Agenda of Special City Infrastructure Committee Meeting

Agenda (Open Portion)

Special City Infrastructure Committee Meeting

Page 4

22/10/2018

Special City Infrastructure Committee Meeting (Open Portion) held Monday, 22 October 2018 at 4.50 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Burnet (Chairman)

Lord Mayor Christie

Reynolds

Denison

Harvey

ALDERMEN

Deputy Lord Mayor Sexton

Zucco

Briscoe

Ruzicka

Cocker

Thomas

Apologies:

Leave of Absence: Nil.

1. Co-Option of a Committee Member in the event of a vacancy

2. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Aldermen are requested to indicate where they may have any pecuniary or conflict of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

3. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

Item No. 4.1

Agenda (Open Portion)

Special City Infrastructure Committee Meeting

Page 7

22/10/2018

REPORT TITLE: New Road Name Due to Subdivision at 270A Lenah Valley Road

REPORT PROVIDED BY: Manager Road and Environmental Engineering

Director City Infrastructure

1. Report Purpose and Community Benefit

1.1. The purpose of this report is to recommend a name for a new road that has been constructed as part of a recent subdivision development at 270A Lenah Valley Road.

2. Report Summary

2.1. Following consultation with the developer, surrounding residents, and the Nomenclature Board of Tasmania, the name Ancanthe Avenue has been selected as the preferred name for the new road.

2.2. A number of existing properties will be directly affected by the proposed new road name. These properties are Nos. 270, 298, 300, and 302 Lenah Valley Road, which by virtue of the new subdivision, will now have access off the new road instead of their previous address which was Lenah Valley Road.

2.3. The Nomenclature Board has advised they will approve the proposed road name, noting they consider there is sufficient distinction between the words Avenue and Park to avoid confusion between the place name of Ancanthe Park and the street name Ancanthe Avenue.

2.4. The developer proposed the road name Knawel Street, named after an endangered endemic plant, which was identified on the development site and for which the developer took specific measures to ensure its preservation.

2.5. However, the name Knawel Street has not been recommended due to its unduly cumbersome pronunciation and spelling which creates difficulties for residents, emergency services, Australia Post etc.

2.6. The developer has confirmed their acceptance to the alternative road name of Ancanthe Avenue.

2.7. It is noted that the suffix “Avenue” has been proposed by the owner of 39 Brushy Creek Road, whose land abuts the subdivision development at 270A Lenah Valley Road. Should the owner of 39 Brushy Creek Road proceed with subdivision of their land, then the new road (Acanthe Avenue) will continue onto their property. Therefore, this owner has a legitimate interest in the proposed new road name.

3. Recommendation

That:

1. The new road created by the subdivision at 270A Lenah Valley Road, Lenah Valley be named Ancanthe Avenue.

2. The developer of 270A Lenah Valley Road, the Nomenclature Board of Tasmania, and the affected residents be advised of the Council’s decision

3. The registration of the new road name be formally notified in the Tasmanian Government Gazette.

4. Background

4.1. A new road has been constructed as part of the subdivision development at 270A Lenah Valley Road (refer Attachment A to this report). The new road is likely to be extended as part of a proposed subdivision at 39 Brushy Creek Road (refer Attachment B to this report).

4.2. The new road is an extension of a previously unformed road that provided access for the properties identified as Nos. 270, 298, 300 and 302 Lenah Valley Road (refer Attachment A). These property owners and the owner of 39 Brushy Creek Road have been consulted regarding the proposed new road name.

4.3. Property Nos. 270, 298, 300 and 302 Lenah Valley Road will have access off the new road and they been given the opportunity to either keep their existing address or change their address to the new road name.

5. Proposal and Implementation

5.1. Ancanthe Avenue was the name proposed by the directly affected residents of Lenah Valley Road. The name is supported by the owner of 39 Brushy Creek Road (whose land abuts the development at 270A Lenah Valley Road) and the Nomenclature Board of Tasmania.

5.2. Ancanthe is the name of the park that Lady Jane Franklin established in the mid 19^th Century, and is located at the junction of Lenah Valley Road and Brushy Creek Road. The park is in the immediate vicinity of the new subdivision at 270A Lenah Valley Road.

5.3. The suffix “Avenue” is considered appropriate for the new road, noting that it accords with the Nomenclature Board Rules (Schedule 3) that provide a generic description of the type of road that can be considered an avenue.

5.4. The developer proposed the road name Knawel Street, named after an endangered endemic plant, which was identified on the development site and for which the developer took specific measures to ensure its preservation.

5.5. The name Knawel Street has not been recommended due to its unduly cumbersome pronunciation and spelling which creates difficulties for residents, emergency services and Australia Post to name a few. The developer has accepted the alternative name of Ancanthe Avenue.

5.6. It is considered that the differentiation between Ancanthe Avenue and Ancanthe Park is sufficiently distinct and should not cause confusion between the place name and the street name.

5.7. The Nomenclature Board of Tasmania has advised of their acceptance to the road name Ancanthe Avenue.

5.8. No objections have been raised by the City’s neighbouring councils regarding the name Ancanthe Avenue.

5.9. The residents and owners of Nos. 270, 298, 300 and 302 Lenah Valley Road have been consulted regarding the option of either keeping their existing address or changing it to align with the new street name. These residents will be informed of the Council’s decision on the new road name, after which confirmation will be sought from the residents as to whether they wish to change their address to the new road name, or otherwise. Whilst the City’s preference is that these properties change their address, should a resident opt not to change their address their choice can be accommodated by the City.

5.10. To date the resident of 302 Lenah Valley Road has indicated they would like to retain their address (their property is close to the corner of Lenah Valley Road), whereas the resident of 300 Lenah Valley Road has indicated they are willing to change their address.

5.11. Once Council has made a resolution regarding the new road name, a request will be lodged with the Nomenclature Board of Tasmania to register the name. The Board must be advised of the Council’s decision within 40 days, in accordance with the Survey Co-ordination Act 1944.

5.12. The registration will then be formally notified in the Tasmanian Government Gazette and the statutory map(s) will be updated.

5.13. A new road name sign will be installed once the statutory notifications are completed

6. Strategic Planning and Policy Considerations

6.1. Naming of the new road aligns with the following area in the City’s Strategic Plan:

6.1.1. Priority Area of activity – TWO – Urban Management, specifically Strategic Objective 2.2.2 Develop, manage and maintain the City’s urban spaces and infrastructure.

7. Financial Implications

7.1. Funding Source and Impact on Current Year Operating Result

7.1.1. The naming of the new road requires no additional funding. The installation of the new street sign can be accommodated within the existing 2018/2019 road maintenance budget.

7.2. Impact on Future Years’ Financial Result

7.2.1. No impact.

7.3. Asset Related Implications

7.3.1. No impact.

8. Community and Stakeholder Engagement

8.1. Further consultation will be maintained with the developer, the residents of Nos. 270, 298, 300 and 302 Lenah Valley Road and the owner of 39 Brushy Creek Road, following the Council’s decision concerning the new road name.

8.2. Further consultation and confirmation will be sought from the residents/ owners of 270, 298, 300 and 302 Lenah Valley Road regarding changing their address, or not.

9. Delegation

9.1. This is a matter for the Council to determine.

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

John Holmes

Manager Road and Environmental Engineering

Mark Painter

Director City Infrastructure

Date: 16 October 2018

File Reference: F18/111940; P2854982

Attachment a: 270A Lenah Valley Road Subdivision Plan ⇩

Attachment b: 39 Brushy Creek Road Proposed Subdivision Plan ⇩

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