Agenda of Parks and Recreation Committee Meeting

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 4

8/6/2017

Parks and Recreation Committee Meeting (Open Portion) held Thursday, 8 June 2017 at 5.00 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Reynolds (Chairman)

Briscoe

Ruzicka

Sexton

Harvey

ALDERMEN

Lord Mayor Hickey

Deputy Lord Mayor Christie

Zucco

Burnet

Cocker

Thomas

Denison

Apologies: Nil.

Leave of Absence:

Alderman Sexton.

Alderman Harvey.

1. Co-Option of a Committee Member in the event of a vacancy

2. Confirmation of Minutes

The minutes of the Open Portion of the Parks and Recreation Committee meeting held on Thursday, 11 May 2017, are submitted for confirming as an accurate record.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Aldermen are requested to indicate where they may have any pecuniary or conflict of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

Item No. 6.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 7

8/6/2017

REPORT TITLE: kunanyi / Mount Wellington - Proposed Mountain Bike Event - October 2017

REPORT PROVIDED BY: Visitor Services Manager

Group Manager Open Space

Director Parks and City Amenity

1. Report Purpose and Community Benefit

1.1. This report proposes approval of an application by King Miller Events to conduct a mountain bike event on authorised Council tracks / trails on kunanyi / Mt Wellington and its foothills in October 2017.

1.2. The report to Committee has been prepared in accordance with Council Policy (Hired Use of Parks and Reserves – Charging of Entry Fees by Hirer refer Attachment C) as the proposal is a commercial event where entry fees will be charged to race competitors and the event will restrict public access to some tracks for short periods of time.

2. Report Summary

2.1. A proposal from King Miller Events to run a mountain bike event on authorised tracks / trails on kunanyi / Mt Wellington and its foothills in October 2017 has been received and officers recommend approval with appropriate fees, bond and conditioning.

2.2. The event uses the City’s and Cascade land and provides a good opportunity to capitalise on and promote the City’s investment in track / trail infrastructure.

2.3. The inaugural event in 2016 was well run and successful with no substantial issues raised as a result of the event. The Wellington Park Management Trust is again supportive of running the event in the Park.

2.4. Accordingly it is proposed to support and condition the event in the same manner as last year, as outlined in the recommendation below.

3. Recommendation

That:

1. The gravity enduro mountain bike event, proposed by King Miller Events, to be held on 28th October 2017, be approved.

2. In accordance with Council Policy ‘Hired Use of Parks and Reserves - Charging of Entry Fees by Hirer’ the Committee grant approval for the hirer to charge an entry fee.

3. The General Manager be authorised to finalise event approvals including fees, bond, conditioning and a communication plan.

4. The City's support for the event be recognised.

4. Background

4.1. King Miller Events has proposed a gravity enduro mountain bike event on kunanyi / Mount Wellington as part of an annual series of four races. Refer Attachments A and B for the event overview and course map.

4.2. The gravity enduro format consists of a large adventure loop with a sequence of cruise and race stages. The climbs are cruised and the race stage descents are fast and technical. Events are ridden at riders own pace with race stages completed individually within an overall time limit (generally around 4 hours). Total race time of the cumulative race sections is generally around 15-25 minutes.

4.3. King Miller Events has provided the following information:

· General event description

· Risk and safety management plan

· Proof of insurance held (current & appropriate)

· Information on managing impacts on other recreational users (signage, restricted access, communications)

· Information on managing site impacts arising from the event - post event (on the trail network)

4.4. The information has been reviewed and approval is recommended subject to appropriate fees, bond and conditioning.

5. Proposal and Implementation

5.1. The mountain bike event as proposed by King Miller Events be approved subject to the application of appropriate fees, bond and conditioning.

5.2. Following the Council’s approval, a booking confirmation will be finalised with conditions covering:

Fees and charges - the standard parks booking fee and bond.

Managing race impacts on the tracks

There be a contingency in the bond charged for any trail maintenance required post event, to be used by the City following the event to address any wear / tear on the sections of City-managed trails used in the competition.

Measures be put in place to ensure riders stay on formed tracks, to the satisfaction of the City.

In respect to managing impacts on other recreational users, more detail will be provided in advance of the event, to the satisfaction of the City, covering all the on-site and stakeholder communications measures to be put in place to manage the event impacts on other recreational users arising from the rolling closures for each racing section (i.e. particularly walking tracks crossing North South track).

6. Strategic Planning and Policy Considerations

6.1. Strategic objectives from the Capital City Strategic Plan 2015-2025 with relevance include:

STRATEGIC OBJECTIVE 3.3: A highly valued natural and cultural open space network

3.3.4: Consider opportunities to activate the city's open spaces and to host events and activities.

7. Financial Implications

7.1. Funding Source and Impact on Current Year Operating Result

7.1.1. Not applicable

7.2. Impact on Future Years’ Financial Result

7.2.1. The standard booking fee will be applied.

7.3. Asset Related Implications

Maintenance requirements to the track will be monitored pre and post event and a bond will be set to allow a contingency for any required repairs.

8. Legal, Risk and Legislative Considerations

8.1. The proponent has successfully run many similar events, has a risk management plan and dedicated specialist medical personnel.

8.2. With regard to ensuring public safety the rolling sections of track closures will be cordoned off from public access whilst racing is underway.

8.3. The proponent has adequate event insurance.

9. Social and Customer Considerations

9.1. The event will make use of sections of three recent City of Hobart purpose built dual use mountain bike tracks (North South Track, Tip Top and Slides) and was well received last year.

10. Marketing and Media

10.1. The event will provide some economic benefit and capitalises on and promote the City's investment in track / trail infrastructure.

11. Community and Stakeholder Engagement

11.1. The event as proposed will restrict public access to some sections of track for short periods of time (less than 2 hours for each section). A communications plan will be implemented by the proponent to provide advanced notice of this.

12. Delegation

12.1. Committee, in accordance with Council Policy

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

Greg Milne

Visitor Services Manager

Robert Mather

Group Manager Open Space

Glenn Doyle

Director Parks and City Amenity

Date: 1 June 2017

File Reference: F17/52889

Attachment a: Gravity Enduro Hobart - Event Information Summary - kunanyi / Mount Wellington ⇩

Attachment b: Gravity Enduro - Hobart - Competitor Map ⇩

Attachment c: Council Policy ⇩

Item No. 6.2

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 17

8/6/2017

REPORT TITLE: Tasmanian Aboriginal Centre - Request for Support for Aboriginal Naming of a Waterfall in Wellington Park

REPORT PROVIDED BY: Group Manager Open Space

Director Parks and City Amenity

1. Report Purpose and Community Benefit

1.1. This report presents a request from the Tasmania Aboriginal Centre seeking support of a proposal to assign an Aboriginal name to a small waterfall in Wellington Park.

2. Report Summary

2.1. A small waterfall is located on the Guy Fawkes Rivulet where it is crossed by the Myrtle Gully Track, on City-owned land within Wellington Park. The waterfall currently has no name attributed to it.

2.2. The Tasmania Aboriginal Centre (TAC) is seeking the Council’s support in its submission to the Nomenclature Board to have the waterfall officially known as ‘turikina truwala’ (pronounced: tu ree kee nah – tru wah lah). Refer Attachment A.

2.3. The TAC’s request aligns with the State Government’s Aboriginal and Dual Naming Policy for the Naming of Tasmanian Geographic Features.

2.4. The Wellington Park Management Trust has also considered the request and has advised the TAC that it supports the Government’s Aboriginal and Dual Naming Policy and has no objection to the TAC proposing an Aboriginal name to the Nomenclature Board for the falls. The Trust however will not endorse a particular name prior to its consideration by the Nomenclature Board.

2.5. The catalyst for the request from the TAC has been an earlier formal approach by another third party to the Nomenclature Board to assign the name "Oakes Falls" to the waterfall due to a long connection this family has had with the area.

The City has not been approached in relation to that proposed name.

2.6. The Council’s support of the TAC's proposal accords with the Council Policy ‘Naming of Public Facilities, Parks or Reserves’ (refer Attachment B).

3. Recommendation

That:

1. The Tasmania Aboriginal Centre’s proposal to assign the name ‘turikina truwala’ to the falls located on the Guy Fawkes Rivulet where it is crossed by the Myrtle Gully Track on City-owned land within Wellington Park, be supported.

2. Advice of the Council’s support for the name be provided to the Nomenclature Board.

4. Background

4.1. The Tasmania Aboriginal Centre (TAC) is seeking the Council’s support in its submission to the Nomenclature Board to have a small waterfall officially known as ‘turikina truwala’ (pronounced: tu ree kee nah – tru wah lah). Refer Attachment A.

4.2. The TAC’s request aligns with the State Government’s Aboriginal and Dual Naming Policy for the Naming of Tasmanian Geographic Features.

4.3. The Wellington Park Management Trust has also considered the request and has advised the TAC that it supports the Government’s Aboriginal and Dual Naming Policy and has no objection to the TAC proposing an Aboriginal name to the Nomenclature Board for the falls however the Trust will not endorse a particular name prior to its consideration by the Nomenclature Board.

4.4. The catalyst for the request from the TAC has been an earlier formal approach by another third party to the Nomenclature Board to assign the name "Oakes Falls" to the waterfall due to a long connection this family has had with the area.

The City has not been approached in relation to that proposed name.

4.5. The Council’s support of the TAC's proposal accords with the Council Policy ‘Naming of Public Facilities, Parks or Reserves’ (refer Attachment B).

5. Proposal and Implementation

5.1. That the Council provide a letter of support for the Tasmania Aboriginal Centre’s submission to the Nomenclature Board to have the waterfall, located on the Guy Fawkes Rivulet where it is crossed by the Myrtle Gully Track on City-owned land within Wellington Park, officially known as ‘turikina truwala’.

5.2. The City’s maps and related documentation will be amended should the name be approved by the Nomenclature Board.

6. Strategic Planning and Policy Considerations

6.1. Capital City Strategic Plan 2015-2025, Goal 3 Environmental and Natural Resources:

3.1 A highly valued natural and cultural open space network

7. Financial Implications

7.1. Funding Source and Impact on Current Year Operating Result

7.1.1. The attribution of the name to the waterfall will have only minor operational costs.

7.2. Impact on Future Years’ Financial Result

7.2.1. Not applicable

7.3. Asset Related Implications

7.3.1. The City’s maps and related documentation will be amended should the name be approved by the Nomenclature Board.

8. Legal, Risk and Legislative Considerations

8.1. Pursuant to the Section 20D(e) of the Survey Co-ordination Act 1944, it is the role of the Nomenclature Board is ‘to assign a name to any place in this State’.

8.2. The Council’s letter of support to the TAC’s proposal will form part of its submission to the Board.

9. Community and Stakeholder Engagement

9.1. The TAC have held consultations with the Aboriginal community and through the TAC’s Facebook page and website.

10. Delegation

10.1. This is a matter for the Council.

Rob Mather

Robert Mather

Group Manager Open Space

Glenn Doyle

Director Parks and City Amenity

Date: 1 June 2017

File Reference: F17/54905

Attachment a: Request ⇩

Attachment b: Council Policy ⇩

Item No. 6.3

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 26

8/6/2017

REPORT TITLE: Moss Beds Road, Mountian River (Wellington Park) - Proposed Licence Agreement

REPORT PROVIDED BY: Senior Park Planner

Group Manager Open Space

Director Parks and City Amenity

1. Report Purpose and Community Benefit

1.1. The purpose of this report is to seek approval for a licence agreement to allow the owners of a landlocked property on Moss Beds Road, Mountain River to access a section of road within Wellington Park that is vested to the City.

2. Report Summary

2.1. An application has been received for a licence to formalise access for a landlocked property at Moss Beds Road, Mountain River located within Wellington Park.

2.2. The property is located in the Huon Valley municipal area but is vested in the City of Hobart for water supply but managed by the Parks and Wildlife Service.

2.3. The City has been advised by the Crown Solicitor that the City has the right to deal with this land in accordance with the Local Government Act 1993.

2.4. An access licence is required between the City of Hobart and the owner to formalise access to the property for the owner. The access is gated and only provides access to the one property.

Figure 1 Access gate to property Moss Beds Rd, Mountain River

2.5. The Huon Valley Council requires a licence agreement that formalises access so as to assess a Planning Application for current and future building work.

2.6. The Wellington Park Trust has resolved to support a formal access agreement.

2.7. Licence conditions have been developed by the Parks and Wildlife Service and the Wellington Park Trust regarding the terms of access, maintenance and licence timeframe.

2.8. It is proposed that the General Manager be authorised to negotiate the terms of the licence agreement with the owner of the Moss Beds Road property.

2.8.1. The quantum of the annual licence fee be determined by a registered valuer.

3. Recommendation

That:

1. The General Manager be authorised to negotiate the terms and conditions of a licence agreement with the owner of Lot 198000/1 (PID 5691592) at Moss Beds Road, Mountain River (a land locked portion of private land within Wellington Park) to formalise access along an established access road within Wellington Park, on land vested to the City of Hobart.

(i) Licence conditions include:

(a) Provision for owner responsibility specifying the form, size, condition, and maintenance of the access road.

(b) A review of the licence upon any future sale of the property.

2. The quantum of the annual licence fee be determined by a registered valuer.

3. The landowner be responsible for all costs associated with the licence agreement.

4. Background

4.1. An application has been received from the owner of a private property located on Moss Beds Rd, Mountain River for a licence to formalise access to their property through Wellington Park.

4.2. The property (PID 5691592) is located within the Huon Valley Local Government Area but is landlocked, surrounded by Wellington Park on all sides. This section of Wellington Park is vested in the City of Hobart for the purposes of water supply.

The image below shows the location the property in the local context of Wellington Park and Attachment A, within the broader Park.

4.3. The owner has used this access road for many years without a formal legal agreement. The access road only services this one property.

4.4. A planning application for works on this property was recently submitted to the Huon Valley Council by the owner. However, the Huon Valley Council cannot accept or assess the planning application without evidence of a licence providing approval to access this area of Wellington Park.

4.5. The City has been advised by the Crown Solicitor that under the Local Government Act 1993 the Council is the relevant land owner in this area of Wellington Park and therefore responsible for the assessment and issuing of such licence applications.

4.6. It is noted that whilst this area is vested in the City of Hobart for water supply purposes, the Wellington Park Management Plan 2013 stipulates that the area is assigned to the Tasmanian Parks and Wildlife Service (PWS) for management.

4.7. The Wellington Park Management Trust (WPMT) considered the application at its meeting on 3 May 2017, and resolved to endorse the City issuing an access licence to the owners of the property for the portion of road that runs through Wellington Park.

4.8. The PWS which manages this section of the Park also supports the issuing of a licence conditional upon the owner taking full responsibility for the maintenance of the access road.

5. Proposal and Implementation

5.1. It is proposed that the General Manager be authorised to negotiate the terms and conditions of a licence agreement with the owner of Lot 198000/1 (PID 5691592) at Moss Beds Road, Mountain River that formalises access to the portion of road located in Wellington Park as detailed on Attachment A.

5.2. The licence conditions will include conditions requested by the PWS which manages the land, to include :

5.2.1. Provision for owner responsibility specifying the form, size, condition, and maintenance of the access road.

5.2.2. The term of the licence be reviewed upon sale of the property.

5.3. It is also proposed that a valuation be obtained for determine the relevant annual fee and timeframe to apply to the licence.

5.4. Following approval and receipt of the valuation, the City’s Legal and Governance Unit will facilitate the drafting and issuing of the licence agreement.

5.5. The owner will be notified of the Council’s resolution and consulted during the development of the licence.

6. Strategic Planning and Policy Considerations

6.1. This proposal aligns with the following sections of the Wellington Park Management Plan 2013:

Chapter 9 Access, track recreational usage and track management.

9.5 Policy/Actions.9.5.5 Access Arrangement No. 1.

Ensure that access license agreements with individual land owners for all required recreation and /or management access points to the park are maintained, and required agreements negotiated, including:

- Moss Beds Rd (to the isolated private lot within the Park)

Chapter 12 Park Boundaries and tenure.

12.4 Policy/Actions No. 2.

Develop a long term strategy aimed at maximising opportunities to obtain the identified potential areas of land and, in consultation with the relevant landowners and managers, and when considered beneficial to the park, investigate the inclusion of neighbouring properties with the park as follows

One small freehold title that is isolated within the Park requiring access agreements over park land

7. Financial Implications

7.1. Funding Source and Impact on Current Year Operating Result

7.1.1. The landowner will be responsible for all costs associated with the preparation of the licence agreement.

7.2. Impact on Future Years’ Financial Result

7.2.1. Minor benefit from the annual licence fee, to be determined by a registered valuer.

7.3. Asset Related Implications

7.3.1. None.

8. Legal, Risk and Legislative Considerations

8.1. Section 32 of the Wellington Park Act 1993 states that:

“Where a person has a power to issue a lease or licence to occupy any land or to undertake any commercial activity within Wellington Park, the person must not exercise that power without prior approval of the Trust.”

8.2. The Trust has endorsed the issue of a licence for this purpose.

8.3. The City has been advised by the Crown Solicitor that the Council has the right to deal with this land in accordance with the Local Government Act 1993.

8.4. A valuation is being sought from a registered valuer to ascertain the annual licence fee.

9. Environmental Considerations

9.1. Development, implementation and the conditions of the licence agreement will be undertaken in accordance with provisions in the Wellington Park Management Plan 2013 and Parks and Wildlife Service standards and conditions.

10. Community and Stakeholder Engagement

10.1. The owner of the property on Moss Beds Rd (PID 5691592) has been informed that the City of Hobart is assessing their application for a formal access licence.

11. Delegation

11.1. This matter is delegated to Council.

Jill Hickie

Senior Park Planner

Rob Mather

Robert Mather

Group Manager Open Space

Glenn Doyle

Director Parks and City Amenity

Date: 1 June 2017

File Reference: F17/48639

Attachment a: Wellington Park - Land Tenure and Location of Moss Beds Road Property ⇩

Item No. 8.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 51

8/6/2017

8. Responses to Questions Without Notice

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

The General Manager reports:-

“In accordance with the procedures approved in respect to Questions Without Notice, the following responses to questions taken on notice are provided to the Committee for information.

The Committee is reminded that in accordance with Regulation 29(3) of the Local Government (Meeting Procedures) Regulations 2015, the Chairman is not to allow discussion or debate on either the question or the response.”

8.1 Fire Hazard Reduction Burns - Reporting

File Ref: F17/46502; 13-1-10

Memorandum of the Director Parks and City Amenity of 1 June 2017.

8.2 Fire Hazard Reduction Burns and the Protection of Wet Areas

File Ref: F17/46505; 13-1-10

Memorandum of the Director Parks and City Amenity of 12 May 2017.

8.3 Protection of Land During Fire Hazard Reduction Burns

File Ref: F17/46513; 13-1-10

Memorandum of the Director Parks and City Amenity of 16 May 2017.

8.4 Weeds on the Southern Outlet and Brooker Highway

File Ref: F17/46517; 13-1-10

Memorandum of the Director Parks and City Amenity of 1 June 2017.

8.5 Soldiers Memorial Avenue Management Plan Review

File Ref: F17/46521; 13-1-10

Memorandum of the Director Parks and City Amenity of 1 June 2017.

Delegation: Committee

That the information be received and noted.

Item No. 8.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 52

8/6/2017

Memorandum: Lord Mayor

Deputy Lord Mayor

Aldermen

Response to Question Without Notice

Fire Hazard Reduction Burns - Reporting

Meeting: Parks and Recreation Committee	Meeting date: 6 April 2017
Raised by: Alderman Cocker

Question:

That in respect to occasions where it is deemed that a fire hazard reduction burn may have unduly impacted on biodiversity values of an area, could the Director please advise of the monitoring and reporting mechanisms currently in place to ensure the City is adequately aware of any issues?

Response:

Detailed burn plans and operational maps are prepared for each proposed hazard reduction burn.

In preparing plans, information is gathered regarding natural and cultural heritage values within and adjoining burn blocks and the burn objectives and strategy are developed within the context of the site values and required risk reduction outcome.

Post-burn assessment and monitoring forms part of all burn operations, to determine that the burn objective(s) have been achieved and biodiversity effects and recovery.

Glenn Doyle

Director Parks and City Amenity

Date: 1 June 2017

File Reference: F17/46502; 13-1-10

Item No. 8.2

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 54

8/6/2017

Memorandum: Lord Mayor

Deputy Lord Mayor

Aldermen

Response to Question Without Notice

Fire Hazard Reduction Burns and the Protection of Wet Areas

Meeting: Parks and Recreation Committee

Meeting date: 6 April 2017

Raised by: Alderman Cocker

Question:

Could the Director please advise if the Council is confident that wet areas are being sufficiently protected whist fire hazard reduction burns are taking place?

Response:

Some vegetation, primarily within Wellington Park, comprises wet sclerophyll forest, which is generally considered to be untreatable by planned fire hazard reduction burning.

These communities are often associated with gullies and other protected areas and are characterised by moister conditions with higher fuel moisture levels that are not conducive to burning.

Hazard reduction burns are planned so that fire is of low to moderate intensity and will generally self-extinguish where it meets wet sclerophyll vegetation. In particularly dry years, burns may progress into these areas but would generally not result in adverse ecological impact.

Glenn Doyle

Director Parks and City Amenity

Date: 12 May 2017

File Reference: F17/46505; 13-1-10

Item No. 8.3

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 56

8/6/2017

Memorandum: Lord Mayor

Deputy Lord Mayor

Aldermen

Response to Question Without Notice

Protection of Land During Fire Hazard Reduction Burns

Meeting: Parks and Recreation Committee

Meeting date: 6 April 2017

Raised by: Alderman Reynolds

Question:

Could the Director please advise if the Tasmania Fire Service and the City have similar guidelines in relation to their approach to fire hazard reduction burns and does the Council have strong protection guidelines in place to protect Council land?

Response:

The City and the Tasmania Fire Service plan and conduct hazard reduction burns using generally consistent approaches, including the consideration and protection of natural and cultural heritage values.

Both organisations are informed by the same bushfire risk assessment modelling to identify priority areas in terms of risk mitigation. Fire history or time since an area was last burnt is fundamental to selecting blocks to burn to avoid burning areas too frequently which may compromise ecological integrity of vegetation communities. Vegetation communities have differing fire regime requirements. Broadly, wet sclerophyll type communities require generally longer periods between fire events than dry sclerophyll type communities. This aspect is addressed in the burn planning undertaken by both organisations.

Both organisations undertake detailed burn planning for blocks including desk-top assessment of natural and cultural heritage values coupled with field investigations where required. Where planning identifies significant conservation values within a block, such as threatened species of Aboriginal or cultural heritage, more detailed investigation is undertaken to determine what, if any, specific safeguards are required.

The key difference between the City and the TFS is the requirement for the City to obtain a threatened species permit from DPIPWE where a block contains threatened species. The TFS has an agreement with DPIPWE regarding threatened species and specific permits are not required for burns planned by the TFS.

Glenn Doyle

Director Parks and City Amenity

Date: 16 May 2017

File Reference: F17/46513; 13-1-10

Item No. 8.4

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 58

8/6/2017

Memorandum: Lord Mayor

Deputy Lord Mayor

Aldermen

Response to Question Without Notice

Weeds on the Southern Outlet and Brooker Highway

Meeting: Parks and Recreation Committee

Meeting date: 6 April 2017

Raised by: Alderman Harvey

Question:

As the Southern Outlet and the Brooker Highway are controlled by State Growth, could the Director please advise if the Council has any procedures in place in relation to encouraging the Department of State Growth to control the growth of weeds on these arterial roads?

Response:

The City regularly undertakes discussions with the Department of State Growth to discuss the matter of weed management along State managed roads.

Recent discussions have been held on the matter of weed management along the Southern Outlet near the Davey Street exit, in order to have a coordinated approach to the management of weeds and areas of open space between both organisations.

There are no specific procedures in place although the State Government must also meet its weed management obligations in accordance with legislation and other statutory responsibilities.

Glenn Doyle

Director Parks and City Amenity

Date: 1 June 2017

File Reference: F17/46517; 13-1-10

Item No. 8.5

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 60

8/6/2017

Memorandum: Lord Mayor

Deputy Lord Mayor

Aldermen

Response to Question Without Notice

Soldiers Memorial Avenue Management Plan Review

Meeting: Parks and Recreation Committee	Meeting date: 6 April 2017
Raised by: Alderman Ruzicka

Question:

Referring to item 7.1 on the Open Parks and Recreation Committee agenda of 6 April 2017, Reference 7 ‘Soldiers Memorial Avenue Management Plan Review’ -
Will the review consider the benefits of heritage listing of the Avenue and what implications this may have for other works and developments on the Domain?

Response:

The City of Hobart Interim Planning Scheme 2015, lists the Queens Domain as a Cultural Landscape Precinct which brings with it a set of development standards for demolition, building works and subdivision.

Consideration of the benefits of securing heritage listing for the area will be addressed in the development of a management plan for the site, scheduled to be undertaken during the 2017/18 financial year.

Glenn Doyle

Director Parks and City Amenity

Date: 1 June 2017

File Reference: F17/46521; 13-1-10

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 62

8/6/2017

9. Questions Without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

An Alderman may ask a question without notice of the Chairman, another Alderman, the General Manager or the General Manager’s representative, in line with the following procedures:

1. The Chairman will refuse to accept a question without notice if it does not relate to the Terms of Reference of the Council committee at which it is asked.

2. In putting a question without notice, an Alderman must not:

(i) offer an argument or opinion; or

(ii) draw any inferences or make any imputations – except so far as may be necessary to explain the question.

3. The Chairman must not permit any debate of a question without notice or its answer.

4. The Chairman, Aldermen, General Manager or General Manager’s representative who is asked a question may decline to answer the question, if in the opinion of the respondent it is considered inappropriate due to its being unclear, insulting or improper.

5. The Chairman may require a question to be put in writing.

6. Where a question without notice is asked and answered at a meeting, both the question and the response will be recorded in the minutes of that meeting.

7. Where a response is not able to be provided at the meeting, the question will be taken on notice and

(i) the minutes of the meeting at which the question is asked will record the question and the fact that it has been taken on notice.

(ii) a written response will be provided to all Aldermen, at the appropriate time.

(iii) upon the answer to the question being circulated to Aldermen, both the question and the answer will be listed on the agenda for the next available ordinary meeting of the committee at which it was asked, where it will be listed for noting purposes only.

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