Agenda of Special Governance Committee Meeting

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City of hobart

AGENDA

Special Governance Committee Meeting

Open Portion

Monday, 8 May 2017

at 4.40 pm

Lady Osborne Room, Town Hall

THE MISSION

Our mission is to ensure good governance of our capital City.

THE VALUES

The Council is:

about people	We value people – our community, our customers and colleagues.
professional	We take pride in our work.
enterprising	We look for ways to create value.
responsive	We’re accessible and focused on service.
inclusive	We respect diversity in people and ideas.
making a difference	We recognise that everything we do shapes Hobart’s future.

Agenda (Open Portion)

Special Governance Committee Meeting

Page 3

8/5/2017

ORDER OF BUSINESS

Business listed on the agenda is to be conducted in the order in which it is set out, unless the committee by simple majority determines otherwise.

APOLOGIES AND LEAVE OF ABSENCE

1. Co-Option of a Committee Member in the event of a vacancy 4

2. Indications of Pecuniary and Conflicts of Interest. 4

3. Transfer of Agenda Items. 4

4 Reports. 5

4.1 2017 National General Assembly of Local Government, Canberra - 18-21 June 2017 - Aldermanic Nominations. 5

Agenda (Open Portion)

Special Governance Committee Meeting

Page 4

8/5/2017

Special Governance Committee Meeting (Open Portion) held Monday, 8 May 2017 at 4.40 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Ruzicka (Chairman)

Deputy Lord Mayor Christie

Cocker

Thomas

Reynolds

ALDERMEN

Lord Mayor Hickey

Zucco

Briscoe

Sexton

Burnet

Denison

Harvey

Apologies: Nil.

Leave of Absence: Nil.

1. Co-Option of a Committee Member in the event of a vacancy

2. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Aldermen are requested to indicate where they may have any pecuniary or conflict of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

3. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

Item No. 4.1

Agenda (Open Portion)

Special Governance Committee Meeting

Page 6

8/5/2017

Memorandum: Governance Committee

2017 National General Assembly of Local Government, Canberra - 18-21 June 2017 - Aldermanic Nominations

The General Manager reports:

“The attached program is provided to enable Aldermanic nominations to be sought for attendance at the 2017 National General Assembly of Local Government, to be held in Canberra from 18 to 21 June 2017.

Clause C2 of the Council’s policy titled Aldermanic Development and Support with regard to conference attendance, provides that:

The Council may approve the attendance of Aldermen at relevant conferences as representatives of the City, in the capacity as a delegate or conference presenter, subject to budget availability.

Particular conferences where Council representation may be considered appropriate may be brought to the notice of the Council by the General Manager or an individual Alderman.

When such conferences are listed on the relevant committee agenda for consideration of representation, the relevance of the conference to the City’s strategic objectives is to be addressed as part of the process.

The content of the conference is clearly relevant to local government and the Council’s Capital City Strategic Plan 2015-2025 in particular Goal 5 – Governance, Strategic Objective 5.5.3 – represent the city nationally to ensure outcomes are appropriate for the capital city.

The estimated cost of full attendance is approximately $3300.00 per person, which is inclusive of registration fees, fully flexible flights, three night’s accommodation, travel expenses and other incidental expenditure.

In the event that the Council approves Aldermanic attendance, the cost will be attributed to general Aldermanic conferences allocation within the City Government function of the 2016/2017 Annual Plan.

The information is submitted for consideration.”

REcommendation

That:

1. The Council consider Aldermanic representation at the 2017 National General Assembly of Local Government, Canberra, to be held in Canberra, Australian Capital Territory from 18 to 21 June 2017.

2. The cost of attendance estimated at $3300.00 per person, be attributed to the general Aldermanic conferences allocation within the City Government Function of the 2016/2017 Annual Plan.

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.