the stairs to provide access onto a safe footpath for pedestrian safety.”

1.3. The report provides information on the issues, identifies potential solutions and likely costs and recommendations as to future works.

2. Report Summary

2.1. The 99 Steps is a pathway including a set of stairs between Liverpool Street and McKellar Street (near the junction with Gore Street and adjacent to the Hobart Rivulet Linear Park Track).

2.2. The pathway is maintained and managed by the City and is an important pedestrian link between West Hobart and the lower end of South Hobart.

2.3. Some minor works have been undertaken in recent years to improve signage and safety, but the walkway is considered to be in relatively good condition. Some further maintenance works involving repairs to defects have been identified in the recent inspection and are to be made in the near future.

2.4. To significantly improve stormwater drainage at 356 to 360 Liverpool Street a mains extension of about 60 metres along the street and installation of drainage pits would be required and this is estimated to cost in the order of $60,000.

2.4.1. This section of road and associated drainage is being included in the scope of work to address slope stability issues that become evident in the May 2018 rain event along Liverpool Street. The work is currently being investigated for design purposes and is planned to be undertaken in the 2020-2021 year, subject to funding approval.

2.5. The area around the top of the stairs on Liverpool Street has been inspected and it is considered that accessibility and amenity could be improved by modifying the upper section of steps, the installation of a seat near the top of the stairs and a new fence.

In addition, the crossing point from the top of the stairs across Liverpool Street could be improved with a ramp and new set of steps on the far side of the road. These proposed works would cover an improved staging area, seat and safer access to the footpath. The indicative cost for such works is about $25,000.

2.6. Upgrading the full length of the stairs to fully align with current engineering standards and the installation of a bicycle channel have been estimated to be approximately in the order of $200,000.

Given that the walkway and stairs are in relatively good condition and the difficulties in installing a bike channel without replacing the stairs, it is proposed not to upgrade the stairs or construct a bike channel at this time.

2.7 An audit of the condition, safety and accessibility of the City’s laneways is currently underway and is expected to be completed by July this year.

Following on from this a Laneways Strategy and Action Plan is to be developed. The plan will include a schedule of upgrade works with priority for the individual works to be based on current asset condition, public safety, contribution to the pedestrian network and current and future expected usage.

3. Recommendation

That:

1. Works be undertaken to improve the amenity and safety of the small set of steps at the top of 99 Steps, West Hobart including the installation of a seat and fence, along with a ramp and new steps on the opposite side of Liverpool Street at an estimated cost of $25,000 in 2019-2020 to be funded from the City Laneways Access and Lighting Upgrades budget allocation.

2. Stormwater works including extension of a stormwater main along Liverpool Street and installation of drainage pits be constructed in 2020/2021 as part of a road and stormwater upgrade project to address flooding issues, subject to funding approval in the 2020-2021 budget.

3. Works to fully upgrade the 99 Steps walkway to full compliance with engineering standards and installation of bicycle channel be considered in the development of a City Laneways Strategy and Action Plan.

4. Background

4.1. A Notice of Motion was approved by the Council at its meeting held on 8October 2018, as detailed in clause 1.2 above which called for a report to address a number of concerns to the neighbours adjacent to the 99 Steps in West Hobart.

4.2. The 99 Steps is a pathway including a set of stairs between Liverpool Street and McKellar Street (near the junction with Gore Street and adjacent to the Hobart Rivulet Linear Park Track).

4.3. The pathway is designated a footway on the City’s municipal map and is maintained and managed by the City. It is an important pedestrian link between West Hobart and both Hobart Rivulet linear park and lower South Hobart.

4.4. Some minor works have been undertaken in recent years to improve signage and safety, including painting of the leading edge of the steps and new signs to better advise pedestrians of the location of the walkway.

4.5. An audit of the City’s laneways and walkways is underway and the 99 Steps walkway is considered to be in reasonably good condition.

4.6. The need for some further maintenance works have been identified in the recent inspection, such as repairs to two steps which are tilted, repair to the end of the handrail and repainting of white lines. These have been programmed to be completed in the near future.

4.7. The stormwater drainage at 356 to 360 Liverpool Street is limited to a table drain which has deteriorated and has insufficient capacity for major rain fall events. This section of road is not that far from the embankment that failed in the May 2018 floods.

4.8. To improve drainage a stormwater mains extension of about 60 metres along the street and several drainage pits would be required at an estimated cost of $60,000.

4.9. This section of road and associated drainage is being included in the scope of work to address slope stability issues that become evident in the May 2018 rain event. The work is currently being investigated for design purposes and is planned to be undertaken in the 2020/2021 year, subject to approval. It will be significantly cheaper to undertake this stormwater works in conjunction with the road reconstruction and it is proposed that these been undertaken as part of the same project.

4.10. The area around the top of the stairs on Liverpool Street has been inspected and photographs of the location are provided as Attachment A to this report.

It is considered that accessibility and amenity could be improved by modifying the upper section of steps, between the footpath and Liverpool Street property, the installation of a seat near the top of the stairs and a new fence.

In addition, the crossing point from the top of the stairs across Liverpool Street could be improved with a ramp and new set of steps on the far side of the road. This proposal has not yet been designed in detail. The indicative cost for such works is expected to be about $25,000.

4.11. In regard to the upgrading the full length of the stairs to fully align with current engineering standards, this would be a significant project. To be fully compliant there needs to be landings at regular intervals, which would significantly change the profile of the steps. Also the site is difficult to access with plant and equipment.

4.12. An inspection of the site has indicated that it will be difficult to install a bicycle channel without replacing and upgrading the steps.

4.13. The cost of replacing the stairs to be fully compliant with current standards and the inclusion of a bicycle channel has been estimated to be approximately in the order of $200,000.

4.14. Given that the walkway and stairs are in relatively good condition and the difficulties in installing a bike channel without replacing the stairs, it is proposed not to upgrade the stairs or construct a bike channel at this time.

4.15. A detailed audit of laneways is in progress. This audit is identifying asset condition, safety issues such as lighting, compliance with standards and accessibility.

4.16. Once complete a Laneways Strategy and Action Plan are to be developed including a prioritised schedule of future works. The 99 Steps walkway upgrade will be considered in the development of the proposed works schedule.

5. Proposal and Implementation

5.1. Maintenance works to repair minor defects will be undertaken in the coming weeks.

5.2. It is proposed that works to improve the amenity and safety at the small section of steps near Liverpool Street and the crossing at Liverpool Street be undertaken in 2019-2020 with funding from the City Laneways Access and Lighting Upgrades budget allocation.

5.3. It is proposed that improvements to stormwater drainage from 356 to 360 Liverpool Street be undertaken in 2020-2021, subject to funding approval, as part of the longer term works to upgrade that section of street following the damage caused in the May 2018 flood event.

5.4. It is proposed that the upgrade of the steps to achieve full compliance to current engineering standards and installation of a bike channel not be undertaken at this time.

5.5. It is proposed to finalise the audit of laneways and prepare a laneways strategy and action plan with a prioritised schedule of works.

6. Strategic Planning and Policy Considerations

6.1. The proposed stairway works support Strategic objectives 2.1 A fully accessible and connected city environment and 2.2 A people-focused city with well-designed and well managed urban and recreational spaces, while the stormwater works are to improve infrastructure sustainability and reduce future flood damage potential.

7. Financial Implications

7.1. Funding Source and Impact on Current Year Operating Result

7.1.1. Minor maintenance works to effect repairs on 99 Steps can be accommodated within the 2018-2019 Roads Maintenance budget.

7.2. Impact on Future Years’ Financial Result

7.2.1. The works to improve amenity and safety at the Liverpool Street end of the walkway are estimated at $25,000 and it is proposed that this be funded from the 2019-2020 City Laneways Access and Lighting Upgrades budget allocation.

7.2.2. The works to improve stormwater drainage of about $60,000 are proposed to be included in a road and stormwater upgrade project on Liverpool Street that is being planned for 2020-2021, subject to funding approval.

7.3. Asset Related Implications

7.3.1. There is expected to be an asset write off in the order of $2,500 for the stairway improvements, and an increase in depreciation of about $1,500 per annum for all of the works.

8. Legal, Risk and Legislative Considerations

8.1. The stairway works will slightly reduce the likelihood of trips and the stormwater works will reduce the potential for flooding and improve slope stability.

9. Social and Customer Considerations

9.1. The works are proposed to include a seat and address some the access concerns noted by residents of the area.

10. Marketing and Media

10.1. There may be minor potential for positive media attention following completion of the stair upgrade works.

11. Community and Stakeholder Engagement

11.1. If the proposal proceeds then consultation will be undertaken with stakeholders and residents in developing the final design for the stair upgrade and road crossing works.

12. Delegation

12.1. This is a matter to be determined by the Council.

Scott Morgan

Group Manager Infrastructure Planning

Glenn Doyle

Director City Amenity

Date: 12 April 2019

File Reference: F19/36783; RO626/11

Attachment a: 99 Steps - Photographs ⇩

Item No. 6.6

Agenda (Open Portion)

City Infrastructure Committee Meeting

Page 65

17/4/2019

REPORT TITLE: Soundys Lane, Elizabeth Street Mall - Roller Door closure times

REPORT PROVIDED BY: Road Services Engineer

Manager Road and Environmental Engineering

Director City Amenity

1. Report Purpose and Community Benefit

1.1. The purpose of this report is to consider opening the roller door on Soundys Lane at night (at the Elizabeth Mall end) to allow a newly established Karaoke Bar to operate.

1.2. The proposed Karaoke Bar is within the basement of 59-61 Elizabeth Street with its only access via Soundys Lane.

1.3. The roller doors on Soundys Lane were installed in 1995 due to concerns from business owners of vandalism and anti-social behaviour in the laneway.

2. Report Summary

2.1. The roller doors at both ends of Soundys Lane were installed in 1995 following a Council resolution to officially close Soundys Lane to align with shop trading hours, under section 14 of the Local Government (Highway) Act 1982. Thus, to re-open Soundys Lane requires a resolution of Council under section 6 of the Local Government (Highway) Act 1982.

2.2. The roller doors located at either end of Soundys Lane are currently closed around 10.00pm and re-opened after 5.30am.

2.3. The tenants of the basement at 59-61 Elizabeth Street are in the process of fitting out the space into a Karaoke Bar after recently receiving a planning approvals from the Council with the business intending to operate Fridays to Saturdays from 12.00pm to 5.00am and Sundays to Thursdays from 12.00pm to 3.00am.

2.4. The tenants have requested that the roller door at the Elizabeth Mall end of the Lane remain open during their business hours.

2.5. Adjoining traders and the City’s Late Night Precinct Stakeholder Group have been consulted with one concerned trader proposing that a new roller door be installed to prevent members of the public accessing further down the Lane, to their business. It is recommended that that suggestion be considered following a review of an initial six months operation of the new Karaoke Bar.

2.6. It is proposed that an agreement be established to allow the tenants to keep the roller door open during its trading hours, under conditions outlined below and as may be determined by the General Manager, with

3. Recommendation

That:

1. The opening of Soundys Lane (at the Elizabeth Mall end) during the proposed business hours of the Karaoke Bar within the basement of 59-61 Elizabeth Street, be approved on the following conditions:

(i) An agreement be entered into with the operators of the Karaoke Bar for them to be provided with a key to the roller door for it to remain open during trading hours, with any changes to its operating hours to be notified to the City and the Agreement amended accordingly.

(ii) The operators of the Karaoke Bar be required to provide security personnel in the laneway at all times the roller is open.

(iii) The opening hours of the laneway align with the Karaoke Bar’s trading hours, subject to the approval of the General Manager, in accordance with Section 6 of the Local Government (Highway) Act 1982.

(iv) The General Manager be authorised to include any further conditions necessary.

2. The need for the installation of an additional roller door just past the door to the basement of 59-61 Elizabeth be considered following a review of an initial six months operation of the new Karaoke Bar.

3. Affected tenancies and business owners, the Late Night Precinct Stakeholder Group and affected parties be notified of the Council’s decision.

4. Background

4.1. The installation of the roller doors on Soundys Lane occurred in 1995 following a Council resolution due to concerns from business owners about vandalism and anti-social behaviour.

4.2. The installation of the roller doors and closure of the laneway to the public was undertaken under section 14 of the Local Government Highway Act.

4.3. The Council resolved at its meeting held on the 27 February 1995 the following:

“That: 1. Approval be given to the closure of Soundy’s Lane between Wellington Court and Elizabeth Mall, in accordance with the procedures stipulated in Section 14 of the Local Government (Highway) Act, 1982.

2. The lane be closed between 6.30pm and 8.00am the following morning daily except where such hours are changed by the General Manager to suit shop trading hours in the Central Business District.”

4.4. The Karaoke Bar is operating outside the shop trading hours of the CBD and surrounding businesses, thus the General Manager does not have delegation to change the hours of opening and closing the roller doors.

4.5. The current tenants at the basement of 59-61 Elizabeth Street have received a planning permit for a Karaoke Bar and are starting to undertake works on the premises.

4.6. The tenants have requested that the roller door at the Elizabeth Mall end of the Lane remain open during their business hours, the roller door would need to be opened to provide access to the business after 10pm.

4.7. The matter of the roller doors in this laneway was not addressed during the planning assessment, as this process does not address infrastructure outside the property unless requested by the client (i.e changing footpath levels). It is up to the applicant to undertake due-diligence on items outside their premises. Photos of the roller doors and Soundys Lane are shown in Attachment A to this report.

4.8. The tenants plan to operate from Fridays to Saturdays from 12pm to 5am and Sundays to Thursdays from 12pm to 3am.

4.9. The entrance to the business is off Soundys Lane which is currently closed via roller doors at both ends at around 10pm at night by the Argyle Street Car Park security guard. The roller doors are opened in the morning after 5.30am by the City’s cleansing crew or by the Argyle Street Car Park’s security guard.

4.10. The roller door at the Wellington Court end is not required to be opened as Wellington Court is closed off at night time via gates.

Consultation with nearby traders and the Late Night Precinct Stakeholder Group

4.11. As the reason to originally close Soundys Lane was due to security of businesses and anti-social behaviour, business and tenancies fronting Soundys Lane have been consulted along with the City’s Late Night Precinct Stakeholder Group.

4.12. The Late Night Precinct Stakeholder group, including representatives from Tasmania Police raised concerns that the Karaoke Bar could attract anti-social behaviour within the Mall with people going to and from the Karaoke Bar.

4.13. There are two tenancies at 63 Elizabeth Street, one fronting the Elizabeth Mall and one fronting Wellington Court. The tenants have provided feedback.

4.13.1. The tenant at 63 Elizabeth Street on the corner of Elizabeth Mall and Soundys Lane are concerned about potential vandalism, particularly windows being broken and graffiti appearing along with anti-social behaviour. They have just replaced all the glass on their shop front and some of it has already been broken. They are currently fitting out their shop as well.

4.13.2. The tenant in the Connor’s Shoe Repairs shop at 63 Elizabeth Street on the corner of Wellington Court and Soundys Lane, has objected to the roller doors being opened due to previous vandalism and urinating in the laneway.

4.13.2.1. The tenant of Connor’s Shoe Repairs has requested that a new roller door be installed just past the doorway to the Karaoke Bar which would prevent people being outside this business.

4.13.3. The owner of 59-61 Elizabeth Street which is on the east side of Soundys Lane has no objections to the opening of Soundys Lane. Regardless of the lane being opened, they would like to see significant security measures taken to deter anti-social behaviour and vandalism. Recently glass has been broken and a hole punched through a wall.

4.13.4. The tenant of Ally Fashion at 59-61 Elizabeth Street on the east side of Soundys Lane has no concerns regarding the lane being opened.

4.14. To assist in possible vandalism and antisocial behaviour, regardless of the roller door being open or not, the Information Booth in the Mall that is currently under redevelopment will have a CCTV camera installed that will face down Soundys Lane.

4.15. The tenants of the Karaoke Bar, under its liquor licence, are also required to keep the laneway clean and have CCTV surveillance to a minimum of 10 metre radius from their entrance which will cover the majority of Soundys Lane.

4.16. The tenants of the Karaoke Bar will also have a security guard in Soundys Lane to ensure the protection of people and property during business hours.

4.17. The Karaoke Bar proposes to have a key to enable it to close the roller door when it closes in the early morning.

4.18. The tenants at 63 Elizabeth Street have objected due to possible vandalism and anti-social behaviour.

5. Proposal and Implementation

5.1. This report proposes to re-open Soundys Lane at the Elizabeth Street Mall end however, consideration has to be given to the impact this may have on premises in the area and the potential to attract vandalism. In particular, the opening of the roller door could see windows being broken, graffiti and antisocial behaviour in the laneway, and within the Mall with people going to and from the laneway.

5.2. The laneway currently has adequately lighting and as part of the redevelopment of the Information Booth in the Mall a CCTV camera will be installed facing down Soundys Lane.

5.3. Any graffiti could be removed via our cleaning crews. Vandalism and anti-social behaviour would hopefully be captured on CCTV however, any cost incurred such as windows being broken would be at the property owners cost. The owners would likely have insurance but it would still be inconvenient and could increase their insurance fees.

5.4. The tenants of the Karaoke Bar will have a security guard at the entrance to the business on Soundys Lane.

5.5. Under their liquor licence they are required to keep the laneway clean and have CCTV surveillance to a minimum of 10 metre radius from their entrance which will cover the majority of Soundys Lane.

5.6. The tenants of the Karaoke Bar have suggested placing a door in the roller door facing the Mall to give access to their customers. This is unlikely to be structurally feasible as the roller door needs to be able to be rolled and unrolled every day. It will also create a closed area with no surveillance and thus not recommended.

5.7. It is proposed that the existing roller door at the Elizabeth Mall end be utilised and the business owners given a key to be able to close it when the business closes in the early morning.

5.7.1. An agreement would need to be entered into with the tenants of the basement of 59-61 Elizabeth Street to have a key to the roller door to enable them to close it at the end of business and to notify the City of any reduction in operating hours.

5.8. The owner of the Connor’s Shoe Repairs store has requested that a roller door be installed just past the entrance to the Karaoke Bar. This could possibly be considered, either at the costs of the proposed Karaoke Bar tenants or by the City. If this is considered as an option the existing roller door at the Wellington Court end might be able to be relocated.

6. Strategic Planning and Policy Considerations

6.1. This proposal aligns with the strategic objectives Section 2.1 A fully accessible and connected city environment and strategy 2.2.2 Develop, manage and maintain the City’s urban spaces and infrastructure as described in the Council’s Strategic Plan 2015-2025.

7. Financial Implications

7.1. Funding Source and Impact on Current Year Operating Result

7.1.1. No direct costs are incurred with the proposal.

7.2. Impact on Future Years’ Financial Result

7.2.1. Should the installation of an additional roller door (just past the entrance to the Karaoke Bar) be ultimately required, at an approximate cost of $10,000, an additional funding allocation would be required to be provided.

7.3. Asset Related Implications

7.3.1. If a new roller door is installed then this will become a new asset for the City which can be maintained within the current program.

8. Legal, Risk and Legislative Considerations

8.1. In 1995 the roller doors were installed on either end of Soundys Lane due to concerns from businesses about vandalism and anti-social behaviour. This was undertaken via a resolution of Council under section 14 of the Local Government (Highway) Act 1982, refer Attachment B.

8.2. To re-open Soundys Lane requires a resolution of the Council under section 6 of the Local Government (Highway) Act 1982, refer Attachment B.

8.3. Under section 6 of the Act the corporation shall satisfy itself that standard requirements, if applicable, have been complied with and give at least 28 days written notice to the Transport Commission of its intention to open the highway or, as the case may be, to open the widening or extension.

8.4. Section 6 and 14 of the Local Government (Highway) Act 1982 have been delegated to the General Manager were the change is reflecting what is currently occurring and the current usage of the land.

8.5. In this instance, Soundys Lane is currently not used at night time and thus does not reflect the current usage.

9. Social and Customer Considerations

9.1. The opening of Soundys lane at the Elizabeth Mall end may create anti-social behaviour in the laneway and the Mall, and vandalism in the laneway. Of particular concern is graffiti and windows being broken.

9.2. The businesses fronting Soundys Lane will likely be affected and this needs to be considered.

9.3. The City will work with the Karaoke Bar and Tasmanian Police to minimise any issues.

10. Community and Stakeholder Engagement

10.1. The Late Night Precinct Stakeholder group was consulted at their meeting on the 28 March 2019. The Tasmania Police members had concerns that the Karaoke Bar could attract problems mainly in the Mall such as graffiti and anti-social behaviour with people going to and from the Karaoke Bar. However, they saw this as no reason to prevent the business from operating.

10.2. A letter was sent to the owners of the two properties fronting Soundys Lane being 63 Elizabeth Street to the west of the lane and 59-61 Elizabeth Street to the east of the lane regarding the possible reopening of the lane.

10.3. There are two tenancies at ground floor level fronting Soundy lane at 63 Elizabeth Street being Connor’s Shoe Repairs on the corner with Wellington Court and a new business on the corner with the Mall. Both these tenancies have written into the City objecting to the reopening of the laneway.

10.4. The tenant of 63 Elizabeth Street fronting the Mall is concerned about graffiti and windows being broken. They have recently put in new windows some of which have already been broken fronting Soundys Lane. They have insurance but are concerned about the negative impact and that their insurance may increase.

10.5. The tenant of the Connor’s Shoe Repairs has objected to the lane being opened. He is concerned due to previous vandalism and urinating in the laneway. He has have suggested that a roller door be installed just past the entrance to the Karaoke Bar which would prevent people being outside his frontage.

10.6. There is one tenancy at ground floor level fronting Soundys Lane at 59-61 Elizabeth Street being Ally Fashion. The business manager of Ally Fashion has no objections to the opening of Soundys Lane and hopes it may increase business.

10.7. The owner of 59-61 Elizabeth Street, being Giameos Constructions and Developments Pty Ltd has responded regarding opening Soundys Lane. The owner is also the owner of the Karaoke Bar. They have no objections to the laneway being opened. However, regardless of the lane being opened, they would like to see significant security measures taken to deter anti-social behaviour and vandalism, particularly glass being broken and a hole punched through a wall has occurred in recent weeks.

11. Delegation

11.1. This is a matter for the Council to determine.

Emily Burch

Road Services Engineer

John Holmes

Manager Road and Environmental Engineering

Glenn Doyle

Director City Amenity

Date: 12 April 2019

File Reference: F19/36784; R0844

Attachment a: Plan and Photo of Soundys Lane ⇩

Attachment b: Local Government (Highway) Act 1982 ⇩

Item No. 6.7

Agenda (Open Portion)

City Infrastructure Committee Meeting

Page 80

17/4/2019

REPORT TITLE: Stormwater Progress Report Post 2018 Flood Events

REPORT PROVIDED BY: Manager Road and Environmental Engineering

Group Manager Infrastructure Planning

Director City Amenity

1. Report Purpose and Community Benefit

1.1. The purpose of this report is to provide an update on the City’s stormwater system following the two significant storm events that occurred in Hobart in May and December 2018.

1.2. The report provides a summary of the flood repair and restoration works completed to date and those to be undertaken on the City’s stormwater system over the forthcoming 14 months.

1.3. In addition, preliminary information is presented regarding works aimed at improving the level of flood protection at critical locations into the future.

2. Report Summary

2.1. Since the May 2018 flood event, immediate repairs and works have been undertaken to address safety issues and ensure the capacity of the City’s stormwater system has been reinstated to pre-flood levels.

2.2. Planning has been underway for the medium term repair works which largely consists of major repairs to damaged rivulet walls, and will be undertaken in 2019-2020 to meet the timeframe for 75% grant funding from the National Disaster Relief and Recovery Arrangements.

2.3. The May 2018 flood was a very significant storm event and it has highlighted some deficiencies in the City’s stormwater drainage system that warrant future mitigation works to be undertaken to reduce the likelihood of flooding in those areas.

2.4. To progress the mitigation work further the following is proposed:

(i) Complete detailed investigation, analysis, and design work;

(ii) Carry out more accurate cost estimates for any proposed mitigation works;

(iii) Undertake rigorous benefit-cost analysis for any significant works; and

(iv) Program the projects to commence in 2020-2021 as part of the City’s 10 year capital works program.

2.5. Implementation of these works will reduce flooding impacts however, it should be noted that the City will experience flooding again at some time in the future. Storm events by their very nature are random and the occurrence of another storm similar to that experienced in May 2018 could happen at any time.

3. Recommendation

That:

1. A further report be provided on the progress of stormwater repair projects by December 2019.

2. A further report be provided on longer term flood mitigation works for the City’s stormwater systems following further investigation and design.

3. In respect to the petition received by the Council at its meeting of 18 June 2018, in relation to the Lipscombe Rivulet and the reduction of the future flooding risk in the Lauramont Avenue area, the petitioners be advised of the Council decision.

4. Background

4.1. In 2018, Hobart experienced two significant rainfall events. The first one was on 10-11 May when the City received 129 mm of rain within a 24 hour period. The second storm on 17 December, although significantly less in rainfall volume (~ 27 mm), was an intense storm of short duration that resulted in localised flash flooding.

4.2. It has been assessed that the May 2018 storm was in excess of a 1 in 100 year rainfall event (for a 1 to 2 hour duration), whilst the December storm was approximately a 1 in 50 year rainfall event (for a 10 minute duration). It is considered very unusual to receive two storms of such magnitude within the one year.

4.3. The term recurrence interval (e.g. 1 in 100 year) is the average time between recurrences of the event, and in no way implies that the interval between such heavy rainfall is constant and will recur in any predictable way.

4.4. Alternatively, rainfall events can be expressed in probability terms where the probability of say a 1 in 100 year rainfall event being equalled or exceeded in any one year is 1%.

4.5. It is noted that since meteorological records commenced in Hobart in 1882, there has only been five individual days when daily rainfall in Hobart has exceeded 100 mm. These days occurred in; 1909 (127 mm), 1954 (147 mm), 1957 (156 mm), 1960 (132 mm) and 2018 (129 mm). However, the patterns for each of these days was different with some being more like an all-day steady rain, while the 2018 event was largely concentrated over a few hours.

4.6. The rainfall records noted above are for Hobart City, whereas flooding in the City’s major rivulets is also strongly influenced by the amount of rainfall received on Mount Wellington during these major storms, which is often significantly higher than the rainfall received in the City. For example, during the 10-11 May 2018 flood event, 163 mm was recorded at the Fern Tree gauge as compared to 129 mm in the City.

Drainage Design Philosophy

4.7. For practical and cost reasons any stormwater drainage system is designed to have a specific capacity above which the excess volume will overflow and potentially result in flooding. Unfortunately the general public often consider that a stormwater system has “failed” when areas of land are inundated by flood waters, whereas this is not always the case, because the cost of putting a system to cope with all flows would be prohibitive.

4.8. The engineering design of a drainage system to allow for controlled flooding (secondary flow paths) utilising for example roads or recreational reserve land, is often considered to be a safe, efficient and economical means of providing for secondary flow paths. The aim is to minimise the potential for property damage and provide public safety.

4.9. The general design objective the City has adopted for its piped stormwater drainage system, is that wherever possible and practicable, the pipes (including culverts) should accommodate a 1 in 20 year rainfall event. However, for more critical locations such as the CBD, the piped infrastructure (including constructed open channels) should ideally accommodate the 1 in 100 year storm.

4.10. Well designed stormwater drainage systems commonly fail due to blockages caused by detritus such as tree branches, loose rocks and other urban litter. Blockage of stormwater pits and pipes creates overflows in the system.

Post 2018 Flood Restoration Works and Future Mitigation Works

4.11. To date approximately $1.6 million has been spent on emergency and immediate restoration/repair works since the May 2018 storm. Some of these immediate and larger restoration and repair tasks have included:

(i) Repairs to the Hobart Rivulet wall at the rear of 19 DeGraves Street;

(ii) Full clean out of the Hobart Rivulet twin cells downstream of the Campbell Street bridge;

(iii) Clean out of the Folder Creek pipe and culvert at Sandy Bay Road; and

(iv) Cleaning of all existing rivulet debris traps and removal of debris from all rivulets.

4.12. Following the May 2018 flood event, the City’s officers undertook a preliminary assessment of the damage in its major rivulets caused by this event, initially to identify potential safety issues, where there was potential for further property damage and address blockages. This was followed by a more detailed assessment to identify repair and reinstatement works.

4.13. After the initial broad assessment was carried out by City officers there was a follow-up and more detailed, independent evaluation undertaken by consultants. In particular, the consultant’s work focussed upon assessing the damage and the necessary repair/restoration works, against its eligibility for National Disaster Relief & Recovery Arrangements (NDRRA). This funding is available from the Australian Government for recognised and eligible disasters.

4.14. The restoration and replacement works in the City’s rivulets that are to be undertaken in the 2019-2020 year have been estimated to cost in the order of $4.3 million.

4.15. NDRRA will provide 75% of the funding for these works, noting that stormwater infrastructure is determined to be an essential public asset under the NDRRA guidelines.

4.16. Approximately 25 individual major projects have been identified along with various other minor works. For example, some of the larger projects to be undertaken include:

(i) Hobart Rivulet- gabion wall and rock protection work in the vicinity of the C3 Convention Centre;

(ii) New Town Rivulet - gabion wall restoration in the vicinity of Wilmslow Avenue;

(iii) Sandy Bay Rivulet - gabion wall and retaining wall underpinning in the vicinity of the Dr Syntax Hotel; and

(iv) Providence Rivulet - repairs to gabion wall and retaining wall underpinning the Lefroy Street Car Park.

4.17. An external project manager has now been appointed to project manage the rivulet restoration and repair works. These works must be completed by the 30 June 2020 to comply with the NDRRA funding requirements. Although the schedule is tight given the amount of work, it is considered achievable by utilising external project management, design and construction resources. It is noted that 75% of the project manager costs will also be recoverable under the NDRRA funding arrangements.

4.18. Allowance has been made in the 2019-2020 stormwater capital works and operational budgets for the balance of monies (25%) to cover both the physical works and the project manager costs.

Future Mitigation Works Post the 2018 Floods

4.19. Following the flood events of 2018, data was collected and collated which highlighted particular locations in the City that suffered significant flood damage. These “hot spots” are briefly described in this section of the report together with comment on possible and proposed mitigation works.

4.20. Lower Collins Street-Flooding in Collins Street, Campbell Street, Market Place and Macquarie Street

4.20.1. During the May 2018 flood, the sandstone wall on the south east bank of the rivulet (upstream of the Campbell Street bridge) overtopped, resulting in significant flooding through into Collins, Campbell, and Macquarie Streets, as well as Market Place. Flood damage from this breach included, flooding of the City Hall, flooding of the Hotel Grand Chancellor basement car park and parked cars floating in the streets.

4.20.2. Entura Consulting was engaged to undertake a preliminary and high level assessment of possible mitigation options that could prevent overtopping of the sandstone wall for a 1% AEP flood event.

4.20.3. Essentially two options were considered, one being duplication of the Collins Street underground channel downstream of Campbell Street and the other increasing the capacity of the Market Place by-pass to direct excess flood flows to Victoria Dock.

4.20.4. The Market Place option was determined to be the only one that would provide the necessary hydraulic capacity, however it would require a 1.8 metre high and 10.5 metre wide culvert laid from Collins Street to Victoria Dock which includes the crossing underneath Macquarie and Davey Streets.

This would be a multi-million dollar project estimated to cost in the order of $15 million and even at a cursory level. It would be difficult to justify a project of this scale and magnitude from a benefit-cost perspective, as cost of the damage in this area during the May floods was only a small proportion of this figure.

4.20.5. Notwithstanding the above, there are some low-key mitigation works proposed for the lower end of Collins Street, which include:

(i) The re-design and strengthening of the existing sandstone wall to lessen the risk of localised wall failures that result in premature breaching of the wall and consequent flooding. This work is estimated to cost in the order $1 million; and

(ii) Re-design of the Royal Hobart Hospital (RHH) access bridge across the Rivulet to install an automated hydraulic lifting system that will ensure it can be easily and readily activated in a flood event to reduce the potential for blockages and overflow at this part of the Rivulet. The bridge solely serves the RHH, and the Hospital has taken on responsibility for the design and modification works that are required. This work is currently underway by the RHH.

4.21. McRobies Gully Waste Management Centre, McRobies Road, Syme Street and DeGraves Street

4.21.1. This area sustained significant damage in the May 2018 flood. GHD is currently engaged to undertake an assessment of this catchment and has been briefed to provide flood modelling data for the catchment, and mitigation options that could provide better protection for residential properties as well as improve protection for the City’s assets at the Waste Management Centre.

4.21.2. GHD has yet to complete its engagement, although some preliminary mitigation options have been proposed including, a flow detention system within the landfill site, upgrade of the existing trunk drainage system in McRobies Road, and overland flow path improvements such as levee walls to re-direct floodwaters away from residential properties.

4.21.3. This work is yet to be finalised, and the final “solution” may be a combination of a number of measures. Nevertheless, any major mitigation works will be very costly and are expected to exceed $3 million.

4.22. Lipscombe Rivulet including Lauramont Avenue

4.22.1. Sections of the Lipscombe Rivulet experienced significant flooding including house flooding particularly in the Lauramont Avenue area. A petition was received by the Council at its meeting held on 18 June 2018 in regard to this issue.

4.22.2. Flüssig, a local consultant, was engaged to analyse this catchment and present possible mitigation options to improve flood protection for the affected residential properties.

4.22.3. Mitigation options being considered for this location include:

(i) Upgrading sections of the piped system that are currently undersized with the aim to achieve the 5% (1 in 20 year) storm event capacity;

(ii) Lessening blockage risks in the system by installing new debris traps at selected locations in the open channel sections of the rivulet; and

(iii) Investigating the possibility of purchasing private land (or creating drainage easements), that will enable the City to establish and maintain clear and unencumbered overland flow paths for the rivulet.

4.22.4. A preliminary estimate for the mitigation works in this catchment is in the order of $1.2 million, though will be very dependant on the outcomes of detailed design work.

4.23. Folder Creek (Sandy Bay Road properties)

4.23.1. Significant flood damage was sustained to a number of residential properties along Sandy Bay Road near Folder Creek in the May 2018 event.

4.23.2. City of Hobart officers have undertaken an initial catchment analysis for Folder Creek and interim mitigation works have been designed that will provide some improved level of protection. Essentially these interim works are focussed upon lessening the risk of blockage in the major pipe that feeds under Sandy Bay Road before it discharges onto the Derwent foreshore. These interim mitigation works are estimated to cost in the order of $100,000 and will be implemented over the coming months.

4.23.3. City officers will also examine and analyse the long term mitigation options for this area. Mitigation options could well include major upgrades to the pipe network and possibly the purchase of the properties to mitigate the risk to an acceptable level. A preliminary review indicates that the cost for these long term mitigation options could be in the order of $2.5 million, but that this will be highly dependant on which option is found to be the most appropriate.

4.24. Additional and/or modified debris traps in the Rivulets

4.24.1. During the May 2018 event it was recognised that the existing debris barriers prevented more catastrophic flooding, however debris still caused blockages throughout the stormwater network which contributed to excessive overflows.

4.24.2. As a mitigation measure locations for additional and/or modified debris and silt traps have been identified. These locations require further assessment however, an order of cost estimate for this mitigation work is $500,000. It is considered that this mitigation work will provide a favourable cost-benefit return.

4.25. New Town Rivulet mitigation works

4.25.1. This major catchment experienced severe flood damage at a number of locations.

4.25.2. Coincidentally at the time of the May 2018 flood event, Entura Consulting was finalising its New Town Rivulet flood study report for the Council.

4.25.3. A requirement of this report was to examine a number of risk mitigation measures that should be considered for this catchment.

4.25.4. At this stage, the mitigation works identified include:

(i) A levee wall in the vicinity of 225-235 Lenah Valley Road where breakout of the New Town rivulet causes significant flooding across Lenah Valley Road which disrupts a major traffic route both within the City; and

(ii) Upgrade of the culvert under Lenah Valley Road near the RSL Club to again mitigate the risk of inundation of Lenah Valley Road. These works would be undertaken in Pottery Creek which is a tributary of New Town Rivulet.

4.25.5. The above works have yet to be designed and costed however, it is expected that the total cost for both projects will be in the order of $1 million.

4.26. Lower end of Maypole Rivulet mitigation works

4.26.1. It has long been recognised that the lower section of Maypole Rivulet that runs parallel with Risdon Road, frequently overtops and floods Risdon Road. This causes significant disruption to this important road link in the City, as well as inundation of properties such as the service station in Risdon Road. It may also be impacting on the asset life of the road.

4.26.2. A separate consultancy was awarded to Flüssig to examine mitigation options for this section of Maypole Rivulet. At this stage an option that appears feasible and appropriate is the widening of the open channel together with increasing the channel wall height. This way additional hydraulic capacity will lessen the frequency of overtopping however, further design and investigation work is required concerning this mitigation option. At this stage it is expected to cost in the order of $2 million.

4.27. Minor Mitigation Works at Various locations

4.27.1. City officers have investigated numerous complaints following the 2018 floods. From this work a number of locations have been identified that would benefit from minor upgrade/mitigation works. Typically these works include additional or upgraded stormwater gully pits and/or minor pipe extensions.

These minor “projects” have been listed and identified and will be undertaken over the forthcoming 12-18 months. Again in most cases these works will generally only provide some risk mitigation for the lower intensity, more frequent events, but are considered to have good cost benefit ratios. The order of cost for these works is $150,000.

4.28. Other Locations

4.28.1. Further investigation is required regarding possible mitigation works at other locations throughout the City. Some of these locations include:

(i) O’Connor Court and the lower side of Sandy Bay Road below O’Connor Court;

(ii) Wellesley Park and the area below Wellesley Park;

(iii) Various locations along Churchill Avenue; and

(iv) Various locations along the lower side of Sandy Bay Road towards the City’s southern boundary.

4.28.2. The above list is not exhaustive, and investigation work is on-going in numerous areas throughout the City.

4.28.3. Further works may be identified during the preparation of the City’s Stormwater System Management Plans, which are due for completion in December 2019.

5. Proposal and Implementation

5.1. Repair works to the City’s stormwater infrastructure are either underway or being planned for completion by 30 June 2020, to enable access to grant funding for these works.

5.2. Planning, design, and construction will be undertaken utilising a mix of internal and external resources.

5.3. Implementation of mitigation works will be determined by available funding over forthcoming years.

6. Strategic Planning and Policy Considerations

6.1. Sound management of the City’s drainage and stormwater network aligns with the objectives of Section 3.2 Strong environmental management as described in the Council’s Strategic Plan 2015-2025.

7. Financial Implications

7.1. Funding Source and Impact on Current Year Operating Result

7.1.1. In the current financial year it is expected that additional expenditure on stormwater works related to the flooding events will total about $2 million. A large proportion of the works were operating costs associated with clearing of debris and major maintenance, with a less amount on capital works. Most of these works meet the requirements for NRRDA 75% grant funding.

7.1.2. The current three year stormwater capital works budget has generally not included the mitigation works as described and listed in this report. The exception to this, is the mitigation works for the lower end of the Maypole Rivulet which had been planned prior to the 2018 floods.

7.2. Impact on Future Years’ Financial Result

7.2.1. In 2019-2020 a program has been developed to undertake repairs of the stormwater system that meet the NRRDA requirements to enable external funding to 75% of the costs. It is estimated that the total capital cost of these works will be $4.3 million, while a further $280,000 will be spent on design and project management.

7.2.2. The net cost to the City following reimbursement of 75% will be about $1.075 million in capital costs and $70,000 in operating costs.

7.2.3. Excluding the Maypole Rivulet mitigation works, which are already included in the City’s 10 year capital works program, it is estimated that an additional $10 million will be necessary to undertake the mitigation works as described in Section 5 of this report. This is summarised in the following table:

Location	Estimate
Lower Collins Street-Flooding in Collins Street, Campbell Street, Market Place and Macquarie Street	$1,000,000
	$1,000,000
McRobies Gully Waste Management Centre, McRobies Road, Syme Street and DeGraves Street.	$3,000,000
Lipscombe Rivulet including Lauramont Avenue	$1,200,000
Folder Creek and properties on lower side of Sandy Bay Road	$2,500,000
Additional and/or modified debris traps in the Rivulets	$500,000
New Town Rivulet mitigation works	$1,000,000
Minor mitigation works at various locations	$150,000
Other sites that have yet to be investigated for flood improvements	$500,000
TOTAL	$9,850,000

7.2.4. The above figures are very preliminary, but they indicate that an additional $10 million will need to be included in the City’s 10 year capital works program, commencing in 2020-2021 to adequately improve flood protection.

7.3. Asset Related Implications

7.3.1. For the works undertaken in the current year and those planned for 2029-2020, there will be only limited asset related financial implications as the assets are being replaced and so will not add to asset levels or depreciation.

7.3.2. There may be a need to some asset write off in 2019-2020 where existing assets are needing to be replaced earlier than their projected expiry date. This will need further work to determine the value of this write off.

7.3.3. The future mitigation works will include new and upgrade works, so these will add to depreciation. Typically stormwater asset infrastructure has lives of 50 to over 100 years, so the additional depreciation for $10 million of assets would be in the order of $150,000 per annum. Most of the works will be new assets so there would be negligible asset write-off charges.

8. Legal, Risk and Legislative Considerations

8.1. Under Section 5 of the Urban Drainage Act 2013 (UDA), the Council is charged with the following responsibility:

“A council must, in accordance with the objects of this Act, provide for such public stormwater systems as may be necessary to effectively drain the urban area of the council’s municipal area”.

8.2. It is considered that the proposed restoration and mitigation works post the 2018 flood events, accord with the Council meeting its obligations under this section of the UDA.

9. Community and Stakeholder Engagement

9.1. Where works impact on residents or other stakeholders appropriate community engagement activities will be undertaken.

10. Delegation

10.1. This is a matter delegated to the Committee to determine.

John Holmes

Manager Road and Environmental Engineering

Scott Morgan

Group Manager Infrastructure Planning

Glenn Doyle

Director City Amenity

Date: 12 April 2019

File Reference: F19/37882; 18/182

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