Agenda of Parks and Recreation Committee Meeting

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 4

6/9/2018

Parks and Recreation Committee Meeting (Open Portion) held Thursday, 6 September 2018 at 5:00 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Reynolds (Chairman)

Deputy Lord Mayor Sexton

Briscoe

Ruzicka

Harvey

ALDERMEN

Lord Mayor Christie

Zucco

Burnet

Cocker

Thomas

Denison

Apologies:

Leave of Absence: Nil.

1. Co-Option of a Committee Member in the event of a vacancy

2. Confirmation of Minutes

The minutes of the Open Portion of the Parks and Recreation Committee meeting held on Thursday, 9 August 2018, are submitted for confirming as an accurate record.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Aldermen are requested to indicate where they may have any pecuniary or conflict of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

Item No. 6.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 7

6/9/2018

REPORT TITLE: Fees and Charges - Use of the City's Piste Facility and New Fee for Organised Kite Flying Activities in Parks and Reserves

REPORT PROVIDED BY: Acting Manager Parks and Recreation

Acting Director Parks and City Amenity

1. Report Purpose and Community Benefit

1.1. The purpose of this report is to seek approval to update the 2018/2019 Fees and Charges Schedule to amend previously approved charges and to include a new charge as detailed below:

1.1.1. Update and amend fees and charges for the organised use of the Piste facility located at Long Beach Reserve, Sandy Bay.

1.1.2. Introduction of a new annual fee for organised kite flying activities in the City’s parks or reserves.

1.2. The application of fees for the use of the City’s parks, reserves and sporting facilities provides an opportunity to the City to partially recoup operational and assets costs related to the provision and maintenance of public open spaces and encourages hirers to only use the space for the duration required, to then ensure such public spaces can return to unfettered general public use.

Fees are set to balance this goal, whilst continuing to promote activation and use.

2. Report Summary

2.1. The organised use and of the Long Beach Piste, located in Long Beach Reserve, Sandy Bay has historically incurred a low, annual fee (currently $170 per year) for hire of the Piste, regardless of the hours of use.

It is proposed to introduce a variable rate to better reflect the use of the facility.

2.2. Organised kite flying activities, particularly prominent on the Hobart Regatta Ground area, have been held generally informally for some years.

2.3. As an organised activity within a City park or reserve, it is proposed to introduce an annual fee to groups, to allow the City to monitor usage and cater to minor site requirements for organised activities (eg vehicle access).

2.4. Informal, family oriented kite flying activities are not targeted as part of this proposed fee structure.

3. Recommendation

That the 2018/2019 Fees and Charges – Parks Venue Hire schedule be amended as detailed in the table below:

Type of Fee/Charge	Proposed Listing
Long Beach Piste
Casual Hourly Rate	$15 per hour
1 - 5 hours use per week	$70 per annum
6 - 10 hours use per week	$120 per annum
11 - 15 hours use per week	$170 per annum
Over 15 hours use per week	$200 per annum
Organised Kite Flying Activities
Annual Fee	$100 per annum

4. Background

Long Beach Piste

4.1. Use of the Long Beach Piste has increased dramatically in recent years with the increase in groups wishing to use the Piste placing limitations on the available booking times.

4.2. It is proposed the introduction of a more variable fee structure will promote the hire of the facility only for the hours required, thereby potentially increasing availability for hirers and users.

Organised Kite Flying

4.3. Organised kite flying activities, particularly prominent on the Hobart Regatta Ground area, have been held generally informally for some years.

4.4. As an organised activity within a City park or reserve, it is proposed to introduce an annual fee to groups, to allow the City to monitor usage and cater to minor site requirements for organised activities (eg vehicle access).

4.5. Informal, family oriented kite flying activities are not targeted as part of this proposed fee structure.

5. Proposal and Implementation

5.1. It is proposed that the 2018/2019 Fees and Charges Schedule be amended as detailed in the recommendation.

5.2. Upon Council approval, the City’s Fees and Charges Booklet will be updated accordingly.

6. Strategic Planning and Policy Considerations

6.1. Fees for the use of the City’s parks and reserves assist the City to partially offset the ongoing maintenance and asset costs related to the provision of its green open spaces.

The provision of such spaces and the related activation and use, addresses 4 of the 5 goals in the Capital City Strategic Plan 2015-2025:

Goal 1 – Economic development, vibrancy and culture

Goal 2 – Urban management

Goal 3 – Environment and natural resources

Goal 4 – Strong, safe and healthy communities

7. Financial Implications

7.1. Funding Source and Impact on Current Year Operating Result

7.1.1. Income generated will contribute to the maintenance of the City’s parks and reserves network.

7.2. Asset Related Implications

7.2.1. The organised booking and hire of the City’s parks and reserves allows the City to better manage and maintain these facilities for all users of the open space network.

8. Community and Stakeholder Engagement

8.1. Discussions have been held with all stakeholders in regards to the hiring of the Piste, and it was agreed that to make it fair and equitable, the recommended fee structure be adopted.

8.2. Discussions have been held with a kite flying group in respect to the proposed fee structure.

9. Delegation

9.1. The matter is delegated to the Council.

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

Shannon Avery

Acting Manager Parks and Recreation

Robert Mather

Acting Director Parks and City Amenity

Date: 29 August 2018

File Reference: F18/93083

Item No. 6.2

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 12

6/9/2018

REPORT TITLE: Long Beach Reserve, Lower Sandy Bay - Proposed Outdoor Gym Equipment

REPORT PROVIDED BY: Acting Manager Parks and Recreation

Acting Director Parks and City Amenity

1. Report Purpose and Community Benefit

1.1. The purpose of this report is provide further consideration for the installation of gym equipment suitable for use by adults at Long Beach Reserve, Lower Sandy Bay.

2. Report Summary

2.1. The Council previously endorsed a Notice of Motion to investigate the installation of outdoor gym equipment in the Long Beach Reserve area.

2.2. The report explores a number of potential sites for the equipment and recommends the community be engaged in determining the location and nature of the equipment proposed.

2.3. It is also suggests a budget allocation of around $100,000 to $120,000 will provide good quality equipment and surfacing with funding to be considered as part of the Council’s 2019/20 capital works program.

3. Recommendation

That:

1. The in-principle approval be granted for the provision of outdoor gym equipment at Long Beach Reserve, Lower Sandy Bay to allow for community engagement to be undertaken in respect to the proposed location and nature of the equipment proposed.

(i) The current preferred site be that area located between Sandown Oval II and the Sailing Club car park.

2. A budget allocation of $100,000 - $120,000 be considered as part of the City’s consideration of the 2019/20 – 2020/21 capital works program.

4. Background

4.1. The Parks and Recreation Committee at its meeting held on 12 April 2018 resolved the following:

“That: 1. The proposal to provide outdoor gym equipment at Long Beach be further considered.

2. Engagement with the community, including residents, businesses and users of the area be undertaken in relation to a preferred location.

3. Council Officers work with Mr Evan Campbell to explore opportunities to develop an exercise area suitable to meet the needs of users, taking into consideration possible planning and heritage implications of potential sites.

4. A report be provided to Council following the completion of investigations to locate a site and design for the equipment including costings and funding opportunities.

5. A further report be presented to the Council on other appropriate sites within the City and the possibility of partnerships with other organisations for further provision of adult exercise equipment.”

Council Officers have meet with the proponent to inspect and assess/score possible outdoor gym locations.

Nine possible site locations were inspected, seven within the Long Beach area, one at Lower Queenborough Oval and one in Marieville Esplanade.

Using a selection criteria an assessment of each site was undertaken.

4.2. The potential sites investigated and assessed by City officers and the proponent are summarised below:

Long Beach – In Front of Bathing Pavilion

- Identified through internal heritage advice that the site is not a viable option due to the heritage significance of the concrete mural in front of the building and potential future developments in and on the building discount this site for this proposal.

Long Beach – Current Toilet Location

- Recognised as a nice open area however the potential future growth of the twilight market (and similar large community activities), its position directly adjacent a bus parking area and the potential change in the future of the public toilets discount this site for this proposal.

Long Beach – South Corner Opposite Current Toilets

- Recognised as a nice open area however the potential future growth of the twilight market and similar large community activities discount this prominent site for this proposal.

Long Beach – Between Petanque Field and Car Park

- Regarded as a generally a good area, site is discounted as it remains on the small size and is likely to conflict with use of the adjoining picnic/BBQ areas and its close proximity to the Petanque Piste.

Long Beach – Between Sandown Oval II and Car park

- Well regarded underutilised site, within the largest potential area for increased activation.

Long Beach – Under Trees Beside Petanque Field

- Site discounted as too dangerous due to proximity to large pine trees.

Long Beach – Opposite Long Jump Area Between Ovals

- Site discounted as too small, narrow and uneven.

Lower Queenborough Oval – Area Marked for Future Playground

- Site discounted, as area prone is identified for a potential future playground.

Marieville Esplanade – Triangle Area in Front of Reserve

- Site is not currently preferred as the area is used for sailing overflow and is unprotected from the prevailing weather, however may be an alternative location should Long Beach Reserve be unviable.

Preferred Location

4.3. The City’s preferred location is the underutilised area between Sandown Oval II and the Sailing Club carpark.

4.4. The proponent’s preferred locations remain the two areas either side of the existing public toilets in the Long Beach Reserve.

Potential scale and costs

4.5. By obtaining quotes from three separate supply/install companies, with the inclusion of a mix of both rubber tough and tennis court style synthetic under surfacing, it has been determined a budget of approximately $100,000 - $120,000 would be necessary to construct a quality outdoor gym suitable to cater for an all-inclusive demographic.

4.6. This allocation would allow for a large high quality fitness park/hub, greater than any other within the greater Hobart area which would cope with high demand and be able to cater for many types of physical activities.

4.7. There is the potential to provide multiple types of activities including stationary equipment for cross and circuit training, movable part stations for cardio and strength as well as stations targeting seniors and people with disability. Activities such as boot camp, personal training and team activities could also be incorporated to the space.

4.8. Programs like Healthy Hobart will be able to run free activities such as personal training sessions where the general public can be trained how to use the equipment correctly and safely. Boot camp and cross training classes could be another viable option during Healthy Hobart.

5. Proposal and Implementation

5.1. It is proposed that the concept of providing outdoor gym equipment at Long Beach be endorsed for the underutilised land located between Sandown Oval II and the Eastern Car Park.

5.2. In accordance with the Council decision of 12 April 2018, community engagement is proposed to be undertaken, seeking feedback both on the preferred location, and the nature of the equipment proposed.

5.3. It is further proposed that funding in the 2019/20 – 2020/21 capital works program of $100,000 - $120,000 be allocated to enable the installation of adult gym equipment at Long Beach.

5.4. A development application will be required for the works.

6. Strategic Planning and Policy Considerations

6.1. The proposal aligns with the Capital City Strategic Plan 2015-25, specifically Strategic Objective 4.3:

Build community resilience, public health and safety.

4.3.5 Protect and improve public and environmental health outcomes.

7. Financial Implications

7.1. Funding Source and Impact on Current Year Operating Result:

7.1.1. None foreseen.

7.2. Impact on Future Years’ Financial Result:

7.2.1. It is proposed that a budget bid of $100,000 - $120,000 be included for consideration as part of the City’s 2019/20 or 2020/21 Capital Works Program.

7.3. Asset Related Implications

7.3.1. All equipment and surfaces will be maintained within operating budgets noting that similar existing equipment has proven to be durable with little maintenance required.

7.3.2. Using quality under surfacing products like rubber tough and synthetics will also ensure longevity and minimal maintenance requirements.

8. Legal, Risk and Legislative Considerations

8.1. Design and construction of the proposed outdoor gym is to be compliant with European Standard EN16630, Permanently Installed Fitness Equipment, which will bring the project in line with the new proposed standards for outdoor gym equipment, as opposed to AS4685 Playground Equipment and Surfacing which is currently under review.

9. Social and Customer Considerations

9.1. Provision of this type of equipment will encourage greater physical activity within the community.

9.2. Creating an exercise hub/space will also encourage community groups and clubs to utilise the area, creating a fitness destination.

10. Marketing and Media

10.1. There would be good opportunities for positive publicity during both the planning stages and upon project completion.

11. Community and Stakeholder Engagement

11.1. A community engagement process is recommended in respect to the preferred located and the preferred equipment types and demographic of users for maximum inclusion.

12. Delegation

12.1. The matter is delegated to the Council.

Shannon Avery

Acting Manager Parks and Recreation

Robert Mather

Acting Director Parks and City Amenity

Date: 29 August 2018

File Reference: F18/92731

Item No. 6.3

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 21

6/9/2018

REPORT TITLE: North Hobart Oval - North Hobart Football Club - Proposed Lease to Accommodate Potential Development of a New Kiosk Facility and New Coaches and Media Boxes

REPORT PROVIDED BY: Acting Manager Parks and Recreation

Acting Director Parks and City Amenity

1. Report Purpose and Community Benefit

1.1. The purpose of this report is to consider in-principle approval for a lease over a section of North Hobart Oval site to the North Hobart Football Club.

2. Report Summary

2.1. There is a proposal to build a new kiosk, media and coaches boxes at North Hobart Oval.

2.2. The North Hobart Football Club has secured $350,000 from the State Government to partially fund a proposal for a new kiosk and Coaches/media boxes at the ground and is actively seeking further funding.

2.3. This report proposes the footprint of the proposed facilities be leased to the North Hobart Football Club should the Club secure full funding and statutory approvals.

2.4. Should the project proceed, the proposed lease of the portion of land will require statutory community engagement and Council approval pursuant to Section 178 and 179 of the Local Government Act 1993.

3. Recommendation

That:

1. The North Hobart Football Club be granted conditional in-principle approval to lease approximately 280m² section of land at North Hobart Oval, subject to the following:

(i) The Club securing full funding for its proposed development of a new kiosk facility and new coaches and media boxes for the ground.

(ii) The Club securing statutory planning and building approvals.

2. The proposed lease term be for a period of five (5) years, with an option for a further five (5) years, at a nominal rental of $50.00 per annum.

(i) Should a new lease be approved, the value of the reduced rental to the Club be recorded in the City’s Annual Report in accordance with the Council Policy ‘Grants and Benefits Disclosure’

3. Subject to the above conditions being met, community engagement be undertaken pursuant to Sections 178 and 179 of the Local Government Act 1993.

(i) Upon conclusion of the community engagement process,

(a) Should no objections be received, the General Manager be authorised to finalise the terms and conditions of the lease; or alternatively

(b) Should objections be received, a further report be provided to the Council on the matter.

4. Background

4.1. At the recent State Government election, a commitment was provided from the Government to the North Hobart Football Club for $350,000 to partially fund development of a new kiosk and Coaches boxes at the ground.

4.2. Officers are supportive of the proposal from a ground management perspective as it will provide improvements to much needed facilities, however the City has no funding to contribute.

4.3. A letter from the club and the proposed plans for the site are attached to the report (Attachment A and B).

4.4. To accommodate the proposed development, a lease to the Club over that portion of the land (estimated at 280m²), as approximated below, will be required. Given the nature of the proposed development, a term of 10 years has been requested.

4.5. The new facilities will replace an existing brick kiosk built in the 1960’s and a Coaches box that was installed originally as a temporary structure on the northern wing of the ground.

4.6. The kiosk is currently the best located kiosk facility at the ground, however the facility doesn’t meet contemporary expectations of ground users. The new facility will contain a larger kiosk, including a cool-room, kitchen equipment and bar area.

4.7. The ‘wet area’ at the ground is currently on the embankment adjacent to the kiosk and is delineated by temporary fencing. It is noted the new development will incorporate a wet area at the front of the building.

The new facility will enable the Club to better meet its requirements of its liquor licence.

4.8. The new Coaches and media facility will be a separate building from the kiosk and will be located on the wing at approximately the centre of the ground, which is the ideal location for such a facility. The new facility will contain two Coaches boxes and a media box on the lower level, with a camera room for television on the upper level.

4.9. A development application will be required for the development, which will need to include an environmental assessment as identified in the planning scheme the Rydges property is noted as a potentially contaminated site.

4.10. Heritage advice has been obtained with no issues raised so long as the new structures are in keeping with the look of the original buildings on site.

4.11. It is understood the Club is in the process of liaising with the Rydges Hotel about the proposal.

4.12. Whether the project proceeds at this time will be dependent on the Club obtaining additional funding beyond the $350,000 commitment from the State Government. It is understood the Club is seeking additional funding through several other avenues.

4.13. A new lease over the entire footprint of both buildings will be required should planning approval and funding be obtained.

4.14. As the Club will be funding the proposed development, it is proposed that the lease would be at a nominal rate with full maintenance responsibilities for the leased area to rest with the Club.

4.15. As the section of land is deemed Public Land, any lease is subject to the requirements of section 178 and 179 of the Local Government Act 1993.

5. Proposal and Implementation

5.1. Should the Council approve the recommendation, the following will need to occur for implementation:

5.1.1. The Club securing full funding for its proposed development.

5.1.2. The Club securing statutory planning and building approvals.

5.1.3. Pursuant to Sections 178 and 179 of the Local Government Act 1993, community engagement be undertaken.

5.1.4. Upon conclusion of the community engagement process,

5.1.4.1. Should no objections be received, the General Manager be authorised to finalise the terms and conditions of the lease; or alternatively

5.1.4.2. Should objections be received, a further will report be provided to the Council on the matter.

6. Strategic Planning and Policy Considerations

6.1. The Capital City Strategic Plan 2015-2025 supports the proposal with Strategic Objective 4.1.4:

Facilitate and support local community groups to enhance community programs and reduce social isolation.

7. Financial Implications

7.1. Funding Source and Impact on Current Year Operating Result

7.1.1. Not applicable.

7.2. Impact on Future Years’ Financial Result

7.2.1. None foreseen.

7.3. Asset Related Implications

7.3.1. Despite being funded by grant and club funds as both buildings will be built on Council land they will become Council assets at the ultimate conclusion/cessation of any lease.

7.3.2. All maintenance for the facilities will remain with the North Hobart Football Club.

8. Legal, Risk and Legislative Considerations

8.1. A lease will be required over the site and therefore all aspects of the construction and ongoing maintenance of the facility would be the responsibility of the North Hobart Football Club.

The City as landowner and manager of the wider site will ensure via agreement with the Club, that any disturbance to the area is kept to a minimum, to the City’s satisfaction.

8.2. The Club is responsible for any project shortfalls with the City not in a position to provide additional funding.

9. Environmental Considerations

9.1. An environmental assessment will be required as part of the development application as the neighbouring property (Rydges Hotel) is listed as a contaminated site under the planning scheme.

This will be a matter for the Club manage as the applicant and proponent.

10. Social and Customer Considerations

10.1. The proposed new facilities will provide better facilities for those attending matches at the Oval and may assist to attract higher profile events to the ground.

11. Community and Stakeholder Engagement

11.1. The Club has provided the proposal to Rydges Hotel.

12. Delegation

12.1. The matter is delegated to the Council.

Shannon Avery

Acting Manager Parks and Recreation

Robert Mather

Acting Director Parks and City Amenity

Date: 30 August 2018

File Reference: F18/93206

Attachment a: Letter from North Hobart Football Club ⇩

Attachment b: Plans for New Facilities ⇩

Item No. 6.4

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 37

6/9/2018

REPORT TITLE: Sandy Bay Croquet Club, Lower Sandy Bay - Renewal of Lease

REPORT PROVIDED BY: Acting Manager Parks and Recreation

Acting Director Parks and City Amenity

1. Report Purpose and Community Benefit

1.1. The purpose of this report is to consider a request for a lease renewal over the Sandy Bay Croquet Club, Long Point Road, Sandy Bay.

2. Report Summary

2.1. A request has been received from the Sandy Bay Croquet Club to renew its lease over the grounds and buildings located at 4 Long Point Road, Sandy Bay.

2.2. The Club has leased the facility continuously since 1918.

2.3. The proposed area for lease contains the clubroom, amenities and kitchen facilities, storage sheds, shade shelters and three (3) croquet lawn rinks.

2.4. The Club has met the conditions of the current lease, as such the request for a new lease is supported.

As the requested lease term exceeds 5 years, statutory community engagement pursuant to Section 178 of the Local Government Act 1993 will be undertaken.

3. Recommendation

That:

1. A lease to the Sandy Bay Croquet Club over the property located at 4 Long Point Road for a period of five (5) years, with an option for a further five (5) years, be approved, subject to no objections being received during the statutory community engagement process required under Section 178 of the Local Government Act 1993.

(i) Should any objections be received during the community engagement period, a further report will be provided to the Council.

2. The leased area be provided at a nominal annual rent ($50 per annum).

3. The General Manager be authorised to finalise the terms and conditions of the lease.

4. In accordance with the Council Policy ‘Grants and Benefits Disclosure’ the benefit recognised to the Sandy Bay Croquet Club by way of reduced rental as part of the new lease be disclosed in the City’s Annual Report.

4. Background

4.1. The Sandy Bay Croquet Club (established in 1903) has occupied the facility which is on City-owned land since 1918.

4.2. The current lease was approved by the Council in 2008 and was extended by a further 5 years in 2013.The expiry of the current lease is December 2018.

4.3. The proposed area for the lease renewal contains a clubroom, amenities and kitchen facilities, storage sheds, shade shelters and three (3) croquet lawn rinks.

4.4. An inspection of the buildings and surrounds by Officers has revealed that the lessee is complying with the conditions of the current lease to a high standard.

4.5. The Club has written to the City (Attachment A) requesting a renewal of the lease on terms similar to the existing agreement (5+5 years).

4.6. A valuation of the leased area has been undertaken with an annual rental assessment of $37,085 (exc. GST) being determined as a likely rental valuation.

4.7. The Club has again requested that a similar nominal annual rental as the current lease be applied ($50 per annum).

4.8. As is the case with the current lease agreement, the Club will assume full responsibility for maintenance of the property.

4.9. The Club will also be responsible for any asset replacement required during the term of the agreement.

4.10. An assessment of the request under Council Policy Lease to Non Profit Organisations is attached (Attachment B).

5. Proposal and Implementation

5.1. It is proposed that a new lease for a period of five (5) years, with an option for a further five (5) years, to the Sandy Bay Croquet Club over the property at 4 Long Point Road, be granted approval.

5.2. Should any objections be received during the statutory community engagement period required under Section 178 of the Local Government Act 1993, a further report will be provided to the Council.

5.3. A new lease agreement will be drafted by the City’s legal services officers.

6. Strategic Planning and Policy Considerations

6.1. The Capital City Strategic Plan 2015-2025 supports the proposal with Strategic Objective 4.1.4:

Facilitate and support local community groups to enhance community programs and reduce social isolation.

6.2. Assessment of the request was undertaken in accordance with Council Policy ‘Leases to Non Profit Organisations’.

6.3. The proposed benefit of the lease, on nominal terms, is to be recorded in the City’s Annual Report, in accordance with Council Policy Grant and Benefits Disclosure.

7. Financial Implications

7.1. Funding Source and Impact on Current Year Operating Result

7.1.1. There will be no impact as a result of this proposal.

7.2. Impact on Future Years’ Financial Result

7.2.1. There will be no impact as a result of this proposal.

7.3. Asset Related Implications

7.3.1. There are no foreseen implications.

8. Legal, Risk and Legislative Considerations

8.1. The City’s legal staff will draw up the lease agreement to ensure the City’s risk is minimised.

8.1.1. The lease term requires each lessee to hold public liability insurance for no less than $20 million.

8.2. As the requested new lease term is for a term exceeding 5 years, provisions of the Local Government Act 1993 pertaining to the disposal of public land (including leasing) are triggered.

9. Delegation

9.1. This matter is delegated to the Council.

Shannon Avery

Acting Manager Parks and Recreation

Robert Mather

Acting Director Parks and City Amenity

Date: 29 August 2018

File Reference: F18/93879

Attachment a: Request Renewal of Lease ⇩

Attachment b: Assessment Under Council Policy ⇩

Item No. 6.5

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 44

6/9/2018

REPORT TITLE: Water Polo Tasmania - Under 16 Girls National State Club Water Polo Championships - Request for Fee Waiver - Doone Kennedy Hobart Aquatic Centre

REPORT PROVIDED BY: Manager Doone Kennedy Hobart Aquatic Centre

Acting Director Parks and City Amenity

1. Report Purpose and Community Benefit

1.1. The purpose of this report is to consider a request from Water Polo Tasmania for the Under 16 Girls National State Club Water Polo Championships to be hosted at the Doone Kennedy Hobart Aquatic Centre (DKHAC) from 1 October to 6 October 2018.

1.2. Approval is sought for the Council to provide a defined quantum of support to the Association.

1.3. A national competition hosted in the City will provide economic benefit to Hobart.

2. Report Summary

2.1. A request has been received from Water Polo Tasmania (refer Attachment A) for the Doone Kennedy Hobart Aquatic Centre to support the Under 16 Girls National Club Water Polo Championships.

2.2. Water Polo Tasmania is seeking and requires formal support from the City to subsidise the 2018 Championships, as has been approved in previous years.

2.3. Water Polo Tasmania is anticipating attracting 27 teams from interstate to participate in the six day event, attracting 324 players, 70 officials and an estimated 370 supporting family and friends.

2.4. Water Polo Tasmania is seeking a 50% reduction of the fees for lane hire, 100% reduction of meeting room hire and 100% reduction of centre service (after hours staffing and additional cleaning).

2.5. The quantum of the Centre’s pool hire and other fees waived for the event is estimated at $17,011.20. $10,382.40 relates to pool hire fees, $5,846.40 in room hire fees and $782.40 of centre service fees.

3. Recommendation

That:

1. Water Polo Tasmania be granted a reduction of hire fees applicable for the use of the Doone Kennedy Hobart Aquatic Centre to hold the Under 16 Girls National State Club Water Polo Championships scheduled to be held 1 October – 6 October 2018, to a value of $17,011.20 being:

(i) 50% of pool hire fees - $10,382.40; and

(ii) 100% of meeting room hire fees - $5,846.40

(iii) 100% of centre service fees - $782.40

2. The cost of the fee reduction be funded from the Parks and City Amenity Divisional Budget Function within the 2018/2019 Annual Plan.

3. The quantum of the assistance be recorded in the ‘Grants, Assistance and Benefits Provided’ section of the City of Hobart Annual Report.

4. Acknowledgment of the City’s support be provided in accordance with the City of Hobart Grant and Partnership Acknowledgment Guidelines.

4. Background

4.1. The Under 16 Girls National State Club Water Polo Championships are scheduled to be held over six days in October 2018.

4.2. Events of this nature have been conducted by Water Polo Tasmania over the last few years. Each event has been very successful in promoting the Centre and the City more widely.

4.3. Water Polo Tasmania is anticipating attracting 27 teams from interstate to participate in the six day event, attracting 324 players, 70 officials and an estimated 370 supporting family and friends.

4.4. Pursuant to the Water Polo Tasmania Regular User Group Agreement, the fees and charges for this event would be;

4.4.1. Pool hire $20,764.80.

4.4.2. Meeting room hire $5,846.40.

4.4.3. Centre service fees $782.40.

Economics

4.5. Water Polo Tasmania is expecting an average spend including accommodation to be similar to the event last year with an average spend including accommodation, food, rental car/bus, excursions and other activities to be approximately $209 per person per day, representing a potential economic benefit of approximately $1M to the City.

This does not include air travel costs. (The average spend per day was derived from using the 2013 Tourism Tasmania published figures.)

4.6. The competition will run over six days commencing on Monday 1 October 2018 and finishing on Saturday 6 October 2018.

4.7. The competition will also overlap with five days of the school holidays. The Centre’s school holiday splash program traditionally runs during the school holiday period where large inflatables are used in the various pools for various periods.

4.8. With reduced capacity to run this program during the five days of the school holidays, potential foregone income for the Centre of $20,833 is currently estimated.

5. Proposal and Implementation

5.1. It is proposed that Water Polo Tasmania be granted a reduction of hire fees applicable for the use of the Centre to hold the Championships to a value of $17,011.20.

5.2. The cost of the fee reduction be funded from the Parks and City Amenity Divisional Budget Function within the 2018/2019 Annual Plan.

5.3. The quantum of the assistance be recorded in the ‘Grants, Assistance and Benefits Provided’ section of the City of Hobart Annual Report.

5.4. Acknowledgment of the City’s support be provided in accordance with the City of Hobart Grant and Partnership Acknowledgment Guidelines.

6. Strategic Planning and Policy Considerations

6.1. This proposal is consistent with the Capital City Strategic Plan 2015- 2025, particularly:

6.1.1. Strategic Objective 1.3 - Vibrant city centre and suburban precincts

1.3.1 Support and deliver events, festivals and markets

Strategic Objective 1.5 - Cultural and creative activities build community wellbeing and economic viability

1.5.2 Develop an approach to the use and promotion of Council property for commercial and community-based events

6.1.2. Strategic Objective 4.2 - City facilities, infrastructure and open spaces support healthy lifestyles

4.2.2 Support effective utilisation of city facilities, infrastructure and open spaces.

7. Financial Implications

7.1. Funding Source and Impact on Current Year Operating Result

7.1.1. It is proposed that the Council provide a fee waiver of $17,011.20 to be funded from the Parks and City Amenity Divisional budget.

The quantum and type of assistance provided will be accordingly disclosed in the City’s Annual Report.

7.1.2. Holding the Championships will impact on five days of the Centre’s school holiday splash program with an estimate of foregone income of $20,833.

7.1.3. There is an expected increase in café revenue of $6,600 for the six day event, based on last year’s café sales.

8. Legal, Risk and Legislative Considerations

8.1. The event organiser will be required to supply evidence of public liability insurance to the value of $20 million.

9. Social and Customer Considerations

Regular Centre Users

9.1. Casual users and members of the Centre will have reduced access to a portion of the aquatic areas for the duration of the championships. Access to the 25m pool and part of the 25m Dive Pool for lap swimming is to remain available however possibly at times in a limited capacity. Access to the leisure/toddler pool will remain.

9.2. Users of the pools will be provided advanced notice of restricted pool access and lap lane availability.

9.3. Full access to the gym will remain available for members.

10. Marketing and Media

10.1. The event will provide a national opportunity to market the City and the Centre.

10.2. It is recommended acknowledgment of the City’s sponsorship and support is provided in accordance with the City of Hobart Grant and Partnership Acknowledgment guidelines replacing the single City of Hobart Logo with the dual branded City of Hobart and DKHAC logo.

11. Community and Stakeholder Engagement

11.1. Event organisers from Water Polo Australia and Tasmania have met in relation to the event.

12. Delegation

12.1. The Director holds a general delegation to waive fees however has referred the matter to Committee for determination, as such the matter is Committee delegated.

Angela Jenni

Manager Doone Kennedy Hobart Aquatic Centre

Robert Mather

Acting Director Parks and City Amenity

Date: 29 August 2018

File Reference: F18/95648

Attachment a: Request from Water Polo Tasmania ⇩

Item No. 8.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 78

6/9/2018

Memorandum: Lord Mayor

Deputy Lord Mayor

Aldermen

Response to Question Without Notice

Additional Signage on Old Farm Road and Proctors Road

Meeting: Parks and Recreation Committee

Meeting date: 9 August 2018

Raised by: Aldermen Reynolds and Harvey

Question:

Could the Director please advise if consideration could be given to the installation of additional “Beware of Wildlife” signs on Old Farm Road and Proctors Road?

Response:

The placement of additional “Wildlife Beware” signage will be assessed by Council Officers for both Proctors Road and Old Farm Road.

In respect to Old Farm Road, initial assessment indicates the speed of traffic is already reduced by the narrow road and sight distances which suggests that wildlife interaction should be avoidable by drivers. One sign exists at the start of Old Farm Road and further signage is unlikely to improve the situation on this dead end road.

Given that the road services less than 12 residences, it represents an opportunity to encourage residents to utilise the DPIPWE Road Kill App to provide data to determine the level of wildlife road kills and identify hot spots for further treatment. The City’s Open Space Group will write to each landholder encouraging them to provide observations via the DPIPWE app to assess the level of impact on wildlife and to raise their awareness of the toll on wildlife from local traffic.

Robert Mather

Acting Director Parks and City Amenity

Date: 29 August 2018

File Reference: F18/93003; 13-1-10

Item No. 8.2

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 80

6/9/2018

Memorandum: Lord Mayor

Deputy Lord Mayor

Aldermen

Response to Question Without Notice

Trial of Electronic Animal Deterrent Devices

Meeting: Parks and Recreation Committee

Meeting date: 9 August 2018

Raised by: Alderman Reynolds

Question:

With electronic animal deterrent devices being trialled by the State Government throughout the State, could the Director please advise if any of these devices will be trialled within the City’s boundaries?

Response:

Introduced to Australia by Sydney-based Wildlife Safety Solutions, “Virtual Fencing” is an active electronic protection system that seeks to deter animals from crossing the road when a vehicle is approaching.

The Virtual Fencing device is activated by approaching headlights, which causes it to emit sound and light stimuli which alert, startle and deter animals from entering the road. The audible alert and blue and yellow strobe-type LED lights are an innovative concept based on technologies used in the USA predominantly for larger animals such as deer and elk.

The devices are placed at 25 metre intervals along the road, forming a virtual fence which suggest that the location of these devices within a built up area may be problematic.

The original test site was in Arthur River, on Tasmania’s North West coast and was able to be extended in 2016 thanks to a Foundation for National Parks and Wildlife grant. The original trial identified some success and the trial has now been extended to other hot spots including a site on the Huon Highway between Leslie Vale and Longley. This further research is also planning to identify improvements in performance and to understand the criteria that would justify the extension of the virtual fence to other roadsides.

The key question with this technology being, what would make an animal take notice of a flash of light or an artificial sound but ignore the headlights or noise of an approaching vehicle. Long term use may cause the population to develop familiarisation and therefore reduce effectiveness and longer term trials will attempt to answer these questions. Research by the University of Tasmania Sustainable Tourism CRC in 2003 highlighted a range of methods to discourage wildlife from occupying the roadside verge including clearing and provision of crossings and underpasses.

The results of the extended electronic deterrent trial will be assessed by Council officers and the suitability of such technology for hotspots near the City’s reserves will be evaluated.

Robert Mather

Acting Director Parks and City Amenity

Date: 29 August 2018

File Reference: F18/93005; 13-1-10

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 82

6/9/2018

9. Questions Without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

An Alderman may ask a question without notice of the Chairman, another Alderman, the General Manager or the General Manager’s representative, in line with the following procedures:

1. The Chairman will refuse to accept a question without notice if it does not relate to the Terms of Reference of the Council committee at which it is asked.

2. In putting a question without notice, an Alderman must not:

(i) offer an argument or opinion; or

(ii) draw any inferences or make any imputations – except so far as may be necessary to explain the question.

3. The Chairman must not permit any debate of a question without notice or its answer.

4. The Chairman, Aldermen, General Manager or General Manager’s representative who is asked a question may decline to answer the question, if in the opinion of the respondent it is considered inappropriate due to its being unclear, insulting or improper.

5. The Chairman may require a question to be put in writing.

6. Where a question without notice is asked and answered at a meeting, both the question and the response will be recorded in the minutes of that meeting.

7. Where a response is not able to be provided at the meeting, the question will be taken on notice and

(i) the minutes of the meeting at which the question is asked will record the question and the fact that it has been taken on notice.

(ii) a written response will be provided to all Aldermen, at the appropriate time.

(iii) upon the answer to the question being circulated to Aldermen, both the question and the answer will be listed on the agenda for the next available ordinary meeting of the committee at which it was asked, where it will be listed for noting purposes only.

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