City
of hobart
AGENDA
City Planning Committee Meeting
Open Portion
Monday, 13 August 2018
at 5:00 pm
Lady Osborne Room, Town Hall
THE MISSION
Our mission is to ensure good governance of our capital City.
THE VALUES
The Council is:
about people |
We value people – our community, our customers and colleagues. |
professional |
We take pride in our work. |
enterprising |
We look for ways to create value. |
responsive |
We’re accessible and focused on service. |
inclusive |
We respect diversity in people and ideas. |
making a difference |
We recognise that everything we do shapes Hobart’s future. |
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Agenda (Open Portion) City Planning Committee Meeting |
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Business listed on the agenda is to be conducted in the order in which it is set out, unless the committee by simple majority determines otherwise.
APOLOGIES AND LEAVE OF ABSENCE
1. Co-Option of a Committee Member in the event of a vacancy
3. Consideration of Supplementary Items
4. Indications of Pecuniary and Conflicts of Interest
6. Planning Authority Items - Consideration of Items With Deputations
7. Committee Acting as Planning Authority
7.1 Applications under the Hobart Interim Planning Scheme 2015
7.1.1 108 Regent Street Sandy Bay - Partial Demolition, Alterations and Extension - PLN-17-590
8.1 Glenorchy to Hobart Public Transit Corridor Project Update
8.2 Monthly Building Statistics - 1 July 2018 - 31 July 2018
8.3 Delegated Decisions Report (Planning)
8.4 City Planning - Advertising Report
9 Committee Action Status Report
9.1 Committee Actions - Status Report
10. Responses To Questions Without Notice
10.1 Garrington Park Subdivision
12. Closed Portion Of The Meeting
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Agenda (Open Portion) City Planning Committee Meeting |
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City Planning Committee Meeting (Open Portion) held Monday, 13 August 2018 at 5:00 pm in the Lady Osborne Room, Town Hall.
COMMITTEE MEMBERS Briscoe (Chairman) Ruzicka Burnet Denison
ALDERMEN Lord Mayor Christie Deputy Lord Mayor Sexton Zucco Cocker Thomas Reynolds Harvey |
Apologies:
Leave of Absence: Nil.
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The minutes of the Open Portion of the City Planning Committee meeting held on Monday, 30 July 2018, are submitted for confirming as an accurate record.
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Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.
That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.
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Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.
Aldermen are requested to indicate where they may have any pecuniary or conflict of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.
Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.
A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.
In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.
Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?
In accordance with the requirements of Part 2 Regulation 8(3) of the Local Government (Meeting Procedures) Regulations 2015, the General Manager is to arrange the agenda so that the planning authority items are sequential.
In accordance with Part 2 Regulation 8(4) of the Local Government (Meeting Procedures) Regulations 2015, the Committee by simple majority may change the order of any of the items listed on the agenda, but in the case of planning items they must still be considered sequentially – in other words they still have to be dealt with as a single group on the agenda.
Where deputations are to be received in respect to planning items, past practice has been to move consideration of these items to the beginning of the meeting.
RECOMMENDATION
That in accordance with Regulation 8(4) of the Local Government (Meeting Procedures) Regulations 2015, the Committee resolve to deal with any items which have deputations by members of the public regarding any planning matter listed on the agenda, to be taken out of sequence in order to deal with deputations at the beginning of the meeting.
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In accordance with the provisions of Part 2 Regulation 25 of the Local Government (Meeting Procedures) Regulations 2015, the intention of the Committee to act as a planning authority pursuant to the Land Use Planning and Approvals Act 1993 is to be noted.
In accordance with Regulation 25, the Committee will act as a planning authority in respect to those matters appearing under this heading on the agenda, inclusive of any supplementary items.
The Committee is reminded that in order to comply with Regulation 25(2), the General Manager is to ensure that the reasons for a decision by a Council or Council Committee acting as a planning authority are recorded in the minutes.
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7.1 Applications under the Hobart Interim Planning Scheme 2015
7.1.1 108 Regent Street Sandy Bay - Partial Demolition, Alterations and Extension - PLN-17-590
Memorandum of the Manager Development Appraisal of 7 August 2018 and attachments.
Delegation: Council
Item No. 7.1.1 |
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Memorandum: City Planning Committee
108 Regent Street Sandy Bay - Partial Demolition, Alterations and Extension - PLN-17-590
Planning application PLN-17-590 for partial demolition, alterations and extension at 108 Regent Street, Sandy Bay was considered by the City Planning Committee at its meeting on 11 September 2017. The application had an officer recommendation for refusal on heritage grounds.
The Committee resolved as follows:
That the matter be deferred to a subsequent City Planning Committee meeting to enable further discussion with the Applicant.
Since the Committee’s resolution to defer the planning application, there has been ongoing discussion between the applicant, the owner and the Council's Cultural Heritage Officer and Development Appraisal Planner. Revised plans were put forward by the applicant during that time. However, neither the discussions nor the revised plans resulted in a proposal that the Council’s Cultural Heritage Officer was able to support.
As a consequence, the applicant has requested that the application return back to the Committee for their consideration with the originally submitted plans.
In light of the above, the officer recommendation for refusal remains. A copy of the officer report and original plans are provided as an attachment to this memorandum.
An extension of time has been granted by the applicant until 26 September 2018.
That: Pursuant to the Hobart Interim Planning Scheme 2015, the Council refuse the application for partial demolition, alterations and extension at 108 Regent Street, Sandy Bay for the following reasons: 1. The proposal does not meet the acceptable solution or the performance criterion with respect to clause E13.8.1 A1 and P1 of the Hobart Interim Planning Scheme 2015 because the proposed partial demolition will result in the loss of the existing dwelling's roof form, which contributes to the historic cultural heritage significance of heritage precinct Sandy Bay 6 (Golf Links Estate).
2. The proposal does not meet the acceptable solution or the performance criterion with respect to clause E13.8.2 A1 and P1 of the Hobart Interim Planning Scheme 2015 because the proposed second storey design of the extension will result in detriment to the historic cultural heritage significance of heritage precinct Sandy Bay 6 (Golf Links Estate). 3. The proposal does not meet the acceptable solution or the performance criterion with respect to clause E13.8.2 A3 and P3 of the Hobart Interim Planning Scheme 2015 because the proposed second storey extension to the existing dwelling will detract from the historic cultural heritage significance of heritage precinct Sandy Bay 6 (Golf Links Estate). |
As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.
Rohan Probert Manager Development Appraisal |
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Date: 7 August 2018
File Reference: F18/87435
Attachment a: PLN-17-590 - 108 REGENT STREET SANDY BAY TAS 7005 - Planning Committee or Delegated Report ⇩
Attachment b: PLN-17-590 - 108 REGENT STREET SANDY BAY TAS 7005 - CPC Agenda Documents ⇩
Attachment c: PLN-17-590 - 108 REGENT STREET SANDY BAY TAS 7005 - Planning Referral Officer Cultural Heritage Report ⇩
Item No. 7.1.1 |
Agenda (Open Portion) City Planning Committee Meeting - 13/8/2018 |
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Item No. 7.1.1 |
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Item No. 7.1.1 |
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8. Reports
8.1 Glenorchy to Hobart Public Transit Corridor Project Update
Report of the General Manager of 7 August 2018 and attachment.
Delegation: Council
Item No. 8.1 |
Agenda (Open Portion) City Planning Committee Meeting |
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REPORT TITLE: Glenorchy to Hobart Public Transit Corridor Project Update
REPORT PROVIDED BY: General Manager
1. Report Purpose and Community Benefit
1.1. The purpose of this report is to provide the Council with the report from LUTI Consultants regarding implementation of the Glenorchy to Hobart Transit Corridor Project and consider future activities of the Hobart to Glenorchy Public Transit Corridor Steering Committee pending finalisation of the Hobart City Deal process.
1.2. The Glenorchy to Hobart Transit Corridor project has the potential to act as a catalyst to support urban renewal and generate significant economic and social benefits for the community.
2. Report Summary
2.1. This report provides the Council with the report from LUTI Consultants regarding implementation of the Glenorchy to Hobart Transit Corridor Project and considers future activities of the Hobart to Glenorchy Public Transit Corridor Steering Committee pending finalisation of the Hobart City Deal process.
2.2. At its meeting on 22 May 2017, the Council considered a report in relation to implementation of the Glenorchy to Hobart Transit Corridor Project and resolved that a consultant with specialist expertise in implementation of urban renewal and transit oriented development projects be commissioned to assist in and provide advice in relation to project implementation.
2.3. LUTI Consulting in association with Corview were subsequently commissioned to undertake the project. LUTI Consulting presented their final report (Attachment A) on the project to the Steering Committee at its meeting on 20 June 2018. The key outcomes of the project are outlined in section 4 of this report.
2.4. The LUTI report outlines 9 suggested future actions of which 5 are specific to the Hobart City Deal, while the remaining 4 are more general.
2.5. It is proposed that the Council receive and note the attached report by LUTI Consultants and given the commonality with matters to be addressed in the Hobart City Deal process put further activities by the Hobart Glenorchy Public Transit Corridor Steering Committee on hold pending finalisation of that process.
That: 1. Council receive and note the Glenorchy to Hobart Public Transit Corridor Implementation Facilitation Report - LUTI Consultants (June 2018). 2. Based on the advice from Minister Gutwein and the decision of the Glenorchy City Council made on 30 July 2018, further activities by the Hobart Glenorchy Public Transit Corridor Committee be put on hold pending finalisation of the Hobart City Deal process.
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4. Background
4.1. In May 2016, the Hobart and Glenorchy City Councils agreed to commission consultants to investigate the potential activation of the Glenorchy to Hobart public transit corridor as a catalyst for broader city shaping and urban renewal activity.
4.2. The resultant report authored by GHD; Glenorchy to Hobart Transit Corridor Study found that the project has the potential to act as a catalyst to support urban renewal and generate significant economic and social benefits for the community. It also considered that implementation will involve all levels of government, infrastructure agencies and the private sector and without State Government support and commitment is unlikely to eventuate.
4.3. At its meeting on 22 May 2017, the Council considered a report in relation to implementation of the Glenorchy to Hobart Transit Corridor Project and resolved as follows:
Subject to Glenorchy City Council agreeing to contribute $20,000, a suitably qualified consultant with specialist expertise in implementation of urban renewal and transit oriented development projects be commissioned to assist in and provide advice in relation to project implementation with a brief being prepared for endorsement by the Steering Committee and expressions of interest called.
4.4. Glenorchy City Council subsequently agreed to contribute the funds and the project brief was endorsed by the Steering Committee. The brief required the consultant to undertake the following tasks:
4.4.1. Engage with the State and Federal Governments to identify and recruit representatives to participate in driving urban renewal projects such as that proposed with the Glenorchy to Hobart Public Transit Corridor Project.
4.4.2. Promotion of the potential value created through urban regeneration and transit oriented development along the Hobart to Glenorchy Corridor, including engagement with potential public and private sector beneficiaries to identify specific development opportunities and barriers.
4.4.3. Identify private equity interest in urban renewal and transit oriented development along the Hobart to Glenorchy corridor.
4.4.4. Identify possible funding sources and/or partnerships to progress implementation of the Glenorchy to Hobart Public Transit Corridor Project.
4.4.5. Develop a recommended action plan for State and Local government with regards to stimulating developer demand for areas along the Glenorchy Hobart Corridor.
4.4.6. Engage with the State Government in relation to the actions identified as State responsibility in the project implementation plan in Section 9 of the GHD report (2016).
4.5. Following an expressions of interest process, LUTI Consulting in association with Corview were commissioned to undertake the project.
4.6. LUTI Consulting presented their final report (Attachment A) on the project to the Steering Committee at its meeting on 20 June 2018. The key outcomes of the project were as follows:
4.6.1. A workshop was held in Hobart on 15 February 2018 to demonstrate to a broad cross section of the Local Government and State Government as well as relevant members of the private sector the benefits of integrated land use and transit planning as well as the opportunity to include an affordable housing strategy to address the rising need for housing supply in greater Hobart;
4.6.2. The project team met with representatives from several of the State and Commonwealth agencies directly to drive positive engagement with the project;
4.6.3. A public forum was held to inform the broader stakeholders of the city of the urban regeneration and productivity benefits that would be created from the investment in the Glenorchy to Hobart Public Transit Corridor Project. The real benefit of conducting this forum was to demonstrate to the stakeholders the benefits of integrated land use and transit planning elsewhere, as well as the potential that could be created on the Glenorchy to Hobart Public Transit Corridor Project. The forum was attended by approximately 80 to 100 members of the public and other stakeholders;
4.6.4. The lead consultant, Dr James McIntosh, conducted 4 media engagements to promote the integration of urban renewal and transit along the rail corridor, as well as promoting the public forum itself; and
4.6.5. Development opportunities along the corridor were assessed however it was determined that it was premature to engage with key landowners until the State Government has given a briefing on the status of their business case process.
4.7. The conclusion of this report outlines 9 suggested future actions of which 5 are specific to the Hobart City Deal, while the remaining 4 are more general.
5. Proposal and Implementation
5.1. It is proposed that Council receive and note the attached report by LUTI Consultants and based on the advice from Minister Gutwein and the decision of the Glenorchy City Council made on 30 July 2018, put further activities by the Hobart Glenorchy Public Transit Corridor Committee on hold pending finalisation of the Hobart City Deal process.
5.2. The announcement of a Heads of Agreement for a Hobart City Deal in January 2018 has prompted the Hobart to Glenorchy Public Transit Corridor Committee to consider the context in which the development of the corridor and surrounding areas might progress.
5.3. The Hobart City Deal and the Public Transit Corridor has commonalities across the City Deal themes of:
5.3.1. Affordable Housing (the land adjacent to the corridor is identified in the GHD Report as an opportunity for urban renewal that has potential for up to 2000 additional dwellings);
5.3.2. Integrated Passenger Transport (the public transit corridor is a strategic asset in the consideration of transport for the greater Hobart area); and
5.3.3. Greater Hobart Act (strategic land-use planning is a key enabler for the opportunities associated with urban renewal along the transit corridor).
5.4. The Lord Mayor and Mayor of Glenorchy, Kristie Johnston met with Minister for State Growth, Peter Gutwein and the Deputy Premier, Jeremy Rockliff on 29 May 2018 to discuss the work of the Hobart Glenorchy Public Transit Corridor Steering Committee. In a letter to the Lord Mayor dated 21 June 2018 the Minister advised that;
“I believe the governance arrangements established to advance the Hobart City Deal are the ideal vehicle to progress the consideration of ways to support future use of the northern suburbs rail corridor, including through improved amenity and greater residential options.”
5.5. The Hobart City Deal Governance Framework includes representation by the Lord Mayor and Glenorchy Mayor on the Joint Ministerial Committee and representation by the City of Hobart General Manager, Glenorchy City General Manager and Infrastructure Tasmania CEO (Allan Garcia) on the Senior Officials Group; all of whom are members of the Hobart Glenorchy Public Transit Corridor Steering Committee.
5.6. Given the advice of Minister Gutwein and the involvement of the Committee members in the governance arrangements for the Hobart City Deal, it is considered prudent for further activity by the Hobart Glenorchy Public Transit Corridor Steering Committee to be put on hold until the outcomes of the Hobart City Deal are announced; this is expected in late 2018.
6. Strategic Planning and Policy Considerations
6.1. This project furthers Strategic Objective: 1.1 of the City of Hobart’s Capital City Strategic Plan 2015-2025 which provides for partnerships to create city growth and Strategic Objective: 2.1 which provides for a fully accessible and connected city environment.
7. Financial Implications
7.1. Funding Source and Impact on Current Year Operating Result
7.1.1. The recommendations do not have financial implications.
7.2. Impact on Future Years’ Financial Result
7.2.1. The recommendations do not have financial implications.
7.3. Asset Related Implications
7.3.1. None at this stage.
8. Legal, Risk and Legislative Considerations
8.1. None at this stage.
9. Community and Stakeholder Engagement
9.1. As part of the LUTI consultancy work a public forum on integrated transport and urban development was held Thursday 15 February 2018. Panel participants discussed the benefits of integrated urban renewal and transit projects and the city shaping benefits they will bring.
9.2. The City of Glenorchy has been consulted in relation to the future activities of the Hobart to Glenorchy Public Transit Corridor Steering Committee.
10. Delegation
10.1. This matter is delegated to the Council.
As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.
N.D Heath General Manager |
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Date: 7 August 2018
File Reference: F18/74517; 36-20-1
Attachment a: LUTI Consulting Report June 2018 ⇩
Item No. 8.1 |
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Page 129 ATTACHMENT a |
Item No. 8.2 |
Agenda (Open Portion) City Planning Committee Meeting |
Page 130 |
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8.2 Monthly Building Statistics - 1 July 2018 - 31 July 2018
Memorandum of the Director City Planning of 7 August 2018 and attachment.
Delegation: Council
Item No. 8.2 |
Agenda (Open Portion) City Planning Committee Meeting |
Page 132 |
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Memorandum: City Planning Committee
Monthly Building Statistics - 1 July 2018 - 31 July 2018
Attached is the Monthly Building Statistics for the period 1 July 2018 to 31 July 2018.
That the information be received and noted:
A. 1. During the period 1 July 2018 to 31 July 2018, 57 permits were issued to the value of $21,840,010 which included:
(i) 23 for Extensions/Alterations to Dwellings to the value of $1,890,386;
(ii) 12 New Dwellings to the value of $4,826,140; and
(iii) 4 Major Projects:
(a) 85-89 Collins Street, (Level 2 & 3) – Alterations & Change of Use - $3,800,000;
(b) 59-63 Liverpool Street, (100F Tenancy, Levels 9 & 10, 40-44 Bathurst Street) – New Office Tenancy - $3,200,000;
(c) 187-195 Sandy Bay Road, (Woolworths) Refurbishment Stage 1 (Demolition) - $2,019,000;
(d) 192-194 New Town Road, (Woolworths) – Refurbishment – Stage 1 (Demolition) - $1,988,000.
2. During the period 1 July 2017 to 31 July 2017, 46 permits were issued to the value of $15,485,684 which included:
(i) 14 Extensions/Alterations to Dwellings to the value of $954,139;
(ii) 6 New Dwellings to the value of $4,571,245; and
(iii) 3 Major Projects:
(a) 112 Cascade Road, (New Building) - $3,821,245;
(b) 19-27 Campbell Street, New Performing Arts Centre - $3,500,000;
(c) 410 Sandy Bay Road, Alterations (Refurbishment) - $2,100,000.
B. 1. In the twelve months ending July 2018, 703 permits were issued to the value of $485,456,772; and
2. In the twelve months ending July 2017, 688 permits were issued to the value of $207,492,341.
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As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.
Neil Noye Director City Planning |
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Date: 7 August 2018
File Reference: F18/88429
Attachment a: Building Permits Issued (Accumulative Monthly Totals) 5 Year Comparison ⇩
Attachment b: Building Permits Value (Accumulative Monthy Totals) 5 Year Comparison ⇩
Item No. 8.2 |
Agenda (Open Portion) City Planning Committee Meeting - 13/8/2018 |
Page 133 ATTACHMENT a |
Agenda (Open Portion) City Planning Committee Meeting - 13/8/2018 |
Page 134 ATTACHMENT b |
Agenda (Open Portion) City Planning Committee Meeting |
Page 135 |
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8.3 Delegated Decisions Report (Planning)
Memorandum of the Director City Planning of 7 August 2018 and attachment.
Delegation: Committee
Item No. 8.3 |
Agenda (Open Portion) City Planning Committee Meeting |
Page 136 |
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Memorandum: City Planning Committee
Delegated Decisions Report (Planning)
Attached is the delegated planning decisions report for the period 23 July until 6 August 2018.
That the information contained in the memorandum titled ‘Delegated Decisions Report (Planning)’ of 7 August 2018 be received and noted.
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As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.
Neil Noye Director City Planning |
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Date: 7 August 2018
File Reference: F18/88944
Attachment a: Delegated Decisions Report (Planning) ⇩
Item No. 8.3 |
Agenda (Open Portion) City Planning Committee Meeting - 13/8/2018 |
Page 138 ATTACHMENT a |
Agenda (Open Portion) City Planning Committee Meeting |
Page 139 |
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8.4 City Planning - Advertising Report
Memorandum of the Director City Planning of 7 August 2018 and attachment.
Delegation: Committee
Item No. 8.4 |
Agenda (Open Portion) City Planning Committee Meeting |
Page 140 |
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Memorandum: City Planning Committee
City Planning - Advertising Report
Attached is the advertising list for the period 23 July 2018 – 3 August 2018.
That the information contained in the memorandum titled ‘City Planning – Advertising Report’ of 7 August 2018 be received and noted.
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As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.
Neil Noye Director City Planning |
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Date: 7 August 2018
File Reference: F18/88933
Attachment a: City Planning - Advertising Report ⇩
Item No. 8.4 |
Agenda (Open Portion) City Planning Committee Meeting - 13/8/2018 |
Page 142 ATTACHMENT a |
Agenda (Open Portion) City Planning Committee Meeting |
Page 147 |
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9. Committee Action Status Report
A report indicating the status of current decisions is attached for the information of Aldermen.
REcommendation
That the information be received and noted.
Delegation: Committee
Item No. 9.1 |
Agenda (Open Portion) City Planning Committee Meeting - 13/8/2018 |
Page 149 ATTACHMENT a |
Agenda (Open Portion) City Planning Committee Meeting |
Page 158 |
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Regulation 29(3) Local Government
(Meeting Procedures) Regulations 2015.
File Ref: 13-1-10
The General Manager reports:-
“In accordance with the procedures approved in respect to Questions Without Notice, the following responses to questions taken on notice are provided to the Committee for information.
The Committee is reminded that in accordance with Regulation 29(3) of the Local Government (Meeting Procedures) Regulations 2015, the Chairman is not to allow discussion or debate on either the question or the response.”
10.1 Garrington Park Subdivision
File Ref: F18/89626
Memorandum of the Director City Planning of 8 August 2018.
Delegation: Committee
That the information be received and noted.
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Item No. 10.1 |
Agenda (Open Portion) City Planning Committee Meeting |
Page 160 |
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Memorandum: Lord Mayor
Deputy Lord Mayor
Aldermen
Response to Question Without Notice
Garrington Park Subdivision
Meeting: City Planning Committee
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Meeting date: 30 July 2018
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Raised by: Alderman Reynolds |
Question:
Could the Director please advise when the final inspection will be taking place on the Garrington Park subdivision to ensure that the subdivision is compliant before it is handed over to Council?
Response:
The subdivision of the former K&D site at 110 Giblin Street, New Town, known as Garrington Park, has been approved in nine stages, as shown below.
Certificates of title have been issued for Stages 1-7. Stages 8 and 9 are yet to have titles issued.
As Stages 8 and 9 are yet to be finalised, it is unknown when the last inspection of the subdivision will take place.
However, it should be noted that a number of aspects of the approved subdivision have already been inspected in association with various subdivision stages prior to be being taken over by the City, and that that practice will continue in accordance with the conditions on the planning permit as the last stages are finalised. The commencement and completion of each stage is substantially determined by the developer.
As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.
Neil Noye Director City Planning |
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Date: 8 August 2018
File Reference: F18/89626
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Agenda (Open Portion) City Planning Committee Meeting |
Page 161 |
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Section 29 of the Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10
An Alderman may ask a question without notice of the Chairman, another Alderman, the General Manager or the General Manager’s representative, in line with the following procedures:
1. The Chairman will refuse to accept a question without notice if it does not relate to the Terms of Reference of the Council committee at which it is asked.
2. In putting a question without notice, an Alderman must not:
(i) offer an argument or opinion; or
(ii) draw any inferences or make any imputations – except so far as may be necessary to explain the question.
3. The Chairman must not permit any debate of a question without notice or its answer.
4. The Chairman, Aldermen, General Manager or General Manager’s representative who is asked a question may decline to answer the question, if in the opinion of the respondent it is considered inappropriate due to its being unclear, insulting or improper.
5. The Chairman may require a question to be put in writing.
6. Where a question without notice is asked and answered at a meeting, both the question and the response will be recorded in the minutes of that meeting.
7. Where a response is not able to be provided at the meeting, the question will be taken on notice and
(i) the minutes of the meeting at which the question is asked will record the question and the fact that it has been taken on notice.
(ii) a written response will be provided to all Aldermen, at the appropriate time.
(iii) upon the answer to the question being circulated to Aldermen, both the question and the answer will be listed on the agenda for the next available ordinary meeting of the committee at which it was asked, where it will be listed for noting purposes only.
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Agenda (Open Portion) City Planning Committee Meeting |
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That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:
· Legal action to be taken by, or involving the Council.
The following items are listed for discussion:-
Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting Item No. 2 Consideration of supplementary items to the agenda Item No. 3 Indications of pecuniary and conflicts of interest Item No. 4 Planning Authority Items – Consideration of Items with Deputations Item No. 5 City Acting as Planning Authority Item No. 5.1 Committee Acting as Planning Authority Item No. 5.1.1 5 St Georges Terrace - Appeal - Mediation - PLN-17-1068 LG(MP)R 15(4)(a) Item No. 6 Questions Without Notice |