Agenda of Community, Culture and Events Committee Meeting

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 5

8/8/2018

Community, Culture and Events Committee Meeting (Open Portion) held Wednesday, 8 August 2018 at 5:00 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Harvey (Chairman)

Deputy Lord Mayor Sexton

Zucco

Cocker

Thomas

ALDERMEN

Lord Mayor Christie

Briscoe

Ruzicka

Burnet

Reynolds

Denison

Apologies: Nil

Leave of Absence: Nil

1. Co-Option of a Committee Member in the event of a vacancy

2. Confirmation of Minutes

The minutes of the Open Portion of the Community, Culture and Events Committee meeting held on Wednesday, 11 July 2018, are submitted for confirming as an accurate record.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Aldermen are requested to indicate where they may have any pecuniary or conflict of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

Item No. 6.1

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 8

8/8/2018

REPORT TITLE: 2018-19 Fees and Charges - Taste of Tasmania - Stallholder and Equipment Hire Only

REPORT PROVIDED BY: Festival Director - Taste of Tasmania

Acting Associate Director City Economy, Tourism and Events

1. Report Purpose and Community Benefit

1.1. The purpose of this report is to seek endorsement from the Council on the proposed fees and charges applicable to the Taste of Tasmania for the 2018–19 financial year.

1.1.1. This report is the first of two reports that relate to stallholder fees and equipment hire for the 2018-19 financial year.

1.1.2. Negotiations relating to ticketed events and acts for New Year’s Eve are yet to be finalised and therefore a second report will be provided to the Council on ticket and reserve seating costs.

1.2. Setting appropriate fees and charges for the Council’s programs and services provides a sustainable framework within which programs and services can be delivered.

2. Report Summary

2.1. The attached schedule, Attachment A, to this report details the proposed fees and charges for the following categories:

2.1.1. Stallholder fees

2.1.2. Equipment hire

2.2. An increase of two per cent for stallholder and equipment hire fees is proposed, with the stallholder levy remaining at five per cent.

Ticket and reserve seating costs

2.3. Due to current negotiations relating to ticketed events and acts for New Year’s Eve, the ticket and reserve seating costs will be a separate report

New Fees

2.4. The below new fees are proposed for 2018-19:

2.4.1. Roaming carts

2.4.2. New fees for equipment hire for corporate organisations. The fee is based on last year’s generic hire fee plus a six per cent increase.

A smaller increase of two per cent has been applied for the not for profit/charity/community service sector.

2.4.3. In addition to the seven day hire, a new three day hire fee for the PW1 food kiosks.

2.4.4. The hire of water refill stations.

2.4.5. A one-off equipment hire administration fee.

2.4.6. Parliament Lawns short stay sites with three day or four day hire options.

3. Recommendation

That the schedule of fees and charges for The Taste of Tasmania, marked as Attachment A to this report, be endorsed for the 2018–19 financial year.

4. Background

4.1. Pursuant to section 205 of the Local Government Act 1993, the Council may impose fees and charges for various services.

4.2. Fees and charges are reviewed each year as part of the Council’s annual budget process.

4.3. This report is the first of two reports to seek endorsement from the Council on the proposed fees and charges applicable to the Taste of Tasmania that relate to the stallholder fees and equipment hire for the 2018–19 financial year.

4.4. The attached schedule of fees and charges (Attachment A) details the proposed fees and charges for the following Taste of Tasmania categories:

Stallholder fees

4.4.1. Stallholder fees have been increased by two per cent with the levy remaining at five per cent.

4.4.2. Additional options that were trialled in 2017 and deemed successful and progressive, for example the roaming carts, are also included.

Equipment hire

4.4.3. Details the existing equipment hire fees and charges with the inclusion of a new set of fees for both the community/not-for-profit sector and corporations.

These fees are based on last year’s generic hire fees plus an increase of two per cent for the community/not-for-profit sector and an increase of six per cent for corporations.

4.4.4. A new three day hire fee for PW1 food kiosks. In addition to the seven day period, hire has been proposed to allow for shorter periods.

4.4.5. A new fee for water refill stations is proposed.

4.4.6. A one-off administration fee to better reflect the cost of managing the hire of equipment is also proposed.

4.5. Ticket and reserved seating costs

Negotiations relating to events and acts for New Year’s Eve are yet to be finalised and therefore a second report will be provided to seek endorsement from the Council on ticket and reserve seating costs.

5. Proposal and Implementation

5.1. It is proposed that the attached schedule of fees and charges for The Taste of Tasmania be endorsed for the 2018–19 financial year.

5.2. The fees and charges for the 2018-19 become effective once endorsed by the Council.

6. Strategic Planning and Policy Considerations

6.1. The Taste of Tasmania festival and the annual review of the City’s fees and charges aligns with the following goals within the Capital City Strategic Plan 2015–2025:

6.1.1. Goal 1 – Economic development, vibrancy and culture
City growth, vibrancy and culture comes when everyone participates in city life.

Strategic Objective 1.3.1 – Support and deliver events, festivals and markets.

6.1.2. Goal 5 – Governance
Leadership provides for informed decision-making for our capital city.

7. Financial Implications

7.1. Funding Source and Impact on Current Year Operating Result

7.1.1. There is no impact on the current year operating result.

7.2. Impact on Future Years’ Financial Result

7.2.1. Given that revenue is dependent upon the number of stalls and trading conditions during each Taste of Tasmania festival it is difficult to accurately forecast the impact on future financial results. However the fees and charges have been drafted with a view to increasing overall income.

7.3. Asset Related Implications

7.3.1. Implicit in the hire fees of Council equipment is an amount to maintain that equipment.

8. Legal, Risk and Legislative Considerations

8.1. Pursuant to section 205 of the Local Government Act 1993, Council may impose fees and charges for various services.

9. Environmental Considerations

9.1. None arise from this report

10. Social and Customer Considerations

10.1. None arise from report

11. Marketing and Media

11.1. None arise from this report

12. Community and Stakeholder Engagement

12.1. Consultation has occurred with the Festival Director in the preparation of this report.

13. Delegation

13.1. This matter is delegated to the Council.

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

Brooke Webb

Festival Director - Taste of Tasmania

Iris Goetzki

Acting Associate Director City Economy, Tourism and Events

Date: 2 August 2018

File Reference: F18/68946; 17/41

Attachment a: Proposed 2018-19 Fees and Charges - The Taste of Tasmania; stallholder and equipment hire only ⇩

Item No. 6.2

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 16

8/8/2018

Memorandum: Community, Culture and Events Committee

Applications Approved Under the Delegated Authority of the Acting Associate Director Community Development for Quick Response Grants

The Acting Associate Director Community and Culture submits for information the attached table of Quick Response Applications approved under delegated authority.

REcommendation

That the information be received and noted.

Kimbra Parker

Acting Associate Director Community and Culture

Date: 1 August 2018

File Reference: F18/87199; 18/279

Attachment a: Quick Response Applications approved under delegated authority ⇩

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 27

8/8/2018

8. Questions Without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

An Alderman may ask a question without notice of the Chairman, another Alderman, the General Manager or the General Manager’s representative, in line with the following procedures:

1. The Chairman will refuse to accept a question without notice if it does not relate to the Terms of Reference of the Council committee at which it is asked.

2. In putting a question without notice, an Alderman must not:

(i) offer an argument or opinion; or

(ii) draw any inferences or make any imputations – except so far as may be necessary to explain the question.

3. The Chairman must not permit any debate of a question without notice or its answer.

4. The Chairman, Aldermen, General Manager or General Manager’s representative who is asked a question may decline to answer the question, if in the opinion of the respondent it is considered inappropriate due to its being unclear, insulting or improper.

5. The Chairman may require a question to be put in writing.

6. Where a question without notice is asked and answered at a meeting, both the question and the response will be recorded in the minutes of that meeting.

7. Where a response is not able to be provided at the meeting, the question will be taken on notice and

(i) the minutes of the meeting at which the question is asked will record the question and the fact that it has been taken on notice.

(ii) a written response will be provided to all Aldermen, at the appropriate time.

(iii) upon the answer to the question being circulated to Aldermen, both the question and the answer will be listed on the agenda for the next available ordinary meeting of the committee at which it was asked, where it will be listed for noting purposes only.

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 28

8/8/2018

9. Closed Portion Of The Meeting

RECOMMENDATION

That the Council resolve by absolute majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:

· information that was provided to the Council on the basis that it be kept confidential

· information that was kept confidential to protect a trade secret.

The following items are listed for discussion:-

Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Committee Action Status Report

Item No. 4.1 Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 5 Questions Without Notice

about people	We value people – our community, our customers and colleagues.
professional	We take pride in our work.
enterprising	We look for ways to create value.
responsive	We’re accessible and focused on service.
inclusive	We respect diversity in people and ideas.
making a difference	We recognise that everything we do shapes Hobart’s future.