HCC Coat of Arms.jpg
City of hobart

 

 

 

 

AGENDA

Special Community, Culture and Events Committee Meeting

 

Open Portion

 

Monday, 21 August 2017

 

at 4.30 pm

Lady Osborne Room


 

 

 

 

THE MISSION

Our mission is to ensure good governance of our capital City.

THE VALUES

The Council is:

 

about people

We value people – our community, our customers and colleagues.

professional

We take pride in our work.

enterprising

We look for ways to create value.

responsive

We’re accessible and focused on service.

inclusive

We respect diversity in people and ideas.

making a difference

We recognise that everything we do shapes Hobart’s future.

 

 


 

Agenda (Open Portion)

Special Community, Culture and Events Committee Meeting

Page 3

 

21/8/2017

 

 

ORDER OF BUSINESS

 

Business listed on the agenda is to be conducted in the order in which it is set out, unless the committee by simple majority determines otherwise.

 

APOLOGIES AND LEAVE OF ABSENCE

1.        Co-Option of a Committee Member in the event of a vacancy  4

2.        Indications of Pecuniary and Conflicts of Interest. 4

3.        Transfer of Agenda Items. 4

4          Reports. 5

4.1     Request for Council Reception - Order of St John of Jerusalem, Knights Hospitaller Australasia. 5

5          Motions of which Notice has been Given. 15

5.1     Accessible Beach Trial 15

5.2     Rainbow Flag. 19

 


 

Agenda (Open Portion)

Special Community, Culture and Events Committee Meeting

Page 4

 

21/8/2017

 

 

Special Community, Culture and Events Committee Meeting (Open Portion) held Monday, 21 August 2017 at 4.30 pm in the Lady Osborne Room.

 

COMMITTEE MEMBERS

Harvey (Chairman)

Zucco

Sexton

Cocker

Thomas

 

ALDERMEN

Lord Mayor Hickey

Deputy Lord Mayor Christie

Briscoe

Ruzicka

Burnet

Reynolds

Denison

Apologies: Nil.

 

 

Leave of Absence:

Alderman Cocker

Alderman Harvey

 

1.       Co-Option of a Committee Member in the event of a vacancy

2.       Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

 

Aldermen are requested to indicate where they may have any pecuniary or conflict of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

 

3.       Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

 

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

 

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

 

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

 


Item No. 4.1

Agenda (Open Portion)

Special Community, Culture and Events Committee Meeting

Page 5

 

21/8/2017

 

 

4        Reports

 

4.1    Request for Council Reception - Order of St John of Jerusalem, Knights Hospitaller Australasia

          File Ref: F17/100055

Report of the Group Manager Executive & Economic Development of 18 August 2017 and attachment.

Delegation:     Council


Item No. 4.1

Agenda (Open Portion)

Special Community, Culture and Events Committee Meeting

Page 6

 

21/8/2017

 

 

REPORT TITLE:                  Request for Council Reception - Order of St John of Jerusalem, Knights Hospitaller Australasia

REPORT PROVIDED BY:  Group Manager Executive & Economic Development

 

1.         Report Purpose and Community Benefit

1.1.     This report presents a request from the Order of St John of Jerusalem, Knights Hospitaller Australasia, Commandery of Tasmania, for the Council to hold a Civic Reception to launch the Doone Kennedy Memorial Fund (Attachment A).

1.1.1.     It is requested that a Civic Reception, in the form of an evening function, be held in the Town Hall for up to 300 guests on Friday 29 September 2017.

2.         Report Summary

2.1.     The Council has been requested by the Order of St John of Jerusalem, to consider hosting a Civic Reception in the Hobart Town Hall Ballroom in September 2017, for up to 300 people, to launch the Doone Kennedy Memorial Fund.

2.2.     The purpose of the Doone Kennedy Memorial Fund is to assist refugees in their settlement and integration into the community.

2.3.     The purpose of the Civic Reception is to launch the fund and it is intended that attendees be invited to contribute to the fund if they wish, either on the evening or at a later date.

2.4.     It is proposed that the Council determine whether it wishes to support the request.

2.5.     The cost of the Civic Reception would be approximately $7,000 and could be funded, in part, from the civic receptions allocation in the Lord Mayor’s Support Budget Function, and from savings achieved within the Civic and Ceremonial Activity within the budget function.

2.6.     The request and the aims of the Doone Kennedy Memorial Fund align with the Council’s Strategic Plan and some subordinate strategies.

 

 

 

 

3.         Recommendation

That:

1.         The Council consider hosting a Civic Reception for the Order of Saint John of Jerusalem Commandery of Tasmania to launch ‘The Doone Kennedy Memorial Fund’ to be held in the Town Hall on Friday 29 September 2017 for up to 300 guests, up to a maximum of $7,000.

2.         If approved:

(i)    The event be funded from the 2017/2018 budget function 110, Lord Mayor Support, using the following:

·        Council receptions line item; and

·        Operational savings in the Civic and Ceremonial Support activity.

(ii)   The Council’s assistance be listed in the 2017/2018 Annual Report in accordance with its policy in respect to the disclosure of grants and benefits.

 

 

4.         Background

4.1.     The Order of St John of Jerusalem, Knights of Hospitaller Australasia is part of the international association of St John International.  It has a 900 year history of serving others, aiding and supporting the elderly, the sick and others in need, and to promote social equality.

4.2.     The motto of the Order is ‘For faith for service to humanity’.

4.3.     The Order has existed in Australia since 1969, with each state having a Commandery (or branch).  Each Commendary is expected to help the sick and poor with projects.  Commendaries choose which charities to support with most charitable activities benefiting a local area.

4.4.     The Commandery of Tasmania has established the Doone Kennedy Memorial Fund aimed at assisting refugees settle and integrate into the Hobart community and to provide grants to support people in areas where no other form of funding is available.

4.5.     Named in honour of Hobart’s former Lord Mayor, Doone Kennedy for her service to the Hobart community over many years, the mission of the fund is:

4.5.1.     ‘As a Christian organisation, the funds will be dispersed to refugees, primarily those fleeing religious persecution, to assist their settlement and integration into the community and to assist their general well-being.’

4.6.     The Order is seeking the Council’s consideration of hosting a reception in the Town Hall ballroom on Friday 29 September 2017 for up to 300 guests as a platform to launch the Doone Kennedy Memorial Fund.

4.7.     The function is to raise awareness of the Order, the charitable work they do and to launch the newly established Doone Kennedy Memorial Fund

4.8.     It is proposed that attendees will be invited to contribute to the fund either on the evening or at a later date if they wish to support the work of the Fund.

5.         Proposal and Implementation

5.1.     It is proposed that the Council determine whether it wishes to support the request from the Order of St John of Jerusalem seeking a Civic Reception on Friday 29 September 2017 between 5:30pm and 7pm in the Town Hall Ballroom for up to 300 people to launch the Doone Kennedy Memorial Fund.

5.2.     Should this proposal be approved, the Council would host the reception in the Town Hall Ballroom with Council officers working with the Order to prepare invitations, arrange catering, waiting staff and dressing the room for the function.

5.3.     Further, if the proposal was supported, the Council’s assistance would be listed in the 2017/18 Annual Report in accordance with its policy and in respect to disclosure of grants and benefits.

6.         Strategic Planning and Policy Considerations

6.1.     This request and the aims of the Doone Kennedy Memorial Fund align with the Council’s Capital City Strategic Plan 2015-2025 and the Council’s subordinate strategies – the Social Inclusion Strategy 2014 – 2019 and the Multicultural Strategy 2014-2019.

7.         Financial Implications

7.1.     Funding Source and Impact on Current Year Operating Result

7.1.1.     Should the Council support the hosting of the Order of St John of Jerusalem Reception, the cost of approximately $7,000 based on 300 guests at a per head rate of $23.50 would be attributed to the Civic and Ceremonial activity budget function 110 Lord Mayor Support in the 2017/2018 Annual Plan. 

7.1.1.1.      An amount of $20,000 has been allocated to the Council-approved Civic Receptions in budget function 110 Lord Mayor Support for 2017/2018.

7.1.1.2.      At this point in time, the Council-approved Civic Receptions for 2017/2018 totalling $18,180 are:

§ L’Aquila 20th Anniversary Celebration - $7,000

§ UN & Overseas Policing Association - $1,800

§ Antarctic Season Reception - $7,500

§ Rotary Tasmania 2018 Conference - $1,840

7.1.1.3.      If Council were to approve this proposal, it would result in an overspend in the council reception budget line item of approximately $5,000.  This overspend could be met with savings from within the budget function - Civic and Ceremonial activity of budget function 110 Lord Mayor Support in 2017/18.

8.         Legal, Risk and Legislative Considerations

8.1.     There are no legal, risk or legislative considerations arising from this report.

9.         Social and Customer Considerations

9.1.     The Council has been actively involved in the promotion and celebration of multiculturalism in the Hobart community for many years.  It continually strives to improve the wider community’s awareness and understanding of the benefits of cultural diversity and to mitigate the effects of racism and cultural isolation for multicultural people in our community. 

9.2.     Councils, Australia-wide, play a critical role in ensuring that refugees are welcomed and integrated into their new communities. The City of Hobart has promoted Hobart as a Refugee Welcome Zone for many years and with that, made a commitment in spirit to welcoming refugees into the community, upholding the human rights of refugees, demonstrating compassion for refugees and enhancing cultural and religious diversity in the community.

9.3.     It appears that the work of the Order of St John of Jerusalem through their Doone Kennedy Memorial Fund seeks to complement the work Council does and not only advocate for refugees but provide grant funding to assist in the settlement of refugees in the community.

10.      Marketing and Media

10.1.   The Order of St John of Jerusalem would be required to acknowledge the support of the City of Hobart in any marketing collateral or media associated with the launch of the Doone Kennedy Memorial Fund.

11.      Community and Stakeholder Engagement

11.1.   In the writing of this report, consultation as occurred with Father David O’Neill and Mr John Kennedy of the Order of St John of Jerusalem.

12.      Delegation

12.1.   This request is delegated to the Council for determination.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

tims short

Tim Short

Group Manager Executive & Economic Development

 

 

Date:                            18 August 2017

File Reference:          F17/100055

 

 

Attachment a:             Request - Reception - Doone Kennedy Memorial Fund   


Item No. 4.1

Agenda (Open Portion)

Special Community, Culture and Events Committee Meeting - 21/8/2017

Page 11

ATTACHMENT a

 

PDF CreatorPDF Creator


 

PDF Creator

 


Item No. 5.1

Agenda (Open Portion)

Special Community, Culture and Events Committee Meeting

Page 15

 

21/8/2017

 

 

5        Motions of which Notice has been Given

 

5.1      Accessible Beach Trial

       FILE REF: F17/100645; 13-1-9

 

Lord Mayor Alderman Sue Hickey

 

Motion

That,

1.   A report be prepared considering the feasibility of implementing an accessible-beach trial with an accessible-beach wheelchair and beach matting located at Nutgrove Beach, Sandy Bay in the summer of 2017/2018.

2.   The report should canvas what facilities and opportunities currently exist and the cost of purchasing a wheelchair(s) and matting.

3.   In formulating the report, officers should seek the input and experience of key sector groups, including, but not limited to, the Council’s Access Advisory Committee, Tasmanians with Disabilities, Surf Lifesaving Tasmania and other Council’s around the country that have implemented similar programs.

 

Rationale:

 

“In 2012, Tasmania had the highest prevalence of any state in Australia of core activity disability. A quarter of the state's population lives with disability, which is high compared to other states.

The proportion of the population living with disability increases considerably with age. Tasmania also has the highest proportion (55%) of people aged 65 years and over with disability.

The City of Hobart’s Equal Access Strategy 2014-2019 articulates that:

“The City of Hobart has a unique role in promoting and providing equal access in the Hobart municipal area”; and

“The City of Hobart is in a unique position of being able to provide a broad range of support to facilitate innovative community-based initiatives that respond to local need, and may include delivery of services when there is a clear need and a lack of capacity in the community to provide the required service.”

One of the issues that people with a disability face is physical barriers within the community which restricts their ability to go about their life in a spontaneous and unplanned manner, as well as restricting their ability to fully integrate into community activities.

Providing equal access enhances everyone's participation in community life, regardless of their physical or intellectual capabilities. People with disabilities, and access limitations, have the same fundamental rights as all members of the community.

Nutgrove Beach is a key beach destination in the Hobart municipal area for people who live, work and visit Hobart. For people with mobility issues, the changing natural environment and uneven soft surfaces of beaches present significant access difficulties.

If the City of Hobart was able to support community members living with disability to access the beach, some for the very first time, this would provide great opportunities for inclusion and recreational activities.

Attached for information is a news article by ABC in February 2017 depicting a specialised beach wheelchair that is designed for use in outdoor environments and specifically for use on sand and in or near saltwater. Beach matting is also depicted and it is noted that this could also provide access for a range of community members, including people with mobility aids, frames and walking sticks, as well as prams and older people.

 

 

The General Manager reports:

 

“In line with the Council’s policy in relation to Notices of Motion, I advise that the matter is considered to be within the jurisdiction of the Hobart City Council as it relates to the Council’s Equal Access Strategy 2014 - 2019.”

 

 

Attachment a:             Accessible Beach Trial Article    


Item No. 5.1

Agenda (Open Portion)

Special Community, Culture and Events Committee Meeting - 21/8/2017

Page 17

ATTACHMENT a

 

PDF Creator


 

PDF Creator


Item No. 5.2

Agenda (Open Portion)

Special Community, Culture and Events Committee Meeting

Page 19

 

21/8/2017

 

 

5.2      Rainbow Flag

       FILE REF: F17/100758;  13-001-09

 

Lord Mayor Alderman Sue Hickey

 

Motion

That,

1.   A report be prepared considering the City of Hobart continuously flying the Rainbow Flag until marriage equality becomes law.

2.   The report canvas the cost of purchasing and installing additional flag poles for the Hobart Town Hall’s Elizabeth Street frontage.”

 

 

Rationale:

 

“In 2015, the Council voted unanimously to support marriage equality irrespective of sex, sexual orientation or gender identity.

The City of Hobart was the first Tasmanian local government authority to formally support marriage equality on social inclusion grounds.

This proposal is also supported by the Council’s Social Inclusion Strategy 2014-2019, a strategy that focuses on the fundamental right of every individual to have the opportunity to participate equally, socially, culturally, economically, physically and politically in society.  The exercise of this right benefits everyone and is the fundamental building block for healthy and whole communities.

The symbolism of the rainbow flag flying at the location of public building provides a sense of solidarity, inclusion and celebration, and builds on the many other examples of solidarity and support that Hobart City Council has given to the LGBTIQ community, including:

·    The apology for the Salamanca arrests in 1988;

·    The commissioning of the art installation "The Yellow Line" by Justy Phillips in Salamanca;

·    The passing of in-principle support for Marriage Equality in 2015; and

·    The Rainbow Flag flying at half-mast over the Council Centre following the tragic events in Orlando last year.

 

To continue this support, the City of Hobart could lead the way again by being the first Tasmanian Local Government authority to commit to flying the Rainbow Flag continuously until the formal acceptance of marriage equality by the Federal Parliament.

It is suggested that it would be appropriate for the Rainbow flag to fly alongside the Aboriginal flag on the Elizabeth Street side of the Town Hall. It is also suggested that investigations into the cost and installation of the flag pole extend to potentially including a third pole that could fly, for example, the flag of a Sister City when visiting Hobart or for other appropriate events.”

 

 

The General Manager reports:

 

“In line with the Council’s policy in relation to Notices of Motion, I advise that the matter is considered to be within the jurisdiction of the Hobart City Council as it relates to the Council’s Social Inclusion Strategy 2014-2019.”

 

 

Attachment a:             Rainbow Flag Pole    


Item No. 5.2

Agenda (Open Portion)

Special Community, Culture and Events Committee Meeting - 21/8/2017

Page 21

ATTACHMENT a

 

 

 


  

 

 

 

 

 


 

Agenda (Open Portion)

Special Community, Culture and Events Committee Meeting

Page 22

 

21/8/2017