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City of hobart

 

 

 

 

AGENDA

Parks and Recreation Committee Meeting

 

Open Portion

 

Thursday, 9 March 2017

 

at 5.00 pm

Lady Osborne Room, Town Hall


 

 

 

 

THE MISSION

Our mission is to ensure good governance of our capital City.

THE VALUES

The Council is:

 

about people

We value people – our community, our customers and colleagues.

professional

We take pride in our work.

enterprising

We look for ways to create value.

responsive

We’re accessible and focused on service.

inclusive

We respect diversity in people and ideas.

making a difference

We recognise that everything we do shapes Hobart’s future.

 

 


 

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 3

 

9/3/2017

 

 

ORDER OF BUSINESS

 

Business listed on the agenda is to be conducted in the order in which it is set out, unless the committee by simple majority determines otherwise.

 

APOLOGIES AND LEAVE OF ABSENCE

1.        Co-Option of a Committee Member in the event of a vacancy  4

2.        Confirmation of Minutes. 4

3.        Consideration of Supplementary Items. 4

4.        Indications of Pecuniary and Conflicts of Interest. 4

5.        Transfer of Agenda Items. 5

6          Reports. 6

6.1     Parks, Recreation and Natural Areas By-Law, By-Law 5 of 2008 - Council Delegation to the General Manager 6

7          Committee Action Status Report. 10

7.1     Committee Actions - Status Report 10

8.        Questions Without Notice. 26

9.        Closed Portion Of The Meeting.. 27

 


 

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 4

 

9/3/2017

 

 

Parks and Recreation Committee Meeting (Open Portion) held Thursday, 9 March 2017 at 5.00 pm in the Lady Osborne Room, Town Hall.

 

COMMITTEE MEMBERS

Reynolds (Chairman)

Briscoe

Ruzicka

Sexton

Harvey

 

ALDERMEN

Lord Mayor Hickey

Deputy Lord Mayor Christie

Zucco

Burnet

Cocker

Thomas

Denison

Apologies: Nil.

 

 

Leave of Absence: Nil.

 

1.       Co-Option of a Committee Member in the event of a vacancy

 

 

 

 

2.       Confirmation of Minutes

 

The minutes of the Open Portion of the Parks and Recreation Committee meeting held on Thursday, 9 February 2017, are submitted for confirming as an accurate record.

 

 

 

 

 

3.       Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

 

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

 

 

4.       Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

 

Aldermen are requested to indicate where they may have any pecuniary or conflict of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

 

 

 

 

5.       Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

 

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

 

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

 

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

 


Item No. 6.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 6

 

9/3/2017

 

 

6        Reports

 

6.1    Parks, Recreation and Natural Areas By-Law, By-Law 5 of 2008 - Council Delegation to the General Manager

          File Ref: F17/18407

Report of the Executive Officer Parks and City Amenity and the Director Parks and City Amenity of 3 March 2017 and attachment.

Delegation:     Council


Item No. 6.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 7

 

9/3/2017

 

 

REPORT TITLE:                  Parks, Recreation and Natural Areas By-Law, By-Law 5 of 2008 - Council Delegation to the General Manager

REPORT PROVIDED BY:  Executive Officer Parks and City Amenity

Director Parks and City Amenity

 

1.         Report Purpose and Community Benefit

1.1.     The purpose of this report is to clarify the powers of the General Manager under the Parks, Recreation and Natural Areas By-Law, By-Law 5 of 2008, and accordingly seek an amendment to the General Manager’s Instrument of Council Delegation.

2.         Report Summary

2.1.     Part 4 ‘Permits and Licences’ of the Parks, Recreation and Natural Areas By-Law, By-Law 5 of 2008 outlines the protocols for the issue of permits for use of the City’s parks, reserves, sportsgrounds and open natural space areas.

2.2.     A recent review of that section of the By Law as indicated that there may be some scope to misinterpret the intended powers of the General Manager with that resting with the Council.

2.3.     Accordingly, it is proposed to seek an amendment to the General Manager’s Council Delegation to clarify the matter.

3.         Recommendation

That the General Manager’s Instrument of Council Delegation, pertaining to Part 4 ‘Permits and Licences’ of the Parks, Recreation and Natural Areas By-Law, By-Law 5 of 2008, be amended, as marked in Attachment A to the report.

 

4.         Background

4.1.     Part 4 ‘Permits and Licences’ of the Parks, Recreation and Natural Areas By-Law, By-Law 5 of 2008 outlines the protocols in the issue of permits for use of the City’s parks, reserves, sportsgrounds and open natural space areas.

4.2.     A recent review of that section of the By Law as indicated that there may be some scope to misinterpret the intended powers of the General Manager with that resting with the Council.

4.3.     Accordingly, it is proposed to seek an amendment to the General Manager’s Council Delegation to clarify the matter.

5.         Proposal and Implementation

5.1.     That the General Manager’s Instrument of Council Delegation be amended, as marked in Attachment A to the report.

6.         Strategic Planning and Policy Considerations

6.1.     The City’s Capital City Strategic Plan 2015-2025, Strategic Objective 5.3

Quality services are delivered in a safe, cost effective and efficient way

7.         Financial Implications

7.1.     Funding Source and Impact on Current Year Operating Result

7.1.1.     Not Applicable

7.2.     Impact on Future Years’ Financial Result

7.2.1.     Not Applicable

8.         Legal, Risk and Legislative Considerations

8.1.     The proposed amendments seek to clarify the powers of the General Manager in the application of the Council’s Parks, Recreation and Natural Areas By-Law, By-Law 5 of 2008.

9.         Delegation

9.1.     This matter is delegated to the Council.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Adrian Roth

Executive Officer Parks and City Amenity

Glenn Doyle

Director Parks and City Amenity

 

Date:                            3 March 2017

File Reference:          F17/18407

 

 

Attachment a:             Proposed Amendment to General Manager's Council Delegation   


Item No. 6.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting - 9/3/2017

Page 9

ATTACHMENT a

 

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Item No. 7.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 10

 

9/3/2017

 

 

7        Committee Action Status Report

 

7.1      Committee Actions - Status Report

 

A report indicating the status of current decisions is attached for the information of Aldermen.

REcommendation

That the information be received and noted.

Delegation:      Committee

 

 

Attachment a:             Committee Status Report    


Item No. 7.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting - 9/3/2017

Page 11

ATTACHMENT a

 

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Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 26

 

9/3/2017

 

 

8.       Questions Without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

 

An Alderman may ask a question without notice of the Chairman, another Alderman, the General Manager or the General Manager’s representative, in line with the following procedures:

1.         The Chairman will refuse to accept a question without notice if it does not relate to the Terms of Reference of the Council committee at which it is asked.

2.         In putting a question without notice, an Alderman must not:

(i)    offer an argument or opinion; or

(ii)   draw any inferences or make any imputations – except so far as may be necessary to explain the question.

3.         The Chairman must not permit any debate of a question without notice or its answer.

4.         The Chairman, Aldermen, General Manager or General Manager’s representative who is asked a question may decline to answer the question, if in the opinion of the respondent it is considered inappropriate due to its being unclear, insulting or improper.

5.         The Chairman may require a question to be put in writing.

6.         Where a question without notice is asked and answered at a meeting, both the question and the response will be recorded in the minutes of that meeting.

7.         Where a response is not able to be provided at the meeting, the question will be taken on notice and

(i)    the minutes of the meeting at which the question is asked will record the question and the fact that it has been taken on notice.

(ii)   a written response will be provided to all Aldermen, at the appropriate time.

(iii)  upon the answer to the question being circulated to Aldermen, both the question and the answer will be listed on the agenda for the next available ordinary meeting of the committee at which it was asked, where it will be listed for noting purposes only.

 


 

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 27

 

9/3/2017

 

 

9.       Closed Portion Of The Meeting

 

The following items were discussed: -

 

Item No. 1          Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2          Consideration of supplementary items to the agenda

Item No. 3          Indications of pecuniary and conflicts of interest

Item No. 4          Reports

Item No. 4.1       Expressions of Interest - Outcome

LG(MP)R 15(2)(d)

Item No. 5          Committee Action Status Report

Item No. 5.1       Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 6          Questions Without Notice