Agenda of Parks and Recreation Committee Meeting

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 4

8/3/2018

Parks and Recreation Committee Meeting (Open Portion) held Thursday, 8 March 2018 at 5:00 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Reynolds (Chairman)

Briscoe

Ruzicka

Sexton

Harvey

ALDERMEN

Lord Mayor Hickey

Deputy Lord Mayor Christie

Zucco

Burnet

Cocker

Thomas

Denison

Apologies: Nil.

Leave of Absence: Nil.

1. Co-Option of a Committee Member in the event of a vacancy

2. Confirmation of Minutes

The minutes of the Open Portion of the Parks and Recreation Committee meeting held on Thursday, 8 February 2018, are submitted for confirming as an accurate record.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Aldermen are requested to indicate where they may have any pecuniary or conflict of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

Item No. 6.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 7

8/3/2018

REPORT TITLE: Draft Queens Domain Summit Plan 2018 - Endorsement for Community Engagement

REPORT PROVIDED BY: Senior Park Planner

Group Manager Open Space

Director Parks and City Amenity

1. Report Purpose and Community Benefit

1.1. The purpose of this report is to endorse for public exhibition the Draft Queens Domain Summit Plan 2018.

2. Report Summary

2.1. The Draft Queens Domain Summit Plan 2018 has been prepared in accordance with recommendations contained in the City’s Queens Domain Master Plan 2013.

The key output of the Summit Plan is the design of visitor facilities that will activate the Domain Summit, Lower Summit and the rooftops of the TasWater Twin Reservoirs, as a family and community hub for picnicking, walking, cycling and dog exercise, consistent with the areas natural and cultural heritage values.

2.2. An external landscape design consultancy was engaged to prepare the Queens Domain Summit Plan 2018 and a preliminary draft has now been completed (Attachment A). The overall draft site plan proposes:

2.2.1. Three new bookable picnic shelters and public toilet at the Upper Summit and upgraded picnic facilities at the Lower Summit;

2.2.2. Formalising and upgrading public access to the TasWater Twin Reservoirs; rationalisation and upgrading of car parks;

2.2.3. Reconfiguring the current summit loop road with all traffic directed to the Upper Summit car park and installation of traffic calming measures on the Summit road to slow vehicles accessing the area; and

2.2.4. Upgrading the track network around the Summit with featured markers to encourage visitor enjoyment and site appreciation.

2.3. Preliminary stakeholder engagement was undertaken with a range of selected stakeholders many of which are members of the Queen Domain Network. The groups either have a specific interest in the area or regularly use the area.

2.4. A total of $1M has been allocated in the City’s 10-year Capital Works Program for this project, with $900,000 available for construction and development. It is proposed to augment this funding with $300,000 from the Queens Domain Parking Fund.

2.5. The Draft Queens Domain Summit Plan 2018 is now presented seeking the Council’s endorsement for its release for a 4 week period of community stakeholder engagement in April 2018.

3. Recommendation

That:

1. The Draft Queens Domain Summit Plan 2018, marked as Attachment A to the report, be endorsed for release for community stakeholder engagement for a four week period commencing April 2018.

2. $300,000 from the Queens Domain Parking Fund be allocated to the project to augment the current Capex allocation of $900,000.

(i) It be noted that the proposed works to the TasWater Twin Reservoirs are beyond the available budget with external grant funding to be pursued for these items.

3. A further report be provided detailing the outcome of community stakeholder engagement, presenting a final Queens Domain Summit Plan including an implementation schedule.

4. Background

4.1. The Queens Domain Master Plan 2013 aims to increase public participation in the Domain and enhance its role as a key civic space for the City of Hobart. It identifies projects to enhance the Domain's claim to be the City's premier park. These include improving access, lifting its appearance, improving road treatments and parking, and better catering for passive recreation.

4.2. The Summit of the Queens Domain is one of the five precincts identified for attention in the Master Plan. This precinct includes the summit lookouts, picnic facilities, lower summit, reservoirs, and summit road and trail network.

4.3. The Upper Summit was once a thriving hub of activity in the 1980’s with the popular Adventure Playground attracting families from all over Hobart. The play equipment and toilet were gradually removed as the facilities deteriorated but the picnic facilities and car parks remain. The summit area today has aged picnic facilities, and various car parks lacking definition.

4.4. The Master Plan recommends that the Queens Domain Summit area be promoted as a recreational nature reserve with a focus on walking, cycling and orienteering.

4.5. The Master Plan recommendations include:

4.5.1. Create a children’s learn to cycle park on top of the TasWater Twin Reservoirs;

4.5.2. Upgrade the parking and amenity of the Lower Summit area;

4.5.3. Terminate the ring road at the Domain upper summit parking area and allow only authorised vehicles (or passive recreational uses such as bikes and walkers) beyond that point. Create a ‘learn to ride’ park including upgraded lookout

4.6. In accordance with these recommendations, an external landscape design consultancy was engaged to prepare the Draft Queens Domain Summit Plan 2018 to activate the Summit of the Domain consistent with the areas natural and cultural heritage values.

4.7. The Draft Queens Domain Summit Plan 2018 has now been finalised and is presented for Council’s consideration (Attachment A).This report seeks endorsement for the Summit Plan’s release for public exhibition in April 2018.

Draft Queens Domain Summit Plan

4.8. The draft Summit Plan outlines the site values, the results of site analysis and presents the concept plans for the Queens Domain Summit study area.

4.9. The Summit Plan is guided by four key principles:

· Attract people to the summit to enjoy the environment;

· Balance between passive and active user groups;

· Protection of native vegetation, cultural heritage and Aboriginal landscapes;

· Safety and visibility - pedestrians, cyclists, vehicles.

4.10. The Summit Plan study area covers approximately 18 hectares (ha) with a focus on the Upper Summit lookouts, Lower Summit, TasWater Twin Reservoirs and the track and road networks extending between them.

4.11. In accordance with the brief, two plans located at the key visitor nodes have been prepared:

4.11.1. Plan 1 covers 4 ha: the upper summit, main picnic barbecue area, upper loop road, northern lookout, and main parking area. The area that is leased and occupied by the Coastal Wireless Station is excluded from the study area.

4.11.2. Plan 2 extends over the lower summit picnic area, car park and TasWater Twin Reservoirs.

4.12. In summary the design response focuses development on areas that are already modified or disturbed natural areas. The key recommendations are:

4.12.1. Three new bookable picnic shelters and a new public toilet at the Upper Summit – and picnic tables and barbecues to be upgraded at the Lower Summit.

4.12.2. Upgrading both the Upper and Lower Summit carparks whilst retaining the current number of car parking spaces and allowing access for mini-bus drop offs in the upper summit carpark.

4.12.3. Reconfiguring the very top of the summit loop road with all traffic directed to the Upper Summit visitor node, turning it into an accessible shared loop path, encouraging visitors to walk or cycle to the Northern Lookout from the main summit with access to the Coastal Wireless Station to be retained.

4.12.4. The installation of traffic calming measures on the summit road to slow vehicles accessing the area. (A separate Domain Traffic Management Plan is being prepared by Traffic Engineering recommending a 40km/h speed limit throughout the Domain.)

4.12.5. The upgrade of the track network around the Summit with featured markers and interpretation to encourage visitor enjoyment and a deeper understanding of the reserve history and values; and connections to the broader Domain and City.

4.12.6. Formalising and upgrading public access to one TasWater Reservoir with a learn to ride facility painted on the roof surface and new perimeter fence with artistic and interpretive features.

4.13. The proposed picnic shelters located at the upper summit are sited to capitalise on the expansive views and it is intended that they will be designed to link to the precedents of the Keith Eltham Pavilion and Soldiers Memorial pavilions.

4.14. The toilet is proposed to have three unisex pans with one all access and one ambulant accessible.

5. Proposal and Implementation

5.1. It is proposed that approval be given to release the Draft Queens Domain Summit Plan 2018 for community stakeholder engagement in April 2018.

5.2. Following Council’s approval, the Summit Plan will be released for community comment.

5.3. The engagement program will include information on the City’s website, Your Say community engagement platform, public notices in The Mercury, social media, displays on-site and in the Council Customer Service Centre which will be promoted to key stakeholders, user groups and the community.

5.4. The results of the engagement program and amended final plan will be submitted to the Council for consideration.

6. Strategic Planning and Policy Considerations

6.1. This project is consistent with recommendations in the Queens Domain Master Plan 2013 to promote and upgrade the Summit area as a recreational nature reserve with specific recommendations for learn to cycle on top of the reservoirs, upgrading parking areas, and closing the summit loop road.

6.2. The Summit Plan aligns with the Capital City Strategic Plan 2015-2025:

Strategic Objective 2.2

A people focussed city with well-designed and well managed urban and recreational spaces.

Action 2.2.2 Develop and, manage and maintain the city’s urban spaces and infrastructure.

Strategic Objective 3.3

A highly valued natural and cultural open space network.

Action 3.3.2 Implement park-based management and master plans.

Strategic Objective 5.4

An engaged civic culture where people feel part of decision making.

Action 5.4.1 Implement best practice community engagement (IAP2) across the organisation.

7. Financial Implications

7.1. Funding Source and Impact on Current Year Operating Result

7.1.1. The costs associated with the public exhibition of the Domain Summit Plan are minor and will be funded within the 2017-2018 planning budget for the Queen Domain Summit Plan.

7.1.2. A total of $1M has been allocated in the City’s 10-year Capital Works Program for this project.

7.1.2.1. $100,000 is allocated in the Capital Works Program in 2017-2018 for planning, design and approvals.

7.1.2.2. $400,000 in 2018-2019 ($200,000 for the toilet; $200,000 for broader implementation of the Summit Plan).

7.1.2.3. $250,000 in 2019-2020 for implementation of the Summit Plan

7.1.2.4. $250,000 in 2020-2021 for implementation of the Summit Plan.

7.1.3. $900,000 is therefore available for the Summit Plan’s implementation and construction in the 10-year Capital Works Program budget.

7.1.4. The Queens Domain Parking fund is an additional funding source that could also be accessed to fund aspects of this project.

7.1.4.1. Council’s resolution of 27 May 2013 states that

“the revenue derived from fee based parking on the Domain be quarantined and reinvested in further parking upgrades and facilities on the Queens Domain”.

7.1.5. It is proposed that $300,000 be derived from the Queen Domain Parking fund, amounting to a total figure of $1.2M being available to fund the Summit Plan.

7.2. Impact on Future Years’ Financial Result

7.2.1. There is potential for the project to be staged to match the available budget to facilitate completion of the Summit Plan.

7.2.2. However current estimates indicate that funding for the works proposed for the TasWater Twin Reservoirs are beyond the allocated project budget. These works could be packaged as a grant application for funding through Tasmanian Community Fund or similar granting bodies.

7.3. Further reporting on the budget estimates for the implementation of the plan will be presented when the final report is presented to Council.

8. Legal, Risk and Legislative Considerations

8.1. The Queens Domain is listed as a cultural landscape precinct under the Hobart Interim Planning Scheme 2015. The development application for the works associated with the implementation the final plan will be assessed in accordance with the Heritage Code and Development standards for Cultural Landscapes.

8.2. There are minimal risks associated with the Draft Queens Domain Summit Plan 2018. It is a low key development of public infrastructure that will have beneficial health and well-being outcomes for the Hobart community.

9. Environmental Considerations

9.1. The Domain Summit possesses significant natural and cultural heritage values sitting amidst remnant native grassy woodlands of high conservation value, the location of the 1912 Coastal Wireless Station, and in the context of an Aboriginal landscape. Panoramic views of the River Derwent are also a key value of the summit.

9.2. The Summit Plan addresses ecological concerns with a detailed survey undertaken as part of the values assessment. Development will be primarily restricted to currently disturbed areas or areas of low natural value.

9.3. An arboricultural assessment of the trees in the study area identified selected trees that require management and some smaller specimens for removal due to safety concerns. These proposed removals have been endorsed by the City’s arboricultural consultant. Any trees removed will be replaced with new plantings. Some elements of the trees will be retained for habitat.

9.4. The assessment of the historic heritage and cultural landscape values has been informed by the Queens Domain Cultural Heritage Management Plan 2002 and the 2009 Heritage Landscape Assessment by Gwenda Sheridan.

9.5. An Aboriginal heritage site assessment was also undertaken as part of the project with no known sites identified in the study area. The Tasmanian Aboriginal community has been invited to provide input into the plan. Further contact and engagement will be initiated in the next phase.

10. Social and Customer Considerations

10.1. It is intended that the upgrading of the Domain summit will encourage increased public usage of the area which will discourage longstanding antisocial behaviour.

Accessibility

10.2. The new facilities can be accessed by car or mini bus, all buildings are designed for universal access in accordance with legislation and building regulations. Preliminary engagement has occurred with the Hobart Access Advisory Committee and will continue with the Summit Plan’s public exhibition.

Coastal wireless station

10.3. Volunteers at the Coastal Wireless Station, the lessee of the Coastal Wireless Station will continue to have access to their facility.

11. Marketing and Media

11.1. The Summit Plan will be released for public exhibition and promoted through a range of mediums including a media release.

12. Community and Stakeholder Engagement

12.1. Preliminary key stakeholder engagement was undertaken as part of the development of the Summit Plan.

12.2. The project manager and consultants met with the Glebe Residents Association, Hobart Dog Walking Association, Orienteering Tasmania, and Coastal Wireless Station.

12.3. Meetings were held with TasWater officers regarding the proposal to formalise access to the top of one reservoir noting that the rooftops of both the Domain tanks have been accessed by the community for decades. Formal agreement has yet to be provided by the TasWater General Manager to formalise public access.

12.4. As noted, engagement has been initiated with the Tasmanian Aboriginal community and will continue through the public exhibition period.

12.5. A City internal officer workshop was also held with officers representing traffic management, cleansing and solid and liquid waste, parks - tree management, cultural heritage, and fire and biodiversity management.

13. Delegation

13.1. This matter is delegated to Council.

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

Jill Hickie

Senior Park Planner

Rob Mather

Robert Mather

Group Manager Open Space

Glenn Doyle

Director Parks and City Amenity

Date: 2 March 2018

File Reference: F17/145548; 2017-0097

Attachment a: Draft Queens Domain Summit Plan 2018 ⇩

Item No. 6.2

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 47

8/3/2018

REPORT TITLE: Landscaping and Food Gardens on Nature Strips

REPORT PROVIDED BY: Program Leader Parks and Reserves

Acting Manager Parks and Recreation

Director Parks and City Amenity

1. Report Purpose and Community Benefit

1.1. The purpose of the report is to present a proposal for the establishment of a framework where residents can obtain approval to landscape nature strips including their use for the production of food.

2. Report Summary

2.1. From time to time the City receives requests from residents for permission to grow plants (including vegetables and fruit) on their nature strip in front of their property.

2.2. Research was undertaken across the state and interstate and it was noted that rigorous assessment of any applications must be undertaken prior to residents being issued a permit to use nature strips for gardening.

2.3. In line with the research undertaken, it is now proposed that applicants be able to apply for an ‘occupational license’ and to potentially receive conditional approval to landscape their nature strip.

2.4. The process will ensure residents meet a set of requirements to ensure the City is not exposed to unnecessary risk.

3. Recommendation

That:

1. Landscaping of nature strips by residents be permitted via the issue of an occupation licence, subject to conditions and requirements as determined by the General Manager.

2. The General Manager be delegated authority to determine applications.

4. Background

4.1. From time to time the City receives requests from residents for permission to grow plants (including vegetables and fruit) on their nature strips adjoining their property.

4.1.1. Nature strips form part of the City’s road reservation network and accordingly in their management require consideration of traffic (including line of sight etc), pedestrian access and safety (soil run off, slippage on dropped fruit, encroachment onto footpath etc) and may regularly contain underground infrastructure and services.

4.1.2. Local heritage considerations may also impact on whether the plantings (or proposed type of plantings) are suitable for a particular location.

4.2. At times, locations have been identified where residents have turned part of a nature strip into a garden without permission.

4.2.1. In most cases however, after a period, such food gardens are returned to grass due to lack of maintenance by the resident.

4.2.2. Where landscaping on nature strips has occurred the residents see it as an extension of their gardens and continue to maintain it with little or no intervention from the City.

4.3. Research was undertaken with many Councils across Australia with mixed feedback received:

4.3.1. Positive outcomes identified in the research included enhanced community spirit and sense of pride, neighbourhood participation, production of food, helping residents to eat healthy, educational for children.

4.3.2. Some negative outcomes identified included public liability issues for the Council, damage to infrastructure and services, impediments to pedestrian access, loss of clearance zones between kerbs, footpaths and driveways, height of plantings leading to obstruction of view for drivers, poaching of produce, lack of resident maintenance, and subsequent detriment of visual amenity or increased community risk.

4.4. Councils around the country have experienced a wide range of challenges. In response, councils have developed a range of guidelines to suit their particular environment.

4.4.1. Most councils require an application for a permit to be submitted, with some charging a fee to cover costs.

4.4.2. Some councils charge a security bond. This is to cover costs associated with the reinstatement of the nature strip should the resident not comply with the permit or moves property without reinstating the nature strip.

4.4.3. Some councils require permit holders to have their own public liability insurance.

4.4.4. Most councils have minimum clearance zones from the garden bed to the footpath and kerb

4.4.5. In all cases renters require the property owner’s permission.

4.5. The city has an established system where occupation licences can be obtained for the use of footpaths.

It is considered this framework would be suitable to be extended for use of landscaping of nature strips.

5. Proposal and Implementation

5.1. It is proposed that residents wishing to landscape or produce food on their nature strips apply for an occupational licence for the use of the nature strip.

5.2. The application will require residents to provide the following evidence in order for an application to be assessed:

5.2.1. Public liability insurance of $20 million noting the City of Hobart as an interested party and noting the nature strip on the certificate of currency;

5.2.2. Proof of consent from next door neighbours;

5.2.3. The proposed landscape plan of the nature strip with all plantings and landscaping (species selection etc) to be detailed for approval;

5.2.4. A copy of the Dial Before You Dig results to identify any services underground.

5.3. The application process will also need to ensure that any approved plantings maintains:

5.3.1. Traffic safety;

5.3.2. Pedestrian access and safety;

5.3.3. Protection of above and underground assets and services;

5.3.4. Consideration of local heritage requirements;

5.3.5. Does not contravene any by-laws, legislation or regulations; and

5.3.6. Indemnity against the City for any resulting public liability claims.

5.4. If a license is granted for the production of food it is proposed that only raised planter boxes be permitted to ensure:

5.4.1. There is no contamination of existing soil; and

5.4.2. Any set backs are maintained.

5.5. Fruit trees are not permitted as falling fruit may increase the risk to people walking along the footpath.

5.6. It is proposed that delegation to determine applications rest with the General Manager.

6. Strategic Planning and Policy Considerations

6.1. Goal 4 of the City of Hobart Strategic Plan 2015-2025 seeks

Strong, Safe and Healthy Communities

7. Financial Implications

7.1. Funding Source and Impact on Current Year Operating Result

7.1.1. Fees and charges applicable to occupation licences will apply.

7.2. Impact on Future Years’ Financial Result

7.2.1. Costs may also be incurred if Council is required to remove noncompliant gardens and reinstate the nature strip.

7.3. Asset Related Implications

7.3.1. The introduction of a permit process will provide a mechanism to protect the above and underground assets and services.

8. Legal, Risk and Legislative Considerations

8.1. The presence of privately maintained food gardens on the nature strips presents public liability risk to the City.

8.1.1. It is accordingly proposed that applicants attain $20M ($20,000,000) public liability insurance noting the nature strip is included on the policy with the City of Hobart as an interested party.

8.2. The provision of a permit application process further ensures the potential risks to the local community and the City are mitigated and controlled.

8.3. Consultation has occurred with the Officers of the City Infrastructure Division who have ‘ownership’ the City’s road reservation network, and with the City Planning Division who administer the City’s occupation licences.

9. Social and Customer Considerations

9.1. Allowing residents to have Food Gardens on Nature strips can give the community a sense of pride and bring the community together. Encourage healthy eating and physical activity.

10. Delegation

10.1. The matter is referred to the Parks and Recreation and City Infrastructure Committees for determination by the Council.

Peter Kerstan

Program Leader Parks and Reserves

Shannon Avery

Acting Manager Parks and Recreation

Glenn Doyle

Director Parks and City Amenity

Date: 2 March 2018

File Reference: F18/7292

Item No. 6.3

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 53

8/3/2018

REPORT TITLE: Lambert Park, Sandy Bay and Friends Park, North Hobart - Proposals for a TasNetworks Easements

REPORT PROVIDED BY: Senior Park Planner

Group Manager Open Space

Acting Manager Parks and Recreation

Director Parks and City Amenity

1. Report Purpose and Community Benefit

1.1. The purpose of this report is to seek approval for the creation of two easements in favour of TasNetworks over Council land at Lambert Park, Sandy Bay and Friends Park, West Hobart.

1.2. The new easements are to accommodate new infrastructure directly adjacent to existing structures in these locations.

2. Report Summary

2.1. TasNetworks has identified two substations located within two of the City’s park lands that require upgrading and seek the creation of easements to accommodate the replacement substations and related cabling infrastructure (refer Attachment A).

2.2. Officers have assessed the applications and its impact on the park’s use, amenity and biodiversity values, and recommend that the easements be granted. Officers will work with TasNetworks to ensure construction of the new substations meet the City’s requirements.

2.3. The report proposes that the request for easements be approved.

3. Recommendation

That:

1. Approval be granted to TasNetworks for two easements located within the following parkland areas:

(i) Lambert Park (22 Lambert Avenue, Sandy Bay) in accordance with TasNetworks’ site and locality plan Locality Plan AS 26934.

(ii) Friends Park (17-19 Mellifont Street, West Hobart) in accordance with TasNetworks’ site and locality plan AS- 18604.

2. The General Manager be authorised to negotiate the terms and conditions of the easement.

3. TasNetworks undertake all works, documentation and complete the easement registration at its cost.

4. Background

4.1. TasNetworks is seeking to upgrade existing substations located within Lambert Park and Friends Park.

4.2. TasNetworks has considered the existing sites and determined that they are unsuitable for upgrade within the existing footprint and accordingly is seeking to install new substations immediately adjacent/behind the existing.

Lambert Park Substation

4.3. It is proposed that a new substation will be installed behind the existing facility. (refer Attachment B)

Existing Lambert Park Substation

4.4. Works are being designed to ensure the retention and safety of the adjoining tree (as identified in the image above).

4.5. It is agreed that the positioning of the new substation will require the removal of a small native shrub, however its replacement is not sought due to the site being required to serve as a firebreak.

Friends Park

Existing Friends Park Substation

4.6. It is proposed that a new substation will be adjacent to the existing facility (refer Attachment C).

Substation and Easement Details

4.7. The new substations above ground measure approximately 3.33m x 1.5m, at a height of 1.8m.

The substation is centred on an underground ‘earthmat’ that measures approximately 7m x 3.5m.

The enclosures are fitted to a concrete base slightly larger than the substation enclosure.

4.8. The new sites allows for construction to be carried out more effectively and subsequently reduces significantly the power outage time to local residents in the area.

4.9. Granting the easements will ensure that the extent of TasNetworks’ rights over the land is recorded on the Title to the property for the benefit of any party that may view the Title. It will also ensure that should the Council decide to deal with the property in future years, the interest is noted. In addition, granting the easement at this time will ensure that TasNetworks will bear all costs associated with its creation.

5. Proposal and Implementation

5.1. It is proposed that approval be given for easements over the City’s land at:

5.1.1. Lambert Park (22 Lambert Avenue, Sandy Bay) in accordance with TasNetworks’ site and locality plan Locality Plan AS 26934.

5.1.2. Friends Park (17-19 Mellifont Street, West Hobart) in accordance with TasNetworks’ site and locality plan AS- 18604.

5.2. TasNetworks will be notified of the Council’s resolution with conditional consent provided on each of the substation sites.

6. Strategic Planning and Policy Considerations

6.1. The proposal is consistent with the Capital City Strategic Plan (2015-2025:

Strategic Objective 2.2

Develop, manage and maintain the city’s urban spaces and infrastructure.

7. Financial Implications

7.1. Funding Source and Impact on Current Year Operating Result

7.1.1. None foreseen.

7.2. Impact on Future Years’ Financial Result

7.2.1. None foreseen.

7.3. Asset Related Implications

7.3.1. None foreseen.

8. Legal, Risk and Legislative Considerations

8.1. The easements will be in accordance with Council’s resolution and meet the satisfaction of the General Manager who will be given the responsibility of negotiating the terms and conditions.

9. Environmental Considerations

9.1. Standards environmental management practices will be employed during easements construction and will be in accordance with TasNetworks quality control system and the Council’s conditional consent.

10. Social and Customer Considerations

10.1. TasNetworks will be requested to inform the neighbouring residents of the works through a range of mediums.

11. Delegation

11.1. This matter is delegated to the Council.

Jill Hickie

Senior Park Planner

Rob Mather

Robert Mather

Group Manager Open Space

Shannon avery

Shannon Avery

Acting Manager Parks and Recreation

Glenn Doyle

Director Parks and City Amenity

Date: 1 March 2018

File Reference: F18/15564

Attachment a: TasNetworks - Request for Easements ⇩

Attachment b: Lambert Park Easement - Site Plan ⇩

Attachment c: Friends Park Easement - Site Plan ⇩

Item No. 6.4

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 66

8/3/2018

REPORT TITLE: Maning Avenue Reserve, Sandy Bay - Request to Install a Memorial Plaque

REPORT PROVIDED BY: Program Leader Parks and Reserves

Acting Manager Parks and Recreation

Director Parks and City Amenity

1. Report Purpose and Community Benefit

1.1. The purpose of this report is to seek approval for the installation of a memorial plaque at Maning Avenue Reserve, Sandy Bay.

1.2. The request is from Mrs Susan Johnson as a memorial to her late husband Christopher.

2. Report Summary

2.1. A request has been received from Mrs Susan Johnson to install a memorial plaque in memory of her late husband Christopher Johnson.

2.2. Mr Johnson was a resident of Sandy Bay and a valued member of the Sandy Bay Community.

2.3. Mr Johnson was also a member of the Army Reserves for 17 years, becoming Officer Commanding 12 Field Sqdn R.A.E. with a rank of Major.

2.4. This report proposes approval of the installation of the plaque on an existing seat in Maning Avenue Reserve with all costs being be met by the applicant.

3. Recommendation

That:

1. Approval be granted for the installation of a memorial plaque on a seat in the Maning Avenue Reserve, Sandy Bay in memory of Christopher Malcom Johnson.

2. All costs for production and installation of the plaque be met by the applicant.

3. The Director Parks and City Amenity approve the actual location of the plaque within Maning Avenue Reserve.

4. Background

4.1. A request has been received to install a memorial Plaque on a seat in Maning Avenue Reserve, Sandy Bay (refer Attachment A).

4.2. The request is from Susan Johnson as a memorial to her late husband Christopher Johnson.

4.3. Mr Johnson was a resident of Sandy Bay for 52 years and a valued member of the community.

4.4. Mr Johnson was also a member of the Army Reserves for 17 years, becoming Officer Commanding 12 Field Sqdn R.A.E. with a rank of Major.

5. Proposal and Implementation

5.1. Should approval be granted, a location on an existing seat will be decided in consultation with Mrs Johnson and approved by the Director Parks and City Amenity.

5.2. Mrs Johnson will organise and supply the plaque and meet all expenses with the supply and installation of the plaque.

5.3. The plaque will be installed by the City.

5.4. After installation, the plaque contact details will be added to the plaque register for future reference.

6. Strategic Planning and Policy Considerations

6.1. The proposed installation of a plaque is within guidelines of the Council policy titled ‘Donation of Park Furniture and Equipment, Memorial Plaques and Tree Planting in Parks, Bushland and Reserves’ (refer Attachment B).

6.2. The location of the plaque will not affect any management plans, park values or needs of park users

6.3. The City will maintain the plaque for a minimum of 10 years.

7. Financial Implications

7.1. Funding Source and Impact on Current Year Operating Result

7.1.1. All costs of the plaque and installation will be met by the applicant.

7.2. Impact on Future Years’ Financial Result

7.2.1. Ongoing maintenance costs will be negligible.

7.3. Asset Related Implications

7.3.1. The plaque will be attached to an existing park bench for a minimum of 10 years.

8. Delegation

8.1. This matter is for Committee consideration

Peter Kerstan

Program Leader Parks and Reserves

Shannon Avery

Acting Manager Parks and Recreation

Glenn Doyle

Director Parks and City Amenity

Date: 2 March 2018

File Reference: F18/9921

Attachment a: Request ⇩

Attachment b: Council Policy - Donation of Park Furniture and Equipment, Memorial Plaques and Tree Plantings in Parks, Bushland and Reserves ⇩

Item No. 6.5

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 76

8/3/2018

REPORT TITLE: Cable Car (kunanyi / Mount Wellington) Facilitation Act 2017 - Authority to Enter

REPORT PROVIDED BY: Group Manager Open Space

Director Parks and City Amenity

1. Report Purpose and Community Benefit

1.1. This report presents for information the “Authority to Enter” issued by the Minister for State Growth to the Mount Wellington Cable Car Company under the Cable Car (kunanyi/Mount Wellington) Facilitation Act 2017.

2. Report Summary

2.1. The Director Parks and City Amenity submitted a memorandum to Aldermen dated 8 February 2018 providing a summary of the Authority to Enter accompanying correspondence from the Minister for State Growth. A copy of this memorandum and correspondence is attached to this report. Attachment A.

2.2. The following has occurred subsequent to the issuing of the memorandum:

2.2.1. The Acting Lord Mayor wrote to the Minister on 13 February 2018 expressing concern the Authority does not address heritage issues nor requires consultation with the Aboriginal community. The letter also stated that communication on managing the Authority should primarily be directed to the Wellington Park Management Trust (WPMT).

Attachment B - Copy of the correspondence to the Minister

Attachment C – Reply from Department of State Growth
(on behalf of the Minister whilst the government is in caretaker mode due to the state election)

2.2.2. The City’s Group Manger Open Space (GMOS) met with officers from the Department of State Growth (DSG) and the WPMT on 9 February to increase awareness of the management of issues arising from the Authority.

2.2.3. Given the context of the Act and Authority removing the Council’s land owner rights, the GMOS attended the meeting as an observer.

2.3. To date there has been no allocation of resources by the City to assist implementation of the Authority to Enter.

2.4. Section 7 of the Cable Car Facilitation Act 2017 (Attachment D) empowers the Minister to grant to a proponent authority to enter public land.

Whilst the Minister is required to notify the land owner (i.e. the Council) he is not required to consult with the Council. He is however required to consult with the Wellington Park Management Trust; it is understood the Minister complied with this requirement.

There was no consultation or communication with the City prior to the issuing of the authority by the Minister.

A number of questions have since been raised in respect of the legal implications to the City (as land owner) as a result of the issuing of the ‘Authority to Enter’.

It is clear that the Minister has the legislative ability to provide the ‘Authority to Enter’.

Further implications for the City are being considered as issues are identified.

3. Recommendation

That the report regarding the Cable Car (kunanyi / Mount Wellington) Facilitation Act 2017 - Authority to Enter be received and noted.

Rob Mather

Robert Mather

Group Manager Open Space

Glenn Doyle

Director Parks and City Amenity

Date: 1 March 2018

File Reference: F18/16920; 70-42-3/5

Attachment a: Memo to Aldermen - 8 February 2018 ⇩

Attachment b: Council's Letter of Reply to the Minister for State Growth ⇩

Attachment c: Response from the Department of State Growth ⇩

Attachment d: Cable Car (kunanyi Mount Wellington) Facilitation Act 2017 ⇩

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