HCC Coat of Arms.jpg
City of hobart

 

 

 

 

AGENDA

Community, Culture and Events Committee Meeting

 

Open Portion

 

Wednesday, 7 June 2017

 

at 5.00 pm

Lady Osborne Room, Town Hall


 

 

 

 

THE MISSION

Our mission is to ensure good governance of our capital City.

THE VALUES

The Council is:

 

about people

We value people – our community, our customers and colleagues.

professional

We take pride in our work.

enterprising

We look for ways to create value.

responsive

We’re accessible and focused on service.

inclusive

We respect diversity in people and ideas.

making a difference

We recognise that everything we do shapes Hobart’s future.

 

 


 

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 3

 

7/6/2017

 

 

ORDER OF BUSINESS

 

Business listed on the agenda is to be conducted in the order in which it is set out, unless the committee by simple majority determines otherwise.

 

APOLOGIES AND LEAVE OF ABSENCE

1.        Co-Option of a Committee Member in the event of a vacancy  4

2.        Confirmation of Minutes. 4

3.        Consideration of Supplementary Items. 4

4.        Indications of Pecuniary and Conflicts of Interest. 4

5.        Transfer of Agenda Items. 5

6          Reports. 6

6.1     Playful City Public Art Project 6

6.2     Applications Approved Under the Delegated Authority of the Director Community Development for Quick Response Grants. 15

6.3     Australia Day National Conference 2017 - Adelaide 25-26 July - Aldermanic Nominations. 19

7          Committee Action Status Report. 43

7.1     Committee Actions - Status Report 43

8.        Questions Without Notice. 54

9.        Closed Portion Of The Meeting.. 55

 


 

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 4

 

7/6/2017

 

 

Community, Culture and Events Committee Meeting (Open Portion) held Wednesday, 7 June 2017 at 5.00 pm in the Lady Osborne Room, Town Hall.

 

COMMITTEE MEMBERS

Harvey (Chairman)

Zucco

Sexton

Cocker

Thomas

 

ALDERMEN

Lord Mayor Hickey

Deputy Lord Mayor Christie

Briscoe

Ruzicka

Burnet

Reynolds

Denison

Apologies: Nil.

 

 

Leave of Absence:

Alderman Harvey (Chairman).

Aldermen Sexton.

 

1.       Co-Option of a Committee Member in the event of a vacancy

 

 

 

2.       Confirmation of Minutes

 

The minutes of the Open Portion of the Community, Culture and Events Committee meeting held on Wednesday, 10 May 2017, are submitted for confirming as an accurate record.

 

 

3.       Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

 

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

 

 

4.       Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

 

Aldermen are requested to indicate where they may have any pecuniary or conflict of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

 

5.       Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

 

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

 

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

 

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

 


Item No. 6.1

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 6

 

7/6/2017

 

 

6        Reports

 

6.1    Playful City Public Art Project

          File Ref: F17/3685; 2016-0676

Report of the Manager Community and Cultural Programs and the Director Community Develeopment of 1 June 2017 and attachments.

Delegation:     Council


Item No. 6.1

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 7

 

7/6/2017

 

 

REPORT TITLE:                  Playful City Public Art Project

REPORT PROVIDED BY:  Manager Community and Cultural Programs

Director Community Development

 

1.         Report Purpose and Community Benefit

1.1.     This report is to seek Council approval for the commissioning of three public art projects for children in the city centre.

1.2.     This project would address an existing gap in provision of children’s play facilities in the city centre, increase the number of child and family friendly spaces, and improve the impetus for families to visit the city.

2.         Report Summary

2.1.     The City of Hobart widely acknowledges that the city centre lacks facilities for children’s play.  This was identified in the Jan Gehl and Associates produced Hobart 2010 Public Spaces and Public Life - A City with People in Mind.  This report suggested that the city centre lacked public spaces that were attractive for children and their caregivers.  This feedback continues to be received through consultations with families accessing the city.

2.2.     It is proposed that three new public art projects for children be commissioned for the city centre.  Rather than traditional structures for play, these artworks would focus on making the urban landscape playable.

2.3.     Two possible sites have been identified and a third site’s suitability is currently being scoped for the introduction of playful public artworks for children.  The two confirmed proposed sites are:

(i)        Collins Court.  The artwork would be located in the rear section of the court, and would form part of the scheduled Stage 2 refurbishments designed by the City Design team.  (Refer Attachment A to this report for location as part of proposed Stage 2 design.)

(ii)       Victoria Walk.  The artwork would be located in the paved seating area immediately next to the southern Centrepoint entrance.  (Refer Attachment B to this report.)

2.4.     Artists would be selected via a two-stage process that includes a nationally advertised Expression of Interest (including a selection of a shortlist), and a paid Concept Development stage.

2.5.     The total cost for these three projects is $120,000.  Funding for these artworks would be drawn from existing project allocations for both the Public Art Program and the Collins Court Project in the draft 2017-18 Annual Plan.

3.         Recommendation

That the Council approve the commissioning of three public art projects for children in the city centre at a total cost of $120,000, to be funded from existing budget allocations within the Public Art Program and Collins Court Project budgets.

4.         Background

4.1.     In 2010, Jan Gehl and Associates produced Hobart 2010 Public Spaces and Public Life - A City with People in Mind.  This report suggested that the city centre lacked public spaces that were attractive for children and their caregivers.  The report stated the following points:

4.1.1.     “Of all the activities that were recorded on a Saturday, only two per cent represent activity for children.

4.1.2.     There is almost no space left over offering activities that encourage people to stay.  Places with benches and outdoor seating could do a lot, as well as smaller spaces where children could play.

4.1.3.     Children playing is an indicator of a city that has been created for all users.  Public spaces require extra features in order to invite children and elderly people to use and enjoy them.”

4.2.     Following on from the Gehl recommendations, ‘A Child Friendly Hobart’ was developed as an outcome of the creative consultation project IMAGINE BUILD PLAY.

4.3.     IMAGINE BUILD PLAY, initiated by the City of Hobart in 2013 and funded by the Tasmanian Early Years Foundation, engaged community artists to work collaboratively with over 200 young children, adults and community organisations to explore the idea of a child friendly Hobart through the creation and use of interactive artwork.  The result of this project was to identify a number of core ideas as to what a Child Friendly Hobart should look like:

·     involve children and families in design and decision making

·     maintain a safe environment with slow moving traffic, clean parenting rooms, and protection from the sun, wind and rain

·     be imaginative and fun with colours, sounds and textures to provide stimulating and interesting ways to navigate through the city centre

·     provide active spaces to play, climb, roll, swing, slide, hop and jump

·     cater for families to stop and rest by providing grass areas, seats, benches and tables

·     be full of surprise and evoke curiosity and engagement with diverse sensory elements.

4.4.     Following the IMAGINE BUILD PLAY consultation, the City’s Cultural, Community and Activation teams developed a presentation for a meeting of the Executive Leadership Team on 23 June 2016, detailing the lack of facilities for children’s play in the Hobart city centre and offering examples of national and international public art and design that offer play in the urban environment.

4.4.1.     The Executive Leadership Team endorsed the provision of facilities for play within the city centre.

4.5.     Two possible sites have been identified and a third site’s suitability is being scoped for the introduction of playful public artworks for children. The two confirmed proposed sites are:

(i)           Collins Court.  The artwork would be located in the rear section of the court and would form part of the scheduled Stage 2 refurbishments designed by the City Design team.  (Refer Attachment A to this report for location as part of proposed Stage 2 design.)

(ii)          Victoria Walk.  The artwork would be located in the paved seating area immediately next to the southern Centrepoint entrance.  (Refer Attachment B to this report.)

4.6.     Building on core ideas presented in the IMAGINE BUILD PLAY project, these artworks would be different from traditional playground structures by focusing on making the urban landscape playable with interactive, imaginative elements that may utilise contemporary technology/sound/light.

5.         Proposal and Implementation

5.1.     It is proposed that three public art projects for children be implemented as permanent works within the city centre.  The following two proposed sites have been confirmed as optimal locations, and the Public Art Program team is currently looking for a third suitable site.

Collins Court

5.1.1.     A permanent artwork would be integrated into the rear section of the court, which is scheduled as Stage 2 of the Collins Court refurbishment.  Refer Attachment A for location details.

5.1.2.     The overall refurbishment project for Collins Court would incorporate a range of works including improvements to the accessibility of this area and surrounding spaces, new soft and hard landscaping, seating, and tables.

Victoria Walk

5.1.3.     A permanent artwork would be located within the existing seating area in Victoria Walk, at the rear of Centrepoint.

5.2.     Artists would be selected via a two-stage process that includes a nationally advertised Expression of Interest (including a selection of a shortlist), and a paid Concept Development stage.

5.3.     Relevant internal and external stakeholders, including children and people who work with children would be consulted as part of the selection process, with the Public Art Advisory Panel making the final recommendation.

5.4.     The Collins Court project would be implemented as part of the Stage 2 works in conjunction with the overall project.

5.5.     The Victoria Walk project and the project on the third site (to be confirmed) would be standalone projects implemented concurrently.

6.         Strategic Planning and Policy Considerations

6.1.     The Playful City Public Art Project addresses Strategic Objectives 1.3, 1.4, 1.5, 2.2, 4.1, 4.2, 4.3 and 4.4 from the Capital City Strategic Plan 2015-2025, addressing Economic Development, Vibrancy and Culture; Urban Management; and Strong Safe and Healthy Communities.

6.2.     Correspondingly, the project addresses Outcome Area 1.1 and 1.2 of the Creative Hobart Strategy, namely:

“Enhancing sense of place (1.1); and

Activating Public Spaces (1.2).”

6.3.     The project also connects with the City of Hobart Children and Families Strategy, in particular:

“Priority Area 2:  Engaging and Participating, which sets a priority for providing opportunities for Children and Families to participate in activities and future planning for the city.”

7.         Financial Implications

7.1.     Funding Source and Impact on Current Year Operating Result

7.1.1.     There will be no impact on the Current Year Operating Result.

7.2.     Impact on Future Years’ Financial Result

7.2.1.     The total project costs of all three projects is anticipated to be $120,000.

7.2.2.     The Collins Court project cost of $55,000 would be funded from the 2017-18 allocation for this project in the draft 10 Year Capital Works Plan.

7.2.3.     The Victoria Walk project and the third site project combined cost of $65,000 would be  funded from the 2017-18 allocation for Public Art in the draft 10 Year Capital Works Plan.

7.3.     Asset Related Implications

7.3.1.     Each of the projects will result in a new asset for the City, to be maintained for the life of each commission (expected 15-20 years).

7.3.2.     Given the complexity of ownership and maintenance considerations for the entire public art collection, a further report will be provided including detailing ongoing maintenance requirements for these assets.

8.         Legal, Risk and Legislative Considerations

8.1.     The Public Art Program has consulted with City Infrastructure regarding the artworks likely to be within pedestrian zones.  No issues were identified, providing public access is maintained, in particular the ability to shoreline along the building edge for the partially sighted.

8.2.     The contract for the commission will specify that any artwork must conform to Australian Standards relevant to an installation for children within a public place.

9.         Environmental Considerations

9.1.     The brief for each of the three commissions will specify potential themes for exploration/expression within the work.  Science and the Environment will be proposed as a potential theme.

10.      Social and Customer Considerations

10.1.   This project would address an existing gap in the provision of children’s public play facilities within the city centre by specifically providing public artwork for children.

10.2.   In addressing the identified gap, provision for children’s play facilities would allow and encourage more families to use the city centre by offering reasons to stay longer and providing child-centric destinations.

10.3.   Providing infrastructure intended for children would increase the accessibility and enjoyment of the city for families.

11.      Marketing and Media

11.1.   The Playful City Project offers considerable opportunities to link with other future initiatives for children in the city centre, such as:

·     staging events adjacent to the new artworks, marketed to children and families

·     establishing a trail of elements and spaces of interest to children and families

·     developing a map of elements and spaces of interest to children and families.

12.      Community and Stakeholder Engagement

12.1.   This project has emerged from consultation with the community, including children of different ages, about the needs of children and families in the city centre.

12.2.   The Director City Planning, the Executive Manager City Design, Building owners, the City’s Asset Managers, and other relevant stakeholders for each of the confirmed proposed sites have been consulted in the preparation of this report.

12.3.   As a part of the development of the artwork, artists will be provided with a summary of the IMAGINE BUILD PLAY project and associated consultation projects to date, including contributions by children and young people, and shortlisted artists will be required to attend a briefing to meet local stakeholders and talk with local children about their thoughts for the project.

12.4.   Representatives of the local Reggio Emilia Network, which develops innovative learning programs for children, will be invited to participate in the artist briefing and artist selection process.

13.      Delegation

13.1.   This matter is delegated to the Council.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Kimbra Parker

Manager Community and Cultural Programs

Philip Holliday

Director Community Development

 

Date:                            1 June 2017

File Reference:          F17/3685; 2016-0676

 

 

Attachment a:             Potential site - Collins Court

Attachment b:             Potential site - Victoria Walk   


Item No. 6.1

Agenda (Open Portion)

Community, Culture and Events Committee Meeting - 7/6/2017

Page 13

ATTACHMENT a

 

Page_000001


Item No. 6.1

Agenda (Open Portion)

Community, Culture and Events Committee Meeting - 7/6/2017

Page 14

ATTACHMENT b

 

Page_000001


Item No. 6.2

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 15

 

7/6/2017

 

 

6.2    Applications Approved Under the Delegated Authority of the Director Community Development for Quick Response Grants

          File Ref: F17/54450;  16/194

Memorandum of the Director Community Development and the Director Community Development of 1 June 2017 and attachment.

Delegation:     Committee


Item No. 6.2

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 16

 

7/6/2017

 

 

 

 

Memorandum: Community, Culture and Events Committee

 

Applications Approved Under the Delegated Authority of the Director Community Development for Quick Response Grants

 

The Director Community Development submits for information the attached table of Quick Response Applications approved under delegated authority.

 

REcommendation

That the information be received and noted.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Philip Holliday

Director Community Development

 

 

Date:                            1 June 2017

File Reference:          F17/54450;  16/194

 

 

Attachment a:             Applications approved under the delegated authority of Director Community Development for quick response grants   


Item No. 6.2

Agenda (Open Portion)

Community, Culture and Events Committee Meeting - 7/6/2017

Page 17

ATTACHMENT a

 

PDF Creator


 

PDF Creator


Item No. 6.3

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 19

 

7/6/2017

 

 

6.3    Australia Day National Conference 2017 - Adelaide 25-26 July - Aldermanic Nominations

          File Ref: F17/55408; 17/58

Memorandum of the Manager Community and Cultural Programs and the Director Community Development of 31 May 2017 and attachment.

Delegation:     Council


Item No. 6.3

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 20

 

7/6/2017

 

 

 

 

Memorandum: Community, Culture and Events Committee

 

Australia Day National Conference 2017 - Adelaide 25-26 July - Aldermanic Nominations

 

The General Manager reports:

 

“The attached program is provided to enable Aldermanic nominations to be sought for attendance at the Australia Day National Conference 2017 to be held in Adelaide on 25-26 July 2017.

 

Clause 2 of the Council’s policy titled Aldermanic Development and Support with regard to conference attendance, provides that:

 

The Council may approve the attendance of Aldermen at relevant conferences as representatives of the City, in the capacity as a delegate or conference presenter, subject to budget availability.

 

Particular conferences where Council representation may be considered appropriate may be brought to the notice of the Council by the General Manager or an individual Alderman.

 

When such conferences are listed on the relevant committee agenda for consideration of representation, the relevance of the conference to the city’s strategic objectives is to be addressed as part of the process.

 

The content of the conference is relevant to local government and the Capital City Strategic Plan 2015-2025 as it relates to the delivery of Australia Day events and the emerging issues related to Australia Day, including the call to change the date.  The program details are shown at Attachment A to this report and can be viewed on the website at https://www.australiaday.org.au/conference/

 

The estimated cost of full attendance is $1715 per person, which is inclusive of $715 registration fee and $1000 for airfares, accommodation and other incidental expenditure.

 

In the event that the Council approves the attendance, the estimated cost will be attributed to general aldermanic conferences allocation within the City Government function of the 2017-18 Annual Plan.

 

It is intended that City officers will also be attending the conference.

The information is submitted for consideration.”

 

 

REcommendation

That:

1.      The Council consider Aldermanic representation at the Australia Day National Conference 2017 to be held in Adelaide, South Australia on 25-26 July 2017.

2.      The estimated cost of $1715 per person be attributed to the general Aldermanic conferences allocation within the City Government function of the 2017-18 Annual Plan.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Kimbra Parker

Kimbra Parker

Manager Community and Cultural Programs

Philip Holliday

Philip Holliday

Director Community Development

 

Date:                            31 May 2017

File Reference:          F17/55408; 17/58

 

 

Attachment a:             Australia Day National Conference Program Details   


Item No. 6.3

Agenda (Open Portion)

Community, Culture and Events Committee Meeting - 7/6/2017

Page 22

ATTACHMENT a

 

Page_000001


Page_000002


Page_000003


Page_000004


Page_000005


Page_000006


Page_000007


Page_000008


Page_000009


Page_000010


Page_000011


Page_000012


Page_000013


Page_000014


Page_000015


Page_000016


Page_000017


Page_000018


Page_000019


Page_000020


Page_000021

 


Item No. 7.1

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 43

 

7/6/2017

 

 

7        Committee Action Status Report

 

7.1      Committee Actions - Status Report

 

A report indicating the status of current decisions is attached for the information of Aldermen.

REcommendation

That the information be received and noted.

Delegation:      Committee

 

 

Attachment a:             Status Report to May 2017.    


Item No. 7.1

Agenda (Open Portion)

Community, Culture and Events Committee Meeting - 7/6/2017

Page 44

ATTACHMENT a

 

PDF Creator


 

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator  

 


 

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 55

 

7/6/2017

 

 

8.       Questions Without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

 

An Alderman may ask a question without notice of the Chairman, another Alderman, the General Manager or the General Manager’s representative, in line with the following procedures:

1.         The Chairman will refuse to accept a question without notice if it does not relate to the Terms of Reference of the Council committee at which it is asked.

2.         In putting a question without notice, an Alderman must not:

(i)    offer an argument or opinion; or

(ii)   draw any inferences or make any imputations – except so far as may be necessary to explain the question.

3.         The Chairman must not permit any debate of a question without notice or its answer.

4.         The Chairman, Aldermen, General Manager or General Manager’s representative who is asked a question may decline to answer the question, if in the opinion of the respondent it is considered inappropriate due to its being unclear, insulting or improper.

5.         The Chairman may require a question to be put in writing.

6.         Where a question without notice is asked and answered at a meeting, both the question and the response will be recorded in the minutes of that meeting.

7.         Where a response is not able to be provided at the meeting, the question will be taken on notice and

(i)    the minutes of the meeting at which the question is asked will record the question and the fact that it has been taken on notice.

(ii)   a written response will be provided to all Aldermen, at the appropriate time.

(iii)  upon the answer to the question being circulated to Aldermen, both the question and the answer will be listed on the agenda for the next available ordinary meeting of the committee at which it was asked, where it will be listed for noting purposes only.

 


 

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 56

 

7/6/2017

 

 

9.       Closed Portion Of The Meeting

 

The following items were discussed: -

 

Item No. 1          Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2          Consideration of supplementary items to the agenda

Item No. 3          Indications of pecuniary and conflicts of interest

Item No. 4          Committee Action Status Report

Item No. 4.1       Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 5          Questions Without Notice