AGENDA
OPEN PORTION OF THE Council Meeting

Monday, 3 September 2018

AT 5:00 pm


 


 

Agenda (Open Portion)

Council Meeting

Page 3

 

3/9/2018

 

 

ORDER OF BUSINESS

 

APOLOGIES AND LEAVE OF ABSENCE

1.        Confirmation of Minutes. 4

2.        Transfer of Agenda Items. 4

3.        Communication from the Chairman. 4

4.        Notification of Council WorKshops. 5

5.        Public Question Time. 5

6.        Petitions. 5

7.        Consideration of Supplementary Items. 5

8.        Indications of Pecuniary and Conflicts Of Interest. 5

Reports of Committees. 6

City Planning Committee

9.        Council Acting as Planning Authority. 6

9.1     720 Sandy Bay Road and 718A Sandy Bay Road, Sandy Bay - Demolition and Multiple Dwelling. 6

9.2     100 Pinnacle Road, Mount Wellington and CT 150243/11 Strickland Avenue, South Hobart - Track Extension. 7

9.3     412 Elizabeth Street, North Hobart - Demolition and New Public Toilets. 12

9.4     114 Augusta Road, Lenah Valley - Partial Demolition and Front Fencing. 14

10.     Central Hobart Building Height Standards Review Project - Proposed Planning Scheme Amendments. 18

11.     Dr Edward Hall Environmental Grants 2018. 215

Special Report – General Manager

12.     Victoria Walks Supporter Event - Melbourne - 2 October 2018 - Aldermanic Nominations. 216

13.     National Local Roads and Transport Congress - Alice Springs - 20 - 22 November 2018 - Aldermanic Nominations. 220

14.     Closed Portion Of The Meeting.. 224


 

Agenda (Open Portion)

Council Meeting

Page 5

 

3/9/2018

 

 

A meeting of the Open Portion of the Council will be held in the Council Chamber, Town Hall on Monday, 3 September 2018 at 5:00 pm.

 

N D Heath

General Manager

ALDERMEN:

Lord Mayor R G Christie

Deputy Lord Mayor P T Sexton

Alderman M Zucco

Alderman J R Briscoe

Alderman E R Ruzicka

Alderman H C Burnet

Alderman P S Cocker

Alderman D C Thomas

Alderman A M Reynolds

Alderman T M Denison

Alderman W F Harvey

APOLOGIES:

 

 

LEAVE OF ABSENCE: Nil.

 

1.       Confirmation of Minutes

 

The Chairman reports that he has perused the minutes of the meeting of the Open Portion of the Council meeting held on Monday, 20 August 2018, finds them to be a true record and recommends that they be taken as read and signed as a correct record.

 

 

 

 

2.       Transfer of Agenda Items

 

Are there any items, which the meeting believes, should be transferred from this agenda to the closed agenda or from the closed agenda to the open agenda, in accordance with the procedures allowed under Section 15 of the Local Government (Meeting Procedures) Regulations 2015?

 

 

 

 

3.       Communication from the Chairman

 

 

 

4.       Notification of Council WorKshops

 

In accordance with the requirements of the Local Government (Meeting Procedures) Regulations 2015, the General Manager reports that no Council workshops have been conducted since the last ordinary meeting of the Council.

 

 

5.       Public Question Time

 

 

 

 

6.       Petitions

 

 

 

 

 

 

7.       Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

RECOMMENDATION

 

That the Council resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager in accordance with the provisions of the Local Government (Meeting Procedures) Regulations 2015.

 

 

 

 

8.       Indications of Pecuniary and Conflicts Of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

 

Aldermen are requested to indicate where they may have any pecuniary or conflict of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.


 

Agenda (Open Portion)

Council Meeting

Page 7

 

03/09/2018

 

 

Reports of Committees

 

City Planning Committee

 

9.       Council Acting as Planning Authority

 

In accordance with the provisions of Part 2 Regulation 25 of the Local Government (Meeting Procedures) Regulations 2015, the intention of the Council to act as a planning authority pursuant to the Land Use Planning and Approvals Act 1993 is to be noted.

 

In accordance with Regulation 25, the Council will act as a planning authority in respect to those matters appearing under this heading on the agenda, inclusive of any supplementary items.

 

The Council is reminded that in order to comply with Regulation 25(2), the General Manager is to ensure that the reasons for a decision by a Council or Council Committee acting as a planning authority are recorded in the minutes.

 

9.1      720 Sandy Bay Road and 718A Sandy Bay Road, Sandy Bay - Demolition and Multiple Dwelling

            PLN-7-1069 - File Ref: F18/93856

Ref:    Open CPC 7.1.1, 27/08/2018

Application Expiry Date: 14 September 2018

Extension of Time: Not applicable

 

That:   Pursuant to the Hobart Interim Planning Scheme 2015, the Council refuse the application for demolition and multiple dwellings at 72Sandy Bay Road and 718A Sandy Bay Road, Sandy Bay for the following reasons:

1.    The proposal does not meet performance criteria with respect to clause 12.4.2 P3 of the Hobart Interim Planning Scheme 2015 because to proposal will cause unreasonable loss of amenity by:

(i)      Reduction in sunlight to a habitable room (other than a bedroom) of a dwelling on an adjoining lot;

(ii)     Overshadowing of the private open space of a dwelling on an adjoining lot;

(iii)    Overshadowing of an adjoining vacant lot;

(iv)    Visual impacts caused by the apparent scale, bulk and proportions of the dwellings when viewed from an adjoining lot.

 

 

 

9.2      100 Pinnacle Road, Mount Wellington and CT 150243/11 Strickland Avenue, South Hobart - Track Extension

            PLN-18-364 - File Ref: F18/93899

Ref:    Open CPC 7.1.2, 27/08/2018

Application Expiry Date: 18 September 2018

Extension of Time: Not applicable

 

That:   Pursuant to the Hobart Interim Planning Scheme 2015, the Council approve the application for track extension at 100 Pinnacle Road, Mount Wellington and CT 150243/11 Strickland Avenue, South Hobart for the reasons outlined in the officer’s report, attached to item 7.1.2 of the Open City Planning Committee agenda of 27 August 2018 and a permit containing the following conditions be issued:

 

 

GEN

 

 

The use and/or development must be substantially in accordance with the documents and drawings that comprise PLN­18­364 ­ 100 PINNACLE ROAD MOUNT WELLINGTON & CT 150243/11 STRICKLAND AVENUE SOUTH HOBART TAS 7054 except where modified below.

 

 

Reason for condition

 

 

To clarify the scope of the permit.

 

 

ENG 1

 

 

The cost of repair of any damage to the Council's infrastructure resulting from the implementation of this permit, must be met by the owners within 30 days of the completion of the development or as otherwise determined by the Council.

 

 

A photographic record of the Council's infrastructure adjacent to the subject site must be provided to the Council prior to any commencement of works.

 

 

 

 

 

 

 

 

 

 

 

A photographic record of the Council’s infrastructure (e.g. existing property service connection points, roads, buildings, stormwater, footpaths, driveway crossovers and nature strips, including if any, pre­existing damage) will be relied upon to establish the extent of damage caused to the Council’s infrastructure during construction. In the event that the owner/developer fails

to provide to the Council a photographic record of the Council’s infrastructure, then any damage to the Council's infrastructure found on completion of works will be deemed to be the responsibility of the owner.

 

 

Reason for condition

 

 

To ensure that any of the Council's infrastructure and/or site­related service connections affected by the proposal will be altered and/or reinstated at the owner’s full cost.

 

ENG s1

 

 

Tracks must be treated to prevent erosion and generation of sediment (e.g. rock armoured) for their full extent within the banks of the creeks or as shown in the submitted plans (whichever is greater).

 

 

Reason for condition

 

 

To prevent sedimentation of creeks

 

 

ENV 9

 

 

The recommendations of the Natural Values Assessment by Enviro­Dynamics dated May 2018 must be implemented including:

 

 

1.    Large habitat trees, including likely root zones, must be avoided as far as reasonably practicable.

2.    Large fallen logs and logs with obvious hollows or crevices underneath must be avoided as far as reasonably practicable.

3.    Works must progress from the Rivulet Trail towards the Middle Island Fire Trail to reduce the risk of spreading weeds.

4.    Materials and equipment must be stored at the Rivulet Trail end of the track to minimise the risk of weed spread.

 

 

 

 

Reason for condition

 

 

To ensure impacts upon vegetation and habitat are minimised.

 

 

ENV 12

 

 

An approved weed management plan for the eradication of Spanish heath along Middle Island Fire Trail must be implemented.

 

 

A weed management plan prepared by a suitably qualified and experienced person must be submitted and approved, prior to the commencement of work.

 

 

All work required by this condition must be undertaken in accordance with the approved weed management plan.

 

 

Advice: Once the weed management plan has been approved the Council will issue a condition endorsement (see general advice on how to obtain condition endorsement).

 

Reason for condition

 

 

To ensure remaining moderate priority biodiversity values are retained and improved, and to ensure impacts upon vegetation and habitat are minimised.

 

 

ENV 15

 

 

An approved construction hygiene protocol to minimise the risk of introduction and spread of weeds must be implemented.

 

 

A construction hygiene protocol prepared by a suitably qualified and experienced person must be submitted and approved, prior to the commencement of work.

 

 

All work required by this condition must be undertaken in accordance with the approved construction hygiene protocol.

 

 

Advice: Once the weed management plan has been approved the Council will issue a condition endorsement (see general advice on how to obtain condition endorsement).

 

 

Reason for condition

 

 

To ensure impacts upon vegetation and habitat are minimised.

 

 

ENV 2

 

 

Sediment and erosion control measures, in accordance with an approved soil and water management plan (SWMP), must be installed prior to the commencement of work and maintained until such time as all disturbed areas have been stabilised and/or restored or sealed to the Council’s satisfaction.

 

 

A SWMP must be submitted prior to the issue of any approval under the Building Act 2016 or the commencement of work, whichever occurs first. The SWMP must be prepared in accordance with the Soil and Water Management on Building and Construction Sites fact sheets (Derwent Estuary Program,

2008), available here.

 

 

All work required by this condition must be undertaken in accordance with the approved SWMP.

 

 

Advice: Once the SWMP has been approved, the Council will issue a condition endorsement (see general advice on how to obtain condition endorsement).

 

Where building approval is also required, it is recommended that documentation for condition endorsement be submitted well before submitting documentation for building approval. Failure to address condition endorsement requirements prior to submitting for building approval may result in unexpected delays.

 

 

Reason for condition

 

 

To avoid the pollution and sedimentation of roads, drains and natural watercourses that could be caused by erosion and runoff from the development.

 

 

 

 

 

 

 

HER 6

 

 

The recommendations outlined in section 5.2.1 of report by Gondwana Heritage Solutions titled Proposed Strickland Falls Connector Track, kunanyi/Mt Wellington, Aboriginal and Historic Heritage Desktop Report dated March 2017 must be implemented.

 

 

Reason for condition

 

 

To ensure that any impacts on sites of Aboriginal value are avoided, mitigated or remedied so that no long term loss of Aboriginal cultural heritage values occurs, in accordance with the Wellington Park Management Plan 2013.

 

 

ADVICE

 

 

The following advice is provided to you to assist in the implementation of the planning permit that has been issued subject to the conditions above. The advice is not exhaustive and you must inform yourself of any other legislation, by­laws, regulations, codes or standards that will apply to your development under which you may need to obtain an approval. Visit the Council's website for further information.

 

 

Prior to any commencement of work on the site or commencement of use the following additional permits/approval may be required from the Hobart City Council.

 

 

CONDITION ENDORSEMENT PLANNING

 

 

As a condition endorsement is required by a planning condition above, you will need to submit the relevant documentation to satisfy the condition via the Condition Endorsement Submission on Council's online services e­planning

 

 

Where building approval is also required, it is recommended that documentation for condition endorsement be submitted well before submitting documentation for building approval. Failure to address condition endorsement requirements prior to submitting for building approval may result in unexpected delays.

 

Once approved, the Council will respond to you via email that the condition has been endorsed (satisfied). Detailed instructions can be found here.

 

 

BUILDING PERMIT

 

 

You may need building approval in accordance with the Building Act 2016. Click here for more information.

 

 

This is a Discretionary Planning Permit issued in accordance with section 57 of the Land Use Planning and Approvals Act 1993.

 

 

LANDSLIDE RISK

 

 

It is recommended that the track design within the Medium Landslide Hazard Area identified in the Landslide Code of the Hobart Interim Planning Scheme 2015 (debris flow source area) is endorsed by a suitably qualified geotechnical engineer to ensure the works do not increase the likelihood of landslide.

 

 

 

9.3      412 Elizabeth Street, North Hobart - Demolition and New Public Toilets

            PLN-18-234 - File Ref: F18/94860

Ref:    Open CPC 7.1.3, 27/08/2018

Application Expiry Date: 20 September 2018

Extension of Time: Not applicable

 

That:   Pursuant to the Hobart Interim Planning Scheme 2015, the Council approve the application for demolition and new public toilets at 41Elizabeth Street, North Hobart for the reasons outlined in the officer’s report, attached to item 7.1.3 of the Open City Planning Committee agenda of 27 August 2018 and a permit containing the following conditions be issued:

 

 

GEN

 

 

The use and/or development must be substantially in accordance with the documents and drawings that comprise PLN­18­234 ­ 412 ELIZABETH STREET NORTH HOBART TAS 7000 ­ Final Planning Documents except where modified below.

 

 

Reason for condition

 

 

To clarify the scope of the permit.

 

 

ENG 1

 

 

The cost of repair of any damage to the Council's infrastructure resulting from the implementation of this permit, must be met by the owners within 30 days of the completion of the development or as otherwise determined by the Council.

 

 

A photographic record of the Council's infrastructure adjacent to the subject site must be provided to the Council prior to any commencement of works.

 

 

A photographic record of the Council’s infrastructure (e.g. existing property service connection points, roads, buildings, storm water, footpaths, driveway crossovers and nature strips, including if any, pre­existing damage) will be relied upon to establish the extent of damage caused to the Council’s infrastructure during construction. In the event that the owner/developer fails to provide to the Council a photographic record of the Council’s infrastructure, then any damage to the Council's infrastructure found on completion of works will be deemed to be the responsibility of the owner.

 

 

Reason for condition

 

To ensure that any of the Council's infrastructure and/or site related service connections affected by the proposal will be altered and/or reinstated at the owner’s full cost.

 

 

ADVICE

 

The following advice is provided to you to assist in the implementation of the planning permit that has been issued subject to the conditions above. The advice is not exhaustive and you must inform yourself of any other legislation, by­laws, regulations, codes or standards that will apply to your development under which you may need to obtain an approval. Visit the Council's website for further information.

 

 

Prior to any commencement of work on the site or commencement of use the following additional permits/approval may be required from the Hobart City Council.

 

 

BUILDING PERMIT

 

You may need building approval in accordance with the Building Act 2016. Click here for more information.

 

 

This is a Discretionary Planning Permit issued in accordance with section 57 of the Land Use Planning and Approvals Act 1993.

 

 

PLUMBING PERMIT

 

 

You may need plumbing approval in accordance with the Building Act 2016, Building Regulations 2016 and the National Construction Code. Click here for more information.

 

 

OCCUPATION OF THE PUBLIC HIGHWAY

 

 

You may require a permit for the occupation of the public highway for construction or special event (e.g. placement of skip bin, crane, scissor lift etc). Click here for more information.

 

 

 

9.4      114 Augusta Road, Lenah Valley - Partial Demolition and Front Fencing

            PLN-18-484 - File Ref: F18/93940

Ref:    Open CPC 7.1.4, 27/08/2018

Application Expiry Date: 6 September 2018

Extension of Time: Not applicable

 

That:   Pursuant to the Hobart Interim Planning Scheme 2015, the Council approve the application for partial demolition and front fencing at 11Augusta Road, Lenah Valley for the reasons outlined in the officer’s report, attached to item 7.1.4 of the Open City Planning Committee agenda of 27 August 2018 and a permit containing the following conditions be issued:

 

GEN

 

 

The use and/or development must be substantially in accordance with the documents and drawings that comprise PLN­18­484 ­ 114 AUGUSTA ROAD LENAH VALLEY TAS 7008 ­ Final Planning Documents, except where modified below.

 

Reason for condition

 

To clarify the scope of the permit.

 

 

 

 

ENG 1

 

The cost of repair of any damage to the Council's infrastructure resulting from the implementation of this permit, must be met by the owners within 30 days of the completion of the development or as otherwise determined by the Council.

 

A photographic record of the Council's infrastructure adjacent to the subject site must be provided to the Council prior to any commencement of works.

 

A photographic record of the Council’s infrastructure (e.g. existing property service connection points, roads, buildings, stormwater, footpaths, driveway crossovers and nature strips, including if any, pre­existing damage) will be relied upon to establish the extent of damage caused to the Council’s infrastructure during construction. In the event that the owner/developer fails to provide to the Council a photographic record of the Council’s infrastructure, then any damage to the Council's infrastructure found on completion of works will be deemed to be the responsibility of the owner.

 

 

Reason for condition

 

To ensure that any of the Council's infrastructure and/or site­related service connections affected by the proposal will be altered and/or reinstated at the owner’s full cost.

 

ENV 1

 

Sediment and erosion control measures sufficient to prevent sediment from leaving the site must be installed prior to any disturbance of the site, and maintained until all areas of disturbance have been stabilized or re­vegetated.

 

Advice: For further guidance in preparing a Soil and Water Management Plan – in accordance with Fact sheet 3 Derwent Estuary Program click here.

 

 

Reason for condition

 

To avoid the sedimentation of roads, drains, natural watercourses, Council land that could be caused by erosion and runoff from the development, and to comply with relevant State legislation.

 

 

 

HER 16

 

The front fence and gate along the Augusta Road boundary, (specifically the post capitals and the front pedestrian gate) must accord as closely as possible with the drawings and photographs for the original fence as presented in the Council's publication "New Fences for Old Houses".

 

Prior to the commencement of any site works, revised plans must be submitted and approved showing the front fence in accordance with the above requirement.

 

Advice:

·     The relevant page showing detailed drawings and photographs of the original fence from Council's publication "New Fences for Old Houses" is attached to this permit.

·     Once the design drawing has been approved Council will issue a condition endorsement (see general advice on how to obtain condition endorsement).

 

 

Reason for condition

 

To ensure that development at a heritage place is undertaken in a sympathetic manner which does not cause loss of historic cultural heritage significance.

 

ADVICE

 

The following advice is provided to you to assist in the implementation of the planning permit that has been issued subject to the conditions above. The advice is not exhaustive and you must inform yourself of any other legislation, by­laws, regulations, codes or standards that will apply to your development under which you may need to obtain an approval. Visit the Council's website for further information.

 

Prior to any commencement of work on the site or commencement of use the following additional permits/approval may be required from the Hobart City Council.

 

CONDITION ENDORSEMENT PLANNING

 

If a condition endorsement is required by a planning condition above, you will need to submit the relevant documentation to satisfy the condition via the Condition Endorsement Submission on Council's online services e­planning

 

 

 

Where building approval is also required, it is recommended that documentation for condition endorsement be submitted well before submitting documentation for building approval. Failure to address condition endorsement requirements prior to submitting for building approval may result in unexpected delays.

 

 

Once approved, the Council will respond to you via email that the condition has been endorsed (satisfied). Detailed instructions can be found here.

 

BUILDING PERMIT

 

You may need building approval in accordance with the Building Act 2016. Click here for more information.

 

 

This is a Discretionary Planning Permit issued in accordance with section 57 of the Land Use Planning and Approvals Act 1993.

 

WEED CONTROL

 

Effective measures are detailed in the Tasmanian Washdown Guidelines for Weed and Disease Control: Machinery, Vehicles and Equipment (Edition 1, 2004). The guidelines can be obtained from the Department of Primary Industries, Parks, Water and Environment website.

 

 

WASTE DISPOSAL

 

It is recommended that the developer liaise with the Council’s Cleansing and Solid Waste Unit regarding reducing, reusing and recycling materials associated with demolition on the site to minimise solid waste being directed to landfill.

 

 

Further information regarding waste disposal can also be found on the Council’s website.

 

 

FEES AND CHARGES

 

Click here for information on the Council's fees and charges.

 

 

DIAL BEFORE YOU DIG

 

Click here for dial before you dig information.

 

 

 

10.      Central Hobart Building Height Standards Review Project - Proposed Planning Scheme Amendments

            File Ref: F18/88963; 17/167

Ref:    Open CPC 8.1, 27/08/2018

 

The matter be referred to the Council without recommendation.

 

 

Attachment a:             Item 8.1 - Central Hobart Building Heights Standards Review Project - Proposed Planning Scheme Amendments - Original Report - Open City Planning Committee Agenda of 27 August 2018

 


Item No. 10

Agenda (Open Portion)

Council Meeting - 3/9/2018

Page 19

ATTACHMENT a

 

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Item No. 10

Agenda (Open Portion)

Council Meeting - 3/9/2018

Page 142

ATTACHMENT a

 

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Agenda (Open Portion)

Council Meeting - 3/9/2018

Page 144

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Item No. 10

Agenda (Open Portion)

Council Meeting - 3/9/2018

Page 165

ATTACHMENT a

 

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Council Meeting - 3/9/2018

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Item No. 10

Agenda (Open Portion)

Council Meeting - 3/9/2018

Page 207

ATTACHMENT a

 

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11.      Dr Edward Hall Environmental Grants 2018

            File Ref: F18/93786

Ref:    Open CPC 8.2, 27/08/2018

 

That in light of the forthcoming local government elections and in the interests of good governance the General Manager be delegated the authority to approve the recommendations of the assessment panel for the 2018 Dr Edward Hall Environmental Grants.

 

 

 

     


Item No. 12

Agenda (Open Portion)

Council Meeting

Page 215

 

3/9/2018

 

 

Special Report – General Manager

 

12.      Victoria Walks Supporter Event - Melbourne - 2 October 2018 - Aldermanic Nominations

            File Ref: F18/95951

Memorandum of the General Manager of 29 August 2018 and attachment.

 


Item No. 12

Agenda (Open Portion)

Council Meeting

Page 217

 

3/9/2018

 

 

 

 

Memorandum: Council

 

Victoria Walks Supporter Event - Melbourne - 2 October 2018 - Aldermanic Nominations

 

“The attached program is provided to enable Aldermanic nominations to be sought for attendance at the Victoria Walks Support Event to be held in Melbourne, Victoria on 2 October 2018 from 12.00pm to 2.00pm.

 

Clause 2 of the Council’s policy titled Aldermanic Development and Support with regard to conference attendance, provides that:

 

The Council may approve the attendance of Aldermen at relevant conferences as representatives of the City, in the capacity as a delegate or conference presenter, subject to budget availability.

 

Particular conferences where Council representation may be considered appropriate may be brought to the notice of the Council by the General Manager or an individual Alderman.

 

When such conferences are listed on the relevant committee agenda for consideration of representation, the relevance of the conference to the city’s strategic objectives is to be addressed as part of the process.

 

The City of Hobart became an official supporter of Victoria Walks in June 2017. This event features Danni Addison, Chief Executive Officer, Urban Development Institute of Australia (Victoria) as the keynote speaker.

 

The content of the conference is relevant to local government and the Capital City Strategic Plan 2015-2025 as it relates to future planning and development of the city’s urban infrastructure.

 

Details of the event are shown at Attachment A to this report and can also be viewed on-line here.

 

The estimated cost of attendance and return on the same day is $450 per person, which is inclusive of airfares, and other incidental expenditure. There are currently funds available to the value of $59,768 within the aldermanic conferences and expences function of the 2018/2019 Annual Plan.

 

In the event that the Council approves attendance, the estimated cost will be attributed to general aldermanic conferences and expences function of the 2018-19 Annual Plan.

 

The information is submitted for consideration.”

 

 

REcommendation

That:

1.      The Council consider Aldermanic representation at the Victoria Walks Support Event to be held in Melbourne, Victoria on 2  October 2018.

2.      The estimated cost of $450 per person be attributed to the general aldermanic conferences and expences function of the 2018/2019 Annual Plan.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

N.D Heath

General Manager

 

 

Date:                            29 August 2018

File Reference:          F18/95951

 

 

Attachment a:             Victoria Walks Supporter Event   


Item No. 12

Agenda (Open Portion)

Council Meeting - 3/9/2018

Page 218

ATTACHMENT a

 

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Item No. 13

Agenda (Open Portion)

Council Meeting

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3/9/2018

 

 

13.      National Local Roads and Transport Congress - Alice Springs - 20 - 22 November 2018 - Aldermanic Nominations

            File Ref: F18/97298

Memorandum of the General Manager of 29 August 2018 and attachment.

 


Item No. 13

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Council Meeting

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3/9/2018

 

 

 

 

Memorandum: Council

 

National Local Roads and Transport Congress - Alice Springs - 20 - 22 November 2018 - Aldermanic Nominations

 

“The attached program is provided to enable Aldermanic nominations to be sought for attendance at the National Local Roads & Transport Congress to be held in Alice Springs, Northern Territory on 20-22 November 2018.

 

Clause 2 of the Council’s policy titled Aldermanic Development and Support with regard to conference attendance, provides that:

 

The Council may approve the attendance of Aldermen at relevant conferences as representatives of the City, in the capacity as a delegate or conference presenter, subject to budget availability.

 

Particular conferences where Council representation may be considered appropriate may be brought to the notice of the Council by the General Manager or an individual Alderman.

 

When such conferences are listed on the relevant committee agenda for consideration of representation, the relevance of the conference to the city’s strategic objectives is to be addressed as part of the process.

 

This year’s Congress, themed Connecting Transport Networks Now and into the Future, explores the future of transport mobility in Australia, the importance of working with all levels of government and the private sector to plan and deliver integrated infrastructure and new innovations in the road and transport sector.

 

The content of the conference is relevant to local government and the Capital City Strategic Plan 2015-2025 as it relates to enhancing transport connections within Hobart and identifying and implementing infrastructure improvements to road safety.

 

Details of the event are shown at Attachment A to this report and can also be viewed on-line here.

 

The estimated cost of attendance, flights, accommodation and transport is $2,920.00 per person, which is inclusive of airfares, and other incidental expenditure. There are currently funds available to the value of $59,768 within the aldermanic conferences and expences function of the 2018/2019 Annual Plan.

 

Given the timing of the conference and the Local Government election in October, registration of nominees would be subject to re-election and occur in early November. This would mean that early bird registrations would no longer be available and the full registration fee, as included in the above quote, would be applicable.  

 

In the event that the Council approves attendance, the estimated cost will be attributed to general aldermanic conferences and expences function of the 2018/2019 Annual Plan.

 

The information is submitted for consideration.”

 

 

REcommendation

That:

1.      The Council consider Aldermanic representation at the National Local Roads & Transport Congress to be held in Alice Springs, Northern Territory on 20 - 22 November 2018.

2.      Aldermanic representations will be subject to the results of the upcoming Local Government elections in October and include the opportunity for any new Aldermen to also attend.

3.      The estimated cost of $2,920.00 per person be attributed to the general aldermanic conferences and expences function of the 2018/2019 Annual Plan.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

N.D Heath

General Manager

 

 

Date:                            29 August 2018

File Reference:          F18/97298

 

 

Attachment a:             National Local Roads & Transport Congress - Program   


Item No. 13

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Council Meeting - 3/9/2018

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ATTACHMENT a

 

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Agenda (Open Portion)

Council Meeting

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14.     Closed Portion Of The Meeting

 

RECOMMENDATION

 

That the Council resolve by absolute majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:  

 

·         Leave of Absence requests

 

The following items are listed for discussion:-

 

Item No. 1          Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2          Communication from the Chairman

Item No. 3          Leave of Absence

Item No. 4          Consideration of supplementary Items to the agenda

Item No. 5          Indications of pecuniary and conflicts of interest