Agenda of City Infrastructure Committee Meeting

Agenda (Open Portion)

City Infrastructure Committee Meeting

Page 4

23/8/2017

City Infrastructure Committee Meeting (Open Portion) held Wednesday, 23 August 2017 at 5.00 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Burnet (Chairman)

Deputy Lord Mayor Christie

Reynolds

Denison

Harvey

ALDERMEN

Lord Mayor Hickey

Zucco

Briscoe

Ruzicka

Sexton

Cocker

Thomas

Apologies: Nil.

Leave of Absence:

Alderman W F Harvey

1. Co-Option of a Committee Member in the event of a vacancy

2. Confirmation of Minutes

The minutes of the Open Portion of the City Infrastructure Committee meeting held on Wednesday, 26 July 2017 and the Special City Infrastructure Committee meeting held on Monday, 7 August 2017, are submitted for confirming as an accurate record.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Aldermen are requested to indicate where they may have any pecuniary or conflict of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

Item No. 6.1

Agenda (Open Portion)

City Infrastructure Committee Meeting

Page 7

23/8/2017

REPORT TITLE: Waste Management Strategy 2015-2030 Progress Report - Year 1

REPORT PROVIDED BY: (Acting) Manager Cleansing & Solid Waste

Director Parks and City Amenity

1. Report Purpose and Community Benefit

1.1. The purpose of this report is to present a progress report on the first year of the Waste Management Strategy 2015-2030; a strategy to achieve zero waste to Landfill by 2030.

2. Report Summary

2.1. At its meeting of 9 May 2016 the Council resolved that:

“The City of Hobart Waste Management Strategy 2015-2030, be endorsed”, and;

“An allocation of $180,000 be listed for consideration in the 2016/17 budget estimates, to fund waste reduction programs to progress the implementation of the strategy”.

2.2. The Strategy contains 91 Actions. During the first year of the Strategy’s implementation 29 actions have been completed.

20 completed actions have resulted in infrastructure, services, or programs, and 9 actions have been of a lobbying, reporting, or supporting nature.

2.3. The City will record a waste diversion from landfill rate of 41% for 2016/2017, up 2% from the 2015/2016 rate of 39%, and up 9% from the 2014-2015 rate of 32%.

The weight of the average kerbside waste bin has reduced by almost 2kg between November 2015 and February 2017.

2.4. The results demonstrate that the City is making inroads into its zero waste to landfill by 2030 goal, and is on track to reach its first major target of a 50% waste diversion rate by 2020.

2.5. The City has received numerous accounts of positive feedback in relation to the Strategy and the City’s commitment to reducing waste.

3. Recommendation

That the Year 1 progress report for the Waste Management Strategy 2015-2030 be received and noted.

4. Background

4.1. The Waste Management Strategy 2015-2030 (the Strategy) was endorsed by Council on 9 May 2016.

4.2. The Strategy’s length was purposely timed to coincide with the closure of the McRobies Gully Landfill. It aims to achieve zero waste to landfill by 2030, to improve environmental and community outcomes, and to lessen the long term liability for the City to transport residual waste to alternative facilities post 2030.

4.3. There have been 29 actions completed in the first year of the Strategy’s implementation, at a cost of approximately $180,000 excluding the cost of the kerbside green waste service.

Actions have been undertaken across all of the 8 Key Focus Areas, and major achievements include;

4.3.1 Introduction of a kerbside green waste collection service;

4.3.2 Appointment of a Waste Education Officer;

4.3.3 Development of a Good Neighbour Agreement;

4.3.4 Secured approvals to operate the landfill until 2030;

4.3.5 Improved recycling arrangements and economics for items such as tyres, concrete and steel;

4.3.6 Increased the capacity of the recycling centre through additional pavement areas;

4.3.7 Provision of home composting education workshops;

4.3.8 Improved signage and branding at the Taste of Tasmanian and employment of waste educators, and branding on collections services fleet, and creation of a ‘Towards Zero Waste’ brand.

4.4. A list of all 29 actions is included as Attachment A, with a brief summary of what has been undertaken for each action.

4.5. In addition to the more tangible items, there have been actions completed that are less visible, such as lobbying the State government for a Container Deposit Scheme, input into the regional submission lodged by the Local Government Association of Tasmania to the State Government to inform the new Tasmanian Waste and Resource Management Strategy, development of a landfill cost model, and a technological review and options analysis into the organics recycling facility at the McRobies Gully Waste Management Centre.

4.6. Other actions currently being progressed include:

4.6.1 Developing improved systems for multi tenement waste and recycling services;

4.6.2 An improved e-waste recycling agreement including assurances of ‘end of life’ recycling processes;

4.6.3 Provision of re-usable coffee cups for City staff;

4.6.4 Significantly improving the information on the City’s website (coinciding with the upgrade of the website due for July 2017);

4.6.5 Placement of a ‘Recycling Station’ at the Council Centre for items such as batteries, light globes, x-rays, toner cartridges, and other hard to recycle household items.

4.7. Officers consider that the budget allocation for the Strategy has provided significant environmental, social, and community benefits and represents excellent value for money.

5. Proposal and Implementation

5.1. Implementation of the Waste Management Strategy 2015-2030 is undertaken through the development of an annual plan that identifies priority actions to undertake each year.

5.2. This includes measures to develop promotional material and infographics to communicate to the public the achievements in waste reduction during the life of the strategy.

5.3. Major Action areas for the 2017/2018 implementation plan include;

5.3.1 Working further on preparing for the introduction of food waste to the kerbside green waste service;

5.3.2 Establishing a mattress recycling facility;

5.3.3 Auditing the City’s internal waste generation volumes, and improving internal recycling rates;

5.3.4 Providing systems for the recycling of difficult items such as polystyrene, light globes, batteries, and dental products;

5.3.5 Continuing to build the ‘Towards Zero Waste’ brand.

5.4 The Landfill is on track for a diversion rate of 41% for 2016/2017. This is an increase of 2% waste diversion from 2015/2016 (39%), and 9% on 2014/2015.

5.5 The City was able to reduce the amount of general waste it delivered to the landfill by over 1,000 tonnes, due mostly to the reduction in the kerbside waste bins.

The City also increased the amount of material processed at the organics recycling facility by over 2,500 tonnes.

The City recycled 1,100 tonnes of concrete, 350 tonnes of steel, and 450 tonnes of waste was salvaged from landfill for resale.

6. Strategic Planning and Policy Considerations

6.1. The Development and implementation of the Waste Management Strategy 2015-2030 is identified in the City’s Strategic Plan (3.2.5).

7. Financial Implications

7.1. Funding Source and Impact on Current Year Operating Result

7.1.1. Actions undertaken in accordance with the Strategy were funded from Budget Function (240), at a cost of $180,000.

7.2. Impact on Future Years’ Financial Result

7.2.1. Future financial implications will be formalised during the annual budget estimates each year.

Under the current 3 year implementation plan for the Strategy, it is intended to allocate $230,000 in year 2 (2017/2018) and $240,000 in year 3 (2018/2019).

8. Environmental Considerations

8.1. The Strategy is creating environmental benefits from reduced greenhouse gas emissions, reduced use of natural resources, and creating a more informed community in relation to the importance of waste avoidance.

9. Social and Customer Considerations

9.1. The Strategy has wide ranging social and customer benefits, including increased provision of information and increased customer satisfaction through an expanded range of recycling services.

10. Marketing and Media

10.1. The Waste Strategy has led to increased marketing and media in the waste field, including the creation of a ‘Towards Zero Waste’ brand.

Marketing and media will continue to be undertaken to promote new programs, information, services and the City’s achievements.

11. Delegation

11.1. This matter is delegated to the Committee

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

Jeff Holmes

(Acting) Manager Cleansing & Solid Waste

Glenn Doyle

Director Parks and City Amenity

Date: 17 August 2017

File Reference: F17/59241; 44-1-1/10

Attachment a: Waste Management Strategy Progress Summary Year 1 ⇩

Item No. 6.2

Agenda (Open Portion)

City Infrastructure Committee Meeting

Page 14

23/8/2017

REPORT TITLE: Petition - Traffic Conditions on Lord Street, Sandy Bay

REPORT PROVIDED BY: Manager Traffic Engineering

Director City Infrastructure

1. Report Purpose and Community Benefit

1.1. This report is provided in response to a petition tabled at the Council meeting held on Monday 20 February 2017 regarding Lord Street, Sandy Bay.

2. Report Summary

2.1. The petition with 39 signatories (copy included as Attachment A to this report), requested that the Council investigate the traffic conditions on Lord Street, Sandy Bay, and consider the implementation of traffic calming measures (including speed humps, signage and road markings) on the upper end of Lord Street, Sandy Bay, near the Princes Street Primary School.

2.2. Traffic surveys have been completed and the traffic volume and speed data suggests that speed humps are not necessary for Lord Street in the vicinity of the school.

2.3. The following measures have been implemented to improve the safety of parents and school children that access the Lord Street stairs during school drop off and pick up periods:

· Tasmania Police has been informed of the speeding issues arising from the traffic surveys, and requested that the site be monitored during school drop off and pick up periods to ensure that the 40km/h school speed limit is adhered to.

· Parking officers are currently monitoring the site and infringement notices are to be issued to motorists parking illegally on yellow lines and across driveways outside the school entrance.

· The damaged “Keep Left” sign at Baden Street will be replaced with a new sign.

· Princes Street Primary School and the Sandy Bay Child Care Centre have been informed of the illegal parking and been requested that parents are notified of these issues via the school’s newsletter.

· Placement of the Council’s speed trailer in Lord Street during school drop off and pick up periods to educate motorists of the school speed limit.

2.4. Further investigation into additional measures to reduce vehicle speeds and increase visibility for people crossing Lord Street at the stairs include:

· A kerb bulbing west of the Princes Street Primary School access to provide protection for pedestrians crossing and to deter illegal parking.

· Additional signage (such as hazard markers) at the entrance to the stairs to alert drivers to the presence of the stairs.

2.5. The organiser of the petition has been contacted and is satisfied with the intended actions.

3. Recommendation

That:

1. Matters raised in the petition relating to excessive speeding and poor visibility on Lord Street in proximity to the Princes Street School access be received and noted.

2. The following recommendations to further improve the safety of pedestrians at the Lord Street, Sandy Bay steps be endorsed:

(a) Investigate and if feasible, list for consideration in the Council’s Capital Works Program the provision of kerb bulbing directly west of the Princes Street Primary School access, to provide protection for pedestrians crossing the eastbound lane and to deter motorists from parking illegally in this location; and

(b) Provide signage (such as hazard markers) at the entrances of the stairs to alert motorists of the presence of the stairs.

3. The organiser of the petition be advised of the Council’s decision.

4. Background

4.1. A petition containing 39 signatures (refer Attachment A to this report) was presented to the Council at its meeting held on Monday 20 February 2017. The petition highlighted that excessive speed of traffic and poor visibility has led to near misses along Lord Street in proximity to Princes Street Primary School especially on the top site of the street where the stairs are located on the crest of the hill. The petition requested Council investigate the traffic calming measures along the upper end of Lord Street near Princes Street Primary School including speed bumps (similar to those located near the Hutchins School), signage or road markings to warn drivers of children crossing the road on both side of the street.

4.2. Figure 1 (below) shows the area near Princes Street Primary School and indicates the location of the school driveway and the stairs on Lord Street.

Figure 1 – Location plan.

4.3. Traffic surveys were completed on the upper section of Lord Street (in the vicinity of the Princes Street Primary School access) between 23 May 2017 and 31 May 2017. The survey recorded traffic volumes and speeds in each direction on Lord Street. The results are summarised below:

4.3.1. In the eastbound direction, an average weekday traffic volume of 384 veh/day was recorded, with a peak hourly volume of 16 veh/h in the morning and 39 veh/h in the evening. The 85^th percentile speed (the speed in which 15 percent of vehicles exceed the speed limit) was recorded as 47 km/h.

4.3.2. The 85^th percentile speeds during school drop off periods (between 8am and 9am) and pick up (between 2.45pm to 3.45pm) in the eastbound direction was 45 km/h and 49 km/h respectively.

4.3.3. In the westbound direction, an average weekday traffic volume of 422 veh/day was recorded, with a peak hourly volume of 12 veh/h in the morning period and 42 veh/h in the evening. The 85^th percentile speed was recorded as 47 km/h.

4.3.4. The 85^th percentile speeds during school drop off periods (between 8am and 9am) and pick up (between 2.45pm to 3.45pm) in the westbound direction was 39 km/h and 48 km/h respectively.

4.3.5. The survey results indicated that there was a proportion of vehicles travelling in the wrong direction in both the eastbound and westbound lanes. Approximately 13 percent of the average daily traffic volumes were heading towards Proctors Road in the eastbound lanes and approximately 3 percent of the average daily traffic volumes were heading towards Baden Street in the westbound lane.

4.4. Pedestrian count surveys were also conducted to ascertain the usage of the Lord Street stairs directly opposite the school access during school drop off and pick up periods. Three surveys were undertaken in late July / early August 2017. The results are summarised below:

4.4.1. The number of trips made by school children and parents between the Princes Street Primary School access (including the childcare centre at 84 Lord Street) and the stairs (located in the Lord Street median directly opposite the school access) were on average 27 pedestrians in the drop off period and 45 pedestrians in the school pick up period.

4.5. During the pedestrian count survey the following observations on vehicle and pedestrian movements and the existing road conditions were noted:

4.5.1. A majority of pedestrians (adults and children) park further west of the school access where there is 90degree parking on the median strip. These pedestrians cross Lord Street where the 90 degree parking is located to access the footpath on the school side.

4.5.2. Pedestrians (adults and children) were also observed approaching Princes Street Primary School and the childcare centre from the Sandy Bay Road end and crossing Lord Street at the gap between the median outside Baden Street. Presumably these pedestrians live or park further east and walk to the school.

4.5.3. Static 40 km/h school speed zone signs are provided at both approaches to the intersection.

4.5.4. The “Keep Left” sign located just west of Baden Street outside 66 Lord Street is damaged (refer Figure 2).

Figure 2 – Damaged keep left sign at Baden Street.

4.5.5. Parents were observed repeatedly parking illegally on the yellow lines on both sides of the Princes Street Primary School access and across the driveway of 78 Lord Street. Visibility to approaching vehicles is significantly reduced for pedestrians crossing the eastbound lanes to access the steps when vehicles are parked illegally on the yellow “No Stopping” line on the western side of the school driveway.

4.5.6. A small landing at the bottom of the Lord Street steps on the eastbound side is used by pedestrians (holding a maximum of two adults at one time) to use as a refuge to observe approaching traffic.

4.5.7. Pedestrians crossing the eastbound lanes to access the stairs use the school driveway to pause and give way to traffic.

4.5.8. Visibility of the entrances to the stairs is limited for approaching traffic. Currently there is a small hazard sign at the top of the stairs to alert westbound traffic (See Figure 3).

Figure 3 – signage at stairs on the westbound lane.

4.5.9. The traffic volumes on Lord Street during drop off and pick up periods were considered to be low and there was no evidence of congestion or lack of parking in the area (i.e. no queuing on the road to park on-street).

4.5.10. There were no vehicles observed entering and exiting the driveway of the school during drop off and pick up periods.

4.6. The crash history for the area has also been reviewed. In the last five years there have been two crashes reported on Lord Street between Baden Street and Proctors Road. One of the crashes has an unknown severity and was caused by a vehicle colliding with a parked car and the other crash resulted in a property damage only. Both of these crashes did not occur in the vicinity of the Princes Street Primary School and childcare access and were not related to pedestrians accessing the school or using the stairs.

5. Proposal and Implementation

5.1. In line with the guidelines on the “effectiveness of implementing speed humps” in residential streets which was endorsed by the Council on the 29 September 2004, an investigation on the traffic flows, current speeds, road geometry and crash history have been reviewed for Lord Street, Sandy Bay, in the vicinity of Princes Street Primary School.

5.2. A review of the crash history indicated that there are currently no significant problems relating to the school access and pedestrians crossing the road. The crash information also did not indicate that there were any safety problems with pedestrians accessing the steps.

5.3. The 85^th percentile speeds outside school drop off and pick up periods are below the posted speed limit and therefore considered appropriate for this section of Lord Street. However, the 85^th percentile speeds during morning school drop off periods and afternoon school pick up periods were higher than the speed limit of 40 km/h with the speeds being higher (i.e. greater than 10 percent) during the afternoon periods.

5.4. Overall, the speed data and crash history does not suggest that there is a significant problem with excessive speeding and therefore it is considered speed humps are not warranted. However, it is necessary that the school speed limit of 40 km/h on Lord Street (particularly during the school drop off periods) is enforced.

5.5. In relation to pedestrians crossing Lord Street at the Proctors Road end and at Baden Street to access the school and childcare, it is considered that there are sufficient gaps in the traffic stream and ample sight distance to enable pedestrians to safely cross the road.

5.6. While the implementation of speed humps is unnecessary at Lord Street (in the vicinity of the Princes Street Primary School access), there are other measures that could be implemented to improve the traffic safety during school drop off and pick up periods. The following measures have been implemented to improve the current arrangement at the steps:

5.6.1. Tasmania Police has been informed of the speeding issues arising from the traffic surveys and requested that the site be monitored during school drop off and pick up periods to ensure that the 40km/h school speed limit is adhered to.

5.6.2. Parking officers are currently monitoring the site and infringement notices are to be issued to motorists parking illegally on yellow lines and across driveways outside the school entrance.

5.6.3. The damaged “Keep Left” sign at Baden Street will be replaced with a new sign.

5.6.4. Princes Street Primary School and the Sandy Bay Child Care Centre have been informed of the illegal parking and requested that parents be notified of these issues via the school’s newsletter.

5.6.5. Placement of the Council’s speed trailer in Lord Street during school drop off and pick up periods to educate motorists of the school speed limit.

5.7. It is recommended that the following further improvements at the Princes Street Primary School access would aid parents and children crossing Lord Street to access the stairs:

5.7.1. Investigate and if feasible list for consideration in the Council’s Capital Works Program the provision of kerb bulbing directly west of the Princes Street Primary School access, to provide protection for pedestrians crossing the eastbound lane and to deter motorists from parking illegally in this location.

5.7.2. Provide signage (such as hazard markers) at the entrances of the stairs to alert motorists of the presence of the stairs.

6. Strategic Planning and Policy Considerations

6.1. The improvements recommended in this report for Lord Street, Sandy Bay are supported by Strategic Objective 2.1 of the Capital City Strategic Plan 2015-2025 as follows:

“2.1 A fully accessible and connected city environment.

2.1.3 Identify and Implement infrastructure improvements to enhance road safety.”

7. Financial Implications

7.1. Funding Source and Impact on Current Year Operating Result

7.1.1. There are currently no funding sources identified.

7.1.2. The short term recommendations such as replacement and installation of signage will be implemented within the current operating budget.

7.2. Impact on Future Years’ Financial Result

7.2.1. Any projects would need to be budgeted in future years based on preliminary design to estimate costs.

7.3. Asset Related Implications

7.3.1. The implementation of a kerb bulbing in Lord Street near the Prince Street Primary School may result in some minor asset related implications, such as write off and depreciation.

8. Community and Stakeholder Engagement

8.1. Consultation with the organiser of the petition has been undertaken on the results of the survey and the measures implemented and to be investigated to improve the safety for pedestrians and motorists at Lord Street. The organiser of the petition was satisfied with the intended actions.

8.2. The Princes Street Primary School and the Child Care Centre were informed of the petition and the issues relating to illegal parking near the school access. Both parties agreed to contribute to raising awareness of the issue by publishing information in their newsletter.

9. Delegation

9.1. This is a matter for the Council to determine

Angela Moore

Manager Traffic Engineering

Mark Painter

Director City Infrastructure

Date: 17 August 2017

File Reference: F17/97755; R0637

Attachment a: Petition - Traffic Conditions on Lord Street, Sandy Bay ⇩

Item No. 6.3

Agenda (Open Portion)

City Infrastructure Committee Meeting

Page 27

23/8/2017

Memorandum: City Infrastructure Committee

Petition - Sandy Bay Shopping Precinct Footpaths - Opposing Change to Outdoor Dining Areas and Bus Stop Locations

The Committee is advised that the following information is attached to this memorandum:

1. Officer File Note dated 14 August 2017 detailing additional information in relation to outdoor dining patron safety on Sandy Bay Road by way of a comparison with inner Melbourne Councils (marked as Attachment A).

2. The previous report dated 21 July 2017, and presented to 26 July 2017 Open City Infrastructure Committee that was deferred at the Council meeting held on 7 August 2017, is attached for further consideration by the Committee (marked as Attachment B).

3. Memorandum dated 4 August 2017 detailing additional information in relation to the item that was circulated to Aldermen prior to the 7 August 2017 Council meeting (marked as Attachment C).

All documents are referred for further consideration by the Committee.

To note, the Risk Assessment report has also been referred to the organiser of the petition received by the Council on 19 June 2017.

REcommendation

That:

1. The General Manager proceed with the implementation of the Council resolution of 12 October 2015, by progressing the relocation of occupation licence areas and signboards away from the building line in the Sandy Bay Shopping Precinct.

2. The petitioners be advised accordingly.

Mark Painter

Director City Infrastructure

Date: 17 August 2017

File Reference: F17/98509; RO820

Attachment a: Officer File Note dated 14 August 2017 ⇩

Attachment b: Previous Report dated 21 July 2017 ⇩

Attachment c: Memorandum dated 4 August 2017 - Additional Information ⇩

about people	We value people – our community, our customers and colleagues.
professional	We take pride in our work.
enterprising	We look for ways to create value.
responsive	We’re accessible and focused on service.
inclusive	We respect diversity in people and ideas.
making a difference	We recognise that everything we do shapes Hobart’s future.