Agenda of Council Meeting

Agenda (Open Portion)

Council Meeting

Page 5

22/5/2017

A meeting of the Open Portion of the Council will be held in the Council Chamber, Town Hall on Monday, 22 May 2017 at 5.00 pm.

N D Heath

General Manager

ALDERMEN:

Lord Mayor Alderman S L Hickey

Deputy Lord Mayor Alderman R G Christie

Alderman M Zucco

Alderman J R Briscoe

Alderman E R Ruzicka

Alderman P T Sexton

Alderman H C Burnet

Alderman P S Cocker

Alderman D C Thomas

Alderman A M Reynolds

Alderman T M Denison

Alderman W F Harvey

APOLOGIES: Nil.

LEAVE OF ABSENCE:

The Lord Mayor Alderman S L Hickey.

Alderman H C Burnet.

Alderman D C Thomas.

Alderman A M Reynolds.

Alderman T M Denison.

1. Confirmation of Minutes

The Chairman reports that she has perused the minutes of the meeting of the Open Portion of the Council meeting held on Monday, 8 May 2017, finds them to be a true record and recommends that they be taken as read and signed as a correct record.

2. Transfer of Agenda Items

Are there any items, which the meeting believes, should be transferred from this agenda to the closed agenda or from the closed agenda to the open agenda, in accordance with the procedures allowed under Section 15 of the Local Government (Meeting Procedures) Regulations 2015?

3. Communication from the Chairman

4. Notification of Council WorKshops

In accordance with the requirements of the Local Government (Meeting Procedures) Regulations 2015, the General Manager reports that no Council workshops have been conducted since the last ordinary meeting of the Council.

5. Public Question Time

6. Petitions

7. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

RECOMMENDATION

That the Council resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager in accordance with the provisions of the Local Government (Meeting Procedures) Regulations 2015.

8. Indications of Pecuniary and Conflicts Of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Aldermen are requested to indicate where they may have any pecuniary or conflict of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

Agenda (Open Portion)

Council Meeting

Page 7

22/05/2017

Reports of Committees

City Planning Committee

9. Council Acting as Planning Authority

In accordance with the provisions of Part 2 Regulation 25 of the Local Government (Meeting Procedures) Regulations 2015, the intention of the Council to act as a planning authority pursuant to the Land Use Planning and Approvals Act 1993 is to be noted.

In accordance with Regulation 25, the Council will act as a planning authority in respect to those matters appearing under this heading on the agenda, inclusive of any supplementary items.

The Council is reminded that in order to comply with Regulation 25(2), the General Manager is to ensure that the reasons for a decision by a Council or Council Committee acting as a planning authority are recorded in the minutes.

9.1 11 Waterworks Road, Dynnyrne - Fencing

pln-17-166 - File Ref: F17/45203

Ref: Open CPC 7.1.2, 15/05/2017

Application Expiry Date: 6 June 2017

Extension of Time: Not applicable

Pursuant to the Hobart Interim Planning Scheme 2015, the Council approve the application for fencing at 11 Waterworks Road, Dynnyrne and a permit containing the following conditions be issued:

GEN

The use and/or development must be substantially in accordance with the documents and drawings that comprise PLN-17-166 - 11 WATERWORKS ROAD DYNNYRNE TAS 7005 - Final Planning Documents except where modified below.

Reason for condition

To clarify the scope of the permit.

ENG 1

The cost of repair of any damage to the Council infrastructure resulting from the implementation of this permit, must be met by the owners within 30 days of the completion of the development or as otherwise determined by the Council.

A photographic record of the Council infrastructure adjacent to the subject site must be provided to the Council prior to any commencement of works.

A photographic record of the Council’s infrastructure (e.g. existing property service connection points, roads, buildings, stormwater, footpaths, driveway crossovers and nature strips, including if any, pre existing damage) will be relied upon to establish the extent of damage caused to the Council’s infrastructure during construction. In the event that the owner/developer fails to provide to the Council a photographic record of the Council’s infrastructure, then any damage to the Council infrastructure found on completion of works will be deemed to be the responsibility of the owner.

Reason for condition

To ensure that any of the Council infrastructure and/or site-related service connections affected by the proposal will be altered and/or reinstated at the owner’s full cost.

ENV 1

Sediment and erosion control measures sufficient to prevent sediment from leaving the site must be installed prior to any disturbance of the site. Sediment controls must be maintained until all areas of disturbance have been stabilized or re-vegetated.

Advice: For further guidance in preparing a Soil and Water Management Plan – in accordance with Fact sheet 3 Derwent Estuary Program click here.

Reason for condition

To avoid the sedimentation of roads, drains, natural watercourses, Council land that could be caused by erosion and runoff from the development, and to comply with relevant State legislation.

ADVICE

The following advice is provided to you to assist in the implementation of the planning permit that has been issued subject to the conditions above. The advice is not exhaustive and you must inform yourself of any other legislation, by-laws, regulations, codes or standards that will apply to your development under which you may need to obtain an approval. Visit the Council's website for further information.

Prior to any commencement of work on the site or commencement of use the following additional permits/approval may be required from the Hobart City Council.

BUILDING PERMIT

Building permit in accordance with the Building Act 2016. Click here for more information.

DIAL BEFORE YOU DIG

Click here for dial before you dig information

9.2 3-4 Montgomery Court, Sandy Bay - Multiple Dwellings

PLN-16-1243 - File Ref: F17/46783

Ref: Open CPC 7.1.4, 15/05/2017

Application Expiry Date: 24 May 2017

Extension of Time: Not applicable

Pursuant to the Hobart Interim Planning Scheme 2015, the Council refuse the application for multiple dwellings at 34 Montgomery Court, Sandy Bay for the following reasons:

1. The proposal does not meet the acceptable solutions or the performance criteria with respect to clause 11.4.1 of the Hobart Interim Planning Scheme 2015 in that the proposal does not contribute to a range of dwelling types and sizes appropriate to the locality.

2. The proposal does not meet the acceptable solutions or the performance criteria with respect to clause 11.4.2 P3 of the Hobart Interim Planning Scheme 2015 in that the siting and scale of the proposal causes an unreasonable loss of amenity by:

(i). Resulting in a reduction in sunlight to a habitable room (other than a bedroom) of a dwelling on an adjoining lot;

(ii). Resulting in overshadowing of the private open space of a dwelling on an adjoining lot;

(iii). Resulting in visual impacts caused by the apparent scale, bulk or proportions of the dwelling when viewed from an adjoining lot;

(iv). Not providing separation between dwellings on adjoining lots that is compatible with that prevailing in the surrounding area.

3. The proposal does not meet the acceptable solutions or the performance criteria with respect to clauses 11.4.3 P1 and P2 of the Hobart Interim Planning Scheme 2015 in that the dwellings will not have private open spaces that:

(i). Are of a size and dimensions that are appropriate for the size of the dwellings;

(ii). Are able to accommodate outdoor recreational space consistent with the projected requirements of the occupants and operational needs, such as clothes drying and storage;

(iii) Incorporate reasonable space for the planting of gardens and landscaping;

(iv). Include areas that are capable of serving as an extension of the dwelling for outdoor relaxation, dining, entertaining and children’s play that are conveniently located in relation to a living area of the dwelling and orientated to take advantage of sunlight.

10. Glenorchy to Hobart Public Transit Corridor Project - Implementation

File Ref: F17/44276; 36-20-1

Ref: Open CPC 8.1, 15/05/2017

That: 1. The Council endorse the Glenorchy to Hobart Transit Corridor Steering Committee be comprised of the following members:

(a) Lord Mayor (Chair);

(b) HCC Alderman Thomas and Reynolds;

(d) GCC Acting General Manager, (T. McMullen);

(e) Allan Garcia (Infrastructure Tasmania).

2. Subject to Glenorchy City Council agreeing to contribute $20,000, a suitably qualified consultant with specialist expertise in implementation of urban renewal and transit oriented development projects be commissioned to assist in and provide advice in relation to project implementation with a brief being prepared for endorsement by the Steering Committee and expressions of interest called.

Agenda (Open Portion)

Council Meeting

Page 11

22/5/2017

Community, Culture and Events Committee

11. City of Hobart Community Christmas Carols and Activation Grants Program

File Ref: F17/43027; 16/194

Ref: Open CCEC 6.1, 10/05/2017

That: 1. The Council endorse the implementation of two new Community Development Christmas Grant categories to be open in June 2017 in conjunction with the existing Community Development Grants Program annual grant categories as follows:

(i) Christmas Carols Grants where community groups can apply for grants of between $1000 and $10,000 to deliver a community carols event with a total grant pool allocation of $48,000; and

(ii) Christmas Activation Quick Response Grants for grants of up to $1000 towards local Christmas activities with a total grant pool allocation of $7000.

2. The amendments to the current Council Policy - Applications for Grants – Community Development Division, marked as Attachment A to item 6.1 of the Open Community, Cultural and Events Committee agenda of 10 May 2017, be endorsed by the Council.

3. The General Manager be delegated to authorise administrative changes to the Community Development Grants Program guidelines for the Christmas Carols and Activation Grants Program, in line with the Council Policy - Applications for Grants - Community Development Division, as required throughout the implementation of the program.

12. Food Not Bombs - Request to Waive Venue Hire Fee

File Ref: F17/40601; 16/194

Ref: Open CCEC 6.2, 10/05/2017

That: 1. The Council waive the hire fees of $60.00 per week for the non-profit community group, Food Not Bombs to use Criterion House. The group will prepare and serve free weekly meals to community members on Saturday evenings.

2. This agreement be undertaken on a trial basis for a six month period to determine the suitability of the venue for the activity.

3. The value of the support be recorded in the City of Hobart Annual Report in accordance with the Council’s policy in relation to the disclosure of grants and benefits.

4. The attendance of the Food Not Bombs weekly meal program at Criterion House be monitored during the six month trial period and an update report be provided to the Committee.

13. Dark Mofo 2017 - 150.Action Performance

File Ref: F17/42972

Ref: Supplementary Closed CCEC 6, 10/05/2017

That: 1. The Council notes the petition received on 24 April 2017 is a valid petition and meets the requirements of the Local Government Act 1993.

(i) The legal advice in regard to the Council’s treatment of online petitions be referred to the Governance Committee for consideration.

2. The Council forward the petition to the Tasmanian Government for its consideration.

3. The Council continue to work with the organisers of Dark Mofo 2017 to ensure that all statutory permits and licence conditions are met for the 150.Action performance by Hermann Nitsch

4. The petition organiser and the organisers of Dark Mofo 2017 be advised of the Council’s decision.

5. The Committee’s resolution be published in the Open portion of the meeting minutes, with the elements of the report that are not confidential in nature, being made publicly available.

Agenda (Open Portion)

Council Meeting

Page 16

22/5/2017

16. Royal Tasmanian Botanical Gardens - Annual Grant - 2016/2017

File Ref: F17/40969; 25-1-28

Ref: Open PRC 6.2, 11/05/2017

That: 1. The payment of $12,000 (exc gst), as the annual grant to the Royal Tasmanian Botanical Gardens (RTBG), be approved and funded from the Parks and City Amenity Divisional Budget Function within the 2016/2017 Annual Plan.

2. An additional one-off grant contribution of $21,000 (exc gst) be approved to fund projects attributed to the bicentenary of the Gardens in 2018.

3. The additional $21,000 be funded from underspent budgeted material and services expenditure within the Parks and City Amenity budget functions in the 2016/17 Annual Plan.

4. The RTBG acknowledge the City’s contribution in relevant promotional material.

5. The grant provision of $33,000 be recorded in the ‘Grants, Assistance and Benefits Provided’ section of the City of Hobart’s Annual Report.

17. Doone Kennedy Hobart Aquatic Centre Redevelopment Master Plan - Results of Community Engagement and Endorsement of Final Master Plan

File Ref: F17/15664; 33-21-13

Ref: Open PRC 6.3, 11/05/2017

That: 1. The Doone Kennedy Hobart Aquatic Centre Redevelopment Master Plan, dated May 2017 and marked as Attachment B to item 6.3 of the Open Parks and Recreation Committee agenda of 11 May 2017, be approved.

2. Implementation of the Master Plan be undertaken in accordance with the City’s 10 Year Capital Works Program and receipt of grant funding.

3. Respondents to the public exhibition of the master plan be notified of the Council’s resolution and key refinements to the plan.

4. The General Manager be authorised to lodge development applications to enable implementation of the approved master plan.

18. Fern Tree Park Visitor Node Master Plan, Wellington Park - Results of Community Engagement and Endorsement of Final Master Plan

File Ref: F17/40409

Ref: Open PRC 6.4, 11/05/2017

That: 1. The Fern Tree Park Visitor Node Master Plan – Wellington Park, dated April 2017 and marked as Attachment B to item 6.4 of the Open Parks and Recreation Committee agenda of 11 May 2017, be endorsed.

2. Staged implementation of the master plan be undertaken in accordance with the City’s 10 year Capital Works Program allocations of $750,000 in 2017/2018 and $250,000 in 2018/2019.

3. External funding sources be pursued for the estimated $100,000 of road and traffic works.

4. Respondents to the public exhibition of the master plan, including the operator of the Fern Tree Tavern, be notified of the Council’s resolution and the key amendments to the plans.

(i) The Council request the Department of State Growth to reduce the speed limit on Huon Road, in the vicinity of the Tavern, to 40 km/h.

5. The General Manager be authorised to lodge development applications, as required, to enable implementation of the approved master plan to be progressed.

6. The Wellington Park Management Trust be advised of the Council’s decision.

19. The Springs, kunanyi / Mount Wellington - Potential Visitor Centre - Pre-Feasibility

File Ref: F17/41598; 5587226

Ref: Open PRC 6.5, 11/05/2017

That: 1. The Council commission a feasibility study into a City-funded visitor centre at The Springs, kunanyi / Mount Wellington, at an estimated cost of up to $75,000, with the study to include market analysis, concept development, infrastructure planning and design and the investigation of business model options for ownership, management and operations.

(i) The cost of the study be funded from the Bushland and Reserves Capital Works Program.

2. The Council write to the Wellington Park Management Trust requesting that the Trust schedule the proposed revision of The Springs Master Plan to commence after the Council considers the findings of the feasibility study.

3. A further report be provided upon receipt and review of the feasibility study.

20. Proposed Extension of the Intercity Cycleway - Regatta Grounds through Macquarie Point to Evans Street

File Ref: F17/43981; 37-1-3

Ref: Open PRC 6.6, 11/05/2017

That the Council not proceed in a partnership with the Macquarie Point Development Corporation to construct the extension of the Intercity Cycleway, from McVilly Drive, Hobart Regatta Grounds, through Macquarie Point to Evans Street, at this time, due to:

(i) The lack of funding and budget restraints;

(ii) The project not being a current priority for the City; and

(iii) The lack of an overall cycling infrastructure development strategy which supports the project.

Item No. 21

Agenda (Open Portion)

Council Meeting

Page 20

22/5/2017

Memorandum: Council

2017 Local Government Association of Tasmania Annual Conference

The General Manager reports:

“The attached program is provided to enable Aldermanic nominations to be sought for attendance at the 2017 LGAT Annual Conference, to be held in Hobart from 26 to 28 July 2017.

Clause C2 of the Council’s policy titled Aldermanic Development and Support with regard to conference attendance, provides that:

The Council may approve the attendance of Aldermen at relevant conferences as representatives of the City, in the capacity as a delegate or conference presenter, subject to budget availability.

Particular conferences where Council representation may be considered appropriate may be brought to the notice of the Council by the General Manager or an individual Alderman.

When such conferences are listed on the relevant committee agenda for consideration of representation, the relevance of the conference to the City’s strategic objectives is to be addressed as part of the process.

The content of the conference is clearly relevant to local government and the Council’s Capital City Strategic Plan 2015-2025 in particular Goal 5 – Governance, Strategic Objective 5.5.3 – represent the city nationally to ensure outcomes are appropriate for the capital city.

The estimated cost of full attendance is approximately $880.00 per person.

In the event that the Council approves Aldermanic attendance, the cost will be attributed to general Aldermanic conferences allocation within the City Government function of the 2016/2017 Annual Plan.

The information is submitted for consideration.”

REcommendation

That:

1. The Council consider Aldermanic representation at the 2017 Local Government Association of Tasmanian Annual Conference, to be held in Hobart from 26 to 28 July 2017.

2. The cost of attendance estimated at $880.00 per person, be attributed to the general Aldermanic conferences allocation within the City Government Function of the 2016/2017 Annual Plan.

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

N.D Heath

General Manager

Date: 17 May 2017

File Reference: F17/49720

Attachment a: 2017 LGAT Annual Conference Program ⇩

Item No. 22

Agenda (Open Portion)

Council Meeting

Page 31

22/5/2017

Memorandum: Council

Eco City World Summit - 12-14 July 2017, Melbourne - Aldermanic Nominations

The General Manager reports:

“The attached program is provided to enable Aldermanic nominations to be sought for attendance at the Eco City World Summit, to be held in Melbourne from 12 to 14 July 2017.

Clause C2 of the Council’s policy titled Aldermanic Development and Support with regard to conference attendance, provides that:

The Council may approve the attendance of Aldermen at relevant conferences as representatives of the City, in the capacity as a delegate or conference presenter, subject to budget availability.

Particular conferences where Council representation may be considered appropriate may be brought to the notice of the Council by the General Manager or an individual Alderman.

The content of the conference is clearly relevant to local government and the Council’s Capital City Strategic Plan 2015-2025 in particular Goal 2 – Urban Management.

The estimated cost of full attendance is approximately $2,976.00 per person, which is inclusive of registration fees, fully flexible flights, four night’s accommodation, travel expenses and other incidental expenditure.

The information is submitted for consideration.”

REcommendation

That:

1. The Council consider Aldermanic representation at the Eco City World Summit to be held in Melbourne, Victoria from 12 to 14 July 2017.

2. The cost of attendance estimated at $2,976.00 per person, be attributed to the general Aldermanic conferences allocation within the City Government Function of the 2016/2017 Annual Plan.

N.D Heath

General Manager

Date: 17 May 2017

File Reference: F17/49885

Attachment a: Eco City World Summit Program Overview ⇩