Agenda of Community, Culture and Events Committee Meeting

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 4

10/5/2017

Community, Culture and Events Committee Meeting (Open Portion) held Wednesday, 10 May 2017 at 5.00 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Harvey (Chairman)

Zucco

Sexton

Cocker

Thomas

ALDERMEN

Lord Mayor Hickey

Deputy Lord Mayor Christie

Briscoe

Ruzicka

Burnet

Reynolds

Denison

Apologies: Nil

Leave of Absence: Nil

1. Co-Option of a Committee Member in the event of a vacancy

2. Confirmation of Minutes

The minutes of the Open Portion of the Community, Culture and Events Committee meeting held on Wednesday, 5 April 2017, are submitted for confirming as an accurate record.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Aldermen are requested to indicate where they may have any pecuniary or conflict of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

Item No. 6.1

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 7

10/5/2017

REPORT TITLE: City of Hobart Community Christmas Carols and Activation Grants Program

REPORT PROVIDED BY: Manager Community and Cultural Programs

Director Community Development

1. Report Purpose and Community Benefit

1.1. This report responds to the Council resolution of 20 March 2017, which resolved inter alia the following:

“That the Council invite small-scale community groups and others to apply for grants offered by the Council through a publicly advertised grants program, to run carols events for 2017, with some degree of Council financial and technical support.

(i) The proposed framework for the delivery of the grants and the required increase to the existing budget be the subject of a further report.”

1.2. This report provides a proposed methodology for the implementation of a grants program that supports the provision of community run Carols events in 2017 in line with the existing Community Development Grants Program.

1.3. This grant program will provide community organisations or groups with the opportunity to engage with their local community members to deliver a community carols or activation event in their local area.

1.4. This grant program will necessitate a revision to Council Policy Applications for Grants - Community Development Division as shown in Attachment A to this report.

2. Report Summary

2.1. It is proposed that financial support be provided through the existing Community Development Grants Program that has established methodology including utilising the SmartyGrants software and associated application and assessment processes.

2.2. It is further proposed that there be two grant opportunities provided. One would be a Community Christmas Carols Grant where community groups can apply for grants of between $1000 and $10,000 to deliver a Community Carols event. The second would be a Community Christmas Activation Quick Response Grant for grants of up to $1000.

2.2.1. The Community Christmas Carols Grants would be open in conjunction with the existing annual grants (Major Cultural Organisations and Event Partnership Grants) in June 2017 for Carols to be held as part of Christmas festivities in 2017. The total grant allocation for this grant stream would be $48,000. The guidelines for these grants are shown at Attachment B to this report.

2.2.2. The Community Christmas Activation Quick Response Grants would be open from June through to four weeks prior to Christmas and would be for any Christmas activation project that could include small carols events. The total grant allocation for this grant stream would be $7000. The guidelines for these grants are shown at Attachment C to this report.

2.3. The proposed quantum of these grants is designed to support smaller community style events that require lower levels of technical production and event infrastructure. There would be some expectation that applicants would also raise their own funds, including sponsorships and donations or other fundraising activities.

2.4. Organisers of large scale carols events, such as the carols event staged at the Royal Tasmanian Botanical Gardens in 2016 could also be eligible to apply through the existing Major Event Partnership grant stream for requests over $20,000 that already exists.

2.5. Applicants would be invited to engage with Council officers during the planning of events to provide advice and where possible, officers will provide technical and operational support to event organisers.

2.6. The Christmas Carols events could be held across a range of Council-owned parks and venues, including St David’s Park and a range of community facilities.

2.6.1. A further report will be provided responding to Clause 3 of the Council recommendation of 20 March 2017 that:

“A further report also be provided investigating the possibility of the Amphitheatre at the Soldiers Memorial Oval and other venues, being provided for community focussed and/or Council run events.”

3. Recommendation

That:

1. The Council endorse the implementation of two new Community Development Christmas Grant categories to be open in June 2017 in conjunction with the existing Community Development Grants Program annual grant categories as follows:

(i) Christmas Carols Grants where community groups can apply for grants of between $1000 and $10,000 to deliver a community carols event with a total grant pool allocation of $48,000; and

(ii) Christmas Activation Quick Response Grants for grants of up to $1000 towards local Christmas activities with a total grant pool allocation of $7000.

2. The current Council Policy - Applications for Grants - Community Development Division be amended as shown at Attachment A to this report.

3. The General Manager be delegated to authorise administrative changes to the Community Development Grants Program guidelines for the Christmas Carols and Activation Grants Program, in line with the Council Policy - Applications for Grants - Community Development Division, as required throughout the implementation of the program.

4. Background

4.1. The Council at its meeting of 20 March 2017 received a report reviewing the delivery of Carols by Candlelight 2016 and providing options for the Council’s consideration relating to the future direction of the Carols by Candlelight in 2017 and beyond.

4.2. The Council subsequently approved the following recommendation inter alia:

(i) The proposed framework for the delivery of the grants and the required increase to the existing budget be the subject of a further report.”

4.3. The proposed Christmas grant stream will offer community organisations, groups and not-for-profit bodies in the Hobart area with financial support, an overarching marketing campaign as well as event advice towards the delivery of a series of more intimate, precinct or neighbourhood community run Carols events at local/suburban parks and facilities.

4.4. The implementation of this grant stream would be undertaken in conjunction with the existing annual grant streams that open in June with all the existing grant methodology being applied. This includes the use of the SmartyGrants software for applications, scoring through an assessment panel and reporting recommendations through to the Council.

4.4.1. In line with the existing quick response grant methodology, approval for the Christmas Activation Quick Response Grants would be through the delegation of the Director Community Development.

4.5. The availability of the grants would be advertised through the standard communication methods as well as wide promotion through community networks.

4.6. The technical and operational support will involve a certain amount of staff involvement; however it has the potential to create a series of more meaningful events that could be utilised by local communities to raise funds for nominated charities or to support local service clubs.

4.7. The provision of marketing support will provide a further opportunity for the Council to provide meaningful support to community groups involved in delivering events.

4.8. It is considered that the Christmas Carols grant stream, of grants between $1000 and $10,000, would provide an opportunity for community events of both a small and larger scale to be delivered. To be eligible for this grant, the applicant must have a component that includes carols of some description, even roving carols. Restricting it to carols events promotes a range of opportunities for community members to attend a local carols event.

4.9. The proposed quantum of these grants is designed to support smaller community style events that require lower levels of technical production and event infrastructure. There would be some expectation that applicants would also raise their own funds, including sponsorships and donations or other fundraising activities.

4.10. It is considered that the Christmas Activation Quick Response Grants may have a broader application that could be for smaller scale carols but could also be for other types of Christmas activities such as a theatre style performance, Christmas lighting installations, a community Christmas market or activity, such as that undertaken by Scots Church in 2016.

4.11. Organisers of large scale carols events, such as the carols event staged at the Royal Tasmanian Botanical Gardens in 2016 could also be eligible to apply through the existing Major Event Partnership grant stream for requests over $20,000 that already exists. This grant round opens in June this year.

4.12. The Royal Tasmanian Botanical Gardens has already expressed interest in discussing possible City of Hobart support for a Carols event at the Gardens in 2017.

5. Proposal and Implementation

5.1. It is proposed that the Council endorse the implementation of two new Community Development Grant categories to be open in June 2017 in conjunction with the existing Community Development Grants Program annual grant categories as follows:

(i) Christmas Carols Grants where community groups can apply for grants of between $1000 and $10,000 to deliver a Community Carols event with a total grant pool allocation of $48,000; and

(ii) Christmas Activation Quick Response Grants for grants of up to $1000 towards local Christmas activities with a total grant pool allocation of $7,000.

5.2. The current Council Policy - Applications for Grants - Community Development Division be amended as shown at Attachment A to this report.

5.3. It is proposed that the General Manager be delegated to authorise administrative changes to the Community Development Grants Program guidelines for the Christmas Carols and Activation Grants Program, in line with the Council Policy - Applications for Grants - Community Development Division, as required throughout the implementation of the program.

5.4. This Christmas grant stream would be fully implemented in line with the current Community Development Grants Program.

5.5. Community Development staff would work very closely with the Parks and Amenity Division to determine the most appropriate use of the parks/venues being proposed by the community applicants.

6. Strategic Planning and Policy Considerations

6.1. This item responds to Goal 1 - Economic Development, Vibrancy and Culture as a priority area of activity and several strategic objectives in the Strong, Safe and Healthy Communities area of activity in the Capital City Strategic Plan 2015-2025.

7. Financial Implications

7.1. Funding Source and Impact on Current Year Operating Result

7.1.1. There would be no impact on the current year operating result.

7.2. Impact on Future Years’ Financial Result

7.2.1. An annual budget allocation of $60,000 would be required to deliver the Christmas grant stream including $5,000 for marketing support.

7.2.2. There is currently a $60,000 budget allocation included in the draft 2017-18 annual plan allocation for the delivery of carols events.

8. Legal, Risk and Legislative Considerations

8.1. Any community organisation will be required to comply with all necessary event related requirements.

9. Environmental Considerations

9.1. In line with Community Development Grants Program Guidelines, any grant recipient would need to comply with the requirement to incorporate waste reduction strategies in their project. This means, if food is sold or given away in disposable containers, only certified compostable containers and utensils must be provided to patrons.

10. Social and Customer Considerations

10.1. The proposed Christmas grant stream would offer community organisations, groups and not-for-profit bodies in the Hobart area with financial support, marketing support as well as event advice towards the delivery of a series of more intimate, localised community run Carols events at local/suburban parks and facilities.

10.2. This will provide an opportunity for suburban areas to celebrate Christmas together and offer participation opportunities for local organisations and community groups to coordinate events for their areas.

10.3. There is also the potential to create a series of more meaningful events that could be utilised by local communities to raise funds for nominated charities or to support local service clubs

11. Marketing and Media

11.1. There will be marketing support provided to promote of all community Christmas carols and activities.

11.2. All grant recipients are required to comply with the City of Hobart Grant and Partnership Acknowledgment Guidelines as shown at Attachment D to this report.

11.2.1. This guide ensures that the City of Hobart is appropriately recognised and that marketing and media opportunities are maximised.

12. Community and Stakeholder Engagement

12.1. The Manager Parks and Recreation, Manager City Marketing, Development Officer - Events and Salamanca Market and Technical Coordinator Events have been consulted in the preparation of this report.

13. Delegation

13.1. This matter is delegated to the Council.

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

Kimbra Parker

Manager Community and Cultural Programs

Philip Holliday

Director Community Development

Date: 4 May 2017

File Reference: F17/43027; 16/194

Attachment a: Council Policy - Applications for Grants - Community Development Division ⇩

Attachment b: Draft Community Christmas Carols Grants Guidelines ⇩

Attachment c: Draft Community Christmas Activation Quick Response Grants Guidelines ⇩

Attachment d: City of Hobart Grant and Partnership Acknowledgment Guidelines ⇩

Item No. 6.2

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 48

10/5/2017

REPORT TITLE: Food Not Bombs - Request to Waive Venue Hire Fee

REPORT PROVIDED BY: Manager Community and Cultural Programs

Director Community Development

1. Report Purpose and Community Benefit

1.1. This report seeks approval to waive hire fees at Criterion House for Food Not Bombs which is a local non-profit collective of volunteers who source food donations which they then prepare and serve as a free weekly vegetarian meal for the community.

1.2. The venue the group has been using has closed and they are seeking a new base to operate from to serve meals from to predominately older and homeless people on Saturday evenings

2. Report Summary

2.1. The Food Not Bombs program operates across the world providing an inclusive and welcoming invitation to those people marginalised in society through homelessness, a lack of healthy food and social isolation.

2.2. Food Not Bombs is a local non-profit collective of volunteers who source food donations, then prepare and serve a free weekly vegetarian meal for the community every Saturday evening.

2.3. Over the past few years the group has developed a loyal clientele of approximately 40 people in Hobart. Volunteers describe many of their clientele as being older and homeless.

2.4. Food for Bombs has been operating out of Frankies Empire in Elizabeth Street but this property has recently been sold. As a recognised community venue for older people in the centre of the City, Mathers House or Criterion House were identified by the group as a natural venue for the project.

2.5. Although Mathers House would be the preferred facility due to the commercial kitchen, it has existing regular bookings on some Saturday evenings. However, Criterion House is rarely used on a Saturday evening and would therefore be the more appropriate venue.

2.6. The ongoing viability of this program relies on the availability of an affordable and preferably free venue as no income is made by the group. Users are asked to contribute a gold coin donation if they can afford it.

2.7. Approval is sought for a fee waiver for the weekly usage of Criterion House to allow Food Not Bombs volunteers to prepare and serve free meals to the community, in an inclusive environment every Saturday evening for a six month trial period.

3. Recommendation

That:

1. The Council waive the hire fees of $60.00 per week for the non-profit community group, Food Not Bombs to use Criterion House. The group will prepare and serve free weekly meals to community members on Saturday evenings.

2. This agreement be undertaken on a trial basis for a six month period to determine the suitability of the venue for the activity.

3. The value of the support be recorded in the City of Hobart Annual Report in accordance with the Council’s policy in relation to the disclosure of grants and benefits.

4. Background

Food Not Bombs

4.1. Food Not Bombs is gaining momentum throughout the world. There are hundreds of autonomous chapters sharing free vegetarian food with hungry people and protesting war and poverty. Food Not Bombs is not a charity. This energetic all volunteer grassroots movement is active throughout the Americas, Europe, Africa, the Middle East, Asia and Australia. For over 30 years the movement has worked to end hunger and has supported actions to stop the globalisation of the economy, restrictions to the movements of people, end exploitation and the destruction of the earth and its beings.

4.2. Users of this service, the volunteers engaged in the project and the wider community benefit from the community capacity building outcomes of this project.

4.3. The Hobart collective was lucky enough to find a local organic vegetable stall that was happy to donate all its unsold vegetables from the Salamanca Market.

4.4. The Hobart Chapter has been operating out of Frankies Empire in Elizabeth Street for over 12 months at no charge but due to the sale of the cafe, the group are seeking a new venue.

Venue Hire

4.5. Mathers House and Criterion House have become well recognised as a welcoming community space for all people and especially older people.

4.6. During weekdays between 9.00 am to 5.00 pm, the venue is primarily used for Council organised positive ageing programs. Outside of these times, the venue is available for casual and regular hire by both the private and non-profit sectors.

4.7. Unlike the upper level of Mathers House, the Criterion House facility is not available for private usage for evening parties which restricts the bookings for Saturday evenings.

4.8. The hire fees for the venues have both non-profit and commercial rates with the venues being highly utilised particularly on weekday evenings.

4.9. Under the Council’s Fees and Charges Policy, the cost per hour of $15.00 for a non-profit group at Criterion House would apply. Food Not Bombs would require the venue for four hours every Saturday evening and do not have the capacity to pay the fee of $60.00 per week.

4.10. In most cases, groups would be encouraged to apply for a grant through the Community Development Grants Program, but as this is a program where the cost of venue is an ongoing operational cost, it would not be eligible under the program.

4.11. The Food Not Bombs organisers have requested a full waiver of fees for the use of Criterion House for a six month trial that equates to a grant of $1,560.

5. Proposal and Implementation

5.1. It is proposed that the Council waive the hire fees of $60.00 per week for the non-profit community group, Food Not Bombs to use Criterion House. The group will prepare and serve free weekly meals to community members on Saturday evenings.

5.2. This arrangement be on a trial basis for six months to determine the suitability of the venue for the proposed activity.

5.3. The funding provided by the City of Hobart be recorded in the relevant Annual Reports in accordance with the Council’s policy on the disclosure of grants and benefits.

6. Strategic Planning and Policy Considerations

6.1. This aligns with the Capital City Strategic Plan 2015-2025 Goal 4 - Strong, Safe and Healthy Communities “Our communities are resilient, safe and enjoy healthy lifestyles.”

Strategic Objective 4.1 - Community connectedness and participation realises the cultural and social potential of the community.

“4.1.4 - Facilitate and support local community groups to enhance community programs and reduce social isolation.”

7. Financial Implications

7.1. Funding Source and Impact on Current Year Operating Result

7.1.1. Under the current Fees and Charges schedule, the weekly hire fee would be four hours use at $15.00 per hour (not-for-profit rate). For the six months of the agreement, this would equate to a grant of $1,560.

7.1.2. Whilst the fee waiver may reduce the potential commercial income generated by Criterion House, it is noted that there are no current bookings for this space in the upcoming six months.

7.2. Impact on Future Years’ Financial Result

7.2.1. Ongoing use of the space may minimise the potential for commercial hire. On average income generated by the venue for Saturday evening bookings would equate to approximately $250.00 per annum.

7.3. Asset Related Implications

7.3.1. Several users of this venue utilise the kitchen facilities as well, officers will monitor the impact on kitchen equipment.

8. Legal, Risk and Legislative Considerations

8.1. A standard booking agreement will be entered into that covers all risk factors associated with any hire of the space.

9. Environmental Considerations

9.1. Food Not Bombs operates with strong environmental ethics, sourcing excess food for meals and ensuring minimal waste.

10. Social and Customer Considerations

10.1. The Food Not Bombs project has developed a weekly following through its welcoming and inclusive approach. The benefits to both users of the service, the volunteers themselves and the wider community are aligned with promoting social potential and encouraging community diversity.

11. Marketing and Media

11.1. The project would be supported by the Council through access to Criterion House but it will remain an independent project of Food Not Bombs.

11.2. If a fee waiver is granted, a media release relating to the support will be prepared and the Council’s support of the project will be promoted.

12. Community and Stakeholder Engagement

12.1. The Mathers House Coordinator and Community Programs Coordinator have been consulted in the preparation of this report.

13. Delegation

13.1. This matter is delegated to the Council.

Kimbra Parker

Manager Community and Cultural Programs

Philip Holliday

Director Community Development

Date: 4 May 2017

File Reference: F17/40601; 16/194

Item No. 6.3

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 54

10/5/2017

REPORT TITLE: Conservation Plans for venues listed in the Creative Hobart Guide to Creative Places

REPORT PROVIDED BY: Manager Community and Cultural Programs

Director Community Development

1. Report Purpose and Community Benefit

1.1. The purpose of this report is to respond to Clause 5 of the resolution for the Community Development Grants Program report presented at the Council meeting held on 21 November 2016. Clause 5 of the resolution requested that a report be prepared detailing conservation plans based on locations in the Council’s publication “Creative Hobart: A Guide to Creative Places”.

1.2. This report outlines details of conservation plans and venue management systems in place to ensure the appropriate management, maintenance and conservation of Council-owned infrastructure featured in the Creative Hobart Guide to Cultural Places.

2. Report Summary

2.1. A range of conservation plans, heritage surveys, venue agreements and venue management processes are in place to ensure suitable care and conservation is upheld for each venue featured in the Creative Hobart Guide to Creative Places.

2.2. Council officers including the Manager Planning Policy and Heritage and the Cultural Heritage Officer have advised that there are sufficient plans in place to conserve the venues featured in the guide.

2.3. All Council venues featured in the Guide are managed by a specific Council officer who has responsibility for site visits, bookings, venue agreements and venue hire management, supervision and post-hire inspection.

2.4. Written Venue Agreements between the Council and the hirer include specific care and conservation requirements including:

· The necessity for a bond to be paid prior to the hire which is refunded only if the venue is return in the same condition.

· Strict limitations on changes to the fabric and fixtures of the space.

· The hirer must ensure that activities undertaken in the space have a minimal risk of damage.

3. Recommendation

That this report be received and noted.

4. Background

4.1. When considering the Community Development Grants Program report on 21 November 2016 the Council resolved:

“That a report be prepared regarding the preparation of conservation plans based on locations in the Council’s publication “Creative Hobart: A Guide to Creative Places”, including:

· Alexandra Battery

· Princes Park Magazine

· Blinking Billy Point

· Other areas requiring restoration due to Occupational Health and Safety and conservation needs.”

4.2. The Creative Hobart Guide to Creative Places is referenced in the Community Development Grant Program outlines 20 Council-owned spaces that are available to be hired for special events or creative projects. The venues are promoted for creative use in response to the Council’s cultural strategy objective 1.3 Activating Council facilities, specifically:

“1.3.1 Civic Venues

To encourage greater arts sector and broader community usage of the council’s facilities such as the Town Hall, City Hall, Mawson Place, Waterside Pavilion, Mathers and Criterion Houses and Youth Arts and Recreation Centre for cultural activities.

1.3.2 Alternative Venues

To encourage community usage of the Council’s facilities not normally associated with cultural activities.”

4.3. Council officers including the Manager Planning Policy and Heritage and the Cultural Heritage Officer have been consulted regarding plans that are in place to conserve the venues featured in the guide.

4.4. Advice was provided as follows for each venue of heritage significance:

Venue	Plans
Alexandra Battery	A historical study has been undertaken which informs appropriate usage.
Princes Park Powder Magazine	Archaeological Report in place which informs appropriate usage.
Blinking Billy Point	Case by case venue agreements are developed for this space. The venue is listed on the Heritage Register and included in the Master Plan of Long Beach to Blinking Billy Point (2000).
City Hall	Conservation Management Plan in place which informs appropriate usage.
St David's Park Rotunda	Conservation Management Plan in place which informs appropriate usage.
Town Hall	Conservation Management Plan in place which informs appropriate usage.
Queen Victoria Powder Magazine	This is a State Government asset leased to the SSAA Military Collectors of Tasmania who manage the space including venue hire agreements. The venue is part of the Queens Domain Master Plan and is listed on the Heritage Register.

4.5. The conservation plans and historical studies are substantial in size, such as the four-volume conservation plan for the Town Hall.

4.5.1. Each document can be made available upon request should the Aldermen require further information.

4.6. All Council venues featured in the Guide are managed by a specific Council officer who has responsibility for site visits, bookings, venue agreements and venue hire management, supervision and post-hire inspection.

4.7. Written Venue Agreements between the Council and the hirer include specific care and conservation requirements including:

· The necessity for a bond to be paid prior to the hire which is refunded only if the venue is return in the same condition.

· Strict limitations on changes to the fabric and fixtures of the space.

· The hirer must ensure that activities undertaken in the space have a minimal risk of damage.

5. Proposal and Implementation

5.1. Future editions of the Creative Hobart Guide to Creative Places will consider the conservation management and venue agreements in place for each new space added to the guide.

5.2. It is proposed that this report be received and noted.

6. Strategic Planning and Policy Considerations

6.1. This report strongly aligns with Goal 2 of the Capital City Strategic Plan 2015-2025 specifically 2.4 – Unique heritage assets are protected and celebrated.

7. Financial Implications

7.1. Funding Source and Impact on Current Year Operating Result

7.1.1. There are no funding implications arising from this report

8. Legal, Risk and Legislative Considerations

8.1. The current documentation and procedures ensure all risks are appropriately taken into consideration.

9. Community and Stakeholder Engagement

9.1. The Manager Planning Policy and Heritage and the Cultural Heritage Officer have been consulted regarding plans that are in place to conserve the venues featured in the guide.

10. Delegation

10.1. This matter is delegated to the Council.

Kimbra Parker

Manager Community and Cultural Programs

Philip Holliday

Director Community Development

Date: 4 May 2017

File Reference: F17/29752; S15-008-09

Item No. 6.5

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 63

10/5/2017

REPORT TITLE: 2017-18 Fees and Charges - Community Development Division

REPORT PROVIDED BY: Director Community Development

1. Report Purpose and Community Benefit

1.1. The purpose of this report is to seek endorsement of the proposed fees and charges applicable to the Community Development Division for the 2017-18 financial year except for the Function areas of City Marketing and the Tasmanian Travel and Information Centre, as they are reported through the Economic Development and Communications Committee, for approval.

1.1.1. Fees and charges for The Taste of Tasmania will be considered by the Community, Culture and Events Committee at a future meeting.

1.1.2. Fees and charges for Salamanca Market are the subject of a separate report to the Community, Culture and Events Committee.

2. Report Summary

2.1. Pursuant to section 205 of the Local Government Act 1993, Council may impose fees and charges for various services.

2.2. The attached schedules detail the proposed fees and charges for the following activities for the 2017-18 financial year:

· Positive Ageing - Mathers House (Attachment A)

· Positive Ageing - Criterion House (Attachment B)

· Youth Arts and Recreation Centre (Attachment C)

· Mobile Food Vendors (Attachment D)

3. Recommendation

That the attached schedules of fees and charges, marked as Attachments A-D (which excludes the functional areas of City Marketing, the Tasmanian Travel and Information Centre and The Taste of Tasmania), be adopted for the Community Development Division for the 2017-18 financial year.

4. Background

4.1. Positive Ageing - Mathers House (Attachment A)

4.1.1. Hourly rates for casual room hire has been increased by an average of three per cent with the rates for regular usage and community usage remaining unchanged.

4.1.2. The hire fees are for the private and commercial hire of Mathers House for usage that is unrelated to the core activities of the Centre.

4.1.3. The security bond charges have not been increased in 2017-18.

4.1.4. Income for Mathers House is anticipated to increase by 16.69 per cent due to an increase in the usage of the facility.

4.2. Positive Ageing - Criterion House (Attachment B)

4.2.1. Hourly rates for casual room hire have been increased by an average of three and a half per cent with the rates for regular usage and community usage remaining unchanged.

4.2.2. Income for Criterion House is anticipated to increase by three per cent due to slightly higher casual room hire usage.

4.3. Youth Arts and Recreation Centre (Attachment C)

4.3.1. The hire rates for the Youth Arts and Recreation Centre have remained unchanged for the 2017-18 financial year.

4.3.2. The Centre provides its use free of cost for most youth organisations or for activities for young people during working hours, when staff are on hand.

4.3.3. Outside of normal business hours the hire charge rates are on a full cost recovery model, including costs for two security guards, two staff members as well as use of all audio and lighting equipment for all events within the Centre and are based on a four hour minimum hire.

4.3.4. The security bond charge has not been increased as the amount is sufficient to cover contingencies that may arise from hire.

4.3.5. Revenue from tenancy agreements has had a small overall increase, including income from Music Tasmania, Department of Education and Phoenix Danze Group.

4.3.6. The income through rental hire at the Youth Arts and Recreation Centre is expected to remain unchanged through fees and charges, however there will be a small increase to the overall income from hire agreements with the Department of Education for Ed Zone, Phoenix Danze School hire of the dance studio and income from Music Tasmania.

4.4. Mobile Food Vendors (Attachment D)

4.4.1. The Hobart Food Trucks mobile food vendor program and associated permit fees were endorsed by the Council at its meeting on 21 November 2016.

4.4.2. The permit fees have not increased for 2017-18. They will however be adjusted annually, after the 2017-18 financial year, to allow for CPI in full.

4.5. Salamanca Market

4.5.1. Fees and charges for Salamanca Market are the subject of a separate report to the Community, Culture and Events Committee.

4.6. The Taste of Tasmania

4.6.1. Fees and charges for The Taste of Tasmania will be considered by the Community, Culture and Events Committee at a future meeting.

4.7. Cultural Development

4.7.1. No fees and charges have been submitted for Cultural Development as the Art Prize Model is yet to be determined. When the future model of the Art Prize is agreed relevant fees and charges will be determined and submitted to a future Community, Culture and Events Committee meeting.

5. Proposal and Implementation

5.1. It is proposed that the attached schedules of fees and charges, marked as Attachments A-D (which excludes the functional areas of City Marketing, the Tasmanian Travel and Information Centre and The Taste of Tasmania), be adopted for the Community Development Division for the 2017-18 financial year.

6. Strategic Planning and Policy Considerations

6.1. The annual review of the City’s fees and charges contributes to the Capital City Strategic Plan 2015-2025 - Goal 5 – “Governance, Leadership provides for informed decision-making for our capital city”.

7. Financial Implications

7.1. Funding Source and Impact on Current Year Operating Result

7.1.1. There is no impact on the current year operating result.

7.2. Impact on Future Years’ Financial Result

7.2.1. The review of the fees and charges for the Division has been undertaken and expected increases/decreases for the 2017-18 financial year for the function areas listed below is as follows:

Function Area	2016-017 Budget	2017-18 BUDGET	Increase / (Decrease)
Mathers House	$30,000	$35,007	$5,007	16.69%
Criterion House	$16,000	$16,501	$501	3.13%
Youth Arts and Recreation Centre	$3,000	$3,507	$507	16.91%
Mobile Food Vendors	$7,500 (part year)	$20,000	$12,500	166%

8. Legal, Risk and Legislative Considerations

8.1. Pursuant to section 205 of the Local Government Act 1993, Council may impose fees and charges for various services.

9. Delegation

9.1. This matter is delegated to the Council.

Philip Holliday

Director Community Development

Date: 4 May 2017

File Reference: F17/44874; 17/41

Attachment a: Schedule of Fees and Charges 2017-18 - Positive Ageing - Mathers House ⇩

Attachment b: Schedule of Fees and Charges 2017-18 - Positive Ageing - Criterion House ⇩

Attachment c: Schedule of Fees and Charges 2017-18 - Youth Arts and Recreation Centre ⇩

Attachment d: Schedule of Fees and Charges 2017-18 - Mobile Food Vendors ⇩

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