HCC Coat of Arms.jpg
City of hobart

 

 

 

 

AGENDA

Parks and Recreation Committee Meeting

 

Open Portion

 

Thursday, 6 December 2018

 

at 5:00 pm

Lady Osborne Room, Town Hall


 

 

 

 

THE MISSION

Our mission is to ensure good governance of our capital City.

THE VALUES

The Council is:

 

about people

We value people – our community, our customers and colleagues.

professional

We take pride in our work.

enterprising

We look for ways to create value.

responsive

We’re accessible and focused on service.

inclusive

We respect diversity in people and ideas.

making a difference

We recognise that everything we do shapes Hobart’s future.

 

 


 

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 4

 

6/12/2018

 

 

ORDER OF BUSINESS

 

Business listed on the agenda is to be conducted in the order in which it is set out, unless the committee by simple majority determines otherwise.

 

APOLOGIES AND LEAVE OF ABSENCE

1.        Co-Option of a Committee Member in the event of a vacancy  5

2.        Confirmation of Minutes. 5

3.        Consideration of Supplementary Items. 5

4.        Indications of Pecuniary and Conflicts of Interest. 6

5.        Transfer of Agenda Items. 6

6.        Reports. 7

6.1     Local Government (Meeting Procedures) Regulations 2015 - Review of Meeting Times. 7

6.2     Review of the Dog Management Strategy 2014-2018. 9

6.3     Doone Kennedy Hobart Aquatic Centre - Variation to 2018-2019 Fees and Charges - Rehabilitation Fee. 51

6.4     Fuel Break Augmentation - Fern Tree. 55

6.5     New Town Sports Precinct - Draft Master Plan. 94

6.6     Swan Street Park, North Hobart - Proposed Refurbishment 156

6.7     Soldiers Memorial Oval Community Hub, Queens Domain - Proposed Name 'Legacy Park' 170

6.8     HC Smith Stand, TCA Ground -  New Lease with Reduced Lease Area - North Hobart Cricket Club. 176

6.9     Ham Common, Tolmans Hill  - Proposed Sub-lease to Van Diemen Archers for the Purposes of Establishing an Archery Field. 186

6.10  Hobart Netball and Sports Centre - Request for Extension of Lease. 211

7.        Motions of which Notice has been Given. 219

7.1     kunanyi/Mount Wellington - Organ Pipes. 219

7.2     Girrabong Park. 222

 

8.        Committee Action Status Report. 223

8.1     Committee Actions - Status Report 223

9.        Responses to Questions Without Notice. 247

9.1     Jute Covers for Establishing Plants/Trees. 248

9.2     Nursery Consultation - Plant Selection. 249

10.     Questions Without Notice. 250

11.     Closed Portion Of The Meeting.. 251

 


 

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 6

 

6/12/2018

 

 

Parks and Recreation Committee Meeting (Open Portion) held Thursday, 6 December 2018 at 5:00 pm in the Lady Osborne Room, Town Hall.

 

COMMITTEE MEMBERS

Briscoe (Chairman)

Deputy Lord Mayor Burnet

Thomas

Ewin

Sherlock

 

NON-MEMBERS

Lord Mayor Reynolds

Zucco

Sexton

Denison

Harvey

Behrakis

Dutta

Apologies:

 

 

Leave of Absence: Nil.

 

1.       Co-Option of a Committee Member in the event of a vacancy

 

 

 

 

2.       Confirmation of Minutes

 

The minutes of the Open Portion of the Parks and Recreation Committee meeting held on Thursday, 6 September 2018, are submitted for confirming as an accurate record.

 

 

 

 

3.       Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

 

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

 

 

4.       Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

 

Members of the committee are requested to indicate where they may have any pecuniary or conflict of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

 

 

 

5.       Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

 

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

 

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

 

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

 


Item No. 6.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 7

 

6/12/2018

 

 

6.       Reports

 

6.1    Local Government (Meeting Procedures) Regulations 2015 - Review of Meeting Times

          File Ref: F18/136735; 13-1-2

Memorandum of the General Manager of 20 November 2018.

Delegation:     Committee


Item No. 6.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 8

 

6/12/2018

 

 

 

 

Memorandum: Parks and Recreation Committee

 

Local Government (Meeting Procedures) Regulations 2015 - Review of Meeting Times

 

Regulation 6(2) of the Local Government (Meeting Procedures) Regulations 2015 require that after each ordinary election, a council and council committee are to review the times of commencement of their meetings.

 

Regulation 6(1) states that a meeting is not to start before 5:00 pm unless otherwise determined by the council committee by simple majority.

 

Accordingly, the commencement time for ordinary meetings of the Parks and Recreation Committee is submitted for consideration.

 

REcommendation

That in accordance with Regulation 6(2) of the Local Government (Meeting Procedures) Regulations 2015, the Committee determine the commencement time for ordinary meetings of the Parks and Recreation Committee.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

N.D Heath

General Manager

 

 

Date:                            20 November 2018

File Reference:          F18/136735; 13-1-2

 

 

 


Item No. 6.2

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 9

 

6/12/2018

 

 

6.2    Review of the Dog Management Strategy 2014-2018

          File Ref: F18/140765; 18/108

Report of the Manager Development Compliance and the Director City Planning of 29 November 2018 and attachments.

Delegation:     Council


Item No. 6.2

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 11

 

6/12/2018

 

 

REPORT TITLE:                  Review of the Dog Management Strategy 2014-2018

REPORT PROVIDED BY:  Manager Development Compliance

Director City Planning

 

1.         Report Purpose and Community Benefit

1.1.     The purpose of this report is to present a draft of the Dog Management Policy and proposed declared areas for consideration in accordance with the requirements of the Dog Control Act 2000

2.         Report Summary

2.1.     It is a requirement of the Dog Control Act 2000 (the Act) that the City have a dog management policy which is reviewed every 5 years.

2.2.     All declared areas under the Act are also required to be reviewed every 5 years. 

2.3.     A review of the current policy and declared areas has been undertaken following public consultation where 172 responses were received from the public.

2.4.     A draft new policy and proposed declared areas are recommended for release for public comment. 

2.5.     The new policy has been substantially updated from the current version and incorporates more detailed information about the expectations of dog owners and the approaches adopted by the City’s Animal Management Unit.  This consolidates information available elsewhere (for example on Council’s website) into one document.

2.6.     There are no major changes proposed to the declared areas with the amendments proposed mostly for clarification purposes. 

2.7.     If endorsed for release, the new policy and proposed declared areas will be publicly advertised for a period of not less than 15 days in accordance with the Act. 

3.         Recommendation

That:

1.      Pursuant to section 7(3) of the Dog Control Act 2000, the Council notes the public submissions received during the public consultation period and provided under separate cover.

2.      Council endorse the draft policy at Attachment A and the proposed declared areas at Attachment B for release for public comment.

3.      The draft policy and proposed declared areas be advertised by public notice in accordance with the requirements of the Dog Control Act 2000 for not less than 15 business days commencing on 5 January 2019.

4.      A further report be prepared for consideration by the Council following the advertisement of the draft policy and proposed declared areas.

 

 

4.         Background

4.1.     Section 7 of the Dog Control Act 2000 (the Act) requires a council to develop and implement a policy relating to dog management in its municipal area.  The policy is required to include the following:

4.1.1.     A code relating to responsible ownership of dogs;

4.1.2.     The provision of declared areas;

4.1.3.     A fee structure;

4.1.4.     Any other relevant matter.

4.2.     Section 7(4) of the Act requires a council to review its dog management policy once every 5 years.

4.3.     Sections 20-24 of the Act give the City the power to declare areas where dogs may be exercised, where dogs may be trained, where dogs are prohibited and where dogs are restricted from entering.

4.4.     Section 26 of the Act requires any declaration to be reviewed every 5 years.

4.5.     The current policy including the current declared areas commenced operation on 1 January 2014 and is therefore required to be reviewed in accordance with the Act.

4.6.     A review of the current policy commenced on 30 April 2018 by inviting feedback from the community in the following manner:

4.6.1.     Advertising the The Mercury on 30 April 2018;

4.6.2.     Advertising the review on Council’s website;

4.6.3.     Notification via Council’s Your Say;

4.6.4.     Writing to representatives of the following organisation:

4.6.4.1.      Hobart Dog Training Club Inc;

4.6.4.2.      Dogs Home of Tasmania;

4.6.4.3.      Tasmanian Dog Walking Clubs;

4.6.4.4.      Hobart Dog Walking Association Inc.

4.7.     172 submissions were received at the close of the public submissions period.

4.8.     A summary of issues raised during the consultation period is attached (Attachment C).

4.9.     A full copy of all submissions is provided under separate cover due to the requirement to comply with the Personal Information Protection Act 2004

4.10.   The key points raised during public consultation can be summarised as follows:

4.10.1.  Registration:

4.10.1.1.    A request for cheaper registration.

4.10.1.2.    A request for lifetime registration.

4.10.2.  Patrols and Enforcement – a desire greater enforcement of dogs off lead, owners cleaning up after their dogs, owners controlling their dogs.

4.10.3.  Public Education - a desire for greater public education.

4.10.4.  Dog Tidy Dispensers – a desire for more dog tidy dispensers.

4.10.5.  Signage – a desire for more and improved signage.

4.10.6.  Barking – concern over barking dogs in close proximity to residential properties and perceived lack of Council enforcement.

4.10.7.  Fenced exercised areas – a desire for more fenced exercised areas.

4.10.8.  Declared Areas –

4.10.8.1.    A desire for more off-lead areas. 

4.10.8.2.    Blinking Billy Point – a prohibition of dogs at Blinking Billy Point to protect the penguin colony.

4.10.8.3.    Girrabong Play Area – arguments for and against dogs being allowed to use the area.

4.10.8.4.    Hobart Rivulet – concerns about the proximity of dogs to the rivulet, confusing signage and effective enforcement.

4.10.8.5.    John Turnbull Park – concerns about owners failing to keep dogs under effective control within and outside the Park and conflict with children using the area.

4.10.8.6.    Knocklofty Reserve - arguments for and against dogs being allowed on Knocklofty Reserve.

4.10.8.7.    Nutgrove Beach – a desires for extended off-lead hours.

4.10.8.8.    Salamanca - arguments for and against dogs being allowed at Salamanca and a concern about effective enforcement of restrictions.

4.10.8.9.    Soundy Park - arguments for and against dogs being allowed at Soundy Park.

4.10.8.10.  Sports grounds - arguments for and against dogs being allowed on sports grounds.

4.10.8.11.  Wellseley Park and South Hobart Oval - arguments for and against dogs being allowed on Wellseley Park and South Hobart Oval.

4.11.   The submissions have been carefully considered by officers in the Animal Management Unit, the Open Space Unit and Parks and Recreation Unit and having regard to the matters raised by the public and the officer’s response, a draft new policy and proposed declared areas have been prepared.

4.12.   In response to the submissions, officers note the following:

4.12.1.  The current revenue from dog registrations is not sufficient to fund the operation of the Animal Management Unit.  An introduction of lifetime registration would significantly decrease revenue which would require additional funding from elsewhere in Council’s operational budget or a reduction in services.  The Animal Management Unit is small in size and the ability to monitor and enforce the requirements of the Act across the City is limited. Any reduction in this service arising from a decrease in revenue would impede Council’s duty to ensure dog owners residing in and visiting the City abide by the dog management policy and the requirements of the Act.

4.12.2.  No additional off lead areas are proposed.  The City provides a generous amount of off-lead areas including public spaces, beaches and sports grounds. 

4.12.3.  With the exception of the areas below no changes are proposed to the current declared areas.  The current restrictions are long standing and while there are varying community aspirations for public areas, the current arrangement of declared areas has been designed to achieve a balance and compatible relationship between dogs, dog owners, neighbours and other users of the City’s public areas. 

4.12.3.1.    Blinking Billy Point -  extending from frontage adjacent to 676A Sandy Bay Road to frontage adjacent to 712 Sandy Bay Road – prohibited as the area provides sensitive habitat for penguins.

4.12.3.2.    Girrabong Play Area – dogs prohibited within 10 metres of play equipment in accordance with section 28 of the Act, dogs permitted off-lead between 9am and 7pm and prohibited between 7pm and 9am.  These restrictions recognise the large number of submissions who wish for the park to be available off-lead for dogs but balances that desire with the close proximity of this space to residential houses and the opening of John Turnbull Park which is a dedicated dog exercise area. 

4.12.3.3.    John Turnbull Oval - clarification that all areas apart from John Turnbull Dog Park are on-lead only. 

4.12.3.4.    Salamanca Lawns – clarification that dogs are allowed on-lead on Salamanca Lawns at all times including market days. 

4.12.3.5.    Bridge of Remembrance – dogs allowed on lead.

4.12.3.6.    Soldiers Memorial Community Hub – dogs prohibited from BBQ areas and lawn areas.  This area falls within 10 metres from the playground which is a prohibited public place under section 28 of the Act. 

4.12.3.7.    Cornelian Bay – from restaurant to boat sheds – prohibited unless on formed track which is on-lead only.  This area is currently all prohibited however the track connects two areas where dogs are allowed.

4.12.3.8.    Nutgrove Beach – extension of off-lead until 10am (currently 9am). 

4.12.3.9.    Skyline Reserve  – Lambert Gully section, Churchill Avenue to Mount Nelson (known as Bicentennial Park) – the prohibition has been removed and dogs are permitted on-lead. 

4.12.3.10.  Beaumaris Zoo - prohibited as the area provides sensitive habitat for wildlife. 

4.12.4.  Officers are also considering the submissions with respect to patrols and enforcement and is exploring options to increase out of hours patrols to improve education and compliance. 

4.12.5.  Officers recognise that a number of submissions focus on the use of sportsgrounds by dogs.  The majority of submissions request continued use by dogs on Wellesley Street and South Hobart Oval.  While officers acknowledge the concerns raised by the soccer community with respect to damage and hygiene, a prohibition is considered premature without implementing other measures to address the concerns.  As noted in paragraph 4.11.4, officers are exploring options to increase out of hours patrols.  Officers will target the sportsgrounds to promote responsible dog ownership and issue fines to discourage inappropriate behaviours.  Officers will work with the soccer community and dogs owners to determine if the uses can co-exist and if not, consider alternatives measures and ultimately alternative locations. 

4.13.   The draft new policy (Attachment A) and proposed declared areas (Attachment B) are attached for endorsement by the Council to be released for consultation.

5.         Proposal and Implementation

5.1.     A draft of a new policy (Attachment A) and proposed declared areas have been prepared and is attached (Attachment B) for endorsement by the Council to be released for consultation.

5.2.     The Act requires the City to notify the public of any proposed declared areas and submissions to be lodged within 15 working days after the notice is published.

5.3.     If the new policy and proposed declared areas are endorsed for consultation, the next opportunity for notification in The Mercury is 22 December 2018.  Having regard to the proximity to the Christmas break, it is proposed to commence notification on Saturday 5 January 2019.   The period of 15 working days would conclude on 25 January 2019.

5.4.     Following the advertising period and review of submissions, a further report detailing the submissions will be provided to the Council. 

6.         Financial Implications

6.1.     The cost of the review will be met from the City’s current operational budget.

6.2.     If adopted, the new policy will require an update of some signage and dog dispensers.  The cost is expected to be met from the City’s current operational budget. 

7.         Legal, Risk and Legislative Considerations

7.1.     The Act requires the City to develop and implement a policy relating to dog management within the municipal area including the designation of declared areas.  The Act requires the City to review the policy and declared areas at least once every five years.

8.         Social and Customer Considerations

8.1.     The draft policy, consistent with previous policies, focuses on responsible dog ownership which involves an owner taking personal responsibility for their dog(s) and managing this responsibility in a way that is the best interests of the animal but also carries with it a responsibility to respect the environment and other people.

8.2.     Use of public spaces by dogs is a polarising issue within the community.  It is recognised that there are members of the public who wish to restrict dogs from areas of the City. 

8.3.     The proposed declared areas seek to achieve a balance and compatible relationship between dogs, dog owners, neighbours and other users of the City’s public areas.

8.4.     It is expected that all dog owners residing in and visiting the City abide by the dog management policy and the requirements of the Act.

9.         Community and Stakeholder Engagement

9.1.     External consultation has been undertaken with the community, Hobart Dog Training Club Inc, Dogs Home of Tasmania and Tasmanian Dog Walking Clubs. 

9.2.     Internal consultation has been undertaken with the Animal Management Unit, Open Space Unit and Parks and Recreation Unit.

9.3.     The new dog management strategy and proposed declared areas will be subject to further consultation in accordance with the requirements of the Act. 

10.      Delegation

10.1.   The dog management strategy and proposed declared areas require formal approval by the Council. 

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Kirsten Turner Signature

Kirsten Turner

Manager Development Compliance

Neil Noye Signature

Neil Noye

Director City Planning

 

Date:                            29 November 2018

File Reference:          F18/140765; 18/108

 

 

Attachment a:             Draft Dog Management Policy

Attachment b:             Proposed Declared Areas  

Attachment c:            Summary of Public Submissions   


Item No. 6.2

Agenda (Open Portion)

Parks and Recreation Committee Meeting - 6/12/2018

Page 18

ATTACHMENT a

 

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Item No. 6.2

Agenda (Open Portion)

Parks and Recreation Committee Meeting - 6/12/2018

Page 34

ATTACHMENT b

 

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Item No. 6.2

Agenda (Open Portion)

Parks and Recreation Committee Meeting - 6/12/2018

Page 38

ATTACHMENT c

 

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Item No. 6.3

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 52

 

6/12/2018

 

 

6.3    Doone Kennedy Hobart Aquatic Centre - Variation to 2018-2019 Fees and Charges - Rehabilitation Fee

          File Ref: F18/139893

Report of the Manager Doone Kennedy Hobart Aquatic Centre and the Director Parks and City Amenity of 29 November 2018.

Delegation:     Council


Item No. 6.3

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 54

 

6/12/2018

 

 

REPORT TITLE:                  Doone Kennedy Hobart Aquatic Centre - Variation to 2018-2019 Fees and Charges - Rehabilitation Fee

REPORT PROVIDED BY:  Manager Doone Kennedy Hobart Aquatic Centre

Director Parks and City Amenity

 

1.         Report Purpose and Community Benefit

1.1.     The purpose of this report is to seek approval for an update of a previously approved fee as listed in 2018-2019 Fees and Charges Schedule that relates to charges incurred by insurers and other businesses to access specialised exercise rehabilitation services through the Doone Kennedy Hobart Aquatic Centre gym on behalf of their clients.

1.2.     The application and collection of this fee is designed to offset the operational cost in delivering the individual Rehabilitation Personal Training (PT) session, whilst still returning a commercial return to the Centre.

2.         Report Summary

2.1.     The Rehabilitation Personal Training service is delivered one-on-one by staff at the Centre and is designed to assist injured clients return to work after an injury, restore function after a motor vehicle accident or other traumatic occurrence.

2.2.     The Rehabilitation Personal Training sessions are currently approved at a rate of $75 per session (GST inclusive), with session duration for most sessions 50 - 60 minutes in duration.

2.3.     Insurers, Rehabilitation Providers, and other Allied Health providers refer clients directly to the Centre to undertake this service. The Centre then provides recommendations on session frequency and a package of approved funding is negotiated between the Centre and the insurer (in short, the insurer covers the costs of the sessions).

2.4.     A recent review of direct costs incurred to deliver these rehabilitation sessions revealed the cost per session can be up to $63.59 per hour, inclusive of staff wages and on costs. With current pricing at $75 per session (GST inclusive), it is therefore proposed that the sessional fee be increased to ensure an appropriate level of return on this service.

3.         Recommendation

That the Council’s 2018-2019 fees and charges schedule in respect to the provision of Rehabilitation Personal Training sessions at the Doone Kennedy Hobart Aquatic Centre, be amended from $75 per session to $89 per session (inclusive of GST).

4.         Background

4.1.     The delivery of Rehabilitation Personal Training (PT) sessions has been in place at the Centre since 2000, with approximately 2,000 individual sessions delivered in 2017-2018. This represents a 15% increase on sessions delivered in 2016-2017.

4.2.     Sessional revenue contributed around $150,000 in 2017-2018.

4.3.     Sessional expenses have been reviewed in line with revenue, and it has become evident that expenses are at risk of exceeding revenue.

5.         Proposal and Implementation

5.1.     It is proposed that the 2018-2019 fee for the delivery of Rehabilitation Personal Training sessions be amended to $89 per session (inc GST) and the Council’s Fees and Charges schedule be updated accordingly.

5.2.     The Centre will develop appropriate communications to ensure insurers and other businesses refer clients to utilise the service are advised of the pricing change.

5.3.     It is proposed that existing pricing with the insurers, businesses and clients currently accessing the service as part of a pre-approved funding plan be honoured, with the revised fee to be introduced for applied for future clients in agreement with the relevant insurers/program bodies.

6.         Strategic Planning and Policy Considerations

6.1.     This proposal is consistent with the Capital City Strategic Plan 2015- 2025, particularly:

Strategic Objective 5.3Quality services are delivered in a safe, cost effective and efficient way

StrategyOptimise service delivery to ensure organisational sustainability and best value for the community

7.         Financial Implications

7.1.     Funding Source and Impact on Current Year Operating Result

7.1.1.     It is expected that the fee amendment will improve revenue for the program to an estimated $165,000 for the remainder of the financial year with the cost of delivering the program estimated at $135,000, improving the Centre’s cost margin per session from 16% to a more sustainable 28.5%.


 

7.2.     Impact on Future Years’ Financial Result

7.2.1.     An increase in the margin between the cost of delivering the program and the income received will improve the sustainability of the service for the Centre.

8.         Social and Customer Considerations

8.1.     There will be no direct impact on the customers using this service in relation to the fee amendment, as all program negotiations occur directly with the insurers.

9.         Community and Stakeholder Engagement

9.1.     DKHAC will develop the appropriate communications to ensure that our current stakeholders are informed of the fee amendment.

9.2.     Internal DKHAC staff have been involved in the review of revenue and costs for the program, and fully support the need for sustainability for the service.

10.      Delegation

10.1.   The matter is delegated to the Council.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Angela Jenni

Manager Doone Kennedy Hobart Aquatic Centre

Glenn Doyle

Director Parks and City Amenity

 

Date:                            29 November 2018

File Reference:          F18/139893

 

 

 


Item No. 6.4

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 56

 

6/12/2018

 

 

6.4    Fuel Break Augmentation - Fern Tree

          File Ref: F18/140709

Report of the Program Leader Fire and Biodiversity, the Group Manager Open Space and the Director Parks and City Amenity of 29 November 2018 and attachments.

Delegation:     Council


Item No. 6.4

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 58

 

6/12/2018

 

 

REPORT TITLE:                  Fuel Break Augmentation - Fern Tree

REPORT PROVIDED BY:  Acting Group Manager Open Space

Group Manager Open Space

Director Parks and City Amenity

 

1.         Report Purpose and Community Benefit

1.1.     The purpose of this report is to present the results of community consultation on the extension of the Tasmania Fire Service Fuel Break Guidelines into areas of wet eucalypt forest in the Fern Tree area.

1.2.     The extension of the Fuel Break program will benefit residents who live in an area of untreatable forest (ie forests where hazard reduction burning cannot be safely performed) and improve the survivability of residents, the defendability of houses and maximise the time for residents and visitors to leave the area in time of bushfire.

2.         Report Summary

2.1.     This report summarises the results of community engagement programs with the community in the Fern Tree and Strickland Avenue area held on the 31 January and 22 and 23 September 2018.

2.2.     The Council meeting of the 21 August 2017, endorsed the adoption of the Tasmania Fire Service Fuel Break Guidelines as policy for the City of Hobart and also included a requirement that:

City Officers consider further the application of the Fuel Break Guidelines in wet forest areas, which includes Fern Tree, including undertaking community engagement on the potential implementation of the guidelines, legal and risk implications for the City and the treatment of fuels on private land.

2.3.     In accordance with the resolution, a Community Bushfire Briefing was held 31 January 2018 at the Fern Tee Community Hall and involved presentations from relevant experts including:

·     Dr Tom Remenyi, Antarctic Climate and Ecosytems Co-operative Research Centre on climate change projections and bushfire in Hobart;

·     Prof David Bowman, University of Tasmania on bushfire risk and mitigation in Hobart;

·     John Fisher, City of Hobart on bushfire risk and mitigation in the City of Hobart; and

·     Tasmania Fire Service on bushfire mitigation and bushfire ready neighbourhoods.

2.4.     The community forum attendance was beyond expectations with over 140 people present.  The response of the community was positive and very responsive to the presentations.

2.5.     A further two Listening Post meetings were held on the 22 and 23 September 2018 at locations planned for fuel break treatment in Fern Tree.

Over 22 people attended at Pillinger Drive and 23 people attended at Browns Road sites to discuss the proposed design and methods for these sites.

2.6.     The City’s Your Say Hobart site was promoted as the source of information and for feedback regarding the proposed extension of the fuel breaks into the wet eucalypt forests of Fern Tree.

2.7.     A summary of the engagement and feedback includes 624 visits to the Your Say Hobart site with 441 visitors viewing a page, 164 visiting multiple pages and downloading information and 31 providing feedback. Detailed information on engagement and feedback is provided (refer Attachment A).

2.8.     The summary illustrates that the feedback provided to the proposals was universally positive and endorsed the quick adoption of the proposed fuel break works.

3.         Recommendation

That:

1.      The report on community engagement for the extension of the fuel break guidelines into the wet forest areas of Fern Tree area be noted.

2.      The adoption of the Tasmania Fire Service Fuel Break Guidelines be extended to the wet eucalypt forests of the Fern Tree area.

3.      Establishment of fire breaks be undertaken on City-owned land in the Fern Tree area in accordance with these guidelines. 

4.      Works be undertaken in 2018-19 at an estimated cost of $220,000, to be funded from the current allocation with the Fire and Biodiversity Budget Function.

5.      The annual funding for the maintenance of the fuel break program be increased by $44,000 to reflect the additional area and treatment required with this extension.

6.      City Officers undertake further engagement to inform, educate the public and enforce private landholders adjacent to the fuel break network for the treatment of fuels on private land. 

 

 

4.         Background

4.1.     The bushland-urban interface (where houses adjoin bushland) is where the bushfire risk to life and property is greatest. These areas may encompass both private and public land and in the Fern Tree area involve areas of Wellington Park.

4.2.     The City has established fuel breaks (also known as fire breaks or asset protection zones), along the interface with City-owned or managed bushland throughout the dry eucalypt forests and has plans for the wet eucalypt forest areas.

4.3.     Within the breaks, vegetation has been selectively removed, both horizontally and vertically, creating a buffer between houses and fire-prone vegetation where fuels are significantly reduced and maintained at very low levels.

These breaks provide a degree of protection from bushfire and allow access for fire response and hazard reduction burning operations.


Example of a fuel break in dry eucalypt forest in Bicentennial Park

4.4.     The City’s existing network of fuel breaks has been created over several decades and based on the prevailing design principles and rule-of-thumb specifications.

4.5.     New guidelines and an on-line calculator for the design of fuel breaks were publicly released by the State Government in late 2016 and have been assessed by the City and the University of Tasmania and have been used as the basis for the extension program.

4.6.     The guidelines and design tool prepared by the University of Tasmania utilizes a range of site attributes and variables on the bushland-urban interface to calculate the required design extent of each fuel break, which will vary from site to site. 

 

Five site attributes are used to calculate the required minimum fuel break width, namely:

4.6.1.     The degree of fuel reduction (by burning or mechanical means) undertaken in vegetation neighbouring the interface – recognising that untreated adjoining vegetation is expected to produce more intense radiant heat in a bushfire.

4.6.2.     Vegetation type or vegetation community – differing vegetation communities have different fire spread, intensity and flammability characteristics that drive fire risk to bordering properties with tall wet forest having the highest risk rating.

4.6.3.     Position of the property with respect to bushland – upslope, downslope or level.

4.6.4.     Slope angle of the land where the bushland is located downslope of properties – steeper slopes from the fire to the property drive faster fire spread and greater fire intensity.

4.6.5.     Maximum fire-run distance – distance of continuous vegetation in the direction from which a bushfire is likely to approach.

4.7.     The City completed an assessment of its current bushland estate fuel break network in 2017 using the new guidelines and calculator. 

This largely desk-top process, used the corporate geographic information system coupled with strategic field assessment and verification, confirmed that whilst much of the network was adequate, a number of existing fuel breaks require extension and the establishment of several new fuel breaks was necessary.

4.8.     The University of Tasmania was engaged to provide independent advice on the assessment methodology used for the assessment process. 

This helped in the early identification and rectification of a number of initial flaws in the on-line calculator, and contributed to a high confidence in the assessment results.

4.9.     It is important to note that the City’s bushland estate represents approximately 75% of the bushland-urban interface.

4.10.   About one quarter of the extent of the interface is with non-City bushland, primarily private property. This interface was not assessed as part of the current work.


 

4.11.   The estimate of the total area of identified new and extended fuel breaks required within the City’s bushland estate was approximately 15ha.

This represents an almost 30% increase on the 2017 total actual fuel break network area of 35ha, and will increase the total network extent to 50ha when fully established.

4.12.   The additional areas identified for treatment in dry eucalypt forest have been completed (9.5ha) and now meet the identified standards for protection. 

4.13.   The additional areas identified for treatment in wet eucalypt forest (5.0ha) are the only remaining fuel breaks in this extension program to be implemented.

4.14.   The assessment also confirmed that many of the private properties adjoining the sites where new or extensions to fuel breaks have been identified as required, contain significant levels of flammable vegetation. 

4.15.   If left untreated by property owners, the condition of the properties would compromise or entirely negate the protection benefits of the fuel break on the adjoining City bushland estate.

4.16.   This is particularly the case for properties adjoining the wet sclerophyll vegetation communities, much of which occurs around the Fern Tree area and has been a major emphasis of the community engagement program.

4.17.   Upon the completion of the fuel break network extension the City will work with private landowners to inform, educate, and enforce the requirement to manage vegetation within their property boundary in order for the fuel break to be effective.

4.18.   The wet eucalypt type of vegetation is generally unable to be treated by planned burning as either the forest fuel is too wet to burn effectively or rapidly dries to be too hazardous to burn. As a consequence fuel breaks generally need to be wider so as to perform a more protective function.

4.19.   All sites where fuel break improvement work is required have been assessed for significant flora, fauna and Aboriginal and historic heritage.

4.20.   A fuel break maintenance contract has been approved and is the means by which the standard is maintained on existing and recently extended fuel breaks.

5.         Proposal and Implementation

5.1.     The treatment of fuel breaks in the wet eucalypt forests is complicated by the dense understory and heavy elevated fuels.  These fuels form the fire hazard and must be physically removed and represent a fuel load in excess of 30 tonnes per hectare.

5.2.     This amount of fuel over the area to be treated cannot be left on site as it would present a serious risk during a bushfire.

5.3.     Due to the wet nature of the areas identified for treatment the fuel cannot be burnt on site as it has been in some dry eucalypt fuel breaks and will need to be removed and treated off site.

5.4.     Treatment will involve the engagement of contractors to utilize mechanical equipment to remove, stack and load understory vegetation while retaining the mature overstory eucalypts. (refer to Attachment B)

A map (refer Attachment C) indicates, in pink, the locations of the proposed works.

5.5.     Retention of overstory has two benefits:

5.5.1.     Canopy cover will reduce wind impacts upon the forest floor and prevent wind damage during storms; and

5.5.2.     Serve to reduce flying ember impact upon neighbouring properties by disrupting near canopy flow but keeping strong winds above the forest canopy.

5.6.     The material to be removed will be transported to a prepared treatment location at the Ridgway Quarry where it will be mulched for use in other Council projects.

This will reduce the degree and time of disturbance on neighbours and visitors to the reserve and improve safety management of the site.

5.7.     The treatment of the removed vegetation will be undertaken by commercial contractor and the mulch stored on site until required.


 

5.8.     The intention is to revegetate the fuel breaks by encouraging the existing ‘marsupial lawn’ to provide a green fire break effect on the cleared area.

The creation of this type of fuel break will be undertaken using research support from the University of Tasmania. Experience suggests that the maintenance of these areas can be significantly reduced over time as the local wildlife grazes the areas to a uniform low height.    

6.         Strategic Planning and Policy Considerations

6.1.     The revision of the City of Hobart Bushfire Management Strategy is due for completion in 2019 and the completion of the fuel break network is a key component of that strategy.

6.2.     The Tasmania Fire Service is currently undertaking a review of the Bushfire Risk Reduction Plans for Fire Management Area Committees and the Hobart Regional FMAC plan will include this program and other elements of the Hobart Bushfire Management Strategy.

7.         Financial Implications

7.1.     Funding Source and Impact on Current Year Operating Result

7.1.1.     The 2018-2019 operational costs for the establishment of the fuel breaks, in line with budgeted provisions, was $235,000.

7.1.2.     The 2018-2019 allocation for ongoing maintenance of prepared fuel breaks was $120,000 and was marginally underfunded due to increased costs from the tender for the works.

7.2.     Impact on Future Years’ Financial Result

7.2.1.     Increased maintenance costs of $44,000 per annum is expected from 2019-2020 and will be considered in the annual budget preparation process.

7.2.2.     The extension of fuel breaks as recommended will increase the total area from 35 ha to approximately 50ha which is a 42% increase in treated area.

7.3.     Asset Related Implications

7.3.1.     This project will complete the reassessment of the bushfire protection value of the fuel break network across the reserves owned and managed by the City of Hobart.


 

8.         Legal, Risk and Legislative Considerations

8.1.     The risk of bushfire is recognised as the most significant risk in the City’s Strategic Risk Register and is resourced accordingly.

8.2.     The City has specific management obligations under the Fire Services Act 1979, specifically:

·     S.49: Fire hazards;

·     S.56: Firebreak formation;

·     S.63: Restrictions on fire lighting; and

·     S.64: Duties of occupiers of land.

8.3.     The City has fire management obligations under the Local Government Act 1993, specifically:

·     S.200: The control of any ‘nuisance’ where nuisance is regarded as being ‘… causes or is likely to cause danger or harm to the health, safety or welfare of any person.’

8.4.     The City has a Common Law responsibility to provide for the protection of residents arising from natural hazards within its reserves.

8.5.     The intent of all items in this report has a common aim to reduce the City’s fire risk exposures as a land manager.

8.6.     New and updated policy, plans and guidelines, aimed at fire risk mitigation, demonstrates the City’s commitment to improved bushfire risk management.

9.         Environmental Considerations

9.1.     Works and considerations associated with bushfire protection, where relevant, have already, or will be, preceded by appropriate environmental impact assessment and incorporate relevant safeguards and will not proceed without all required planning and environmental approvals.

9.2.     In the case of fuel breaks in the Fern Tree area some are proposed for land that is part of Wellington Park.  Presentations have been made to the Wellington Park Management Trust and the project has been endorsed for inclusion in the review of the Wellington Park Fire Management Strategy. 

9.3.     A formal application for works and associated permits will be required prior to finalisation of plans and prior to works commencing.

9.4.     The physical removal of fuel and the manual treatment of bushfire risk in these untreatable forest areas is considered to be at the forefront of bushfire risk treatment.  The results will be monitored by the City of Hobart and researchers from the University of Tasmania.

10.      Social and Customer Considerations

10.1.   It is proposed that the extension of the fuel break program into wet eucalypt forest will demonstrate the effectiveness and visual amenity of this type of fuel break and encourage greater consideration of such techniques on other lands.

10.2.   The construction of a highly visible fuel treatment in these untreatable forest areas is seen as a research opportunity for researchers from the University of Tasmania and advances research currently underway with the CSIRO and the Bushfire and Natural Hazards Cooperative Research Centre.

11.      Marketing and Media

11.1.   The final plans for the extension of the fuel break program into the Fern Tree area will be promoted on the Your say Hobart website, Facebook and the City of Hobart website as a means of engaging with the community who have shown interest in the project and to broadcast the work being undertaken by the City of Hobart.

11.2.   Subject to further discussion the University of Tasmania and the City of Hobart may co-operate to provide a Bushfire Risk Forum in early 2019 to highlight the use of green firebreaks and defined fuel breaks as a means of reducing the bushfire hazard in the City of Hobart.

12.      Community and Stakeholder Engagement

12.1.   This proposal to extend fuel breaks has included engagement with the community and stakeholders and as such the proposal, design and outcome appears to be accepted and strongly supported by the community.

12.2.   Adoption of the 2016 State Government guidelines for fuel breaks and program of works to rectify defects in City’s fuel break network has been undertaken with very little negative comment to date. 

12.3.   The works required implementation of a comprehensive community engagement strategy, specifically targeting and focusing on owners of properties immediately adjoining the City’s bushland estate where new and extensions to existing fuel breaks were identified.

12.4.   The feedback from neighbours and park users has been overwhelmingly positive both for the clearing works but also the hazard reduction burning program and the fire trail upgrade works.


 

13.      Delegation

13.1.   This matter is delegated to the Council.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

John Fisher

Acting Group Manager Open Space

Robert Mather

Group Manager Open Space

Glenn Doyle

Director Parks and City Amenity

 

 

Date:                            29 November 2018

File Reference:          F18/140709

 

 

Attachment a:             Your Say Hobart - Summary of Feedback

Attachment b:             Methodology for Fuel Break Extension in Fern Tree Area

Attachment c:            Indicate Map of Fuel Break Locations   


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6.5    New Town Sports Precinct - Draft Master Plan

          File Ref: F18/93344

Report of the Program Leader Recreation and Projects, the Manager Parks and Recreation and the Director Parks and City Amenity of 29 November 2018 and attachment.

Delegation:     Council


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REPORT TITLE:                  New Town Sports Precinct - Draft Master Plan

REPORT PROVIDED BY:  Program Leader Recreation and Projects

Manager Parks and Recreation

Director Parks and City Amenity

 

1.         Report Purpose and Community Benefit

1.1.     The purpose of this report is to enable consideration of the draft masterplan for the New Town Sports Precinct and endorsement to release the plan for community engagement.

2.         Report Summary

2.1.     The City engaged consultants to work with stakeholders and develop a draft masterplan for the New Town Sporting Precinct.

2.2.     The plan is developed for the property located at 4-10 St Johns Avenue, New Town which incorporates New Town Oval, Hobart Netball and Sports Centre, New Town Croquet Club and Buckingham Bowls Club.

2.3.     Stakeholders at the site have been actively engaged in the development of the plan.

2.4.     The report is recommending the draft plan be endorsed for release for community engagement with a further report being submitted back to the Council following the engagement period.

3.         Recommendation

That:

1.      The draft master plan for the New Town Sports Precinct (encompassing New Town Oval, Hobart Netball and Sports Centre, Buckingham Bowls Club and New Town Croquet Club), marked at Attachment A to the report, be endorsed for public release for community engagement.

2.      A further report be provided to the Council following community engagement for endorsement of the plan.

 


 

4.         Background

4.1.     The New Town Sports Precinct is located on the property known as 4-10 St Johns Avenue, New Town.

4.2.     The property contains the New Town Oval which is managed and maintained by the City, as well as three properties under lease, Hobart Netball and Sports Centre, New Town Croquet Club and Buckingham Bowls Club.

4.3.     The property is extensively used with upwards of 300,000+ annual visitors estimated across the four facilities.

4.4.     The site has a number of constraints, the most obvious being traffic and parking.

4.5.     It was considered appropriate to prepare a master plan for the site to enable planning for the facilities into the future.

4.6.     The City has worked with tenants of the site in development of the plan, that has included:

4.6.1.     Southern Tasmanian Netball Association
(lessee of the Hobart Netball and Sports Centre).

4.6.2.     Buckingham Bowls Club.

4.6.3.     New Town Croquet Club.

4.6.4.     New Town District Cricket Club.

4.6.5.     St Virgils Old Scholars Football Club.

4.6.6.     North Hobart Junior Football Club.

4.6.7.     Hobart Wheelers/Dirt Devils Club (cycling).

4.6.8.     Cricket Tasmania.

4.6.9.     AFL Tasmania.

4.6.10.  Old Scholars Football Association.

4.6.11.  Bikes and Spikes.

4.7.     The New Town Community Association has also had a representative attend a meeting where the draft plan was presented.

4.8.     A consultant, Inspiring Place, was engaged to develop a draft plan.  The first step was individual discussions with each of the groups listed (with the exception of the New Town Community Association who became involved in the plan later).

4.9.     An initial draft plan was subsequently prepared and presented to the group in May 2018 upon which feedback refined the plan to that attached to this report (refer Attachment A).

4.10.   The plan provides two options that will be release out for community engagement:

Option 1

4.10.1.  One of the current tenants (New Town Croquet Club) relocate to a new location.

4.10.1.1.    The New Town Croquet Club has indicated they would agree to a relocation subject to its needs being met, including a new club house and a space to build 4 x croquet lawns.

4.10.2.  It is noted that this option is aspirational.

Option 2

4.10.3.  All current users remain on site.

4.10.4.  The master plan proposed the removal of one lawn bowls green, with another to be converted to a synthetic surface, which will allow similar usage to current levels, despite the loss of one green.

4.10.5.  Relocation of two netball courts and conversion of some of the current Netball Centre footprint to additional parking.

 

4.10.6.  Plans also for new clubroom, changeroom, toilet and kiosk facilities for New Town Oval. 

It should be noted that details of the floorplans for such facilities will need to be considered at the appropriate time.

4.10.7.  One requirement of the New Town Cricket Club (an indoor cricket training facility) is unable to be accommodated in this option due to lack of space. 

4.11.   The New Town Community Association attended the presentation on the draft plan and offered no objections to the proposals tabled.

4.12.   It is proposed that the draft master plan be released for community engagement which will include:

4.12.1.  The draft master plan being available through the City’s ‘Your Say’ page.

4.12.2.  Letters to nearby businesses and residents seeking input into the plan.

4.12.3.  Listening Posts.

4.12.4.  Each of the tenants promoting the draft master plan with their respective memberships.

5.         Proposal and Implementation

5.1.     Should the Council endorse the contents of this report, community engagement will be organised.

5.2.     A further report will be provided back to the Council following community engagement for approval of the master plan.

6.         Strategic Planning and Policy Considerations

6.1.     The Capital City Strategic Plan 2015-2025 supports the proposal with Strategic Objection 4.2.

4.2.2      Support effective utilisation of city facilities, infrastructure and open spaces

7.         Financial Implications

7.1.     Funding Source and Impact on Current Year Operating Result

7.1.1.     There will be no impact on this year’s financial result.

7.2.     Impact on Future Years’ Financial Result

7.2.1.     The redevelopment is likely to require levels of external funding to proceed.

7.2.2.     Details of the actual cost of the plans will not be known until detailed design is undertaken.

7.3.     Asset Related Implications

7.3.1.     There will be implications when the master plan is being implemented. Most of the funding required to complete work will be reliant on external funding to proceed.

8.         Social and Customer Considerations

8.1.     The sporting precinct would be one of the highest used sporting areas in Greater Hobart, with over 300,000+ visitors to the site annually.

8.2.     The impact of improved facilities at the site would benefit a wide cross-section of the community.

9.         Marketing and Media

9.1.     The community engagement sessions will be promoted.

10.      Community and Stakeholder Engagement

10.1.   The report is proposing the draft master plan be released for community engagement.

11.      Delegation

11.1.   The matter is delegated to the Council.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Shannon Avery

Program Leader Recreation and Projects

Lee Farnhill

Manager Parks and Recreation

Glenn Doyle

Director Parks and City Amenity

 

 

Date:                            29 November 2018

File Reference:          F18/93344

 

 

Attachment a:             Draft New Town Sporting Precinct Master Plan   


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6.6    Swan Street Park, North Hobart - Proposed Refurbishment

          File Ref: F18/139978

Report of the Capital Works Officer, the Manager Parks and Recreation and the Director Parks and City Amenity of 29 November 2018 and attachment.

Delegation:     Council


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REPORT TITLE:                  Swan Street Park, North Hobart - Proposed Refurbishment

REPORT PROVIDED BY:  Capital Works Officer

Manager Parks and Recreation

Director Parks and City Amenity

 

1.         Report Purpose and Community Benefit

1.1.     The purpose of this report is seek endorsement of a proposal to refurbish the Swan Street Park, North Hobart to enable community engagement on the plans to be undertaken.

2.         Report Summary

2.1.     The Swan Street Park is a small area of open space located on the corner of Elizabeth and Swan Streets, North Hobart.

2.2.     A draft concept design for the refurbishment of the Swan Street Park has been prepared (refer to Attachment A).

2.3.     Key stakeholders including the North Hobart Uniting Church (land owners, the City holds the park land under lease from the Church) and the North Hobart Traders Association have been actively engaged in the development of the draft concept plan.

2.4.     City funding of $120,000.00 has been provided for the refurbishment works however additional funding is required to fully implement the design as proposed in the draft concept plans.

2.5.     The report is recommending the draft concept plan be endorsed for public released for community engagement.  

 

3.         Recommendation

That that the draft concept plan for the refurbishment of Swan Street Park, North Hobart, marked as Attachment A to the report, be endorsed for public release for community engagement.

 


 

4.         Background

4.1.     The Swan Street Park is located on the corner of Elizabeth and Swan Streets, North Hobart, opposite the North Hobart Post Office.

4.2.     The land is owned by the Uniting Church of Australia under lease to the City until 2020.

4.2.1.     The Council has approved the extension of the lease for a further fifteen (15) years, but at this stage the Uniting Church has not signed the deed of variation.

4.3.     Two key stakeholder groups have been actively engaged in the development of the concept plan:

4.3.1.     The Uniting Church of Australia (land owners of the park); and

4.3.2.     The North Hobart Traders Association.

Artist Impression – Draft Concept Plan

4.4.     The Park is the only open space available in the popular North Hobart strip. 


 

North Hobart Uniting Church

4.5.     A meeting was held with the North Hobart Uniting Church to present the draft concept upon which the Church provided positive feedback on the following aspects on the plan:

4.5.1.     Having a large flat area which builds capacity for community use of the park.

4.5.2.     Having plenty of seating options around the park, some actual and some incidental.

4.5.3.     Disability access from Elizabeth Street.

4.5.4.     Having shaded areas, provided by trees

4.6.     The Church however requested further consideration of the plan to include:

4.6.1.     A fenced space for children to play

Whilst understanding this request, it is considered fencing the park would not optimise community access and use. The land is considered not suitable for a child’s playground being in the heart of a busy restaurant / café strip and is considered too small for a playground.

4.6.2.     Additional provision of grassed area - concrete to grass ratio

The site has been designed in such a way that it may have the functionality to host small events such as community markets, as well as regular, informal passive use by the local community.

4.6.3.     Stair access and further address safety concerns near driveway

The current site is not DDA compliant. The concept plan results in the majority of the site being DDA compliant and improves safety.

4.6.4.     The traditional owners of the land, the Mouheneener people should be acknowledged in some way

Consultation will be undertaken with the Tasmanian aboriginal community to identify opportunities to recognise the traditional owners.


 

North Hobart Traders Association

4.7.     The Draft Concept was provided to the North Hobart Traders Association and placed on their private website for feedback where the following questions were asked by the Association to its members:

4.7.1.     How would you rate the condition of the current Swan Street Park?

·        45% said poor

·        36% said acceptable

·        18% said very poor

4.7.2.     If Council was to develop this Park what uses would you prioritise for the park?

·        55% a multi-use community event space

·        55% Somewhere to sit

·        45% a quiet green landscaped retreat space

·        27% all of the above

·        9% a playground

·        9% an art park

4.7.3.     If Council could only do one thing successfully for this park what would your priority be?

·        64% a multi-use community event space

·        18% Somewhere to sit

·        9% a playground

·        9% a quiet green landscaped retreat space

5.         Proposal and Implementation

5.1.     Following endorsement of the Draft Concept Plan, community engagement will be undertaken, and will include:

5.1.1.     On site listening posts

5.1.2.     Online feedback sourced though portals such as Your Say and Facebook.

5.1.3.     Public notices placed on the site.

5.2.     The Draft Concept Plan will be updated to reflect community feedback and presented back to the Council for further consideration.

6.         Strategic Planning and Policy Considerations

The proposal aligns with the Capital City Strategic Plan 2015- 2025:

Strategic Objective 2.2

A people focussed city with well-designed and well managed urban and recreational spaces

Action 2.2.2.:  Develop and, manage and maintain the city’s urban spaces and infrastructure.

Strategic Objective 3.3

A highly valued natural and cultural open space network.

Action 3.3.2:  Implement park-based management and master plans.

Strategic Objective 5.4

An engaged civic culture where people feel part of the decision making.

Action 5.4.1:  Implement best practice community engagement across the organisation.

7.         Financial Implications

7.1.     Funding Source and Impact on Current Year Operating Result

7.1.1.     City capital funding of $120,000 is available for the refurbishment.

7.1.2.     As the Draft Concept Plan has been assessed as requiring an investment of $350,000 a further $230,000 funding is required to implement the plan.

7.2.     Impact on Future Years’ Financial Result

7.2.1.     It is proposed that consideration be given to the provision of an additional allocation of $230,000 in the 2019-20 financial year of the City’s 10-Year Capital Works Program.

7.2.2.     The current maintenance costs are approximately $6,000 per annum, mainly around maintenance of the grassed areas.  Whilst the grassed area will be reduce under the proposed plan there will greater expanses of hard stand areas which will require cleansing.

7.3.     Asset Related Implications

7.3.1.     The leased asset will be upgraded.

8.         Legal, Risk and Legislative Considerations

8.1.     The City is awaiting a Deed of Variation from the Church, as landlord, extending the City’s lease over the site.

9.         Social and Customer Considerations

9.1.     Improved Park facilities proposed will complement the area and provide the local community and visitors with a functional, accessible public open space.

10.      Marketing and Media

10.1.   The community engagement sessions will be promoted.

11.      Community and Stakeholder Engagement

11.1.   The report is proposing the draft concept plan be released for community engagement

12.      Delegation

12.1.   The matter is delegated to the Council.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Simon Munn

Capital Works Officer

Lee Farnhill

Manager Parks and Recreation

Glenn Doyle

Director Parks and City Amenity

 

 

Date:                            29 November 2018

File Reference:          F18/139978

 

 

Attachment a:             Draft Concept Plan - Swan Street Park Refurbishment   


Item No. 6.6

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Item No. 6.7

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 173

 

6/12/2018

 

 

6.7    Soldiers Memorial Oval Community Hub, Queens Domain - Proposed Name 'Legacy Park'

          File Ref: F18/137744

Report of the Director Parks and City Amenity of 29 November 2018.

Delegation:     Council


Item No. 6.7

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 175

 

6/12/2018

 

 

REPORT TITLE:                  Soldiers Memorial Oval Community Hub, Queens Domain - Proposed Name 'Legacy Park'

REPORT PROVIDED BY:  Director Parks and City Amenity

 

1.         Report Purpose and Community Benefit

1.1.     The purpose of this report is to seek to assign a name for the Soldiers Memorial Oval Community Hub, the City’s new park located on the Queens Domain, positioned between the Soldiers Memorial Oval, Soldiers Memorial Avenue and the Domain Athletics Centre.

1.2.     The proposed name ‘Legacy Park’, recognises Legacy’s long and established service to families suffering after the injury or death of a spouse or parent, during or after their defence force service.

2.         Report Summary

2.1.     It is proposed to formally name the Soldiers Memorial Oval Community Hub ‘Legacy Park’, in recognition of the significant contribution of Legacy to the City of Hobart and the wider Australian community.

2.2.     Support for the proposed name was received from Legacy Tasmania, RSL Tasmania, FOSMA and a number of State and Federal politicians.

2.3.     Pursuant to the Survey Co-ordination Act 1944, it is proposed that the Council recommend to the Nomenclature Board the name ‘Legacy Park’ be assigned to the new park.

3.         Recommendation

That:

1.      The Council endorse the assignment of the name ‘Legacy Park’ to the City’s new community hub, located on the Queens Domain, positioned between the Soldiers Memorial Oval, Soldiers Memorial Avenue and the Domain Athletics Centre.

2.      Pursuant to the Survey Co-ordination Act 1944, the Council recommend to the Nomenclature Board the name ‘Legacy Park’ be assigned to the new park.

 

 


 

4.         Background

4.1.     The Queens Domain Master Plan 2013-2033 identified a ‘Soldiers Memorial Oval Community Hub’ as an opportunity to improve activation in the area positioned between the Soldiers Memorial Oval, the Domain Athletics Centre and the Soldiers Memorial Avenue.

4.2.     The City was subsequently successful in securing $1M from the Commonwealth and State Government’s Centenary of ANZAC grant funding program.

4.3.     Keeping with the intrinsic connection the site has the Soldiers Memorial Avenue, the new site will include interpretation panels representing the following groups:

4.3.1.     RSL Tasmania;

4.3.2.     Legacy Tasmania;

4.3.3.     Friends of Soldiers Memorial Avenue (FOSMA).

4.4.     During recent consideration for the naming of the City’s new shared-use pedestrian and cycling bridge (that has subsequently been announced as the ‘Bridge of Remembrance’) linking the Cenotaph over the Tasman Highway, the Council resolved at its meeting held on 18 June 2018, the following:

A report be prepared regarding appropriate recognition of the significant contribution of Legacy to the City of Hobart and the wider Australian community, to be placed in a suitable location within the Queens Domain precinct.

 

 

4.5.     Engagement with key defence and related community support organisations (including Friends of Soldiers Memorial Avenue, RSL Tasmania, Legacy Tasmania) was undertaken in order to understand the level of support in naming the new community hub ‘Legacy Park’.

Support for the proposed name was received from Legacy Tasmania, RSL Tasmania, FOSMA and a number of State and Federal politicians.

4.6.     Construction of the Community Hub, that includes new public toilets, ‘natural play’ play areas, BBQs, shelters, wood fired pizza ovens, DDA compliant pathways, an amphitheatre and landscaping is nearing completion with a ‘soft opening’ to the public scheduled for early December.

Planning is underway for a formal opening, involving key stakeholders and grant funding contributors (the Commonwealth and state governments) for March 2019.

5.         Proposal and Implementation

5.1.     It is proposed to formally name the Soldiers Memorial Oval Community Hub ‘Legacy Park’, in recognition of the significant contribution of Legacy to the City of Hobart and the wider Australian community.

5.2.     A soft opening of the park to the public is set to occur in early December, with planning underway for a formal opening involving key stakeholders and grant funding contributors (the Commonwealth and state governments) for March 2019.

5.3.     Pursuant to the Survey Co-ordination Act 1944 it is proposed that the Council recommend to the Nomenclature Board the name ‘Legacy Park’ be assigned to the new park.

6.         Strategic Planning and Policy Considerations

6.1.     The new park has been developed in response to a recommendations contained within the Queens Domain Master Plan 2013-2033.

6.2.     The Park also responds to the following the following strategic objectives of the City’s Strategic Plan 2015-2025

‘2.1        A fully accessible and connected city environment’

‘2.2        A people-focused city with well-designed and well managed urban and recreation spaces’

‘2.4        Unique heritage assets are protected and celebrated’

‘4.1        Community connectedness and participation realises the cultural and social potential of the community’

‘4.2        City facilities, infrastructure and open spaces support healthy lifestyles’

7.         Financial Implications

7.1.     Funding Source and Impact on Current Year Operating Result

7.1.1.     There are no financial implications in this proposal.

7.2.     Impact on Future Years’ Financial Result

7.2.1.     Not applicable

7.3.     Asset Related Implications

7.3.1.     Not applicable

8.         Legal, Risk and Legislative Considerations

8.1.     Pursuant to the Survey Co-ordination Act 1944, the name of the new park is to be endorsed by the Nomenclature Board.

9.         Social and Customer Considerations

9.1.     The proposed name of the new park will reinforce to the community the site’s intrinsic connection to Soldiers Memorial Avenue, Legacy and the enduring value of the sacrifices of past and present defence personnel and families.

10.      Marketing and Media

10.1.   Media and marketing of the new park, and its new name, will be undertaken.

11.      Community and Stakeholder Engagement

11.1.   Key stakeholders, as identified above, have been engaged in respect to the proposal.

11.2.   Officer advice from the office of the Nomenclature Board was that with the endorsement of the key stakeholder groups, the Board may view the submission more favourably than occurred when Legacy was proposed for the new Tasman Highway pedestrian and cycleway bridge in which broad stakeholder and community support was unable to be demonstrated.

However, this advice does not pre-empt the formal consideration of the Board.


 

12.      Delegation

12.1.   The matter is delegated to the Council.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Glenn Doyle

Director Parks and City Amenity

 

 

Date:                            29 November 2018

File Reference:          F18/137744

 

 

 


Item No. 6.8

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 179

 

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6.8    HC Smith Stand, TCA Ground -  New Lease with Reduced Lease Area - North Hobart Cricket Club

          File Ref: F18/24548

Report of the Program Leader Recreation and Projects of 29 November 2018 and attachments.

Delegation:     Council


Item No. 6.8

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 181

 

6/12/2018

 

 

REPORT TITLE:                  HC Smith Stand, TCA Ground -  New Lease with Reduced Lease Area - North Hobart Cricket Club

REPORT PROVIDED BY:  Program Leader Recreation and Projects

Manager Parks and Recreation

Director Parks and City Amenity

 

1.         Report Purpose and Community Benefit

1.1.     The purpose of this request is to consider a request from the North Hobart Cricket Club for a new five (5) year lease with a further five (5) year option over a reduced footprint of the HC Smith Stand at the TCA Ground.

2.         Report Summary

2.1.     The North Hobart Cricket Club has requested a new lease over part of the HC Smith Stand at the TCA Ground.

2.2.     The Club has held a lease over the premises with the City since 2000 and it has been their home base for over 100 years.

2.3.     In 2017 the City invested significant funds in the building to provide accessible toilets and changerooms and to bring the facility up to a standard that was acceptable for modern sport.

2.4.     Officers have recently negotiated a reduced lease footprint over the premises to assist the Club with the higher maintenance and cleansing expectation with the new facility.

2.5.     The reduced footprint is proposed as it will allow increased flexibility in the usage of the building, will allow the maintenance of the asset to be kept up to a high standard and have a good cleansing regime in place.

2.6.     The lease is supported subject to the City’s obligations under the Local Government Act 1993.

3.         Recommendation

That:

1.      A new lease to the North Hobart Cricket Club over part of the HC Smith Stand, TCA Ground for a period of five (5) years, with a further five (5) year option, at a nominal annual rental, be approved in principle.

2.      The General Manager be authorised to finalise terms and conditions with the North Hobart Cricket Club.

3.      Pursuant to Sections 178 and 179 of the Local Government Act 1993, community consultation be undertaken in accordance with the Act, noting that any objections received are required to presented back to the Council for consideration.

4.      In accordance with the Council Policy ‘Grants and Benefits Disclosure’ any benefit recognised as part of the new lease be disclosed in the City’s Annual Report.

 

 

4.         Background

4.1.     The North Hobart Cricket Club has occupied the HC Smith Stand at the TCA Ground under lease from the City since 2000.


HC Smith Stand, TCA Ground

4.2.     The Club has however used the building since their inception (1905) whilst the ground was under the control of Cricket Tasmania.

4.3.     The current lease, which includes the upstairs clubrooms and the downstairs changerooms, expired in July 2018 and has been on a monthly hold over clause since this time.

4.4.     The City invested significant funding in the building in 2017 with a major redevelopment of the changeroom and toilet areas to bring them up to a standard suitable for modern sport.  The overall investment into the building was approximately $600,000.

4.5.     The improved facility has been welcomed by the Club and ground users. However, it has also exposed the Club; run by volunteers it struggles to manage the new facility to the required standard.

4.6.     The footprint of the revised lease is the upstairs area of the building that has not been subject to the recent works (with the exception of the multi-purpose room at the rear of the building).

4.7.     The reduced lease footprint will allow the City to clean and maintain the new toilet and shower facilities and will allow more flexibility to have the amenities utilised for matches not involving the Cricket Club.

4.8.     A plan is attached showing the proposed new leased area being a portion of the lower and upper floors of the building (refer Attachment A – leased area hatched).

4.9.     The Club is planning for the redevelopment of upper floor of the building which will form part of the new lease area.

4.10.   Should the proposed lease be approved it will be necessary for community engagement as required under the Local Government Act 1993 to be undertaken.

4.11.   A valuation of the proposed leased area has been undertaken and a value of $9,331 (exc GST) is considered an appropriate commercial rental. In accord with approved Council policy this amount will be rebated each year and be recorded in the annual plan as a grant to the Club.

5.         Proposal and Implementation

5.1.     It is proposed that a new lease for a period of five (5) years, plus a further five (5) year option, to the North Hobart Cricket Club over part of the HC Smith Stand, be given in-principle approval.

5.2.     Pursuant to Section 179 of the Local Government Act 1993, as the requested lease term exceeds five (5) years, the City undertake community consultation, as required under Section 178 of the Act ‘Sale, exchange and disposal of public land’.

5.3.     It is proposed that subject to no receipt of public objections to the proposed lease, following the community consultation prescribed under Section 179 of the Act, the General Manager negotiate the terms of the lease, at nominal rental, with the value of the benefit to be recorded in the City’s Annual Report, in accordance with Council Policy Grant and Benefits Disclosure.

5.3.1.     In accordance with the Act, should any objections be received from the public, a further report will be presented back to the Council.

 

6.         Strategic Planning and Policy Considerations

6.1.     The Capital City Strategic Plan 2015-2025 supports the proposal with Strategic Objection 4.1.4:

Facilitate and support local community groups to enhance community programs and reduce social isolation.

6.2.     Assessment of the request was undertaken in accordance with Council Policy ‘Leases to Non Profit Organisations’.

6.3.     The proposed benefit of the lease, on nominal terms, is to be recorded in the City’s Annual Report, in accordance with Council Policy Grant and Benefits Disclosure.

7.         Financial Implications

7.1.     Funding Source and Impact on Current Year Operating Result

7.1.1.     With the return to the City of the now improved changerooms (that was previously leased), minor increase to operational costs in the cleansing and stocking of consumables will be accommodated within the existing operational budget.

7.1.2.     The commercial annual rental valuation of the HC Smith Stand proposed lease area is $9,331. The lease with the Club attributes a nominal rental of $50 per annum.

7.1.3.     The value of the reduced rental is recorded in the City’s Annual Report in accordance with the Council Policy ‘Grants and Benefits Disclosure’.

7.2.     Impact on Future Years’ Financial Result

7.2.1.     The proposal will have only a minor operational expenses that will be able to be accommodated in operational budgets.

7.3.     Asset Related Implications

7.3.1.     The overall request to reduce the lease footprint is supported as it will allow the City to ensure the areas which have been subject of significant investment are kept in good condition, both from an asset maintenance and cleansing perspective.

8.         Social and Customer Considerations

8.1.     The Club has a strong membership and has been a long term tenant of the ground.

9.         Community and Stakeholder Engagement

9.1.     Pursuant to Sections 179 and Section 178 of the Local Government Act 1993, community consultation be undertaken in accordance with the Act, as listed below:

9.1.1.     Notification in The Mercury on at least 2 separate occasions;

9.1.2.     Display of the notification onsite;

9.1.3.     The notifications to advise the public that any objection to the proposed lease may be made to the City within 21 days of the date of the first publication.

10.      Delegation

10.1.   This matter is delegated to the Council.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Shannon Avery

Program Leader Recreation and Projects

Lee Farnhill

Manager Parks and Recreation

Glenn Doyle

Director Parks and City Amenity

 

 

Date:                            29 November 2018

File Reference:          F18/24548

 

 

Attachment a:             HC Smith Lease Area - Hatched

Attachment b:             Assessment against Council Policy 'Leases to Not for Profit Organisations'   


Item No. 6.8

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Item No. 6.9

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 189

 

6/12/2018

 

 

6.9    Ham Common, Tolmans Hill  - Proposed Sub-lease to Van Diemen Archers for the Purposes of Establishing an Archery Field

          File Ref: F18/137404

Report of the Program Leader Recreation and Projects, the Manager Parks and Recreation and the Director Parks and City Amenity of 29 November 2018 and attachments.

Delegation:     Council


Item No. 6.9

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 191

 

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REPORT TITLE:                  Ham Common, Tolmans Hill  - Proposed Sub-lease to Van Diemen Archers for the Purposes of Establishing an Archery Field

REPORT PROVIDED BY:  Program Leader Recreation and Projects

Manager Parks and Recreation

Director Parks and City Amenity

 

1.         Report Purpose and Community Benefit

1.1.     The purpose of this report is to consider:

1.1.1.     A sub-lease over a portion of land at Ham Common, Tolmans Hill to the Van Diemen Archers, currently leased to St Michaels Collegiate School.

1.1.2.     In-principle approval for a further ten (10) lease extension to St Michaels Collegiate over the site, which would in turn allow a longer term sub-lease and provide assurance to the Van Diemen Archers when investing in the project.

1.2.     The report will also detail a proposal from Van Diemen Archers for the development of part of the site for an archery field and associated facilities.

2.         Report Summary

2.1.     Christ College Trust (St Michaels Collegiate) lease the site known as Ham Common, Tolmans Hill from the City and has held a lease over the site since the 1980’s.

2.2.     A letter requesting an extension of the lease by a further ten (10) years, with a further ten (10) year extension from its expiry in 2038 has been received.

2.3.     The reason for the extension is the Van Diemens Archers Club (a separate incorporated body) is proposing the development of an archery field on the site and the extended lease would allow the Club (as well as the School) some long term assurance over the site to allow the required investment.

A sub-lease has also been requested, which has the School’s full support.

2.4.     The report is recommending in-principle approval of an extension of the lease term with the School, subject to the City’s obligation for community engagement under the Local Government Act 1993.

 

2.5.     The report is further recommending landlord approval for sub-lease between the School and the Van Diemens Archers, however it should be noted that the sub-lease will only be required if all approvals are obtained and funding is obtained by the Van Diemens Archers for the archery field proposal.

3.         Recommendation

That:

1.      In-principle approval for a ten (10) year lease extension, with a further ten (10) year option, for a lease over Ham Common, Tolmans Hill be granted to the Christ College Trust (Collegiate School) from the expiry of their current lease in 2038, at a nominal annual rental.

(i)      Should a new lease be approved, the value of the reduced rental to the Club be recorded in the City’s Annual Report in accordance with the Council Policy ‘Grants and Benefits Disclosure’.

2.      Community engagement be undertaken pursuant to Sections 178 and 179 of the Local Government Act 1993.

(i)      Upon conclusion of the community engagement process,

(a)     Should no objections be received, the General Manager be authorised to finalise the terms and conditions of the lease; or alternatively

(b)    Should objections be received, a further report be provided to the Council on the matter.

3.      Landlord approval be granted for Christ College Trust to negotiate a sub-lease over part of the site to the Van Diemen Archers, at a nominal annual rental for the first 10 years, to allow for the future development of an archery field and associated facilities, subject to the Van Diemen Archers securing all statutory permits.

 

 

4.         Background

4.1.     Christ College Trust (St Michaels Collegiate) hold a lease with the City for a property known as Ham Common located on Old Proctors Road, Tolmans Hill. The site was previously used for many years as a landfill disposal area. The sportsground on the site was built in the mid 1980’s.

4.1.1.     The current lease was originally approved by the Council in 1988, and was extended by a further twenty (20) years in 2008.

4.1.2.     A further ten (10) year lease option was granted by the Council in April 2016, therefore the current lease expires in 2038.

4.1.3.     The current lease provides the property to the School at a nominal rental of $50 per annum with the lessee maintaining the site and paying all outgoings with the nominal rental also reflecting the investment into the site (which given its history was not a desirable site to develop).

4.2.     The Ham Common property includes a sand based oval, tennis courts, a classroom and caretakers residence and was built on the site of the former Whittons Gully refuse disposal site.

4.3.     The School has developed all of the facilities on the site and upon recent inspection keep the site in a tidy and well maintained condition.

4.4.     The Van Diemens Archers (VDA) first approached the City in 2008 expressing a desire to secure a new location within the City. At that point in the time, there was not an identified location suitable for their proposal.

4.5.     The VDA eventually found a location at ‘The Lea’ between Kingston and Hobart. That site is also used by a number of organisations and as such does not provide the VDA with the access required.

4.6.     The VDA made contact with the School to ascertain the availability of an undeveloped parcel on land adjacent to the Ham Common sportsfield at the Tolmans Hill site.


Proposed area of VDA sub-lease

4.7.     The VDA has since developed a proposal for the site which is attached to this report (Attachment A).


Indication of proposed VDA development components

4.8.     The proposal is to build an Archery Field suitable for local, state and national competitions. 

The proposal will include ground works to construct archery ranges, improved fencing, a clubroom facility and new car parking facilities. 

The Club has also factored in the removal of the significant amount of weeds on the site.

4.9.     The School has since written to the City to request a sub-lease (Attachment B), subject to the VDA obtaining all planning, development and environmental approvals, as well as the VDA being able to fund the development in its entirety.

4.9.1.     The School proposes to offer the sub-lease to VDA at a nominal rental for the first ten years.

4.10.   The School has also requested a further ten (10) year extension to its lease, with a further ten (10) year option beyond that time, effectively placing the property under lease until 2058.

4.11.   As noted earlier, the current lease area is well maintained by the School, as such it is considered a minimal risk to the City in having the property leased for such a period of time.

4.12.   The property is on the site of the former Whittons Gully refuse disposal site that operated the 1960’s before being rehabilitated in the early 1970’s.

4.13.   Construction on any former refuse disposal site does hold risks around water leachate, landfill gas and unpredictable subsurface conditions that could affect what may be able to be developed on the site, potentially increasing costs when mitigating risks associated with the development.

4.14.   The VDA has met with several officers including the Program Leader Recreation and Projects, Senior Park, Planner, Manager Environmental Health and Senior Statutory Planner, where the risks of the development on the site have been discussed. The VDA has decided to pursue the proposal with this knowledge.

4.15.   The VDA has considered future expansion which would be onto City managed land within Ridgeway Reserve, however have been advised that any expansion beyond the Ham Common site would be unlikely to be approved.

4.16.   Whilst this report addresses the request of a lease extension, Officers believe the proposal would be good use of a site that is currently under-utilised.

4.17.   It has been confirmed that the VDA proposal will need planning approval.

4.18.   An assessment against the Council policy ‘Leases to Non-Profit’ Organisations’ is attached (Attachment D).

5.         Proposal and Implementation

5.1.     Should the recommendation be approved, the following will need to occur for implementation of the extension of the lease with the School:

5.1.1.     Pursuant to Sections 178 and 179 of the Local Government Act 1993, community engagement be undertaken.

5.1.2.     Upon conclusion of the community engagement process,

5.1.2.1.      Should no objections be received, the General Manager be authorised to finalise the terms and conditions of the lease; or alternatively

5.1.2.2.      Should objections be received, a further will report be provided to the Council on the matter.

5.1.3.     Should the extension of the lease to the School be finalised, the Council’s approval to the School to negotiate a sub-lease over part of the site to the VDA, at a nominal rental for the first 10 years, to allow for the future development of an archery field and associated facilities, will be required.

5.1.3.1.      The VDA will be required to submit a development application for the development and gain all necessary statutory permits before a sub-lease may be finalised.

6.         Strategic Planning and Policy Considerations

6.1.     The Capital City Strategic Plan 2015-2025 supports the proposal with Strategic Objective 4.1.4:

Facilitate and support local community groups to enhance community programs and reduce social isolation.

7.         Financial Implications

7.1.     Funding Source and Impact on Current Year Operating Result

7.1.1.     There will be no funding from the City required as a result of this proposal, nor will affect the current years’ operating result.

7.1.2.     The commercial annual rental valuation of the Ham Common site is $19,800. The lease with the School attributes a nominal rental of $50 per annum.

The value of the reduced rental is recorded in the City’s Annual Report in accordance with the Council Policy ‘Grants and Benefits Disclosure’.

7.2.     Impact on Future Years’ Financial Result

7.2.1.     The proposal will also not affect future years operating results.

7.3.     Asset Related Implications

7.3.1.     The majority of assets within the leased area are not considered valuation assets by the City.

8.         Legal, Risk and Legislative Considerations

8.1.     Any new lease documentation will be prepared by the Council’s Legal Services Officer.

9.         Environmental Considerations

9.1.     The site is a former refuse disposal site and as such any development will be required to meet strict environmental conditions.

10.      Social and Customer Considerations

10.1.   Extension of the lease will be increase the likelihood of the VDA development proceeding as it will allow increased investment into the site.

10.2.   Further use of the undeveloped area for a recreational pursuit such as archery is supported by Officers, as well as the Collegiate School.

11.      Delegation

11.1.   The matter is delegated to the Council.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Shannon avery

Shannon Avery

Program Leader Recreation and Projects

Lee Farnhill

Lee Farnhill

Manager Parks and Recreation

Glenn Doyle

Glenn Doyle

Director Parks and City Amenity

 

 

Date:                            29 November 2018

File Reference:          F18/137404

 

 

Attachment a:             Van Diemen Archers - Proposal

Attachment b:             Letter - St Michaels Collegiate - Sublease

Attachment c:            Letter - St Michaels Collegiate - Lease extension

Attachment d:            Assessment - Not for Profit Lease Policy   


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6.10  Hobart Netball and Sports Centre - Request for Extension of Lease

          File Ref: F18/137520

Report of the Program Leader Recreation and Projects, the Manager Parks and Recreation and the Director Parks and City Amenity of 29 November 2018 and attachments.

Delegation:     Council


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REPORT TITLE:                  Hobart Netball and Sports Centre - Request for Extension of Lease

REPORT PROVIDED BY:  Program Leader Recreation and Projects

Manager Parks and Recreation

Director Parks and City Amenity

 

1.         Report Purpose and Community Benefit

1.1.     The purpose of this report is to consider a request from the Southern Tasmanian Netball Association for a further ten (10) year extension to their current lease agreement.

2.         Report Summary

2.1.     A request has been received from the Southern Tasmanian Netball Centre to extend the lease held over the Hobart Netball and Sports Centre from its current expiry in 2026 for a further ten (10) years.

2.2.     The reason for the extension is to help secure borrowings for the purchase and installation of solar panels for the Centre.

2.3.     The request is supported.

3.         Recommendation

That:

1.      In-principle approval for a ten (10) year lease extension to the Southern Tasmanian Netball Association for a lease over the Hobart Netball and Sports Centre be granted, from the expiry of their current lease in 2026, at a nominal annual rental.

(i)      Should a new lease be approved, the value of the reduced rental to the Association be recorded in the City’s Annual Report in accordance with the Council Policy ‘Grants and Benefits Disclosure’.

2.      Community engagement be undertaken pursuant to Sections 178 and 179 of the Local Government Act 1993.

(i)      Upon conclusion of the community engagement process,

(a)     Should no objections be received, the General Manager be authorised to finalise the terms and conditions of the lease; or alternatively

(b)    Should objections be received, a further report be provided to the Council on the matter.


 

4.         Background

4.1.     In 2015, the Council approved a new ten (10) year lease over the Hobart Netball and Sports Centre (4-10 St Johns Avenue, New Town) to the Southern Tasmanian Netball Association (STNA) at a nominal rental of $50 per annum, with all maintenance and operational costs being borne by the lessee.

4.2.     The current lease expires in 2026.

4.3.     The STNA is a long term tenant of site and have built much of the infrastructure on the site.

4.4.     Earlier in 2018, the City consulted with the STNA about the possibility of installing solar energy at the Centre to reduce the large operational costs associated with running the Centre.

4.5.     A public tender was called for a number of Council sites, which included the Centre, on the understanding that the STNA would be responsible for the cost of solar at the Centre.

4.6.     The tenders have since been evaluated, and whilst a competitive price was received, the overall investment was beyond the amount the STNA was able to afford and still operate effectively.

4.7.     Discussions were held between the STNA and the City’s Director Financial Services about the possibility of the City acting as a guarantor for a loan to service the loan for the solar power.

 

4.8.     STNA undertook further investigation as to the possibility of extending their loan and taking into account the repayments required the loan could not be serviced within the existing lease timeframe and allow the Centre to continue to operate sustainably.

4.9.     As a consequence the STNA requested a lease extension of a further 10 years from the expiry of their current agreement.

4.10.   It is considered that the request be supported due to the economic and environmental benefits as a result of the proposal.

4.11.   Should the lease extension be approved, the request for the City to act as guarantor for the loan will be subject to a separate report.

4.12.   A masterplan is currently being developed for the site, however the buildings to which the solar infrastructure will be attached will be largely unaffected by any recommendations within the plan.

4.13.   An assessment against the Council policy ‘Leases to Non-Profit’ organisations’ is attached (Attachment A).

5.         Proposal and Implementation

5.1.     Should the Council approve the recommendation, the following will need to occur for implementation:

5.1.1.     Pursuant to Sections 178 and 179 of the Local Government Act 1993, community engagement be undertaken.

5.1.2.     Upon conclusion of the community engagement process,

5.1.2.1.      Should no objections be received, the General Manager be authorised to finalise the terms and conditions of the lease; or alternatively

5.1.2.2.      Should objections be received, a further will report be provided to the Council on the matter.

6.         Strategic Planning and Policy Considerations

6.1.     The Capital City Strategic Plan 2015-2025 supports the proposal with Strategic Objective 4.1.4:

Facilitate and support local community groups to enhance community programs and reduce social isolation.

 

 

 

 

6.2.     The plan also supports the objective under Strategic Objective 3.4

                 Leadership in environmental performance with the efficient use of                  natural resources.

7.         Financial Implications

7.1.     Funding Source and Impact on Current Year Operating Result

7.1.1.     There will be no funding from the City required as a result of this proposal, nor will affect the current years’ operating result.

7.1.2.     The commercial annual rental valuation of the Hobart Netball and Sports Centre site is $235,000. The lease with the Centre attributes a nominal rental of $50 per annum.

The value of the reduced rental is recorded in the City’s Annual Report in accordance with the Council Policy ‘Grants and Benefits Disclosure’.

7.2.     Impact on Future Years’ Financial Result

7.2.1.     The proposal will also not affect future years operating results.

7.3.     Asset Related Implications

7.3.1.     The majority of assets with the leased area are not considered valuation assets by the City.

8.         Legal, Risk and Legislative Considerations

8.1.     Any new lease documentation will be prepared by the City’s Legal Services Officer

9.         Environmental Considerations

9.1.     Solar energy is an environmentally friendly option and has been added to a large number of City-owned buildings in recent years.

9.2.     Not only is it more environmentally friendly than mains power, the infrastructure will reduce the operational costs of running the Centre, which will allow increased expenditure in other areas of its operation.

10.      Social and Customer Considerations

10.1.   The Centre is well run and well maintained with over 200,000 visitation per year.

11.      Community and Stakeholder Engagement

11.1.   The Southern Tasmanian Netball Association.

12.      Delegation

12.1.   The matter is delegated to the Council.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Shannon avery

Shannon Avery

Program Leader Recreation and Projects

Lee Farnhill

Lee Farnhill

Manager Parks and Recreation

Glenn Doyle

Glenn Doyle

Director Parks and City Amenity

 

 

Date:                            29 November 2018

File Reference:          F18/137520

 

 

Attachment a:             Assessment against Council Policy 'Leases to Non-Profit’ Organisations'   


Item No. 6.10

Agenda (Open Portion)

Parks and Recreation Committee Meeting - 6/12/2018

Page 221

ATTACHMENT a

 

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Item No. 7.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 223

 

6/12/2018

 

 

7.       Motions of which Notice has been Given

 

7.1      kunanyi/Mount Wellington - Organ Pipes

           File Ref: F18/142051; 13-1-9

 

Lord Mayor Councillor Anna Reynolds / Alderman Jeff Briscoe

 

Motion

“That a report be prepared to consider the merits or otherwise

(i)    of seeking national heritage listing for the Organ Pipes of kunanyi/Mount Wellington and/or

 

(ii)   an extension of the South West World Heritage area to include the Wellington Park.”

 

Rationale:

 

“Community interest in Hobart in protecting the natural values of the park is very high and the Wellington Park Management plan recognises this.

 

“The high value placed on the natural character of the Park by the community and its roles in defining ‘a sense of place’ for Hobart and Southern Tasmania”

Wellington Park Management Plan 2013 (WPMP2013) p.59.

 

“The considerable aesthetic value of the Park based on both the scale and grandeur of its natural setting, and the texture, colour and character of its component parts”

 

“In addition to Mount Wellington, Wellington Park features a number of outstanding topographic landmarks such as .. the Organ Pipes” (WPMP2013) p.26.

 

“The Organ Pipes a spectacular example of an exposed large-scale columnar dolerite sill” (WPMP2013) p.29.

 

The management plan envisions a nomination for the park as part of the national heritage

 

“Landscape/Aesthetic Values Policy/Actions

 

 6.   Consider preparing an application for Natural Heritage Listing for the Park, based upon the Park’s identified natural and cultural (including landscape and social) values.” (WPMP2013) p.84.


 

Financial

 

If the Organ Pipes were considered to be part of the National Estate, there will be more opportunities to access federal funds. The Trust is not a well resourced body and struggles to meet its obligations and the management plan acknowledges that:

 

13.3.3.1     “It is incumbent upon the Trust to consider future strategic financial opportunities for increasing its available resource”

 

Similarly, if the Park formed part of the SW world heritage area considerable advantages including financial would occur.

 

A number of community organisations have done considerable work that they will share that would enable a report to be written fairly quickly.

 

National Heritage List Criteria

 

The National Heritage criteria against which the heritage values of a place are assessed are:

 

a.    the place has outstanding heritage value to the nation because of the place's importance in the course, or pattern, of Australia's natural or cultural history

 

b.    the place has outstanding heritage value to the nation because of the place's possession of uncommon, rare or endangered aspects of Australia's natural or cultural history

 

c.    the place has outstanding heritage value to the nation because of the place's potential to yield information that will contribute to an understanding of Australia's natural or cultural history

 

d.    the place has outstanding heritage value to the nation because of the place's importance in demonstrating the principal characteristics of:

 

i.     a class of Australia's natural or cultural places; or

 

ii.    a class of Australia's natural or cultural environments;

 

e.    the place has outstanding heritage value to the nation because of the place's importance in exhibiting particular aesthetic characteristics valued by a community or cultural group

 

f.     the place has outstanding heritage value to the nation because of the place's importance in demonstrating a high degree of creative or technical achievement at a particular period

 

g.    the place has outstanding heritage value to the nation because of the place's strong or special association with a particular community or cultural group for social, cultural or spiritual reasons

 

h.    the place has outstanding heritage value to the nation because of the place's special association with the life or works of a person, or group of persons, of importance in Australia's natural or cultural history

 

i.     the place has outstanding heritage value to the nation because of the place's importance as part of Indigenous tradition.

 

 

The General Manager reports:

 

“In line with the Council’s policy in relation to Notices of Motion, I advise that the matter is considered to be within the jurisdiction of the Hobart City Council as it relates to Council owned land.”

 

 

 


Item No. 7.2

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 225

 

6/12/2018

 

 

7.2      Girrabong Park

           File Ref: F18/142548;  13-1-9

 

Councillor Zelinda Sherlock

 

Motion

A report be prepared on the opportunities to have the Girrabong Park redeveloped.  The report should include detail on the costs, options and alternatives associated with the redevelopment of the Park to accommodate the needs of both dog owners and the broader community (including children) who wish to use the Park.

 

Rationale:

 

An ongoing issue that requires resolution as a result of petitions received from members of the community who are dog owners and those who wish to use the park for other purposes. In the interest of making accommodation for the community at large, it is imperative that a report is produced that attempts to address the issues of the community, from both sides.

 

In responding to this, it is proposed that Council officers look at the size of the Park and its capacity to meet the needs of the wider community – those with dogs and those without.  In so doing, Council officers would provide information on the design alternatives to address the conflicting usage (fences etc. – and other issues, as outlined in the petitions.) The report would also detail the level (and type) of engagement we would undertake to inform the design development, if the area is found to be large enough to accommodate both usages.

 

The report could also include considerations associated with both the Park and the Dog Management Plan.

 

 

The General Manager reports:

 

“In line with the Council’s policy in relation to Notices of Motion, I advise that the matter is considered to be within the jurisdiction of the Hobart City Council as it relates to Council owned land.”

 

 

   


Item No. 8.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 226

 

6/12/2018

 

 

8.       Committee Action Status Report

 

8.1      Committee Actions - Status Report

A report indicating the status of current decisions is attached for the information of Members.

REcommendation

That the information be received and noted.

Delegation:      Committee

 

 

Attachment a:             Committee Status Report    


Item No. 8.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting - 6/12/2018

Page 228

ATTACHMENT a

 

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Item No. 9.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 251

 

6/12/2018

 

 

9.       Responses to Questions Without Notice

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

 

The General Manager reports:-

 

“In accordance with the procedures approved in respect to Questions Without Notice, the following responses to questions taken on notice are provided to the Committee for information.

 

The Committee is reminded that in accordance with Regulation 29(3) of the Local Government (Meeting Procedures) Regulations 2015, the Chairman is not to allow discussion or debate on either the question or the response.”

 

9.1    Jute Covers for Establishing Plants/Trees

          File Ref: F18/106948; 13-1-10

Memorandum of the Director Parks and City Amenity of 3 October 2018.

9.2    Nursery Consultation - Plant Selection

          File Ref: F18/112172; 13-1-10

Memorandum of the Director Parks and City Amenity of 3 October 2018.

 

Delegation:      Committee

 

That the information be received and noted.

 

 

 


Item No. 9.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 252

 

6/12/2018

 

 

Memorandum:          Lord Mayor

Deputy Lord Mayor

Aldermen

 

Response to Question Without Notice

 

Jute Covers for Establishing Plants/Trees

 

Meeting: Parks and Recreation Committee

 

Meeting date: 6 September 2018

 

Raised by: Alderman Reynolds

 

Question:

 

Could the Acting Director please advise if jute covers could be introduced as an alternative to the plastic covers currently in use by the City as protection for new plantings, whilst new plants/trees are establishing?

 

Response:

 

The City at times employs the use of reusable plastic ‘watering wells’ to surround newly installed trees. The temporary devices help to capture and hold water that is then able to improve hydration during the tree’s establishment period. The procurement of an alternative biodegradable devise is being explored. No other form of plastic is currently used for the protection of new plants and trees during establishment.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Glenn Doyle

Director Parks and City Amenity

 

 

Date:                            3 October 2018

File Reference:          F18/106948; 13-1-10  


Item No. 9.2

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 253

 

6/12/2018

 

 

Memorandum:          Lord Mayor

Deputy Lord Mayor

Aldermen

 

Response to Question Without Notice

 

Nursery Consultation - Plant Selection

 

Meeting: Parks and Recreation Committee

 

Meeting date: 6 September 2018

 

Raised by: Alderman Reynolds

 

Question:

 

Could the Acting Director please advise if further consultation could be undertaken with the Nursery in relation to the selection of plants/trees/shrubs currently being planted as part of kerb bulbings/streetscape improvement works, to ensure that a variation of species are being planted within public spaces throughout the City?

 

Response:

 

Interdivisional teams are developed to ensure a wide range of input is provided into the design of new infrastructure projects.

 

Plant species are carefully selected to ensure they are appropriate for the microclimate, suit the streetscape and ensure safety for the road users, in respect to line of site constraints.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Glenn Doyle

Director Parks and City Amenity

 

 

Date:                            3 October 2018

File Reference:          F18/112172; 13-1-10   


 

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 255

 

6/12/2018

 

 

10.     Questions Without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

 

An Alderman or Councillor may ask a question without notice of the Chairman, another Alderman or Councillor, the General Manager or the General Manager’s representative, in line with the following procedures:

1.         The Chairman will refuse to accept a question without notice if it does not relate to the Terms of Reference of the Council committee at which it is asked.

2.         In putting a question without notice, an Alderman or Councillor must not:

(i)    offer an argument or opinion; or

(ii)   draw any inferences or make any imputations – except so far as may be necessary to explain the question.

3.         The Chairman must not permit any debate of a question without notice or its answer.

4.         The Chairman, Aldermen, Councillor, General Manager or General Manager’s representative who is asked a question may decline to answer the question, if in the opinion of the respondent it is considered inappropriate due to its being unclear, insulting or improper.

5.         The Chairman may require a question to be put in writing.

6.         Where a question without notice is asked and answered at a meeting, both the question and the response will be recorded in the minutes of that meeting.

7.         Where a response is not able to be provided at the meeting, the question will be taken on notice and

(i)    the minutes of the meeting at which the question is asked will record the question and the fact that it has been taken on notice.

(ii)   a written response will be provided to all Aldermen and Councillors, at the appropriate time.

(iii)  upon the answer to the question being circulated to Aldermen and Councillors, both the question and the answer will be listed on the agenda for the next available ordinary meeting of the committee at which it was asked, where it will be listed for noting purposes only.

 


 

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 256

 

6/12/2018

 

 

11.     Closed Portion Of The Meeting

 

RECOMMENDATION

 

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:  

 

·         The acquisition of land;

·         Renewal of a contract including details of the terms and conditions of renewal;

·         Information that was provided to the Council on the basis it is kept confidential.

 

The following items are listed for discussion:-

 

Item No. 1          Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2          Consideration of supplementary items to the agenda

Item No. 3          Indications of pecuniary and conflicts of interest

Item No. 4          Committee Action Status Report

Item No. 4.1       Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 5          Questions Without Notice